bill of quantities lira technical institutepreamble to bill of quantities the objectives of the bill...

UGANDA SKILLS DEVELOPMENT PROJECT (USDP)

MINISTRY OF EDUCATION AND SPORTS - UGANDA

MINISTRY OF EDUCATION AND SPORTS

LOT 1 : VOLUME - 4 OF 5

BILL OF QUANTITIES

LIRA TECHNICAL INSTITUTE

FEASIBILITY STUDIES, ENVIRONMENTAL AND SOCIAL SAFEGUARDS, DETALED

DESIGN, DOCUMENTATION AND CONSTRUCTION SUPERVISION OF CIVIL WORKS FOR

RENOVATION AND UPGRADING OF INSTITUTIONAL BUILDINGS

UGANDA TECHNICAL COLLEGE - LIRA

(Kitgum Technical Institute, Kalongo Technical Institute & Ora Technical Institutes)

FEBRUARY 2020

VOL 1 OF 5:BIDDING PROCEDURES, EMPLOYER'S REQUIREMENTS, CONDITIONS OF

CONTRACT AND CONTRACT FORMS

VOL 2 OF 5: TECHNICAL SPECIFICATIONS

VOL 3 OF 5: DRAWINGS

VOL 4 OF 5: BILLS OF QUANTITIES

VOL 5 OF 5: ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN / PROJECT BRIEF

SUMMARY OF DOCUMENTS

UTC LIRA - LOT 1 SD/1 SILESHI CONSULT

TABLE OF CONTENTS

ITEM TABLE OF CONTENS PAGE NO

A PREAMBLES P/1

B GRAND SUMMARY GS/1

C BILL No. 1- CONDITIONS OF CONTRACT 1

D BILL No.2- PRELIMINARIES 2E BILL No.3 -NAIT TRAINING LABORATORY AND

CLASSROOM

3

F BILL No.4 -CLASSROOM BLOCK 4G BILL No.5 - ADMINSTRATION BLOCK 5H BILL No. 6 - EXTERNAL WORKS 6

I BILL No. 7 - DAY WORKS 7

UTC LIRA - LOT 1 TOC/1 SILESHI CONSULT

PREAMBLES TO BILL OF QUANTITIES

PREAMBLE TO BILLS OF QUANTITIES

1 Objectives

2

Grand Summary

3

4

The Bills of Quantities shall be referenced and read in conjuction with clauses

numbered in the Specifications.

The Contractor’s unit rates in these bills are to cover supplying of materials, taking

delivery, transporting, loading and off loading inspection, storage, stacking, landing,

preparation, installation including provision of all labour, requirement false work,

temporary support, surface preparation and testing of the works. The rates shall

include all applicable taxes and duty. The cost of testing of the materials to be used in

the works unless otherwise provided is to be included in the rates of the respective Bill

items.

List of principal Quantities

BILL No. 1- CONDITIONS OF CONTRACT

BILL No.2- PRELIMINARIES

BILL No.3 -NAIT TRAINING LABORATORY & CLASSROOM

BILL No.4 -CLASSROOM BLOCK

BILL No.5 - ADMINSTRATION BLOCK

BILL No. 6 - EXTERNAL WORKS

BILL No. 7 - DAY WORKS

Preamble to Bill of Quantities

The objectives of the Bill of Quantities are

(a) to provide sufficient information on the quantities of Works to be performed to

enable bids to be prepared efficiently and accurately; and

(b) when a Contract has been entered into, to provide a priced Bill of Quantities for

use in the periodic valuation of Works executed.

In order to attain these objectives, Works have been itemized in the Bill of Quantities

in sufficient detail to distinguish between the different classes of Works, or between

Works of the same nature carried out in differently or in other circumstances which

may give rise to different considerations of cost.

The Bills of Quantities for the Works comprise the following:

UTC LIRA - LOT 1A 1 SILESHI CONSULT


5

6

7

8

Measurement for payment shall be for the complete installation and having passed all

necessary tests.

“Rock” is any material which, in the opinion of the Engineer, requires for its removal

the use of explosives, sledgehammers and wedges, breaking tools or which cannot be

removed by a 145 KW tractor with rear-mounted heavy duty ripper.

Where materials other than those entered in this Bill are to be procured for use on the

Works, the basic rate shall be calculated on the invoiced purchase price plus the costs

of insurance, handling charges, unavoidable damage and delivery to store or site.

Payment will be made in the currency expended upon presentation of supporting

documentation. In addition, a percentage on the base rates will be allowed to cover

the Contractor’s overheads and profit: this percentage must be stated in this Bill.

Payment for materials used in Day works shall be made at the rates entered in this Bill.

These rates shall include invoiced price, freight, insurance, handling charges,

unavoidable damage and delivery to store and / or site together with stockpiling as

required. These rates shall also include the Contractor’s profit and overheads.

Individual boulders of size greater than 0.2m3 in volume shall be included in “rock”

when their nature and size are such that they cannot be removed without recourse to

the stated methods.Where their aggregate volume is 50% or more of the total volume

of material removed, the material shall be measured as rock throughout.

Work shall not be executed on a Day work basis unless ordered in writing by the

Consultant on approval by the Employer. The rates entered in the Day works Bill of

Quantities shall apply to any quantity of Day work instructed by the Consultant.

Nominal quantities have been indicated against each item to permit the extended

total to be carried forward to the Grand Summary.

Payments for labour under Day works shall be made against records of the time of

arrival of the labour at the site of the work to be executed to the time of departure

but excluding meal breaks and rest periods. Only the time of classes of labour directly

doing the work will be paid for; charge hands (working gangers) actually working with

their gangs will also be recorded for payment but the time of foremen or other

supervisory personnel will not be paid.

Payment for the classes of labour will be made at the rates entered in this Bill. These

rates shall cover all direct costs including, but not limited to, the amount of wages

paid to such labour, transportation time, overtime, subsistence allowances and such

social benefits as required by law.

The rates for labour shall also be deemed to cover the Contractor’s profit, overheads,

superintendence, administrative costs, liabilities, insurance and allowances to labour

and the use of consumable stores, water, lighting and power, workshop and stores,

staging and scaffolding, portable power tools, hand tools and equipment and any

charges incidental to the foregoing.



9

10

11

12

13

14 In no case will any claim for expenses incurred by the Contractor in preparation of this

Tender be allowed.

The cost of hauling and handling materials for use on Day works from store or

stockpile to the place of usage will be paid in accordance with the labour and

Contractor’s equipment rates in this Bill.

Payment for equipment available at site in respect of Day works shall be made at the

rates entered in this Bill. These rates shall be deemed to include allowance for

depreciation, interest, indemnity and insurance, repair and maintenance, supplies,

fuel, lubricants and other consumables, overheads, profit and administrative costs

related to the use of such equipment.

The costs of drivers, plant operators and assistants in respect of plant and equipment

deployed on Day works shall be paid for separately under the appropriate items in the

labour section of the Day works.

Payment for the Equipment shall only be made against actual hours worked except

that where applicable, and with prior agreement of the Engineer, the traveling time to

and from the Day work location shall also be included for payment.

“Rates and prices shall be inserted in the rate and total columns of the Bill of

Quantities in Uganda Shillings

Bills of Quantities are to be read in conjunction with the Instructions to Bidders, the

Conditions of Contract Data, the Specifications and the Drawings. The quantities

stated against each item in the Bills of Quantities, with the exception of those items

specifically marked ‘sum’, are the estimated quantities of the Work to be executed by

the Contractor in fulfillment of his obligations under the Contract.

The Contractor is required to check the number of the pages and should any be found

to be missing or in duplicate he must inform the Engineer at once and have the same

rectified.

No liability whatever will be admitted or claim allowed in respect of errors in the

Contractor’s tender due to mistakes in the Bills of Quantities which should have been

rectified in the manner described above.

The contractor shall not alter or otherwise qualify the text of these Bills of Quantities.

Any alteration or qualification made without authority will be ignored and the text of

the Bills of Quantities as printed will be adhered to.

Each item in the Bills of Quantities is to be priced. If any items are left un-priced it will

be assumed that the value of the work described there under is elsewhere allowed for.

The prices and rates to be inserted in the Bills of Quantities are to be fully inclusive of

all costs and expenses which may be required for the construction of the work

described, together with general risks, liabilities and obligations set forth or implied in

these documents.



15

16

17

18

19

20

PM Project manager

kg kilogram

t tonne

m / lm metre

m2 / Sm square metre

m3/ cm cubic metre

mm millimetre

Nr./ NO/ No Number

Ushs Uganda Shillings

uPVC un-plasticized poly vinyl chloride

HDPE high density polyethylene

GMS galvanized mild steel

BS British Standards

Sum Lump Sum

UGX Uganda Shillings

PS Provisional Sum

General Items

Unless otherwise provided there are no separate measurement items for Contractual

requirements. The Contractor is deemed to have included his costs for the Contractual

requireme

The following abbreviations have been used in the Bills of Quantities:-

The Contractor is solely responsible for the accurate ordering of materials in

accordance with the Specifications, Drawings and Engineer’s Instructions and no claim

for any loss or expense will be entertained for orders for materials based on the Bills of

Quantities.

The quantities given in the Bills of Quantities are estimated and no claim by the

Contractor for the final quantities being larger or smaller than the quantities given in

the Bills of Quantities will be permitted except in accordance with Clause 38 of the

Conditions of Contract.

“Provisional Item” designated in the Bill of Quantities for the execution of any part of

the Works may be carried out in whole or in part, or not at all on the instruction of the

Engineer.

The dimensions given in the Drawings are generally in millimeters unless otherwise

indicated. Levels are given in meters.

The term ‘provide’ or ‘supply’ used for any item shall be deemed to include transport

to site, handling, storage and fixing complete, and the Bidder’s rate shall include for

this.


GRAND SUMMARY

GRAND SUMMARY PAGE NO. AMOUNT (UGX)

A BILL No. 1- CONDITIONS OF CONTRACT 1/8

B BILL No.2- PRELIMINARIES 2/21

C BILL No.3 -NAIT TRAINING LABORATORY & CLASSROOM 3/1

D BILL No.4 -CLASSROOM BLOCK 4/1

E BILL No.5 - ADMINSTRATION BLOCK 5/1

F BILL No. 6 - EXTERNAL WORKS 6/1

G BILL No. 7 - DAY WORKS 7/1

SUB TOTAL - 1 (UGX)

CONTINGENCY (10%)

SUB TOTAL 2 - (UGX)

ADD 18% VAT

TOTAL CARRIED TO FORM OF BID (UGX)

UGANDA TECHNICAL COLLECGE LIRA - LOT 1

UTC LIRA - LOT 1 S/1 SILESHI CONSULT

BILL NO. 1

CONDITIONS OF CONTRACT

1

BILL No.1 - CONDITIONS OF CONTRACT

Item Description Amount UGX

A PRICING OF ITEMS

B DEFINITION OF TERMS

(i)

(ii)

(iii)

(iv)

(v)

(vi)

(vii)

(viii)

Total carried to summary -

Directed, "Selected", "As Required" or words of similar meaning

whenever used in the contract documents shall be understood to mean

the direction, selection or requirement of the Project Manager.

Employer. The term “Employer” wherever used hereinafter and in all

contract documents shall mean Ministry of Education and Sports

" In Writing" shall mean when its required to inform, instruct, agree,

confirm, obtain approval or obtain instructions; it must be done in

writing.

"Instructions" ( and words derived there from) shall mean the

instructions in writing of the Project Manager specified.

"Fix only" shall mean take delivery of materials or articles at the place

specified, pay all demurrage and transport charges, load and transport

to site, unload, store, unpack, check contents against orders and packing

list, assemble as necessary, distribute to position, hoist and fix only.

BILL No. 1 : CONDITIONS OF CONTRACT

Wherever in these Bills of Quantities the Contractor does not insert his

price against an item, the value of such work items shall be deemed to be

included in his rates for all other priced items in the Bills of Quantities.

The Terms and Abbreviations used in these bidding Documents Shall be

deemed to have the following meaning wherever used herein after and

in all tender documents:

"Approved" (and words derived there from) shall mean approved in

writing by the Project Manager.

"As Described" or "As Specified" shall mean as shown on the drawings,

as described in the technical specifications or in the Bills of quantities or

as described elsewhere in the contract documentsContractor. The term “Contractor” wherever used hereinafter and in all

contract documents shall be held to mean the successful bidder, i.e. the

person or persons , partnership, firm or corporate body whose bid for this

work (i.e. the work described in and or referred to in these Bills of

quantities) who has been accepted by the Employer and is named as such

in the agreement, and means provider as defined in the Public Procurement

and Disposal of Public Assets Act 2003

UTC LIRA - LOT 1 1/1 SILESHI CONSULT



(ix)

(x)

(xi)

(xii)

(xiii)

(xvi)

(xv) Dimension and Measurement


'Pvo'' shall mean Permanent loured vent over

"Pr" shall mean Pair

"Kg" shall mean Kilogram

"MS" shall mean measured separately

"P.C" shall mean Prime cost

"KPS" shall mean knot prime and stop

"M.S" shall mean mild steel

No claims will be allowed for travelling or other expenses, which may be

incurred by the Contractor in visiting the Site for the Bid of the Works.

"BSM" shall mean both sides measured

“Nr.” shall mean Number

"L.m or m" shall mean Linear meter

"Sm" shall mean Square meter

"Cm" shall mean Cubic meter.

" Otherwise Described" or " Otherwise Specified" shall mean

information that may be in the drawings or in the particular

specification or contained in the written instructions of the Project

Manager which may override these Bills of quantities.

The Name “Project Manager” or “Architect” or “Engineer” or “Quantity

Surveyor” is the person named in the Particular Conditions of the

Contract(or any other competent person appointed by the Employer) who

is responsible for supervising the execution of the works and administration

of the contract."Works" shall mean all or any portion of the whole of the works to be

executed under the contract, including the work of all Subcontractors

whether nominated or otherwise. It shall also include all variations to

the contract, materials and articles wherever the same are being

manufactured or prepared for the use in the execution of the contract

and whether the same may be on site or not

"Satisfaction" or other synonyms thereto shall mean satisfactory to or

to the satisfaction of the Project Manager.

Site:

The Contractor shall be required to visit the site and he shall be deemed

to have acquainted himself therewith as to the nature and position and

means of access, etc. Claims arising from the Contractor's failure to

comply with above condition shall not be entertained

"Necessary","Proper" or words of similar meaning wherever used with

respect to the extent, conduct or character of the work described shall mean

the said work shall be executed to the extent, must be conducted in a manner

or be of character which is 'necessary' or 'proper' in the opinion of the Project

Manager




A SCOPE OF CONTRACT

Description GROSS FLOOR AREA (SM)

1 NAIT TRAINING LABORATORY & CLASSROOM 546

2 CLASSROOM BLOCK 1158

Ground Floor 745

First Floor 413

3 ADMINSTRATION BLOCK 1748

Ground Floor 962

First Floor 786

4 EXTERNAL WORKS

5 DAY WORKS

TOTAL AREA 3,452

- Total carried to summary

'' SHS'' shall mean square hollow section

'' RHS'' shall mean rectangular hollow section

''NEMA'' shall mean National Enviromental Management Authority

''MDF'' shall mean meduim density fibre board

'ESHS'' means environmental, social, health and safety.

The works to be carried out include construction of new infrastructure

as listed below.

"P.S" shall mean Provisional sum

"PM" shall mean Project Manager

"R.C" Reinforced Concrete

"75mm to 150mm" shall mean Exceeding 75mm but not exceeding

150mm in girth, and all items described in this manner shall be similarly

construed."E.O" shall mean extra over




A PROGRAMME OF THE WORKS

B FORM OF CONTRACT AGREEMENT


The contactor is expected to submit together with his bid, a detailed

programme, showing how he intends to carry out the works to conform

to the bid period offered in the Form of Bid. The programme shall be

updated in accordance with the Conditions of Contract and the

Particular Conditions of Contract

The form of contract under which terms the Contractor will be required

to enter into a contract with the Employer is contained in Volume 1 of 5

of the Bidding Documents, Part 3, Sections VIII, IX and X

If the Contractor considers that compliance with any of the Conditions

of Contract as particularly amended or qualified by the Particular

Conditions of Contract and of which headings are set out hereunder

involve expenses to him which are not included elsewhere in his prices,

he shall set down opposite any such condition the value he attaches

thereto:




GENERAL CONDITIONS OF CONTRACT

CLAUSES

A. GENERAL

1.

2.

3.

4.

5.

6.

7

8.

9.

10.

11.

12.

13. -

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

B.

25.

26.

27.

28.

29.

30.

C.

31.

32.

33.

34.

D.

37.

38.

37.


Changes in the Contract Price

Variations

Identifying Defects

Tests

Correction of Defects

Uncorrected Defects

Cost Control

Contract Price

Extension of the Intended Competion Date

Acceleration

Delays Ordered by the Project Manager

Management Meetings

Early Warning

Quality Control

Access to the Site

Instructions, Inspections and Audits

Appointment of the Adjudicator

Procedure for Disputes

Time Control

Program

Contractor to Construct the Works

The Works to Be Completed by the Intended Completion Date

Approval by the Project Manager

Safety

Discoveries

Possesion of Site

Personnel and Equipment

Employer's and Contractor's Risks

Employer's Risks

Contractor's Risks

Insurance

Site Data

Language and Law

Project Managers Decisions

Delegation

Communications

Subcontracting

Other Contractors

Definitions

Interpretation




38.

39.

40.

41.

42.

43.

44.

45.

46.

47.

48.

49.

50.

51.

E. Finishing the Contract

52.

53.

54.

55.

56.

57.

58.

59.

60.

61.

GCC PARTICULAR CONDITIONS OF CONTRACT

1.1 (d)

1.1 (s)

1.1 (v)

1.1 (y)

1.1 (aa)

1.1 (dd)

1.1 (hh)

1.1 (ii)

2.2

2.3(i)

3.1

5.1

8.1

9.1

9.2


The Language of the Contract

The Project Manager may delegate

Schedule of other Contractors

Key Personnel

Code of Conduct (ESHS)

Site Location

Start Date

Works Consist of

ESHS

Sectional Completion

Documents Forming part of the Contract

Release from Performance

Suspension of Bank Loan or Credit

Financing Institution

The Employer

Intended Completion date

The Project Manager is

Final Account

Operating and Maintenance Manuals

Termination

Fraud and Corruption

Payment upon Termination

Property

Advance Payment

Securities

Dayworks

Cost of Repairs

Completion

Taking Over

Tax

Currencies

Price Adjustment

Retention

Liquidated Damages

Bonus

Cash Flow Forecasts

Payment Certificates

Payments

Compensation Events




13.1

14.1

16.1

20.123.1 and 23.2

24.3

24.4

26.1

26.2

26.3

34.1

38.2

40

44.1

45.1

46.1

47.1

48.1

49.1

50.1

56.1

56.2

57.2 (g)

58.1


Performance Security

Operating and Maintenance Manuals

As Built drawings

The maximum number of days is

The percentage to apply to the value of the work not completed

Currency of Employer's Country

Price Adjustment

Payments retained

Liquidated Damages

Bonus

Advance Payment

Submission of Program

ESHS Reporting

Program Updates

Defects Liabilty Period

ESHS risks and impacts of the Variation.

Failure to perform any ESHS obligations

Site Data

ESHS Management Strategies and Implementation Plans

Site Possession Date

Appointing Authority for the Adjudicator

Hourly Rate for the Adjudicator

Arbitration Procedures

Minimum Insurance Amounts




SUMMARY

BILL NO. 1 CONDITIONS OF CONTRACT

Total Carried From Page 1/1







TOTAL CARRIED TO GRAND SUMMARY


BILL NO. 2

PRELIMINARIES

2

BILL No. 2 : PRELIMINARIES

Item Amount UGX

General Notes

A Note

B Note

C Note

D Note

E Note

F Note

G Note

H Note

I Note

J Note

Mechanical plant and equipment which emits excessive noise, smoke,

fumes, obnoxious gases etc., will not be allowed to be used in the site,

without the prior approval of the Project manager

The contractor shall be responsible for any loss or damage to the works,

existing structures, adjoining structures and unfixed materials.

The Tenderer shall read, understand and acquaint himself with the

requirements in the conditions of contract , Technical Specification of

Work, Tender and Preamble Notes. It is the Tenderer's responsibility to

see that their price includes for compliance with all the above

requirements whether specifically referred to in the Bills of Quantities or

otherwise.

The contractor shall be responsible for providing necessary lighting,

watchmen, and other suitable security measures during construction until

handing over.

Cost and expenses in connection with providing any protective netting,

fencing, screens, barricades, railing, walk-ways at site and any other

safety precautions to the required standard, is deemed to be included in

the tender rates unless otherwise measured and paid separately.

If no price has been stated against any item hereunder the Contractor

will not be entitled to claim any money for such items even though he is

obliged to execute the work or provide services described therein.

Preliminary items priced by the Tenderer are deem to include the cost of

not-priced items.

TOTAL CARRIED TO COLLECTION


Description

Contractor shall leave blank any cells referring to items he has priced or

included elsewhere within the respective work package.

If the Project manager is of the opinion that any item in this section has

not been fully attended by the Contractor, the Project manager may

adjust amounts quoted by the Contractor for the items concerned.

The Tenderer is required to visit the site of the proposed work, as it is

their responsibility to ascertain the conditions governing access to the

site, the external working space, storage area etc.,

Cost and expenses in connection with any other preliminary item which is

not listed below, but is necessary for the due completion of works, is

deemed to be included in the tender rates.



Item Amount UGXDescription

A

i)

ii)

iii)

B

C

D

(i) The works involve substructures, Concrete Structural Frame, Concrete

Block Walling, Steel structure, steel roof structure, roofing sheets, Timber

or Steel Casement doors, Steel casement Windows, Tiled or Terrazo or

Screeded floor finish, Tiled or Painting to Plastered Walls, Plastered Metal

Lathe Ceiling, Plumbing and Electrical Installations, Fittings and Fixtures

and Associated External Works include.


DESCRIPTION OF WORKS

Site:

The site of the proposed works are located at Uganda Technical College

Lira in Lira District

The Contractor shall be required to visit and inspect the site before

submitting his bid to ascertain and fully acquaint himself with the nature

of the site and works and adjoining property and other services that are

necessary for the smooth carrying out of the works.

Claims arising from the Contractor's failure to adhere with the above

conditions shall not be entertained

DRAWINGS

The drawings from which these Bills of quantities and the specifications

have been prepared are contained in Volume 3 of 5 of the bidding

document. However, some of the measurements were taken on site. The

said drawings form part of the contract documents. The Contractor is

deemed to have examined the drawings before bidding and to have

satisfied himself regarding their details and regarding the nature and

extent of the works and the method of construction involved. No claims

arising out of misapprehension in these respects will be allowed.

VISITING AND INSPECTION OF SITE

MATERIALS FOUND ON SITE AND ARISING OUT OF THE WORKS.

Materials of any kind arising from the works, found on site or during the

progress of the work, including debris arising from demolitions, are the

property of the Employer and shall not be used, or taken out by any

means whatsoever by the Contractor without express and written

permission from the Project Manager. Should such permission be given,

the Contractor shall pay the Employer for materials so used or taken out

at a price to be determined by the Employer. the Contractor shall take

charge of such materials and deliver the same to the Employer in good

order.




A

B

C

i)

SUFFICIENCY OF BID

The Contractor shall be deemed to have satisfied himself before bidding

as to the correctness and sufficiency of his bid for the Works and of the

rates and prices stated in the Bills of Quantities which rates and prices

shall cover all his obligations under the Contract and all matters and

things necessary for the proper completion and maintenance of the works

GENERAL MATTERS

Plant, Tools and Vehicles.

The Contractor shall be responsible for the provision of all materials,

tools, plants, staging, access gangways, tackle, tarpaulins, tools, moulds,

templates, cranes, pulleys and transport required for the Works except

insofar as may be stated otherwise herein and he shall allow for the

provision of the foregoing except for such items specifically and only

required for the use of the Nominated Sub-Contractors as described

herein.

Safety, Health and Welfare of Work ,People. (OHS Provisions)

Due precautions shall be taken by the Contractor at his own cost, for the

safety of his labour and personnel. In collaboration with and to the

requirements of the local health authorities he must ensure that healthy

and safety staff, first aid equipment and stores person are available at

the:- camps, housing and on the site at all times throughout the period of

the Contract. Suitable arrangements are to be made by the Contractor for

anti-malarial precautions and for preventation of epidemics and for all

necessary welfare and hygiene requirements. A warning sign to the

effect that safety gear such as helmets, safety boots/gum boots, overalls,

reflectors, ear plugs glooves, gogles, nose masks where necessary are to

be worn should be clearly displayed at the Works. The Contractor shall

ensure that all personnel working on site wear necessary safety gears.





ii)

A Fair wages

B Sanitation of the works

i)

ii)

iii)

The Contractor shall provide a qualified health and safety officer to deal

with OHS, HIV/AIDS and Gender Awareness and provide all necessary

facilities including transport. HIV/AIDS and STD prevention and

counselling shall include information, education and counselling

campaigns including regular distribution of condoms. The Contractor shall

provide, maintain and operate a HIV/AIDS and STD clinic or make

alternative arrangements with an existing facility to the approval of the

Project Manager. The Contractor shall have a gender action plan and also

carry out Gender sensitization and awareness raising meetings and

workshops and provide gender sensitive monitoring and reporting.

The Contractor shall pay rates of wages and observe hours and conditions

of labour not less favourable than the minimum rates of remuneration

and minimum conditions of employment applicable in the district in

which the works is carried out. The relevant notice must be posted up and

kept posted upon the Site where it can conveniently be read by the

employees concerned.

Sanitation of the Works shall be arranged and maintained by the

Contractor to the satisfaction of the Government and Local Authorities,

Labour Department and the Project Manager.

The Contractor shall allow for providing the necessary waterborne toilets

and abolutions for the labour employed on the Works, including labour

employed by Sub-Contractors, to the satisfaction of the Local Health and

Medical Authorities and for maintaining the same in a thoroughly clean

and sanitary condition and paying all conservancy fees.

The Contractor shall allow for removing the said Water borne toilets and

abolutions, filling pits with hardcore and murram and leaving the ground

clean, free from pollution upon completion of the Works to the

satisfaction of the Health and Medical Authorities.





A

B

i)

ii)

iii)

C Contractor's Project and Site Administration; and Foreman-in-charge

No Work shall be commenced by the Contractor until he has received

written instruction from the Project Manager to adjust such discrepancies

which may be proved. Upon receipt of such instructions, the Contractor

shall thereupon be responsible for accurate setting out of the Works,

giving effect to the adjustments necessary to comply with such

instructions, and no claim for extra expense or relief from the provision

based on any discrepancy or error in the dimensions or levels shown on

the Drawings may be made thereafter.

The Contractor shall permanently deploy the Project and Site

Administrative Staff as presented in their bid and approved by the

Employer. These will include a site Engineer, a contract Manager, General

Foreman-in-charge and other trades foremen properly qualified and

fluent in English. The Contractor shall submit to the Project Manager a

Site Organization Structure Chart within seven (7) days of commencement

of the Contract. The Contractor's attention is drawn to clause 9 of the

Conditions of Contract.


Before any Work is commenced by the Sub-Contractors or Specialized

Firms, dimensions must be checked on the Site and / or buildings and

agreed with the Contractor, irrespective of the comparative dimensions

shown on the Drawings. The Contractor shall be responsible for the

accuracy of such dimensions.

Setting out the Works

The Contractor shall set out the Works in accordance with the dimension

and levels shown on the Drawings and shall be responsible for the

correctness of all dimensions and levels so set out by him and will be

required to amend all errors arising from inaccurate setting out at his own

cost and expense. In the event of any error or discrepancy in the

dimensions or levels marked on the Drawings being discovered, such

errors or discrepancies shall be reported by the Contractor to the Project

Manager for his immediate attention.

Notices and Fees for local Authorities and Public undertaking

The Contractor shall give all notices in accordance with the Conditions of

Contract. The Contractor shall pay all fees and charges required in the

Conditions of Contract. The amount of all such fees and charges shall be

deemed to be included in the contract Sum. Those in respect of the

following items are included elsewhere in this Document if applicable to

the works; temporary telephones, Uganda Telecom Limited, water for the

works (National water and sewerage corporation) & Electricity (UMEME),

Local Authority, Ministry of Gender, Labor and Social Development and

National Environmental Management Authority (NEMA)




A

B Transport to and from the site

C

i)

ii)

iii)

D

E

If the Contractor decides for purposes of expediting the works or any

other reason to permit the working of overtime or night work necessary

so that the works or any part shall be completed in the contract, then he

will be deemed to have included for the same in his bid as no extra

payment will be allowed for this in the settlement of accounts.

In the event the Project Manager directs the Contractor in writing to

carry out work outside working hours, the Contractor will be reimbursed

the net difference in cost between the operatives normal rate of pay and

the enhanced overtime rate.

Safety

The Contractor shall take all precautions necessary to prevent loss or

damage by fire to works or to the adjacent property.


PREVENTION OF ACCIDENTS, NUISANCE, DAMAGE OR LOSS

The Contractor shall take all precautions necessary to ensure the safety of

all persons engaged upon or visiting the works and shall observe strictly

the safety regulations of government and /or local authorities.

Fire Precaution

Labour regulations

The Contractor shall comply and ensure that all persons and organisations

involved in executing the works (including sub Contractors and those not

directly employed) comply with the relevant current Uganda government

labour regulations, acts and orders regarding emoluments, working hours

and working conditions.

No work shall be carried out at night or gazzetted holidays unless the

Project Manager shall so direct.

The Contractor shall include in his prices for the transport of materials,

workmen and other inputs to and from the Site of the proposed Works, at

such hours and such routes as are permitted by the Project Manager and

the Authorities.

Working hours




A

B

i)

ii)

C

i)

ii)

iii)

D

i)

ii)

Maintenance of existing private and public roads

The Contractor shall keep the approaches to site clear of mud, pools,

debris, spoils and ensure that no damage is caused to the public or private

roads and foot paths

The Contractor will be required to make good, at his own expense, any

damage he may cause to the present road surfaces and pavements during

the period of the Works. In particular all the existing lawns, gardens,

storm water channels, hedges, fences etc., which may be destroyed or

damaged during the progress of the Works are to be made good by the

Contractor to the approval of the Project Manager.


The Contractor shall take any reasonable and practical precaution

consistent with good and expeditious work to prevent nuisance from

noise, water, smoke, dust, rubbish and other causes to the occupants of

the existing and adjacent buildings and to the public generally and shall

meet the cost of complying with the Project Manager's instructions to

prevent such nuisance in these respects.Adjoining Property

Should the Contractor wish to make use of such adjoining buildings or

property, he shall obtain prior permission in writing of the owner and/ or

occupier and approval from the Project Manager, pay any charges in

connection therewith and clear away at completion or when directed by

the owner's/occupier's satisfaction and that of the Project Manager.

The Contractor shall notify all services authorities of the proposed works

before commencing operations on site. Prior to the commencement of

any Work, the Contractor is to ascertain from the relevant Authorities the

exact position, depth and levels of all existing telephone cables, electric

cables, water pipes or other services in the vicinity.

Any damage or disturbance caused to any service shall be reported

immediately to the Project Manager and the relevant Authority and shall

be made good to their satisfaction at the Contractor's expense.

Nuisance

The Contractor shall prevent any trespass on any adjoining buildings or

property and materials, plant, rubbish collecting on such adjoining

buildings or property as a result of his carrying out of the works.

Existing public and Private Services

The Contractor shall not interfere with the operation of any service on or

within the vicinity of the site prior to consent or direction of the service

authority and the Project Manager. Should the service authorities so

direct, the Contractor shall make whatever provisions may be required by

the Authorities concerned for the support and protection of such services.




A Existing Features

B

C

i)

ii)

D

i)

ii)

Materials, goods, components and equipment shall be new and unused

unless specified.

Manufacturer's Recommendations: the Contractor shall handle, store, fix

every material , good or component strictly in accordance with the

printed or written recommendations of the manufacturer and or supplier.

The Contractor shall supply the Project Manager with copies of the

manufacturer's recommendations. The Contractor shall notify the Project

Manager if the manufacturer's recommendations conflict with any

specified requirements, and obtain the Project Manager's instructions

before proceeding.


Security Regulations

The Contractor shall be entirely responsible for the security of all the

Works, stores, materials, plant, personnel, Take all reasonable precaution

to prevent unauthorized access to the site and the works. Both of his own

and Sub-Contractors’, and shall provide all necessary watching, lighting

and other precautions as necessary as to ensure the security and the

protection of the public. The Contractor shall therefore provide and

maintain qualified technical and administrative personnel on site, fluent

in English with suitable and relevant office equipment like computers and

furniture and he shall provide and maintain appropriate armed security

for proper protection of the Works, Materials and plant at the site in

conformity to any security regulations of the Project Manager

Materials and Workmanship generally

Scope: Where work shown on the drawings or required by the Project

manger or the particular specification is not identified by any single

heading or clause in the technical specifications, all relevant clauses for

similar work will be applicable. External works are not separately

specified, and are to be executed in accordance with the relevant trades

or sub trades.Alterations, Additions and Extensions: Where the works include

alterations or extensions to the existing buildings and/or external works,

new work is to match up in all respects to the existing works unless

otherwise specified, shown on the drawings or approved forehand by the

Project Manager.

Quality, Samples, Testing and Approval

Prior to the commencement of any Work, the Contractor shall protect all

existing structures, fences, gates, walls, services, cables and other

features on site which are to remain in position during and after the

execution of the works unless directed otherwise by the Project Manager.

OBLIGATIONS IMPOSED BY THE EMPLOYER




A

B

i)

ii)

C Samples

D

i)

ii)

iii)

iv)

Suitability with local conditions

Sources: Where a choice of manufacturer is allowed for any particular

materials or goods or component, the Contractor shall obtain the quantity

required to complete the works from a single manufacturer after

obtaining the consent of the Project Manager to any change in the source

of supply. The Contractor shall produce written evidence of the source of

supply when requested by the Project Manager.

Testing

Allow for Testing of materials, goods components and workmanship and shall

be done at the discretion of the Project Manager in order to satisfy himself

that the materials, goods components and workmanship are in accordance

with the specifications. The testing of materials will unless otherwise stated ,

be carried out either by the chief Materials Engineer at the central materials

laboratory in Kireka, Kampala, or by the Project Manager's representative on

site when facilities for such site tests exist. The procedure for submitting

samples of materials for testing and the method of making for identification

of materials for testing shall be as laid down by the Project Manager.The Project Manager may, whenever he considers it desirable, test any

materials before they leave the maker's premises as well as after delivery on

the site and the Project Manager shall be at liberty to reject any materials

after delivery should he consider them unsatisfactory, notwithstanding the

preliminary test and approval of the materials at the maker's premises. The

costs of these tests are to be borne by the Contractor.The Contractor shall, whenever so instructed by the Project Manager, cut

out sections of work executed or samples of materials incorporated

therein and shall deliver them where directed for the purpose of testing.

All materials, goods and components shall be for suitable use in tropical.

The Contractor shall furnish at the earliest possible opportunity before work

commences at his own cost, any samples of materials of workmanship that

may be called for by the Project Manager for his approval or rejection and

any further samples in the case of rejection until such samples are approved

by the Project Manager and such samples when approved shall be the

minimum standard for the work to which they apply.

All work disturbed shall be made good forth with by the Contractor. All

costs incurred in cutting out, making good and delivering as aforesaid,

shall be borne by the Contractor unless the result of the test shows that

the materials etc., are in accordance with this contract.


Evidence of Compliance with the Standards

Where specified or required by the Project Manager, the Contractor shall

obtain and produce invoices, delivery notes, certificates and the like

providing evidence of compliance with the specifications and standards

referred to herein.




A

i)

ii)

iii)

B

C

D

Legally Demandable taxes and duties

Compliance to NEMA regulations and recommendations

Imported Material and Special Items

When imported materials or special items of materials, goods or

components form part of the contract, the Contractor shall be entirely

responsible for making all necessary arrangements and placing all

necessary orders to ensure their prompt and timely arrival on site to suit

the building operations. No claim for an extension of time will be

entertained by the Project Manager unless the Contractor can produce

reasonable proof that the delay is beyond his control. The Contractor shall

allow for costs and expenses arising out of government or Uganda

Revenue Authority regulations governing imported goods.

The Contractor shall unless expressly specified otherwise in the contract

documents, be responsible for and shall pay all customs and excise duties,

tariffs, value added tax, and other taxes or duty legally demandable and

imposed by any statute, rule or ordinance as may be or may become

applicable during the course of the works.

The Contractor shall comply with the regulations set out by National

Environmental Management Authority (NEMA). The Contractor should

familiarize himself with the recommendations in the certificate of

approval of the ESIA/project brief and comply with them during the

excecution of the works. In addition the contractor should ensure that all

the recommendations/mitigation measures in the Environmental and

Social management Plan (ESMP) are complied with during the

implementation.

Ordering of materials

The Contractor shall be solely responsible for the early, timely and

accurate ordering of all the materials. The Contractor shall be responsible

for organization of the plant and labour for utilisation of the materials in

accordance with technical specifications and the Project Manager's

instructions.

The Contractor shall take his own measurements and make his own

calculations of quantities for ordering of materials. No reasonability or

claim will be accepted by the Employer for surplus, shortage, loss, or

expense if the goods are wrongly ordered or ordered based upon the Bills

of quantities. The Contractor shall replace or make good at his own

expense any materials lost or damaged, no matter how arising.

The Contractor shall enter into a binding contract with his suppliers





A Water for the works

B Lighting and Power Supply

C Telephone

D

i)

ii)

The Contractor shall allow for providing all temporary water supplies

required for the works, including Sub-Contract Works, together with all

necessary storage tanks and distribution systems for the same and must

allow for bearing all expenses incurred and paying for all water consumed

without charge to any Sub-Contractor. Expenses in connection with

Nominated Sub-Contractors should be allowed for in the attendance

items under the relevant P.C. Sums.

The Contractor shall provide, install and maintain temporary telephone

and similar facilities for his use, Clerk of Works, project manager's

representative and for other personnel engaged in the implementation of

the Project from the commencement to the completion of the Contract

and shall pay all charges in connection therewith.

Roads

Upon the completion of the Works, the Contractor shall remove such

temporary roads, culverts, bridges, etc., and make good and reinstate all

Works and services disturbed to the satisfaction of the Project Manager

and local authority.


TEMPORARY WORKS AND SERVICES

No guarantee or warranty is given as to the availability or suitability of

water at the site. The contractor shall further ensure that their temporary

water connection and supply doesnot in any way affect the existing

connections and water resources.

The Contractor shall allow for providing all temporary lighting and power

supplies required for the works, including Sub-Contract works, together

with all necessary distribution systems for the same and must allow for

bearing all expenses incurred and paying for all current consumed

without charge to any Sub-Contractor. Expenses in connection with

Nominated Sub-Contractors should be allowed for in the attendance

items under the relevant P.C. Sums.

No guarantee or warranty is given as to the availability or suitability of

power at the site. The contractor shall further ensure that their temporary

power connection and supply doesnot in any way affect the existing

connections and power resources.

The Contractor shall provide and maintain as necessary all temporary

roads, ramps, hard standings, tracks, crossings and the like for the

efficient running of the works for all vehicles entering and on site,

including those of sub-Contractors and afterwards remove and reinstate

the ground to its original condition if so directed by the Project Manager.




A

B Temporary Buildings for use by the Contractor

C Sheds for storage of Materials

i)

ii)

D Sign board

i)

ii)

E

i)

ii)

The Contractor shall provide and erect where directed and maintain

during the whole period of building operations and remove at

completion, 2No. approved temporary two faced signboard to the Project

Manager’s standard design and giving the title of the Works and showing

the names of the Employer, Project Manager, Contractor, Nominated Sub-

Contractors and Suppliers, on both sides. The lettering concerning the

Project Manager is not to be more than 75mm high. No other industrial

names will be permitted whatsoever , nor will any advertisement be

allowed.

The Contractor shall allow for thoroughly maintaining all such protective

and other devices throughout the Contract and clearing away and making

good disturbed ground on completion.

The area of the Site which may be occupied by the Contractor for use as

storage and for the purpose of erecting workshops, etc., shall be defined

on the Site by the Project Manager.

The Contractor shall provide, erect and maintain on the site, in such

positions as may be directed, ample temporary watertight lock-up sheds

or buildings which are necessary for himself and his Sub-Contractors for

the proper storage and protection of materials liable to damage and shall

remove the same on completion and make good all surfaces disturbed.

Due to limited space on the site, the Contractor may make other

arrangements for the safe storage of materials off-site and shall pay all

charges of transport, handling, insurance, security and rentals of the

stores / buildings so rented.

Area to be occupied by the Contractor

The Contractor shall at his own cost, supply and erect all temporary

buildings, sheds, mess rooms and stores with floors at least 150mm above

ground level. No office, stores or other temporary buildings shall be

erected on Site without first obtaining the consent from the Project

Manager as to the type of temporary building to be supplied and the

position in which they are to be erected and shall remove the same on

completion and make good all surfaces disturbed.

Signboard shall also include the HIV log & Artistic impression of one of the

major building as approved by the Project Manager.

Temporary Hoardings, Fencing and the like

The Contractor shall allow for providing and erecting all necessary

protective hoarding construction in new gauge 30 precoated non

reflective iron sheets on treated timber framework with lockable gates to

approval of the Project Manager and Local Authority.





A Site meeting room

i)

ii)

iii)

iv)

B Office for the Project Manager and his staff

The Contractor shall provide, erect and maintain where directed on site

an approved weather proof office for the use of the Clerk of Works. The

office shall be not less than 40 Sm and shall be of construction similar to

the office of the consultants. The office shall be furnished with 5 No. desk

with lockable drawers, 5 No. A0 Size drawing chest with four lockable

drawers, 5 No. lockable metal filing cabinet. The office shall have 5 office

swivel chairs for the occupants. The office shall also have all power and

lighting points as necessary. The Contractor shall allow for regular

cleaning of the office.


The Contractor shall keep on the Site and maintain in good condition, one

dumpy or quickset level, leveling staff, two 7.5meters steel tapes and one

100 meters steel tape for the use of the Consultant. The Contractor shall

also provide stationery for use by the Project Manager.

The office and the closets shall be completed before the Contractor is

permitted to commence the Works.

The Contractor shall provide, erect and maintain where directed on Site

approved weatherproof lockup office for the sole use of the Project

Manager with a floor area not less than 60 square metres. The office shall

be constructed with concrete floor and the walls and ceiling internally are

to be lined with fibreboard. Atleast 4 Glazed windows shall be provided

of not less than 1(one) squaremetre area each and the door shall have a

strong lock or fastening. The office shall be provided with sufficient

artificial lighting and electric power. The office is to be furnished with a

table of sufficient size to carry the drawings, complete with lockable

drawers, and also stools and chairs. The table should be adequate to sit at

least 50 (Fifty) people. The Contractor shall also provide Five (5 No)

working desks and furniture for the Project Manager. The Contractor

shall allow for regular cleaning of the office.

He shall provide, erect and maintain a two lockup pedestal type water

closets for the sole use of the Consultant including making temporary

connection to drain where applicable to the satisfaction of the

Government and Medical officers of Health and shall provide the services

of a cleaner and pay all conservancy charges and keep both office and

closets clean and in sanitary condition from the commencement to the

completion of the Works and dismantle and make good disturbed

surfaces to the satisfaction of the Project Manager on completion of the

Works.




A

(i)

(ii)

(iii)

(vi)

(v)

(vi)

B

i)

ii)

C

i)

ii)

iii)

iv)

On completion of the project all the equipment in item A above shall

become the property of the Employer

The Contractor shall provide identification including uniform, tags and

identification cards for labourers and gangs on site.

PROCEDURES

If required by the Project Manager, this chart shall be generated and up-

dated by an approved computer program.


2Nr. HP Spectre x360 13 (2018) intel core i7-7500U, 2.7GHz, Windows 10,

16 GB RAM, Intel HD Graphics 620 card,512GB storage,13.3inches screen

size to the satisfaction of the Project Manager manufactured by Dell or

equal approved

1No. Plain paper photocopier, desktop type with variable magnification

that can take A3 full size copies, minimum capacity 100copies/minute,

including 3kg toner and regular service by agent

2No. A3 colour printer

The Contractor shall also supply and maintain the following for the full

contract duration, with and including all consumables and maintenance,

to the Project Manager's Approval:-

Full time internet connection

2No. DSRL Camera Canon EOS 5D Mark IV,Full - Frame CMOS Sensor,

30.4MP, 3.2-inch touch screen, 1,620,000 dots, DCI 4K video Capture with

extra battrey, 4nr. 128GB memory cards, with compartible flash, backpack

bag, 4 lens ranging from 25mm focal length to 500mm focal length to the

satisfaction of the project manager

Labour Camps

Labour Camps will be permitted on site and the Contractor must make

appropriate arrangements to house some labourers on and off site.

Programme and progress chart

The Contractor shall submit to the Project Manager within 30 days from

the date for possession of the site, for approval and display in the site

offices (5No. A3 and 5No. A1 hard copies and 1No. soft copy) showing

the general methods, arrangements, order, and timing for all the

activities in the Works including the works of sub Contractors and other

concurrent with the contract. An update of the Program shall be a

program showing the actual progress achieved on each activity against

the planned progress and the effect of the progress achieved on the

timing of the remaining work, including any changes to the sequence of

the activities .The Contractor shall keep this chart up to date at all times.

Approval by the Project Manager of the programme shall not relieve the

Contractor of any of his obligations under this Contract.

The Contractor shall not without the Project Manager’s consent make any

material alteration to the approved programme.




v)

vi)

vii)

A

B

i)

ii)

C

i)

ii)

The Contractor is required to provide Lunch and refreshments to all

persons attending the regular scheduled site meetings for all the

construction period whose menus are to be decided by the Project

Manager.

Entries made in the works diary by the Project manager or his authorised

representatives shall be deemed to be written instructions issued in

accordance with the conditions of contract.


The Contractor shall provide and keep an accurate site diary in which he

shall record all happenings and events which might affect the progress

and quality of the works, including weather conditions, number of

artisans, labourers and others employed, deliveries of materials,

consignment, dayworks, overtime, work of sub Contractors and visits to

the site of supervisory and other staff of the Employer.

The Project Manager shall notify the Contractor if the Project Manager

ascertains that the rate of progress of the works or any section, is too

slow to meet the Date for Practical Completion and that this is not due to

a circumstance for which the Contractor is entitled to an extension of

time under the Contract.

Following receipt of such a notice, the Contractor shall take such steps as

may be necessary, and as the Project Manager may approve, to remedy

or mitigate the likely delay, including revision of the programme. The

Contractor shall not be entitled to any additional payment for taking such

steps.

The Contractor shall take and develop (in both digital and still form) site

progress photographs every two weeks to be displayed on the notice

board as may be directed by the Project Manager

Adequate copies shall be made for distribution to the Employer and the

Project manager

Site Meetings

If the Project Manager ascertains that work progress does not match the

programme, he may order the Contractor to revise the programme. The

Contractor shall thereafter revise the programme to show the

modifications necessary to ensure completion of the works by the Date of

Practical Completion.

Site progress photographs

Site Meetings will be held at the Site meeting room set up on site by the

Contractor at monthly intervals or as directed otherwise by the Project

Manager, and the Contractor will be required to summon the attendance

of sub Contractors and specialists and generally arrange for all necessary

provisions and facilities required for the meetings. The Project Manager

will take and distribute minutes of the site meetings.

Works, Diary and Visitors Book




iii)

iv)

A

i)

ii)

iii)

B

C

i)

ii)

Day sheets received by the Project Manager will be dealt with at the

completion of the contract but the receipt of the same by the engineer is

not to be taken as confirmation of an addition to the contract.

All work measured provisionally in the Bills of quantities shall be

remeasured to the extent executed and valued accordingly. Work likely to

be covered up shall be left exposed for a reasonable time and due

notification given to allow these re-measurements to be taken by the

Project Manager. Should the Contractor default in this respect, he shall, if

the Project Manager so directs, uncover the works at his own expense to

enable measurements to be taken.

Provisional Work

The term provisional sums wherever used in the bill of quantities shall

mean a sum provided for work or for costs which cannot be entirely

foreseen, identified or detailed at the time of tendering. Such sums of

money shall be subject to adjustment at final account of the work which

may require it.

In the final account, all provisional sums shall be deducted and the value

of the works properly executed in respect of them upon the Project

Manager order added to the contract sum.


The Contractor shall deliver the works diary and the visitors book into the

safe custody of the Project Manager on completion of the works and shall

at all reasonable times, during the progress of the works, make them

available for inspection by the Project Manager

Signed day sheets received as above by the Project Manager shall be

taken as certifying that time, materials and plant are correct and shall not

be held to justify a claim that the works shall be so charged, or that it

cannot be measured at the rates given in the day works schedules, if any,

or the Bills.

The Contractor is required to control all visitors to the site and keep out

unauthorised visitors and shall provide a visitors book and ensure that all

authorised visitors, including consultants and the Employers staff sign

therein.

Day works

Day works shall only be executed with the prior permission of the Project

Manager. Where its authority is given day-work sheets giving the fullest

particulars of hours worked, names of craftsmen and labourers,

descriptions of work executed, quantities of materials and type and

number of plant used in the items shall be prepared, signed by the

Contractor counter signed by the Project Manager supervising officer and

forwarded to the Project Manager not later than seven days after the end

of the week in which the work was carried out. Late submission of the

foregoing record will not be permitted.

Provisional Sums




iii)

A

B

C

D

(i)

(ii)

Unloading and hoisting shall include for providing, erecting and

dismantling scaffolding or the equivalent beyond that required for the

Contractor’s own use to enable Sub-Contractors to execute their work.

Special scaffolding shall be provided only where Sub-Contractors may

require scaffolding in locations where there is no contiguous work by the

Contractor for which scaffolding would generally be used.

The Contractor shall cover up and protect all finished works liable to

damage including provision of temporary roofs, gutters, drains, etc., until

the completion of the Works.


GOODS AND MATERIALS FROM NOMINATED SUPPLIERS

The Contractor shall allow for checking Nominated Suppliers' invoices and

quotations before placing orders and will be held solely responsible for

insuring that all materials so ordered are correct in quantity, quality and

contain due allowance for waste.

The Contractor shall allow for checking at time of receipt, all Nominated

suppliers' materials and taking necessary action for the re-ordering of any

broken or damaged items where items described as "FIX" the Contractor

shall include in his rates for hoisting, unloading, storing, unpacking,

assembling as necessary getting into position and fixing as described and

return empty cases and packing material carriage paid to the firm

supplying the items.

PROTECTING AND CLEANING THE WORKS

In the event of any damage occurring to the Works, materials, sewers,

drains, gullies, paths or other Works on the Site temporarily in the

possession of the Contractor, for the purpose of this Contract, either from

the weather, want of proper protection, defects or insufficiency of the

Works, the Contractor alone shall be responsible and shall without extra

charges, make good all damages and pay all costs which may be levied.

WORKS BY NOMINATED SUB-CONTRACTORS

The Contractor shall under no circumstances execute work or incur any

expense upon items of the work for which the provisional sums are stated

without the written approval of the Project Manager. Where the

Contractor wishes to do such works he shall first submit a quotation for

approval.

WORKS BY PUBLIC BODIES

The Contractor shall allow for all costs arising from the items of special

attendance which have been included where required after the items of

general attendance following the P.C. Sum to which it applies.




A Scaffolding

B Removal of Rubbish and debris

C

i)

ii)

iii)

iv)

v)

vi)

v) Before final inspection and handing over date, the Contractor shall leave

the whole building weather tight, clean, perfect, disinfected, sterile and fit

for occupation to the approval of the Project Manager.

The Contractor shall as work progresses, remove and clear away all

,debris and unused material, and shall all the time have the Site of the

Works in a clean and tidy state to the satisfaction of the Project Manager.

He shall also remove all rubbish and dirt from the Site at weekly intervals

or as directed by the Project Manager.

Works to be delivered clean

On completion of the Contract, the site and the Works shall be cleared of

all temporary buildings, plant, rubbish and unused materials and shall be

delivered up clean and in perfect condition in every respect to the

satisfaction of the Project Manager. Particular attention is to be paid to

leave all windows, doors, floors, walls and fittings clean and removing all

paint and cement stains, including unblocking gutters, drains and

channels.

Painted surfaces: touch up minor faults, carefully match colour and brush

out edges. Repaint badly marked areas back to suitable breaks or

junctions approved by the Project Manager.

Remove all work blemishes, stains and defects from joinery, fittings and

decorated surfaces generally. Polish door furniture and bright parts of

metal work.

Allowance for providing, adapting from time to time as may be necessary,

maintaining and subsequent removal of all scaffolding boards and

temporary shuttering necessary for the execution of the works. No wood

pole scaffolding shall be allowed. The Contractor must allow here or in

his rates for providing all special scaffolding required by his Sub-

Contractors and Nominated Sub-Contractors carrying out works for which

P.C. sums are included in these Bills of Quantities.

Glass: Clean both sides. Remove all paint, cement, or other splashes ;

replace scratched or broken glass.

Moving Parts: adjust , ease and lubricate all doors, windows, appliances,

control and other moving parts as necessary to ensure efficient operation.

Secure the building by locking all accesses. Account for all keys and

handover to the Project Manager with itemised schedule of keys.





A

i)

ii)

iii)

iv)

v)

vi)

BILLS OF QUANTITIES

The whole of the Works contained in these Bills of Quantities is measured

on the basis of the Standard Method of Measurements of Building and

Associated Civil Works for Eastern Africa, prepared by the Architectural

Association of Kenya, Quantity Surveyors Chapter, Second Edition, Metric,

printed in June 2008.


All the Works in this Contract is liable to adjustment, and no excavation or

foundation work or other works shall be filled in or covered up until all

measurement needed for the Adjustments of Variations have been made

by the Quantity Surveyor.

The rates set out by the Contractor against each item shall, unless

otherwise expressly provided to the contrary, or unless there is a separate

item for extra labour, cutting or waste, be held to include for waste on

materials, carriage and cartage, carrying in and return of empties,

hoisting, setting, fitting and fixing in position, making good and all other

labours and everything else necessary for the completion of each item

and for establishment charges and profit.

The Method of Measurements herein used must be accepted and will be

strictly adhered to for the adjustments of variations or for

remeasurements as necessary. The whole of the quantities in these Bills,

unless expressly otherwise stated, have been arrived at by taking the net

measurements of various items of completed Works from the Drawings.

Throughout the Bills of Quantities generally, no mention is made of

heights for hoisting and all prices must include for hoisting and fixing at

any level within the limit shown on the Drawings or included in the

general description unless a specific level is stated.

The Contractor shall be deemed to have made allowance in his rates

generally to cover items of Preliminaries expenses in connection with P.C

Sums or other items if these have not been priced against the respective

items.




A

B

C

D

E


The contractor shall enter into a binding contract with all his workers

The Contractor shall apply for, provide all transport necessary for, and pay

all costs and charges in connection with the Occupation Certificate. Any

other supporting documentation required for such certificate will be

provided by the Project Manager but the Contractor shall be responsible

for producing as-built drawings required for this process in accordance

with the Conditions of Contract and the Contract Data.

Allow for prepare and submit to the Project manager a complete set of

Coordination Drawings as required, to the specified scale(s), giving all

details, as required by the Project manager. Submission shall be in 3 sets

as hard copies, colour printed on A1 size paper and 01 set of soft copies in

AutoCAD compatible version in a compact disc.

Allow for prepare and submit to the Project manager a complete set of

Shop Drawings, as required to the specified scale(s), giving all details, as

required by the Project manager, for the work executed. Submission shall

be in 3 sets as hard copies, colour printed on A1 size paper and 01 set of

soft copies in AutoCAD compatible version in a compact disc.

Allow for prepare and submit to the Project manager a complete set of As

Built Drawings as required, to the specified scale(s), giving all details, as

required by the Project manager, for the work executed. Submission shall

be in 3 sets as hard copies, colour printed on A1 size paper and 01 set of

soft copies in AutoCAD compatible version in a compact disc.

Training of the workers and grievence management

The Constractor shall train all his workers on the requirements of the job

involving ethics and conduct of the workers i.e the dos and don'ts at the

site. In addition, the contractor shall provide for measures to address

griences that arise at the site and outside the site.

Occupation Permit




Total brought forward from page 2/11





Total for Preliminaries To Grand Sumarry











COLLECTION







BILL NO. 3

NAIT TRAINING LABORATORY AND

CLASSROOM

3

BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM

BILL No.3- NAIT TRAINING LABORATORY AND CLASSROOM

SUMMARY PAGE NO. AMOUNT (UGX)

A ELEMENT NO. 1 : SUB STRUCTURE 3/5

B ELEMENT NO. 2 : R.C. FRAME 3/6

C ELEMENT NO. 3 : WALLING 3/7

D ELEMENT NO. 4 : ROOF STRUCTURE AND COVERINGS 3/9

E ELEMENT NO. 5 : WINDOWS 3/10

F ELEMENT NO. 6 : DOORS 3/11

G ELEMENT NO. 7 : INTERNAL FINISHES 3/13

H ELEMENT NO. 8 : EXTERNAL FINISHES 3/15

I ELEMENT NO. 9 : FITTINGS AND FIXTURES 3/16

J ELEMENT NO. 10 : MECHANICAL INSTALLATIONS 3/24

K ELEMENT NO. 11 : ELECTRICAL INSTALLATIONS 3/31

TOTAL CARRIED TO GRAND SUMMARY



ITEM DESCRIPTION UNIT QTY RATE (UGX) AMOUNT(UGX)

ELEMENT No. 1

SUBSTRUCTURE (All Provisional)

This element includes all works up to and

including the ground floor slab

A Clear site of all bushes, scrub, tall grass, trees not

exceeding 600mm girth and grabbing up their

roots, load and cart away from site to a dumping

place gazetted by the local authority.

Sm 770

B Excavate oversite to remove vegetable top soil

average 150mm deep, load and cart away from

site to a dumping ground that is gazetted by the

local authority, deposit, spread and level.

Sm 770

C Mass excavation to reduce levels commencing

from stripped levels

Cm 847

D Excavate pits for pad foundations not exceeding

1.5 meters deep starting from reduced level.

Cm 76

E Ditto but 1.5 -3.00m deep Cm 26

F Excavate trench for strip foundation and ground

beams not exceeding 1.5 meters deep starting

from reduced level

Cm 191

G Ditto but 1.5 -3.00m deep Cm 38

H Extra over excavations for excavating in rock. Cm 25

'Termidor 25 EC'' or other equal and approved

anti-termite chemical applied in accordance

with the manufacturer's instructions to:

I Bottom, sides, surfaces of excavated ground and

hardcore bed with ten years guarantee

Sm 1,816

Disposal of excavated material

J Filling with approved Murrum to make up levels

below hardcore; in 150mm layers, well rolled and

compacted to 95% MDD to Project Manager's

approval

Cm 231

K Return, fill and ram selected excavated materials

around foundations in 150mm layers and

compact to 95% MDD.

Cm 203

L Load from spoil heaps, spread and level surplus

excavated materials where directed on site

including compacting in layers not exceeding

150mm thick using 15 ton vibrating roller to 95%

MDD to Engineer's approval

Cm 975

Total Carried to Collection




Hardcore

A 200mm thick hardcore filling using approved

hard stone ballast or quarry waste of maximum

size of 150mm, compacted / rolled with a

vibrating roller (minimum 2 tonne) or 10 tonne

yard roller. Where rolling is not accessible,

compaction shall be by hand or mechanical

tampers)

Sm 546

B 50mm thick stone dust blinding over surfaces of

hardcore

Sm 546

Insitu cast plain normal weight concrete class

15, (20mm aggregate) in;

C 50mm blinding layer below: pad foundations and

strip foundations

Sm 179

Insitu cast vibrated mass normal weight

concrete class 20, 20mm aggregates (maximum)

as described: in:

D Strip foundations Cm 25

Insitu cast vibrated reinforced normal weight

concrete class 25, 20mm aggregates (maximum)

cast into formworks and vibrated around rod

reinforcement bars.(MS) In:

E Pad foundations Cm 15

F Starter columns Cm 4

G Ground beams Cm 11

H 100mm thick ground floor slab Sm 510

I 100mm thick Ground access ramp with a broom

swept finish including concrete upstands and,

weathered and throated copings to detailed

drawing.

Sm 36

Water proofing membrane

J 1000 Gauge polythene water-proof sheet

membrane laid on blinded hard-core (MS)

Sm 546





Fabric Mesh reinforcement reference A 193 to

BS 4483:2005 anti-crack; weighing 3.02kg per

square meter: 200mm laps of 48.00x2.40 m size

with 6mm dia wires

A In surface beds Sm 546

Maintenance of excavation

B Allow for keeping the whole of the excavation

free from silt and general water by bailing,

pumping or otherwise as approved by the Project

Manager

Item 1

C Allow for provision and subsequent removal of

Planking and strutting to uphold the sides of

excavations as per approved Contractor's work

methodology

Item 1

High yield tensile reinforcement bars to BS

4449:2005 as described including cutting to

lengths, bending, hoisting and fixing including

all necessary tying wire and spacing blocks

D 8mm Diameter bars Kg 858

E 12mm Diameter bars Kg 756

F 16mm Diameter bars Kg 1,908

Provide cut and fix in position formwork as

described to:

G Vertical sides of strip foundations Sm 85

H Vertical sides of starter columns Sm 49

I Vertical sides of pad foundations Sm 48

J Vertical sides of ground beams Sm 113

K Edges of floor slab over 150mm not exceeding

225mm high

m 122

L Edges of ramp over 150mm not exceeding

225mm high

m 51

Sundries

M 20 SWG hoop iron wall tie 25mm wide x 450mm

long, cast 75mm into concrete and built into

joints of block walling after every two courses.

No 360





Plinth Walling

Solid concrete block walling load bearing (3.5

N/mm2) bedded and jointed with cement and

sand (1:3) mortar as described including 20 SWG

hoop iron double strand every two courses built

into joint of block walling

A 200mm Thick plinth walls Sm 373

Two Coats external cement sand render (1:4)

finished with wood float

B 12mm thick to walls Sm 294

Three coats black Bitumastic paint to

C Rendered walls Sm 294


COLLECTION

Total brought forward from Page 3/2




Total Carried to Summary




ELEMENT No. 2

R.C. FRAME

Insitu cast vibrated reinforced normal weight

concrete