board meeting attachments march 11, 2015. minutes of prior meeting
TRANSCRIPT
BOARD MEETING ATTACHMENTS
March 11, 2015
Feb 11, 2015 Bd Mtg Minutes (1 of 2)
Board Mtg 3
Attendees: Leslie Lesch, Ellyn Hirsch, Debra David, Paul Levine, Josh Winston, Debbie Katz, Suzanne Stluka, Andy Bursten, Craig DuBois, Aaron Temin, Zach Horowitz, Helen Levy-Meyers, Phil Noyovitz, Donna Foster-Paley, Rachel Foster, Michael Cohen, Fran Besalel, Harry Gross, Sonya Horowitz, Jane Torman, Dan Moldover, Kate Brown, Lori Kraden, Jennifer DeAngelis, Linda Eisinger, Rabbi Mina Phone: Marc Friedman (part of the time)
President Leslie Lesch called the meeting to order at 7:00 pm.
D’Var Torah – Rabbi Mina shared with us about what it takes to help the Congregation meet its goals. The details can be tiring and pedantic, but they are important because we can’t get to our goals without them.
Approval of Minutes of Prior Meeting – Debbie Katz, Secretary (attached) Suzanne Stluka moved to approve; Craig Dubois seconded. Motion passed. Minutes were accepted as presented.
New Business Social Action Proposal (attached) – Rachel Foster motioned; Fran Besalel seconded. Motion passed.
o Acts of Loving Kindness Fund Disbursement (earmarked for medical needs) All voted in favor, none opposed. Proposal to fill vacant Co-Chair of Social Action Committee with Robin Schulman (attached) – Leslie Lesch motioned.
Suzanne Stluka seconded. Motion passed.
President’s Report Communications Co-Chair – still vacant. Working on job posting for the part time position. 36th Anniversary Celebration Chair – Robyn Feuerberg has agreed to Chair. More detail to come. Celebration of Learning Chair – still vacant. Recommendations to be sent to Lori Kraden. Suzanne Stluka offered to
take on through the Committee for Adult Programs. Membership Initiative – Board Outreach. Debra David to resend list to board.
Feb 11, 2015 Bd Mtg Minutes (2 of 2)
Board Mtg 4
CONGREGATION BETH EMETH Board Meeting
February 11, 2015 Minutes
Status Reports Membership Count – Helen Levy-Meyers (attached) – 1 new family; 1 resigned member; membership at 390
Financial – Josh Winston (attached)
Annual Appeal Pledges – Linda Eisinger (attached)
Upcoming Events (attached) Feb 28 – Rabbi Steve will be the guest speaker for Rabbi Mina Good Deeds Day – Mar 15; programming at CBE for community-wide program and for building Next committees reporting: Feb 25 – Executive Committee; Mar 11 - Board – Stay tuned for updates to committees
presenting; (scheduled: Rachel Foster & Robin Schulman – Social Action and Community Relations) Guest Speaker – Debra Linick, JCRC Rep, presented Yom Ha Shoah programming for April 19 event (via phone)
Thanks to Rabbi Mina for agreeing and helping with program for adults and teens. Schedule described. Many ways to participate. (Participate in main reading, candle lighting, teen program…) Need lots of help in many different capacities. We need at least 20 volunteers for about 1 hour; would like 7-12 from CBE. All
work done by commemoration time. Theme is The Psychology of Scapegoating (Guest speaker is Washington Director of Anti-defamation League)
Good and welfare ensued.
Closed Session
Adjournment Suzanne Stluka moved to adjourn; Jennifer DeAngelis seconded the motion; meeting adjourned at 9:20 pm Respectfully submitted, Debbie Katz, Secretary
Membership Changes(since last meeting)
6
NEW MEMBERS TYPE DATE
Donna Foss Individual 3/1/2015
RESIGNED MEMBERS TYPE DATE
Berta Nizhnikov Senior Individual 2/27/2015
DECEASED MEMBER TYPE DATE
Donna Miller, wife of Robert MillerSenior Couple to Senior Individual
2/1/2015
Board Mtg
Membership Count
7
COUNT COMMENTS
MEMBERSHIP as of June 30, 2014 380
NEW MEMBERS (July 1, 2014 – March 9, 2015) 26
RESIGNED MEMBERS (July 1, 2014 – March 9, 2015) 16
DECEASED MEMBERS (July 1, 2014 – March 9, 2015)
0
1 member who passed away is not included; did not affect membership unit count (change in dues category only)
MEMBERSHIP as of March 9, 2015 390
Board Mtg
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Annual Appeal PledgesAmount Rosh Hashanah
Pledges to Date as of February 25, 2015 $165,620.43 September 25
Pledges to Date as of February 25, 2014 $164,393.00 September 5
Notes Increase/Decrease
Total Pledges Increased from Last Year 70 $30,700.43
Major Pledges* Increased from Last Year 16
Total Pledges Decreased from Last Year 32 $13,444.00
Major Pledges* Decreased from Last Year 13
Total Pledges Unchanged from Last Year 96
Concerns
None at this time
* Includes contributions of $1K and above
Board Mtg
FINANCE & BUDGET COMMITTEE PRESENTATION
Josh Winston & Andy Bursten
(Slides 11-45)
Finance & Budget Committee2015/16FY Budget PresentationBoard Meeting
March 11, 2015
Overview
12
Budget Fair Wrap-up
2014/15FY Operating Performance
2015/16FY Operating Budget
2015/16FY Capital Budget
2015/16 Budget Considerations
APPENDICES – Reference Materials
Board Mtg
Budget Fair Wrap-up
• Successful once again this year• Took somewhat of a different path, but continued to meet
our goals– Gained a better understanding of the numbers– Allowed for open discussions among those responsible for the
budgets
• Format worked well• Thanks for preparation and participation• Plan to continue next year• Any improvements should be directed to Andy & Josh
13Board Mtg
2014/15 Projected Operating Performance
15
($000) Projected 2013/14 Budget Actual Variance Actual
• Revenue 1,424 1,398 (26) 1,449• Expenses (1,586) (1,533) 53 (1,554)
• Deficit (162) (135) 27 (105)
• Use of Board/Endow/ Reserve Funds 7 0 (7) 0
• Fundraising 155 160 5 170 • Operating Net 0 25 25 65
• Membership 385 377 (8) 367 Restated (w/o Alumni)
Board Mtg
16
2014/15 Projected Operating Performance
• Projected performance based on seven months of actuals and five months projected shows a surplus for the fiscal year– Dues revenue down due to change in mix of membership– Departments are managing expenses effectively against budget– Religious School net on target with budget– BEECC income down due to decreased enrollment, but net is up– Fundraising ($160K net) for Annual Appeal based on pledges as of
2/24/2015
• Anticipate some financial upside– Reduction in certain projected expenses (usual trend from today to June)
• Vigilance continues to be needed to manage expenditures• See Appendix A in Board Mtg Packet for Jan. detailed financials
Board Mtg
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Dues Category Comparisons
15-16 DUES CATEGORIES AMOUNT
Age 65& Above - 2 Adults 1,810Age 65& Above - 1 Adults 905Age 36 to 64 - 2 Adults 2,580Age 36 to 64 - 2 Adults (Couple Phase-In) 2,440Age 36 to 64 - 1 Adult 1,290Age 35 & Under - 2 Adults 200Age 35 & Under - 1 Adult 100Associate 420
14-15 DUES CATEGORIES AMOUNTSENIOR COUPLE 1,810SENIOR INDIVIDUAL 905FAMILY 2,580COUPLE 2,440SINGLE PARENT 1,935INDIVIDUAL 1,290YOUNG FAMILY 1,810YOUNG COUPLE 895YOUNG INDIVIDUAL 450ASSOCIATE 420
Board Mtg
2015/16 Operating Budget Considerations
• No dues increase to help facilitate transition to new dues structure
• No religious school tuition increase• 2.5% salary increase• Deficit of $25K to help fund transition to new dues
structure
19Board Mtg
3-Year Operating Budget Summary
20
($000) Actual Projected Actual Budget 13/14FY 14/15FY 15/16FY
• Revenue 1,449 1,398 1,436• Expenses (1,554) (1,533) (1,627)
• Deficit (105) (135) (191)
• Use of Board/Endow/ Reserve Funds 0 0 8
• Fundraising 170 160 158 • Operating Net 65 25 (25)
• Membership 367 377 375 Restated (w/o Alumni)
Board Mtg
2015/16FY Operating BudgetAssumptions
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2015/16FY Operating BudgetAssumptions
• Operations– Projected membership count at 375; current count at
377; new dues categories with no increase for any group• some members will pay less because of dues restructure
– Expect interest income of $11K from CDs– Projected $25K deficit to help phase in new dues
structure
• Projected Fundraising at $158K for 2015/16
Board Mtg
23
2015/16FY Operating BudgetAssumptions (cont’d)
• Personnel– Projected salary increases of 2.5% (~$75K) for next
year– Includes funding for part-time Communications
Coordinator for entire year– Includes funding for position overlap of six months for
retiring Controller and new Accountant– Includes funding for new BEECC 5-day 2-year-old
class
Board Mtg
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• Projected religious school count of 221 students, up from 211 this year; no tuition increase; net deficit of $13K, which is better than 14/15 projection
• Projected BEECC count of 57 students (22 mem/35 non-mem); tuition increase of 3%; revenues increasing by $30K, expenses increasing by $44K; net surplus of $39K
• Youth Projections:– Rates are same for last 5 years– Including Nitzanim fee of $20 in tuition; now
participating in 2nd Monday
2015/16FY Operating BudgetAssumptions (cont’d)
Board Mtg
25252525
• Communications Committee budget includes $3.5K net for strategic marketing initiatives– To promote holiday services, religious school and preschool
programs– New look and printed materials– Targeted mailings/advertising– Significant potential to generate more members
• Adult Program Committee– Budget reflects $6K use of education endowment fund and
$1.2K of Adult Program Fund for scholar-/artist-in-residence• Food Service Committee budget reflects $1K use of
Kitchen Fund to offset expenses; funding for some expanded kiddushes on non-sponsored Shabbatot
2015/16FY Operating BudgetAssumptions (cont’d)
Board Mtg
27272727
Explanation of Capital Funds
Capital Funds that are funded on an annual basis:
• Building Fund– Pays the mortgage and provides for new projects– Funded by members paying $7,500 over 15 years
• Capital Contingency [Reserve] Fund (CCF)– Covers major repairs and maintenance to the building– Funded by a $225 fee assessed annually to members
How do we know how much the building upkeep is going to cost? Facilities Reserve Study, which is done every five years
Board Mtg
2015/16 Capital Budget Considerations
• Capital funds will continue to decline through 2017– Some risk with a significant facility repair event
• e.g., $23K for new Social Hall HVAC unit• new compressor for dry sprinkler system
– Need to identify opportunities to provide funds to capital accounts• Dedicatory program• Other
– Need to take a look at CCF fees over the next 3 years
28Board Mtg
29
2015/16FY Capital Budget SummaryBuilding Fund Commitments
14-15FY 15-16FY 15-16FY YE PROJECTIONS COMMITMENTS COMMITMENTS Carryover (Already Approved) (New) Social Hall/Flex space upgrades-New Partitions 50,000 Concrete pads/Corral/Shed-Trash & Storage Area 5,000 Library Furnishings Sanctuary Entry Doors 15,000 Front Office Workspace Renovation 38,000 TOTAL B/F COMMITMENTS: 93,000 15,000 Building Fund Balance 326,755 246,020 NOTES: 2014-2015FY Building Fund Commitments assumes $122K for mortgage principal payments 2015-2016FY Building Fund Commitments assumes $15K carried over from prior years’ commitments, no new proposed expenditures and $131K for mortgage principal payments 2014-2015FY: Building Fund projected income will be $71K 2015-2016FY: Building Fund projected income will be $65K 2015-2016FY: Proposed Expenditures do not assume revenue from dedicatory opportunities
Board Mtg
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2015/16FY Capital Budget AssumptionsCapital Contingency Fund (CCF)
• Currently funding $76K annually through CCF– $225 CCF Fee/family x 350 families
• Latest Facilities Engineering Study– Need to fund nearly $500K in major building repairs/replacement
over next four years– Large projected deficit will necessitate future year increases or
major fundraising
• With no increase last year, recommend increase to $275 ($50 increase)
Board Mtg
2015/16FY Capital Budget SummaryProposed CCF Commitments
31
14-15FY 15-16FY 15-16FY YE PROJECTIONS COMMITMENTS COMMITMENTS Carryover Proposed (Already Approved) (New) Replace flooring 18,000 Roof repair 42,300 Technology upgrades 2,500 7,500 Sprinkler system pipe repairs 5,000 7,500 Brick Repair & Tuckpointing 10,000 3,815 New Content Mgmt Software for website (replace obsolete software) 435 EIFS maintenance 8,600 Replenish gravel driveway Concrete walkway repairs 3,000 Kitchen equipment replacement 7,000 Security Replacements/Enhancements 30,000 Furniture replacement 6,000 10,000 RTU/Repair/Replace 23,000 5,000 Parking lot repairs 16,000 14,000 TOTAL PROPOSED CCF COMMITMENTS: 100,835 41,000 77,815 CAPITAL CONTINGENCY FUND BALANCE 194,662 169,097 NOTES: 2015-2016FY: COMMITMENTS ASSUMES $41,000 CARRIED OVER FROM PRIOR YEAR COMMITMENTS AND 77,815 NEW COMMITMENTS 2015-2016FY: PROJECTED FUND INCOME FROM CAPITAL CONTINGENCY FUND WILL BE $93,250 WHICH REFLECTS INCREASED FEE AT $275
Board Mtg
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Appendix A2015/16 Budgeting Calendar
DATE (2015) DELIVERABLE/ACTION
FEB 26 - MAR 8 Feedback from Exec Comm shared w/comm chairs and dept heads; budgets revised, as necessary, and changes compiled by Linda/Jan
MAR 11 BOARD MTG: Present budget highlights
Mid-late MAR Revisions from Board review compiled by Linda/Jan and issued to F&B Comm, comm chairs and dept heads
MAR 25 EXEC COMM MTG: Review final budget
APR 8 BOARD MTG: Approve budget
MAY 15 Budget mailed to congregation in advance of Annual Mtg
JUNE 7 ANNUAL CONGREGATION MTG: Present budget to Congregation for approval
Board Mtg
Appendix BMembership and School Trends
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THIS YEAR($000) 08-09FY 09-10FY 10-11FY 11-12FY 12-13FY 13-14 14-15FY 14-15FY
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL CURRENT BUDGET PROJECTEDMEMBERSHIP Membership# Total Membership units: 441 409 408 395 388 367 385 377 # of Family Dues Categ. 285 259 248 245 237 219 226 216 # of Alumni Categ. 5 6 8 9 9 13 15 13
Membership Dues% 5% incr 3% incr 5% incr 3%incr 2%incr 2%incr 2%incr 2%incr Total Dues & Fees $: 751 705 731 742 727 719 721 707
RELIGIOUS SCHOOLRS Student# 297 276 245 234 228 217 210 211
RS Tuition % 4% incr 3% incr 0% incr 0% incr 0% incr 2%incr 2%incr 2%incr Total RS Tuition $: 225 216 192 201 191 193 187 186
BEECC Member Student # 53 38 37 28 19 21 23 24 Nonmember Student # 31 26 22 31 36 40 36 30 Total BEECC Students: 84 64 59 59 55 61 59 54
BEECC Tuition % 4% incr 3% incr 3% incr 5%M/3%NM 3% incr 3% incr 3% incr 3% incr Total BEECC Tuition $: 259 234 225 224 233 258 259 242
Observation:Decline in membership and student population
Board Mtg
Appendix CMembership Trends
36
08-09FY 09-10FY 10-11FY 11-12FY 12-13FY 13-14FY 14-15FY Bud 14-15FY Proj
# Family Dues Units 285 259 248 245 237 219 226 216
# Other Dues Units 156 150 160 150 151 148 159 161
# Alumni Units 5 6 8 9 9 13 15 13
25
75
125
175
225
275
325
375
425
475
Dues
Uni
ts in
cludi
ng A
lum
ni
Board Mtg
Appendix DBEECC Trends
37
08-09FY 09-10FY 10-11FY 11-12FY 12-13FY 13-14FY 14-15FY Bud 14-15FY Proj
# of member students 53 38 37 28 19 21 23 24
# of nonmember students 31 26 22 31 36 40 36 30
5
15
25
35
45
55
65
75
85
# of
Bee
cc st
uden
ts
Board Mtg
Appendix EDETAILED OPERATIONS BUDGET SUMMARYIncludes 15/16FY Projections
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15-16 14-15 14-15FY YEAR END 14-15FY YTD ACT 13-14FY
PROJECTIONS BUDGET PROJ. AT 1/31/15 AT 1/31/2015 ACTUALS
REVENUE Executive Operations (Sch. 1, page 2) 708,375 743,915 726,551 542,020 741,726Communications (Sch. 2, page 6) 6,000 9,000 5,000 1,025 4,448Membership (Sch. 3, page 7 ) 0 0 40 40 6,821Ritual Committee (Sch. 4, page 8) 27,575 27,500 26,401 24,910 27,504Religious School (Sch. 5, page 9) 231,580 210,790 210,840 135,966 235,679BEECC (Sch. 6, page 10) 322,584 303,645 291,440 200,258 298,883Youth (Sch 7A, page 11) 17,895 19,680 18,160 9,904 19,865Programming (Sch 7B, Page 12) 20,200 15,500 13,330 4,066 11,185Building (Sch. 8, page 13) 0 0 0 0 0Food Service (Sch. 9, page 14) 103,000 94,500 100,000 64,074 96,091Technology (Sch. 10, page 15) 0 0 0 0 0Sisterhood Contribution 5,000 5,000 5,000 0 5,000Men's Club Contribution 1,500 1,500 1,500 0 1,500TOTAL OPERATING REVENUE: 1,443,709$ 1,431,030$ 1,398,262$ 982,263$ 1,448,701$ EXPENDITURESExecutive Operations (Sch. 1, page 2) 622,469 602,872 584,276 347,064 575,565Communications (Sch. 2, page 6) 18,900 26,400 15,900 5,690 13,807Membership (Sch. 3, page 7 ) 1,550 1,550 1,404 304 10,622Ritual Committee (Sch. 4, page 8) 29,010 28,245 27,906 25,481 29,930Religious School (Sch. 5, page 9) 244,112 232,587 231,312 114,972 224,161BEECC (Sch. 6, page 10) 283,167 262,138 239,141 121,383 263,892Youth (Sch 7A, page 11) 51,568 56,387 49,685 23,326 49,917Programming (Sch 7B, Page 12) 21,200 17,000 22,077 12,266 17,713Building (Sch. 8, page 13) 220,485 227,905 228,592 125,117 229,628Food Service (Sch. 9, page 14) 103,532 105,423 105,189 59,273 110,641Technology (Sch. 10, page 15) 31,070 25,523 28,023 18,165 28,426TOTAL OPERATING EXPENSES: 1,627,063$ 1,586,030$ 1,533,505$ 853,041$ 1,554,302$
NET OPERATING INCOME (LOSS): (183,354)$ (155,000)$ (135,243)$ 129,222$ (105,601)$
NET FUNDRAISING (Sch. 11, page 16): 158,000$ 155,000$ 160,440$ 134,002$ 170,236$
Transfer from (to) Operations Reserve Fund (25,354)$ -$ 25,197$ 263,224$ 64,635$
Board Mtg
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Appendix F 2015/16 Operating Budget Sensitivities
($000)15-16FY
ProjectionsOPPORTUNITIES:Operating Income- UPSIDE 4 Membership-net increase of 3 6 Religious School-increase of 3 3 BEECC-increase of 2 10 Reduced Expenditures 10
2015/16 OPERATING BUDGET (25)
RISKS: Membership-net decrease of 4 (10) Religious School-decrease of 5 (5) BEECC-decrease of 2 (10) Facility/maintenance cost increase (5) Special Financial Arrangement increase (5)
Operating Deficit-DOWNSIDE (60)
Board Mtg
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Appendix G Building Fund Projections
PROJECTED BEGINNING FUND BALANCE: 163,417$ 246,020$ 326,755$ 470,140$ 470,140$ 544,490$
BUILDING FUND ACTIVITY:
SOURCE OF FUNDS: 17-18FY 16-17FY 15-16FY 14-15FY 14-15FY YEAR END 13-14FY
PROJECTIONS PROJECTIONS PROJECTIONS BUDGET PROJ. AT 1/31/15 ACTUALS
Building Fund Assessment Income 80,000 85,000 90,000 96,000 90,000 94,600 LESS: Writeoffs/Special Arrangements (15,000) (15,000) (15,000) (15,000) (13,000) (12,070) LESS: BF deferment for 20 new families (10,000) (10,000) (10,000) (10,000) (6,000) (7,072) Net Building Fund Assessment Income 55,000 60,000 65,000 71,000 71,000 75,458TRANSFER From Phase III Fund to close 0Building Fund Other Donation Income 161 709BEECC PA Contribution for Playground Sunshade 0 TOTAL SOURCE OF FUNDS: 55,000 60,000 65,000 71,000 71,161 76,167
USE OF FUNDS:
Principal Amortization 0 92,603 130,735 121,546 121,546 113,060Other Building Expenditures 0 50,000 15,000 95,000 93,000 37,457Transfer to CCF 100,000 0 0 0 TOTAL USE OF FUNDS: 100,000 142,603 145,735 216,546 214,546 150,516
NET BUILDING FUND FY BUDGET: (45,000) (82,603) (80,735) (145,546) (143,385) (74,350)
PROJECTED ENDING FUND BALANCE: 118,417$ 163,417$ 246,020$ 324,594$ 326,755$ 470,140$
NOTE: Phase III Fund closed & transferred to Building Fund per Board Resolution July, 2012
BUILDING FUND BUDGET REQUESTS:MISCELLANYConcrete pads/Corral/Shed-Trash & Storage Area 5,000 5,000 Lobby Dedicatory Displays 0 Subtotal Miscellany 5,000 5,000 0FUNCTIONALBathroom refurbishment-Main LobbyFront office workspace 75,000 38,000 31,646School Office Furnishings 50,000 0 Move to 16-17FY 0 0Library furnishings 0 5,811Playground Sunshade (1/2 of cost from BEECC PA)
Sanctuary Doors 15,000 15,000 0 Move to 15-16FY Subtotal Functional 50,000 15,000 90,000 38,000 37,457COSMETICSocial Hall/Flex space upgrades-New Partititons-PRIOR APPROVAL 50,000 0Unbudgeted refurbishments to RS office (as approved by board) Subtotal Cosmetic 50,000 0 TOTAL: 50,000 15,000 95,000 93,000 37,457
Board Mtg
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Appendix H Capital Contingency Fund Projections
PROJECTED BEGINNING FUND BALANCE: 179,847$ 169,097$ 194,662$ 222,117$ 168,960$
SOURCE OF FUNDS: 17-18FY 16-17FY 15-16FY 14-15FY YEAR END 13-14FY
PROJECTIONS PROJECTIONS PROJECTIONS PROJ. AT 1/31/15 ACTUALS
$275 $275 $275 $225 $225
Capital Contingency Fund Assessment (350 mem) 96,250 96,250 96,250 76,880 76,996 LESS: Writeoffs/Special Arrangements (3,000) (3,000) (3,000) (3,500) (3,649)Net Capital Contingency Fund Assessment Income 93,250 93,250 93,250 73,380 73,348Transfer from Building Fund 100,000 0 0 TOTAL SOURCE OF FUNDS: 193,250 93,250 93,250 73,380 73,348
USE OF FUNDS:Architectural and Engineering Reserve Study 0Major Repairs (PER SPECIFICITY OF RESERVE STUDY) 241,500 82,500 118,815 100,835 20,191 TOTAL USE OF FUNDS: 241,500 82,500 118,815 100,835 20,191
NET CAPITAL CONTINGENCY FUND FY BUDGET: (48,250) 10,750 (25,565) (27,455) 53,156
PROJECTED ENDING FUND BALANCE: 131,597$ 179,847$ 169,097$ 194,662$ 222,117$
Budget Requests
Replace flooring in Library, front office & gift shop (PRIOR APPROVAL) 0
Replace flooring 37,000 18,000 0 Move to 15-16FY
Roof repairs (PRIOR APPROVAL 13-14FY) 29,000 0 42,300 6,400Lobby furnishings 0 4,140Sprinkler System Pipe Repairs 7,500 7,500 7,500 5,000 3,968Gravel for Driveway 0 4,500Kitchen Equipment Replacement 14,000 14,000 7,000 0
* CMS software/website (PRIOR APPROVAL) (Kitchen moved from 15-16FY) 3,815 435 Move $2815/15-16FYEIFS Maintenance (PRIOR APPROVAL) 8,600Repair Main Entrance Concrete Walkway (PRIOR APPROVAL) 3,000
Technology Upgrades 7,500 2,500 1,184 Copier Replacement 17,000 Move to 16-17FY PENDING
Security Replacement/Enhancements PendingSecurity Replacement/Enhancements 30,000
Furniture Replacements 10,000 10,000 10,000 6,000 Brick Repairs & Tuckpointing 10,000 Computer replacement (Workstations & Servers) 11,000 0 0RTU Repair/Replace 162,000 5,000 5,000 23,000Parking Lot 30,000 0 Move to 15-16FY Total Budget Requests: 241,500 82,500 118,815 100,835 20,191
* $3,250 for website Phase IIIncludes Calendar Integration & Chaverweb Integration
Board Mtg
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Appendix I2015-2016 Dues & Fees
Board Mtg
DUES CATEGORY DUES B/FUND* CCF** TOTAL Age 65 & Above:
2 Adults $1,810 $500 $275 $2,585 1 Adult $905 $250 $275 $1,430
Age 36 to 64:
2 Adults $2,580 $500 $275 $3,355 [2 Adults (Current Couple Phase-In) $2,440 $500 $275 $3,215] 1 Adult $1,290 $330 $275 $1,895
Age 35 & Under:
2 Adults $200 $0 $0 $200 1 Adult $100 $0 $0 $100
Associate: $420 $0 $0 $ 420 FEE CATEGORY Alumni $ 90
* BUILDING FUND assessment continues at the above annual rates to a maximum of $5,000, for all members
joining prior to July 1, 1998; and to a maximum of $7,500, for all members joining after July 1, 1998. ** CAPITAL CONTINGENCY FUND is an annual assessment for the membership categories identified above. SCRIP: All members who purchase SCRIP in excess of $3,000.00 per year will receive a credit toward obligations in
amount equal to 5% of all purchases in excess of $3,000.00. BUILDING FUND DEFERRED FOR NEW MEMBERS’ FIRST YEAR
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Appendix J2015-2016 BEECC Tuition & Fees
BEECC TUITION AND FEES CLASS MEMBER RATE NONMEMBER RATE ALEF (Budding BEECCer’s) $ 495 $ 565 BET (2-Day/2yr old) $2,755 $3,635 BET (3-Day/2yr old) $3,680 $4,895 BET (5-Day/2yr old) $5,055 $6,635 GIMEL (3-Day/3 yr old) $3,680 $4,895 GIMEL (4-Day/3 yr old) $4,660 $6,140 DALET (5-Day/4 yr old) $5,460 $7,160 DALET Extended Day program $6,540 $8,580 Building Usage Fee N/A $ 200 Special Program Fees 2-Day Students $ 100 $ 100 3-Day Students $ 120 $ 120 4-Day Students $ 140 $ 140 5-Day Students $ 160 $ 160 Early Drop $25/day/child $25/day/child
Board Mtg
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Appendix K2015-2016 BEECC Tuition & Fees (cont’d)
BEECC TUITION AND FEES (cont)
CLASS MEMBER RATE NONMEMBER RATE Adventures Fall Session $ 182 $ 204
Winter Session $ 165 $ 195 Spring Session $ 165 $ 195
Camp Fees (Session 1, 2, 4, 5, 6, 7)
2-Day $ 80 $ 95 3-Day $ 110 $ 135 5-Day $ 175 $ 220 Camp Fees (Session 3 incl. July) 2-Day $ 80 $ 95 3-Day $ 80 $ 95 5-Day $ 140 $ 175
Board Mtg
Appendix L2015-2016 School/Youth Tuition & Fees
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RELIGIOUS SCHOOL TUITION & FEES CATEGORY TUITIONS & FEES
Primary Tuition (K-1) $710 (including 2nd Monday program)
Hebrew Tuition (2-7) $1,080 (including 2nd Monday program)
Chai School Tuition (8-10) $690
Bar/Bat Mitzvah Fee $950
Confirmation Fee (Grade 10) $200
YOUTH DUES CATEGORY TUITIONS & FEES
Nitzanim (K-1) Incl. in Tuition Bonim, Machar, Kadima (2-7) Incl. in Tuition Kadima (8) $55 USY (9-12) $60 USY/Kadima Nonmember $118
Board Mtg
OTHER COMMITTEE/AUXILIARY REPORTS
(Slides 47-51)
47
Sisterhood Board• Co-Presidents: Sonya Horowitz & Jane Torman (?)• Treasurer: Lorrie Jacobson• Secretary: Jamie Steinberg• BEECC Liaison: Lisa Langer• Camp Cash Awards: Karan Robinson• Education: Martha Fischer & Bettina Forman• Gift Shop: Shirley Gross & Ellyn Hirsch• Membership: Brett Fox & Felicia Schwartz (Dana
Rosensweig)• Social: Elena Sonnino (Stephanie Taraday)• Social Action: Judy Bergman & Laurie Perl• Torah Fund: Dana Rosensweig (Karan Robinson)• Past Presidents: Debbie Katz & Jill Konopaske• ExComm Liaison: Leslie Lesch• Staff Liaison: Linda Eisinger
Board Mtg
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Sisterhood
Goals Activities Concerns
• To build a strong corps of CBE women engaging in social, educational, spiritual and tikkun olam activities to support and supplement CBE
• To be value added to all CBE female demographics.
• Partners: Men’s Club, Social Action
• Lack of leadership in pipeline
• Lack of volunteers to staff activities
• Future of the Gift Shop
• Board burn out
The CBE Sisterhood will be successful when it finds the right mixture of events that actively engages the majority of its members.
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Social Action Committee Membership
• Co-Chair: Rachel Foster• Co-Chair: Robin Schulman• ExCom Liaison: Debra David• Staff Liaison: Linda Eisinger
Active Committee Members
Ted and Millie Benjamin
Gail Greenberg
Barbara Sacher
Paula Yass
Betsy Rock
Judy Bergman
Susan Berger
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Social Action Committee Mission
The mission of Congregation Beth Emeth (CBE) is to foster a welcoming Jewish community, committed to the tenets of the United Synagogue of Conservative Judaism that promotes and strengthens ritual observance, knowledge, and identity, including the fulfillment of the mitzvot.
The mission of the CBE Social Action Committee (SAC) is to identify, create, and facilitate opportunities for all members of the congregation to engage in acts of Tikkun Olam (Improving the World) both as individuals and as a community.
Following the teachings of the Talmud (Baba Metzia 71a) these SAC efforts focus on:
1. The immediate members of the Beth Emeth family
2. The broader Herndon/Reston community
3. The broader Jewish community in the United States and throughout the world.
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Social Action Committee
Goals Activities Concerns
• Identify the various Tikkun Olam activities across CBE
• Need to send out survey to create and activate Mitzvah Brigade in CBE
• SAC/CBE needs to increase Tikkun Olam activities for CBE members and for the broader Jewish community in the US/World
Our committee will be successful if CBE is able to involve every member in a Tikkun Olam activity over the next 12 months
• Balance Tikkun Olam efforts: immediate CBE community; local community; and, broader Jewish community
• Create a Mitzvah Brigade to support SAC and other CBE Tikkun Olam efforts throughout the year
• Involve every CBE member in some aspect of Tikkun Olam
• Create long term Tikkun Olam opportunities for CBE members
• Back to School Backpacks – summer and early fall
• Food Drive for Yom Kippur• Walk for the Homeless• Thanksgiving Day Baskets• Hypothermia Dinners• Good Deeds Day
Ongoing Activities• Support to the Closet of the
Greater Herndon Area• Support to Cornerstones –
activities and annual financial contribution of $1,500
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• March 11 7:30 pm BOARD MEETING
COMMITTEES REPORTING: Finance & Budget
Sisterhood, Social Action• March 14 8:00 pm Lights, Camera, Auction sponsored by BEECC PA• March 15 Good Deeds Day• March 21 9:00 am Men’s Club Shabbat• March 22 9:00 am World Wide Wrap/Tefillin & Toast
1:00 pm Sisterhood Social Luncheon
7:00 pm Men’s Club Matzah Bowl (bowling & beer)• March 25 7:30 pm ExCom MEETING
COMMITTEES REPORTING: BEECC PA, Food Service• April 3 First Seder• April 4 Second Seder• April 8 7:30 pm BOARD MEETING
COMMITTEES REPORTING: BEECC PA, Food Service• April 19 Yom HaShoah Program @JCCNV (CBE Co-sponsor)
Upcoming CBE Events
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APPENDIX AFINANCIAL REPORT(as of January 31, 2015)
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Overview
• Summary• Operating Performance• Board Designated/Restricted and Capital Fund
Balances• Cash and Investments
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Financial Summary
For the seven months ending January 31, 2015:• Total operating revenues of $982K are $11K lower than last year at
this time– Exec Ops and Religious School are lower than last year, BEECC and
Food Service are higher than last year– BEECC net of $79K and Religious School net of $21K as of Jan. 31 are
higher than budgeted• Total operating expenses of $853K are $35K lower than last year at
this time• Net Fundraising of $134K is $2.5K lower than last year at this time• Capital Funds balance as of January 31, 2015 is $644K• Total cash and investments as of January 31, 2015 is $1.6 million
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2014/15 7-Month Operating Performance
JANUARY 31, 2015 14-15FY 14-15FY 13-14FY 13-14FY 13-14FY vs 14-15-FY February 20, 2015 YTD Act thru J an 2015 BUDGET YTD Act thru J an 2014 ACTUALS YTD Act thru J an 2015
REVENUEExecutive Operations 542,020 742,415 555,118 741,726 (13,098)Communications 1,025 9,000 445 4,448 580Membership 40 1,500 5,618 6,821 (5,578)Ritual Committee 24,910 27,500 24,569 27,504 341Religious School 135,966 210,790 162,681 235,679 (26,715)BEECC 200,258 303,645 167,215 298,883 33,043Youth 9,904 19,680 13,505 19,865 (3,601)Programming 4,066 15,500 11,294 11,185 (7,228)Building 0 0 0 0 0Food Service 64,074 94,500 52,615 96,091 11,459Technology 0 0 0 0 0Sisterhood Contribution 0 5,000 0 5,000 0Men's Club Contribution 0 1,500 0 1,500 0TOTAL OPERATING REVENUE: 982,263$ 1,431,030$ 993,061$ 1,448,701$ (10,798)$ EXPENDITURESExecutive Operations 347,064 597,272 348,534 575,565 (1,470)Communications 5,690 26,400 7,521 13,807 (1,831)Membership 304 7,150 6,667 10,622 (6,363)Ritual Committee 25,481 28,245 26,142 29,930 (661)Religious School 114,972 232,587 118,026 224,161 (3,054)BEECC 121,383 262,138 133,774 263,892 (12,391)Youth 23,326 56,387 30,211 49,917 (6,885)Programming 12,266 17,000 12,099 17,713 167Building 125,117 227,905 129,062 229,628 (3,945)Food Service 59,273 105,423 60,291 110,641 (1,018)Technology 18,165 25,523 16,010 28,426 2,155TOTAL OPERATING EXPENSES: 853,041$ 1,586,030$ 888,337$ 1,554,302$ (35,296)$
0NET OPERATING INCOME (LOSS): 129,222$ (155,000)$ 104,724$ (105,601)$ 24,498$
NET FUNDRAISING 134,002$ 155,000$ 136,461$ 170,236$ (2,459)$
Transfer from/(to) Operations Reserve 0
EXCESS REVENUES OVER EXPEND: 263,224$ -$ 241,184$ 64,635$ 22,040$
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2014/15 7-Month Board Designated Funds Performance
PRELIMINARY
FUND ACCOUNT BEGINNING FUND BALANCE RECEIPTS DISBURSEMENTS ENDING FUND BALANCE
BOARD DESIGNATED FUNDS:Dedicatory Fund 9,783.43 0.00 443.10 9,340.33Kitchen Fund 7,487.54 144.00 0.00 7,631.54Library Fund 7,862.61 138.00 0.00 8,000.61Prayerbook Fund 20,122.74 126.00 243.00 20,005.74Religious Articles Fund 2,640.38 54.00 433.00 2,261.38Faye Gottlieb Cascio Education Fund 26,899.56 1,290.95 1,512.68 26,677.83Scholarship Fund 4,694.96 72.00 0.00 4,766.96Rabbi's Discretionary Fund 4,292.04 3,607.00 3,594.84 4,304.20President's Discretionary Fund 1,670.62 136.00 105.00 1,701.62Megan Miriam Berman Youth Fund 17,954.33 1,636.00 1,794.38 17,795.95Recreation Fund 0.00 0.00 0.00 0.00Adult Program Fund 4,181.27 348.00 35.00 4,494.27Rubel Fund 2,965.00 50.00 0.00 3,015.00Weisel Memorial Fund 0.00 0.00 0.00 0.00Marilyn Rosenberg Memorial Fund 19,816.92 43.00 0.00 19,859.92Torah for Tots Fund 1,567.83 36.00 70.83 1,533.00Torah Endowment Fund 23,500.19 645.00 12,000.00 12,145.19Zelman Cantorial Fund 9,329.45 344.00 0.00 9,673.45Milton Weiner Scholar-In-Residence Fund 5,238.01 354.00 0.00 5,592.01Oneg and Kiddush Fund 2,178.37 0.00 0.00 2,178.37Paula Comer Slavsky BEECC Fund 14,006.37 430.31 651.48 13,785.20BEECC Families-In-Crisis Fund 5,161.00 233.00 0.00 5,394.00Glazer Elder Care Fund 35,715.00 4,285.25 0.00 40,000.25Keruv (Outreach) Fund 2,165.37 251.00 0.00 2,416.37
Ebstein-Magun Israel Quest Fund 391.72 36.00 0.00 427.72Acts of Loving Kindness Fund 9,854.35 1,405.27 127.70 11,131.92
TOTAL BOARD DESIGNATED FUNDS: 239,479.06 15,664.78 21,011.01 234,132.83
SUMMARY OF FUND ACTIVITY- 2014-2015FYJ ANUARY 31, 2015
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2014/15 7-Month Restricted and Capital Funds Performance
PRELIMINARY
FUND ACCOUNT BEGINNING FUND BALANCE RECEIPTS DISBURSEMENTS ENDING FUND BALANCE
SUMMARY OF FUND ACTIVITY- 2014-2015FYJ ANUARY 31, 2015
RESTRICTED FUNDS:Education Endowment Fund 102,501.60 0.00 0.00 102,501.60Education Endowment Fund Earnings 21,982.33 5.10 0.00 21,987.43General Endowment Fund 50,777.42 1,000.00 0.00 51,777.42General Endowment Fund Earnings 665.78 2.50 0.00 668.28
TOTAL RESTRICTED FUNDS: 175,927.13 1,007.60 0.00 176,934.73
CAPITAL FUNDS:Building Fund 470,141.14 47,314.12 102,632.50 414,822.76Capital Contingency Fund 222,115.48 51,495.30 43,994.78 229,616.00Building Expansion Fund-PhaseIII 0.00 0.00 0.00 0.00
TOTAL CAPITAL FUND BALANCES: 692,256.62 98,809.42 146,627.28 644,438.76
OPERATIONS RESERVE FUND: 269,426.50 0.00 0.00 269,426.50
TOTAL FUND BALANCES: 1,377,089.31 115,481.80 167,638.29 1,324,932.82
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Cash and Investments
Cash and Securities Summaryas of January 31, 2015
Cash (including interest earned on investments, as well as operating and uninvested cash)
899,072
36-mo CD (4); 48-mo CD (1) 450,000
Includes 4 CD's @100,000; 1 CD @50,000
Israeli Bonds (4) 250,000
Total Cash and Investments as of January 31, 2015 1,599,072
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