tier i working group 2 nd quarter fy 2010 may 14, 2010

Tier I Working Group 2nd Quarter FY 2010

May 14, 2010

2

Overview

Rollup of 2nd Quarter FY 2010 Tier I Inspection Findings

Minimum Inspection Criteria for Every Room/Lab in Tier I Inspection

Electrical Equipment Inspection Latest Status on Maximo Upgrade and Timetable

for Common Database Tier I and BLUEPRINT Open Discussion (Issues & Good Practices)

3

Rollup of 2nd Quarter FY 2010 Tier I Inspection Findings

4

Data Roll-up and ReviewTier 1 Findings By Fiscal Year

0

1000

2000

3000

4000

5000

6000

2005 2006 2007 2008 2009 2010

1549

2828

3206

3692

5004

2536

5

0

100

200

300

400

500

600

WED ESD HK ESE WEP WT CG CSL CSS FS ESPIH OT OG EM RS PPE MH CSU MS SEC UPBH GS

Findin

gs

Data Roll-up and Review

Tier 1 Findings By CategoryFiscal Year=2010, Quarter=Q2

WED Working Environment: 577ESD Electrical Safety: Distribution 319HK Housekeeping 262ESE Electrical Safety: Equipment 260WEP Working Environment: Plant 194WT Waste 168CG Compressed Gas/Cryogenics 167CSL Chemical Safety: Labeling 124CSS Chemical Safety: Storage 94ESP Electrical Safety: Programmatic 37IH Industrial Hygiene Issues 32OT Other 32OG Outside and Grounds 31EM Environmental 31RS Radiation Safety 29PPE Personal Protective Equipment 26MH Material Handling and Equipment 23CSU Chemical Safety: Use 18MS Machine Shop Safety 16SEC Security 5UP Unsafe Practices 2

6

Data Roll-up and ReviewTier 1 Directorate Findings

Fiscal Year=2010, Quarter=Q2

0

100

200

300

400

500

600

700

Light Sources Basic Energy Sciences

Nuclear and ParticlePhysics

Life Sciences

GARS F&O

Science & Tech. ESH&Q

ERP Human Resources

Finance CEGPA

Director's Office

Fin

din

gs

7

Data Roll-up and ReviewTier 1 Top 7 Findings By Category

0

200

400

600

800

1000

2005 2006 2007 2008 2009

CSSESDESEHKOGWEDWEPCGWTCSL

Fiscal Year

0

200

400

600

800

1000

2005 2006 2007 2008 2009 2010

CSSESDESEHKOGWEDWEPCGWTCSL

Fiscal Year

WED Working Environment: Department 577 WEP Working Environment: Plant 194 ESD Electrical Safety: Distribution 319 WT Waste 168 HK Housekeeping 262 CG Compressed Gas/Cryogenics 167 ESE Electrical Safety: Equipment 260

8

Minimum Inspection Criteria for

Every Room/Lab in Tier I Inspection

9

Minimum Inspection Criteria

Several incidents of late indicate Tier 1 items are not being addressed properly• BHSO Electrical Safety Assessment finds inaccurate or

missing panel schedules, missing knockouts, modified panels, blocked panels, flexible wiring

• Multi-topic assessment finds compressed gas cylinders secured with phone cord and no static inventory

• OSH auditor finds extension cords on the floor• EEI inspector finds 40 pieces of electrical equipment

requiring inspection during casual inspection

10

Electrical Equipment Inspection

Electrical Equipment Inspection

11

Tier 1 Database Status

12

New Tier 1 Database - Status

Maximo update in progress• Upgrade was to be completed by the end of the month

- Now delayed up to 8 weeks• Consultant to be retained for 3 more weeks to review Tier 1

application- May be retained to assist with completion

Several requirements for new database need incorporation • Reminder notices (14, 30 day)• Workflow• Review/update/approve “draft” Tier I Inspection Reports (Release

authority) • Notification to Action Owners• Report drafting and approval• Scheduling

13

New Tier 1 Database - Status

Category/Subcategory list issued for review last quarter• A couple of responses• Comments will be incorporated and put into database

14

Tier I and BLUEPRINT

15

Tier 1 and BLUEPRINT -WBS 4.4 Tier I Program Improvements

Improve Tier 1 Program• Assess existing Tier I program • Develop and conduct workshop to redesign or enhance

existing Tier I program, that will include input from Laboratory stakeholders to encourage ownership and engagement

• Develop a plan to drive sustainable Tier I program improvements - the plan will include communication with and training of the Laboratory stakeholder community

• Implement Tier I program improvements • Design and implement plan to assess improvement

effectiveness for continuous program improvement

16

Tier 1 and BLUEPRINT

Program status to date• Developed additional specialty checklists, training

materials, and conducted training • Developed requirements for new database

- Further refinement and effectiveness assessment depends upon better trending capability and finer detail

• Findings are up, and indications are that departments are looking internally

17

Open Discussion

(Issues & Good Practices)