aude annual conference 2019: exhibition & sponsorship … · • acknowledgement and thanks for...

AUDE Annual

Conference 2019:

Exhibition &

Sponsorship Packages

Exhibition Packages

Why Exhibit?The exhibition at the AUDE 2019 conference will take place at Lancaster University. All stands will be in one space with catering provisions spread throughout, ensuring optimum exposure to the conference delegates.

Please note there will be a mixture of both 3mx3m and 3mx2m stands (50 stands in total), and the exhibition will take place in a marquee.

3mx3m - £6,850 +VAT

3mx2m - £6,350 + VAT

[email protected] | 0161 428 1250

• Shell scheme with fascia board (to display company name and stand number)

• 1 x table (with cloth) and 2 x chairs per stand (if required)

• 1 x double socket power point• Wi-Fi access• Refreshments and lunch for two people on both

Monday 15th and Tuesday 16th April• Two places at the Networking Dinner on Tuesday

16th April at Lancaster University (venue TBC)

• Attendance at plenary sessions & break out sessions (subject to change), on Monday 15th and Tuesday 16th

April• The opportunity to meet delegates during morning

refreshments on Monday through to afternoon refreshments on Tuesday

• 25 word company editorial in the conference brochure• One copy of the conference brochure and delegate list at

registration (names and institutions for delegates who have agreed to share their information only)

What’s Included?

Exhibition Packages


2019 Sponsorship Packages

1. Main Sponsorship: 1 package - £16,2502. Gala Dinner (Tues): SOLD OUT3. AUDE Awards: SOLD OUT4. Networking Dinner (Mon): 1 package - £10,2005. Gala Dinner Drinks Reception (Tues) - SOLD OUT6. Dinner Wine: 1package- £6,6007. Networking Dinner Drinks Reception: SOLD OUT8. Late Bar (Tues): SOLD OUT9. Late Bar (Mon): 1 Package - £6,000 10. Delegate Pack: SOLD OUT11. Lanyards: SOLD OUT

12. Umbrellas: SOLD OUT13. Wellbeing Package 1 – VR Meditation: 1 package - £3,00014. Lunch & Refreshments: 1 Package - £2,50015. Power Banks: SOLD OUT16. Delegate Room Drop Gifts: SOLD OUT17. Water Bottles: SOLD OUT18. Wellbeing Package 2 - Relaxation Stand: 1

Package - £2,50019. Reusable Takeaway Cups: SOLD OUT20. USB Flashdrives: SOLD OUT21. Delegate Passports: 1 Package - £1,75022. Exhibition Furniture: 1 Package - £1,500

- Click the below links for more information -


• Exhibition stand worth up to £6,850, including first choice of plot location

• Full page colour advertisement in the conference brochure

• Two tickets to Monday night’s Networking Dinner to be held in Lancaster University (venue TBC). This will be attended by delegates, exhibitors and specific sponsors

• Two tickets to Tuesday night’s Gala Dinner in Lancaster University (venue TBC), attended by delegates and specific sponsors only

• Two tickets to Sunday night’s Pre-conference Members' Dinner to be held on site at Lancaster University, attended by delegates and specific sponsors only

• Signage in the main conference venue

• Exposure on the conference and AUDE websites

• A single inclusion in the delegate pack (which must be provided by the sponsor to Assured Events at least two weeks prior to the conference)

• Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only)

Main

Sponsorship

Overview

What’s Included?

This package offers exclusive opportunities for your organisation to achieve unmatched visibility and direct contact with the key decision makers in the sector, from universities throughout the UK.

- Only 1 package available -

£16,250+VAT

• Two tickets to attend the Drinks Reception and Gala Dinner

• Two tickets to Sunday night’s Pre-conference Members' Dinner to be held on site at Lancaster University (this will be attended by delegates and specific sponsors only)

• Company logo / branding prominently displayed within the venue

• Acknowledgement of your sponsorship and a 25 word company summary in the conference brochure

• Acknowledgement of sponsorship on the conference website with a link to company website

• Entry as sponsor adjacent to the event listing in the conference programme


Gala Dinner,

Tuesday

Overview

What’s Included?

There is an opportunity to sponsor the Gala Dinner on Tuesday 16th April at Lancaster University (venue TBC). This dinner is attended by delegates and specific sponsors only. Exhibiting companies and representatives do not attend this dinner which is the real advantage of this package. Please note the AUDE Awards will take place this evening and there will also be a sponsor for these (see following slide for details).

£10,500+VAT

• Acknowledgement and thanks for sponsorship on the dedicated AUDE Awards website• Dedicated ‘About our sponsor’ page on the AUDE Awards website; content and pictures to be

submitted by sponsor and approved by AUDE before publication• Logo and acknowledgement of sponsorship included on all correspondence with Award

entrants and winners• Attendance for two people to the AUDE Gala Dinner at Lancaster University (venue TBC), on

Tuesday 16th April (attendance only offered to delegates, shortlisted nominees for Awards and select sponsorship packages). Accommodation will also be included

• Two tickets to Sunday night’s Pre-conference Members' Dinner to be held at Lancaster University (attended by delegates and specific sponsors only)

• Opportunity to present an Award at the AUDE Annual Conference Gala Dinner• Logo etched on to all five Awards to be presented• Opportunity to join Awards judging panel (one representative – date TBC)• Logo and acknowledgement of sponsorship featured alongside AUDE Awards collateral at the

presentation event including; branding throughout and A5 advert in the AUDE Awards brochure (on tables during dinner), and logo on photo backdrop for winner’s pictures

• Logo and acknowledgement to be included on dissemination of Award winners submission material e.g. press releases to general trade and sector media/ distribution of articles

AUDE Awards

What’s Included?

£10,500 +VAT

Overview

The 5th AUDE Awards presentation event will take place at the Gala Dinner at Lancaster University on Tuesday 16th April 2019. The Awards are designed to highlight and celebrate the exceptional achievements of universities, and those who work in them. Please visit the AUDE Awards website here for full details and information.

https://www.aude.ac.uk/events/aude-awards/gala-dinner/


• Logo / branding on all menu cards

• Two tickets for your representatives to attend the Networking Dinner (if you are also exhibiting, this will be in addition to the two representatives already attending the dinner)

• Two tickets to Sunday night’s Pre-conference Members' Dinner to be held on site at Lancaster University (this will be attended by delegates and specific sponsors only)





Networking

Dinner, Monday

Overview

What’s Included?

The Networking Dinner will take place on Monday 15th April at Lancaster University (venue TBC), for delegates, sponsors and exhibitors. To increase the networking opportunities, exhibitors and sponsors will be asked to move to a different table after the main course.


£10,200+VAT

• Two tickets to attend the Drinks Reception and Gala Dinner

• Company logo / branding prominently displayed within the drinks reception venue





Gala Dinner

Drinks

Reception

Overview

What’s Included?

A drinks reception will be held for the conference delegates on Tuesday 16th April, prior to the Gala Dinner at Lancaster University (venue TBC). The drinks reception and dinner is attended by delegates only, plus specific sponsors. Exhibiting companies and representatives do not attend this dinner which is the real advantage of this package.

£7,800 +VAT

• Two tickets for your representatives to attend the Networking Dinner

• Branded tags on all the table wine





Dinner Wine Overview

What’s Included?

A Networking Dinner for exhibitors and delegates is to be held on Monday 15th April at Lancaster University.

- Only 1 packages remaining -

Insert New Pic

£6,100+VAT (Mon)

• Two tickets for your representatives to attend the Networking Dinner (if you are also exhibiting, this will be in addition to the two representatives already attending the dinner)

• Company logo / branding prominently displayed within the venue (pop ups and tent cards)



• Entry as sponsor adjacent to the event listing in the Conference Programme


Networking

Dinner Drinks

Reception

Overview

What’s Included?

The Networking Dinner is to be held on Monday 15th April in Lancaster University (venue TBC) for delegates, sponsors and exhibitors. A drinks reception will be held prior to the dinner.

£6,100 +VAT

• Two tickets for your representatives to attend the Gala Dinner.

• Company logo / branding prominently displayed within the late bar venue (pop ups and tent cards)





Late Bar,

Tuesday

Overview

What’s Included?

The Gala Dinner on Tuesday 16th April will this year be held at Lancaster University (venue TBC). This will then be followed by a late bar for delegates, also on-site at the University.

£6,500 +VAT


• Two tickets for your representatives to attend the Networking Dinner & Late Bar (if you are also exhibiting, this will be in addition to the two representatives already attending the dinner)

• Acknowledgement of your sponsorship and a short company summary in the conference brochure




Late Bar,

Monday

Overview

What’s Included?

The Networking Dinner will take place on Monday 15th April, being held at Lancaster University (venue TBC). There is an opportunity to sponsor the Late Bar at this dinner.


£6,000 +VAT

• A branded bag for every delegate. (An eco-friendly option will be used, exact style to be discussed)

• Company logo / branding prominently on the bag along with the AUDE logo

• An insert in the delegates’ packs (to be provided at least two weeks prior to the event start date)




Delegate

Pack Bags

Overview

What’s Included?

The Conference Delegate Packs are distributed to all delegates on arrival at the Conference and are used by the delegates throughout the event.

£5,500 +VAT

• The sponsor’s logo will be on the lanyards along with the AUDE logo




Conference

Lanyards

Overview

What’s Included?

All delegates, exhibitors and visitors will wear a lanyard at all times throughout the conference ensuring continuous visibility. Delegates and commercial companies will wear different colours to enable differentiation.

£5,000 +VAT

• Your branding would appear on the umbrellas, which, within limits could also be produced in brand colours (to be approved by the conference committee)




Conference

Umbrellas

Overview

What’s Included?

All delegates will be given a branded umbrella, on which the sponsor’s logo, along with the AUDE logo, will be displayed.

£3,500 +VAT

Wellbeing

Package 1-VR

Meditation

Overview

What’s Included?- Only 1 package available -

£3,000 +VAT

• Pop up banner next to the VR Meditation acknowledging sponsorship with company branding



• Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only): 1

*Please note that this package doesn’t include attendance, and is therefore for a company who are already exhibiting at the event.

This unique sponsorship package provides something different for the delegates with a 3 minute meditation/relaxation session using virtual reality headsets. A comfortable seating area next to your stand will be created and 5 headsets will be available. This is a great way for delegates to take a break from the conference and generate interest in your stand.

• Company logo / branding prominently displayed within the exhibition hall



• Entry as sponsor adjacent to the event listing in the conference brochure


Lunch &

Refreshments

Overview

What’s Included?

There is an opportunity to sponsor the conference lunches and refreshment breaks, which will take place within the exhibition area.


£2,500 +VAT

• Company logo/ branding prominently on the power bank along with the AUDE logo (type/ design of power banks to be determined by the conference committee)




Power Banks Overview

What’s Included?

All delegates will be given a portable power bank charger when they register at the conference, so they are able to charge their phone without a plug socket and take them home after the event has concluded. Power banks have proven popular with delegates and their ever-growing list of devices that require charging ‘on the go’.

£2,500 +VAT

• The branded gift delivered to each of the delegates’ bedrooms (to be supplied by sponsor)

• A branded note/flyer in each of the delegates’ bedrooms (to be supplied by sponsor)


• Full delegate list one week prior to the event (names and institutions for delegates who have agreed to share their information only): 1 Package - £3500

Delegate Room

Drop Gifts

Overview

What’s Included?

A room drop of a ‘gift’ of your choosing will be made to each of the delegates’ bedrooms. This opportunity will enable you to supply either a branded gift or a gift with a message that will reach each and every delegate. The sponsor will need to supply their chosen gift; however for a supplementary charge this can be sourced and arranged on the sponsor’s behalf. Please note that the gift will need to be approved by and delivered to the conference organisers prior to the event.

£2,500 +VAT

• A branded water bottle for every delegate (An eco-friendly option will be used, exact style to be discussed)




Conference

Water bottles

Overview

What’s Included?

Each delegate will receive a reusable water bottle at conference registration. This will be branded with your company logo, along with the AUDE logo. Water will be available for delegates to refill the bottles throughout the event and can be taken home by all attendees.

£2,500 +VAT

Wellbeing

package 2 -

Relaxation Stand

Overview

What’s Included?- Only 1 package available -

£2,500 +VAT

• Pop up banner next to the relaxation stand acknowledging sponsorship with company branding




*Please note that this package doesn’t include attendance, and is therefore for a company who are already exhibiting at the event.

This unique sponsorship package provides something different for the delegates. A professional masseuse will be set up giving delegates the opportunity to have either a 5-10 minute chair massage or a 5-10 minute hand and arm massage. This could be on your stand or next to your stand and a is great way to generate interest.

• A branded takeaway cup for every delegate. (An eco-friendly option will be used, exact style to be discussed)




Reusable

Takeaway

Cups

Overview

What’s Included?

Each delegate will receive a reusable takeaway cup at conference registration. This will be branded with your company logo, along with the AUDE logo. It may also be possible to have the cup produced in your brand colours (dependent on logo colours). Hot drinks will be available for delegates to refill the cups throughout the event if they wish and they can also be taken home by all attendees.


£2,500 +VAT

• Company logo/branding on the flash drive, along with the AUDE logo




USB Flash drives Overview

What’s Included?

The flash drives will be handed out at the end of the conference, and will include the highlights video from the event, as well as all of the content which will be covered in the plenary sessions throughout the event.

£2,200 +VAT

• Company logo/ branding prominently displayed on the Passport

• A page of text or an advert in the Passport (A6 in size)

• A photo opportunity in the exhibition space to present the winner with the prize when the draw takes place on Tuesday




Delegate

Passport

Overview

What’s Included?

To help encourage delegates to visit as many exhibitors as possible, in 2019 we will be issuing all attendees with a ‘Passport’, to be stamped each time they visit an exhibitor. Each exhibitor will have a sheet of stickers with their logo on to stamp the passports, and those delegates with 35 or more stickers will be entered into a draw to win a £500 voucher.


£1,750 +VAT

• One ticket for your representative to attend the exhibition and conference sessions on Monday 15th and Tuesday 16th April.

• Branded pop-up banner with your company logo/branding to be displayed by the furniture in the lounge area.




Please note that this sponsorship does not include any attendance at the conference dinners, and that the lunch sponsor tent cards would be distributed on some of the tables provided.

Exhibition

Furniture

Overview

What’s Included?

This is a great opportunity for a furniture supplier to showcase their products to delegates, by creating a lounge area in the exhibition space. The sponsor would need to supply all of the furniture for the duration of the event.


£1,500 +VAT

aude annual conference 2019: exhibition & sponsorship … · • acknowledgement and thanks for...

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