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General Atomics Proprietary Information1 General Atomics Proprietary Information
Ariba – Supplier Information Management
General Atomics
Supplier Registration Process
Ariba Self Registration Handbook
General Atomics Proprietary Information2
Ariba Supplier Information Management (SIM) is a SAP solution that
enables General Atomics to invite prospective and existing suppliers to
complete all supplier registration documentation online.
The Supplier Profile Questionnaire (SPQ) inside SIM is the electronic
detailed questionnaire replacing GA’s the current paper application
forms.
Self Registering Suppliers initially fill out a basic General Atomics
specific SPQ form.
Ariba also gives you the opportunity to drive new revenue and
exposure through optional programs and FREE programs such as Ariba
Network Discovery, which provides suppliers with exposure to buyers
currently using Ariba and the ability to develop other B2B e-Commerce
capabilities. Use of Ariba SIM is FREE to all suppliers.
Connectivity Requirements:
Internet Browser/Access
Valid Email Address
What is Ariba SIM?
General Atomics Proprietary Information3
Supplier Information Management Process Overview
Supplier Registration- General Atomic uses Ariba Network Discovery to search for potential
suppliers
- If registered, General Atomics extends an invitation to supplier to complete an extended Supplier Profile Questionnaire based on GA’s required qualifications.
1
Review &
Approval- Supplier Profile Questionnaire
checked for completeness by General Atomics
2
Information
Repository &
Syndication
- Manage supplier data and Reps. & Certs
- All supplier data and activities consolidated in a centralized workspace
- Suppliers can modify and
update information when
needed
- Search, Report & Analyze- Buyers able to find &
qualify new suppliers with Ariba Discovery
4
Notifications & Management- Suppliers can be notified via email from Ariba for needed actions- Automated notifications for expiring attributes & certifications
3
General Atomics Proprietary Information4
Self Registering Suppliers - Ariba Registration
Log onto General Atomic website at GA.comGo to Procurement > Supplier Registration
General Atomics Proprietary Information5
Self Registering Suppliers - Ariba Registration
Click on General Atomics – Ariba Registration
General Atomics Proprietary Information6
Self Registering Suppliers - Ariba Registration
Complete Company Info and User Info (*Required Fields)Scroll down to accept Terms of Use
General Atomics Proprietary Information7
Supplier Onboarding Process – Terms of Use
Supplier Accepts Terms of Use and Ariba Privacy Statement and Submits
General Atomics Proprietary Information8
Self Registered Supplier – Activate Ariba account
An email will be sent to the address provided in the User Account Information
General Atomics Proprietary Information9
Self Registered Supplier – Activate Ariba account
An email will be sent to the address provided in the User Account Information
If you don’t
find the
registration
email, please
check junk
and spam
folders.
General Atomics Proprietary Information10
Self Registered Supplier – Complete Questionnaire (SPQ)
Complete the Supplier Profile Questionnaire (SPQ) online and attach documents as required through out questionnaire. The SPQ can be saved as a draft to be completed at a later date.
Save as Draft Often
General Atomics Proprietary Information11
Self Registered Supplier – Return to draft SPQ
If returning to Supplier Profile Questionnaire draft, in Sourcing Customer List, click on attachment.
Click to return to
questionnaire
General Atomics Proprietary Information12
Self Registered Supplier – Submit Questionnaire
Once complete through Signature and Certifications, Submit.
Attach completed summary
certification
Hit Submit once complete.
General Atomics Proprietary Information13
Self Registered Supplier – Complete/Correct SPQ
If prompted, complete missing data and submit again. This will repeat until all problems are corrected.
General Atomics Proprietary Information14
Self Registered Supplier – Return to Overview
Supplier receives a successful submission message. Click on the Close icon to return to Company Profile Overview.
Click Close
icon
General Atomics Proprietary Information15
Self Registered Supplier – Refresh SPQ
After Save, Customer Requested Profile show complete. This will trigger an email to our General Atomics Ariba Administration of self registered supplier has complete the SPQ.
Optional: Use these categories to
complete additional Public
Profile Information for Ariba
Network Sourcing. (Your “Public
Profile Completeness” does not
need to be 100% if invited to
participate in events with
General Atomics conducted
though SAP Ariba)
SAVE
General Atomics Proprietary Information16
Supplier Post Onboarding process – Welcome email
Supplier also receives a “Welcome” email from Ariba Commerce Cloud
General Atomics Proprietary Information17
Self Registered Supplier – Supplier Login
Got to Ariba Website - https://service.ariba.com
Username from
the welcome
to Ariba
Commerce
Cloud email.
Password from
initial set up
General Atomics Proprietary Information18
Self Registered Supplier – View SPQ
To view Supplier Profile Questionnaire
Click to return to
Supplier Profile
Questionnaire (SPQ)
General Atomics Proprietary Information19
Self Registered Supplier – View SPQ
Click Customer
Requested to return
to SPQ
General Atomics Proprietary Information20
Self Registered Supplier – View SPQ
Click to open SPQ
General Atomics Proprietary Information21
Update Supplier Profile Questionnaire (SPQ)
To Update SPQ- Logs in to Ariba Profile and complete updates.
- Example Name change on SPQ Field.
Submit change
General Atomics Proprietary Information22
Update Supplier Profile Questionnaire (SPQ)
Click to return to
Company Profile
General Atomics Proprietary Information23
Update Supplier Profile Questionnaire (SPQ)
Click to Save
changes
Change Notification will be sent to Vendor Administrator at General Atomics
General Atomics Proprietary Information24
Who Should I Contact?
Ariba support can be contacted at the following Helpdesk link
Forgot Username
Forgot Password
You can also call Ariba Support for assistance at 1-866-218-2155 (Non-US Ariba Support numbers are
available here).
Ariba support topics include:
• Password or connectivity issues
• Forgotten URL
• Questions on how to use Ariba
• Help uploading a document or completing any tasks in Ariba
Specific questions and clarifications regarding the General Atomics (GA) Supplier Profile Questionnaire
(SPQ) or Ariba invitation process should be sent directly to your Procurement contact (Buyer).
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