oracle asset tracking overview john prosek director of asset tracking solutions
Post on 19-Jan-2016
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Oracle Asset TrackingOverview
John ProsekDirector of Asset Tracking Solutions
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Why We Are Here
• Government Compliance • Property Loss• Company Growth• Optimize
• Susan’s house
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Manage VATS of assets with Oracle Asset Tracking
•Visibility
•Automation•Transaction Auditing•System Integration
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What is: VATS? Oracle Asset Tracking• Visibility
• Single repository provides Asset Life Cycle Tracking• View throughout the acquire to retire process
• Automation• Automates back office transactions in Purchasing, Fixed Assets,
Project Accounting & Inventory
• Transaction Auditing • Records and displays every receipt, move, retire and configuration
change
• System Integration• Oracle Module that is integrated into 11i eBusiness Suite
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Visibility…Single repository provides Asset Life Cycle Tracking
• Single Asset Repository
• Complete Lifecycle Visibility
• View Asset Configurations
• Easy Searching for Assets
• Single Asset Repository
• Complete Lifecycle Visibility
• View Asset Configurations
• Easy Searching for Assets
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Automation…Automates back office transactions to all Oracle Modules
• Automatic Asset Creation
• Synchronized Moves and updates
• Costs updated
• Configured Assets Updated
• Automatic Asset Creation
• Synchronized Moves and updates
• Costs updated
• Configured Assets Updated
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Transaction Auditing …Records and Displays Every Transactions
• 85 eBusiness Suite Transactions Captured
• All changes to Assets Tracked
• Unlimited Versioning
• Complete History of All Assets
• 85 eBusiness Suite Transactions Captured
• All changes to Assets Tracked
• Unlimited Versioning
• Complete History of All Assets
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OAT
TransactionsCosts
Updates
PO Updates, Catalogs
Purchasing Inventory Projects Service
Suppliers
Service Request Linked
to Assets
Assets&
Replacements
Customers
Project / Task, Labor
Costs
AP GL FA PropertyHR
Posting Integration
Chart of Accounts
DepreciableAssets
Req & PO Changes, AP-to-PO Matching/Reconciliation
Employees & Skills
MaintainableAssets
Locations
AssetLocations
Receiving Depreciation
System Integration…Fully integrated with the entire eBusiness Suite and 3rd party systems
OM
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Oracle Asset Tracking Customers
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ITILFramework
SOX Compliance
Reduce Costs
Pillars of Lifecycle Asset Management
Asset Tracking
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SOX Compliance
Pillars of Lifecycle Asset Management
Asset Tracking
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Sarbanes Oxley (SOX)Sarbanes Oxley (SOX)Section 404 Defines the StandardsSection 404 Defines the Standards
• Internal controls must be adequate for accurate and complete financial reporting
• Section 404 applies to anything that has the potential to roll up to a line on the balance sheet
• Assets are an important line on every balance sheet
• Service companies are particularly heavy with regards to fixed assets because of IT and network infrastructure
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How Asset Tracking How Asset Tracking Helps with SOXHelps with SOX
• Documented control processes for all asset transactions that can be reviewed by independent and internal auditors
• Defensible position regarding network valuation and the location of all significant assets
• Pay taxes in right amount and correct jurisdiction• Perform audits quickly and accurately• Documented history of all assets throughout their entire lifecycle• Easy reporting and validation on field compliance
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SOX Compliance
Reduce Costs
Pillars of Lifecycle Asset Management
Asset Tracking
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The Real Cost of IT Asset Management
• IT Asset Management Cost • Interfaces
• Assets touch most enterprise systems• Inventory, purchasing, GL, projects, mfgr, AP
etc.• $50-75K per point-to-point interface + $15K
per year maintenance (Gartner)• OAT has 85 integration points to EBS
($5.72M build; $1.2M annual maintenance)• Maintenance system administrators• Training (report writers etc.)• 3rd party products (workflow, BIS, document mgmt,
tool control etc.)
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Oracle Asset Tracking Integration Points
•Transfers•Move Orders•Issues to Project•Misc. Issues/Receipts•Physical Inventory/CC
Inventory
•Manage Costs•Interface to Assets
Projects
•Depreciate Assets
Assets
•Install/Remove•In-Service•Out-of-Service•Item Move
Work ManagementPurchasing
•PO Receiving
•Create Installed Base Instances•Manage Usage
Oracle Asset Tracking•Create Assets•Update Asset Location
•Process Retirements•Adjust Asset Cost
•Track Location•Create Project Expenditures
Payables
• Invoice Price Variances
Service
• ServiceRequests
Contracts
•Service Level Agreements
OAT supports 85 Integration Points at 5.72 Million to build and $1.2 Million in annual Maintenance
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Why Oracle?: Logical Data Model for Configuration Item
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ITILFramework
SOX Compliance
ReduceCosts
Pillars of Lifecycle Asset Management
Asset Tracking
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ITIL Service Support Process ModelManagement Tools
Incidents
The Business, Customers, & Users
Difficulties, Queries, and Inquiries
Communication Updates/
WorKarounds
ChangesService DeskService DeskIncident
Problem
Change
Release
Configuration
C M D BIncidents Problems
Known ErrorsChanges Releases
CIsRelationships
ReleasesService ReportsIncident StatsAudit Reports
Problem StatsTrend AnalysisProblem ReportsProblem ReviewsDiagnostic AidsAudit Reports
Change ScheduleCAB MinutesChange StatsChange ReviewsAudit Reports
Release SchedulesRelease StatsRelease ReviewsSecure LibraryTesting StandardsAudit Reports
CMDB ReportsCMDB StatsPolicy/StandardsAudit Reports
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Oracle Supports ITIL Object Model of IT Services
ServiceEmail
System(Exchange)
Server 1
Platform(Exchange)
System(Lotus Notes)
Software(Exchange)
Databases(Exchange)
Documents(Exchange)
Server 2
Server 3
Exchange(Software)
Oracle(DB)
Policy(Size Limit)
Logical
Logical
Logical
Physical
Distinction betweenLogical and physicalConfiguration Items
Tiered representationBy vertically packagingdesign classes
- Service- System- Sub System- Component
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Oracle Extends the Asset Model to the Network
Server 1
Server 2
Server 3
Exchange(Software)
Oracle(DB)
Policy(Size Limit)
Physical
SwitchLevel 4
Connected To
48 PortCard
48 PortCard
48 PortCard
OC192 1 port Adaptor
Cisco 7609Boundary Router
Connected To
Component of
System(Network)
Connected To
OC192CircuitOC192
CircuitOC192CircuitOC192
CircuitOC192CircuitOC192
Circuit
Enterprise WAN
Component of
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Asset Lifecycle: Acquire to RetireProvide unified view of assets from cradle
to grave across financial systems, inventory systems, operational
management and physical audits.0101001110
Source &Source &ProcureProcure
Maintain Maintain & Repair& Repair
DepreciateDepreciate& Retire& Retire
Build &Build &DeployDeploy
Fulfill /Fulfill /ProvisionProvision
Planning &Budgeting
Purchase Asset &Services
Receive Asset
Inventory
RollTruck
Projects
Return Asset
DeployAsset
DeployAsset
DeployAsset
Request Service(s)
DesignService(s)
Activate Service(s)
Network Planning
Check Contract Coverage
RepairAsset
Preventive Maintenance
Move Asset
Retire Asset
Depreciate Asset
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Solution Benefits
Maximize Asset Utilization / Cost Management1
Know what you have from purchasing to network planning to outage resolution and routine maintenance.
Eliminate the purchase of new assets for items that are “lost” in inventory.
Understand how the assets being used, how effectively utilized.
Reduce the TCO of the network assets through better tracking.
Improve ROA and ROIC metrics.
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Solution Benefits
Timely, relevant, and actionable intelligence for all users – including executives, managers, front-line employees, and partners.
Delivered where, when, and how it can be used to drive more effective actions, customer interactions, and business processes.
Comply with Sarbanes-Oxley (SOX) Legislation, FCC Requirements and State/Local Property Tax Requirements.
Maximize Asset Utilization / Cost Management1
2 Streamline Audits/Regulatory Compliance
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Maximize Asset Utilization / Cost Management1
2 Streamline Audits/Regulatory Compliance
3 Work Management Execution Efficiencies
Accurate view of available and in-use assets in your network and in acquired networks.
Manage the change control of major and minor network upgrades – track the process.
Reduce “windshield”time and improve service delivery cycle time
Solution Benefits
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Solution Benefits
Maximize Asset Utilization / Cost Management1
2
3
Streamline Audits/Regulatory Compliance
Work Management Execution Efficiencies
4 Unified View of Network Assets
Organizational alignment: Financials, Network Planning, Operations & Service Fulfillment working off same view of network.
Single point of integration / single repository for Assets.
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Customer Cases North America
Other Industries:
20,000 assets managed with OAT
Intelligent Infrastructure Services Provider that enable and protect billions of interactions every day across the world’s voice and data networks.
Tracking IT assets through their entire lifecycle
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Customer Cases EMEA
Other Industries:
Premier Wireless Provider in Europe
One of the Fastest Growth Operator in Europe
Incumbent Service Provider for Egypt for over 150 Years.
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Customer Cases APAC
Largest Telecom Service Provider in Middle East
India’s Leading Telecom Services Provider
Korea’s Leading Telecom Services Provider
Up-and-Coming Service Provider for Sultanate of Oman
Saudi Arabia-based Telecom Provider offering Landline, Mobile and Internet Services
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