board meeting minutes tuesday, july 27, 2010 9 am vistoso … · 2017-10-24 · 7) government...

BOARD OF DIRECTORS MEETING

BOARD MEETING MINUTES

Tuesday, July 27, 2010 9 AM Vistoso Center - Apache

A) Call to Order: 9:00 AM

Meeting of the Board of Directors of SUN CITY VISTOSO COMMUNITY

ASSOCIATION, INC. (hereafter “Association”), an Arizona corporation, was held in the -

Vistoso Center, Apache Room, 1565 E. Rancho Vistoso Blvd. on July 27, 2010.

Attendance:

Present at the meeting were: Board Members: Fred Bjorling, Carol Rosner, Debra

Arrett, Ruth Gitzendanner, George Williams, Hal Linton, General Manager: Bob

Mariani; Admin./Comm. Director: Robin Coulter and Recording Secretary: Coco

Sullivan.

Jack Evert, present by teleconference

B) President’s Remarks - none

C) Minutes

Approval of June 22, 2010 Board Meeting Minutes. Motion to approve

(Gitzendanner/Rosner). Motion passed unanimously.

D) Town of Oro Valley, Barry Gillaspie

Reported on discussion of the Development Review Board and alternative approaches

to development review.

The Board has approved to allow temporary signs with the appropriate paperwork

relating to economic hardship.

The Town is working with developers to best assure open space is protected.

Sixty-eight percent of the land in Arroyo Grande is designated as protected land.

Wild life corridor is still in the plan and is approximately half-mile wide stretch of land

adjacent to Association boundaries.

The Town City Hall property is starting on energy conservation program.

Steam Pump Ranch – the Town is proceeding to protect existing structures and

reconstruct adobe buildings.

E) Financial Report*

Report can be obtained online or in the library.

F) General Manager’s Report

DO Tennis courts - a ramp is being constructed to move the ball machine easily onto

the courts.

Discussion continues with the Town for the Development Plan for Mountain Vista lot.

Meeting with interim Town Manager to form a plan for meet and greet dinners with

council members.

Projection room construction is on time and below budget.

Cell/Internet leases for AT&T waiting for clarification of insurance and

indemnification issues. Clearwire on hold.

Un-audited financial statement anticipates a net gain of slightly over $208,000

Inexpensive repair to Hole #5 proved successful in the last rainfall of 1.5 inches with no

damage.

Emergency phone number for rare situations when an irrigation line breaks has been

established.

Cost savings of $1,048 in the computer support contract has been realized.

Cost savings of $25,000 on the work comp insurance program has also been realized.

The property and casualty insurance program cost of $69,000 came in under budget of

$80,000.

New Homeowner ID cards identification machine will be in use for new homeowner

this year and renewal homeowners dues for starting next year.

Asset reserve schedule has been reviewed by department manager to determine which

item clearly needs to be replaced and which items can be delayed.

Oro Valley Business Club will have monthly lunch meeting in our facilities through

December 2011.

Pickleball lights have been installed.

Marketing to promote the Café was to issue one free entrée after purchasing five

entrees. Golf promotion package includes a round of golf and a hot dog lunch.

New carpet in the café has been completed and replaced in one day.

G) Department Manager’s Report, Robin Coulter

Explained some of the website’s plug-ins and the tracking capabilities.

H) Committee Reports

1) Architectural Review, no report

2) Community Assistance, no report

3) Consumer Referral, no report

4) Finance-Budget, no report

5) Gift Shop, no report

6) Golf Advisory, Jerry Haddock reported August meeting cancelled.

7) Government Affairs, Hal Linton reported committee will resume in September.

8) Green/Energy Committee, no report

9) Image, Lauren Thompson reported the committee’s first meeting will be in

November.

10) Landscape, no report

11) Marketing and Publicity, no report

12) Name Change, no report

13) Neighborhood Pride, Tempe Johnson reported briefly on the status of the community

14) Posse, Del Balston reported during monsoons patrols will be cancelled, replacing

second shift with security force, still looking for a webmaster, voted down moving

posse vehicles, changing shift hours and sunshine patrol.

15) Properties, Robert Hefner reported by e-mail to staff.

16) Realty, no report

17) Sports Complex, no report

18) Strategic Planning Committee, no report

19) TIPSTER Editorial, no report

I) Consent agenda

Rosner requested Fine Policy (ADM-007) to be removed from consent and placed in

new business.

1) Approve amendments to Fraud Prevention & Risk Management Policy (ADM-008)

2) Approve Fantasy Baseball and Unit 7 Party Clubs

3) Approve Lou Gard as ARC member

4) Approve Diane Malchow as an alternate member of the Nominating Committee

Motion to approve Fraud Prevention Risk Management Policy, Fantasy Baseball

and Unit 7 Party clubs, Lou Gard to the ARC, Diane Malchow to the Nominating

Committee (Gitzendanner/Arrett).

Motion passed unanimously.

J) Unfinished Business – none

K) New Business

1) Golf Course Rules – Changes to the Rules

Move to approve Golf Course & Rules as presented in Board packet

(Rosner/Gitzendanner).

Motion approved unanimously.

2) Golf Course Name – establish new name for the Golf Course

Report by Chairperson of Task Force on criteria of choosing a new name

Motion to accept report as presented by task force chairperson (Linton/Evert).


Motion to add Chalk Creek to list of names (Rosner/Gitzendanner).

Motion failed 3 to 4 (Williams/Arrett/Linton/Evert).

Move to accept recommendation of the Task Force for The Views Golf Club as

the new name of the Golf Course(Arrett/Linton).

Motion approved 4 to 3 (Bjorling/Rosner/Evert).

3) Amendment to Refund & Prorate of Annual Pass Policy (GLF-002)

Motion tabled for language clarification (Williams/Rosner).


4) Landscape asset reserve fund

Motion to remove landscaping items from the Asset Reserve Fund

(Williams/Gitzendanner).

Motion failed 1-6 (Arrett/Gitzendanner/Bjorling/Rosner/Linton/Evert).

Motion to approve the scheduled expenses for Landscaping and Irrigation in the

Asset Reserve Fund for FYE 2010-2011 and later years be suspended until the

Landscape Committee presents a complete proposal for the upgrades to the

common areas and documentation of proposed costs At that time the Board will

vote on acceptance and approval of the funding of these types of projects

(Gitzendanner/Williams).

(Linton left meeting 12:34)

Motion failed 2 to 4 (Arrett/Bjorling/Rosner/Evert).

5) Approve amendments to Fine Policy & Enforcement Procedure (ADM-007)

Motion to approve Fine Policy & Enforcement Procedure with the change in

paragraph 2.0 Objective, removing “new structures and improvements” and

adding in its place “all facilities” (Rosner/Arrett).


L) Call to Audience

M) Adjournment: 12:39 PM

Submitted by: _____________________________________

Coco Sullivan, Recording Secretary

Approved by: _____________________________________

Debra Arrett, Secretary



Tuesday, August 24, 2010 9 AM Vistoso Center - Apache

A) Call to Order - 9:00 AM

Meeting of the Board of Directors of SUN CITY VISTOSO COMMUNITY ASSOCIATION,

INC. (hereafter “Association”), an Arizona corporation, was held in the Vistoso Center,

Apache Room, 1565 E. Rancho Vistoso Blvd. on August 24, 2010.

Attendance:

Present at the meeting were: Board Members: Fred Bjorling, Carol Rosner, Debra Arrett,

Ruth Gitzendanner, George Williams, Hal Linton, General Manager: Bob Mariani;

Admin./Comm. Director: Robin Coulter and Recording Secretary: Coco Sullivan.

Jack Evert, present by teleconference

B) President’s Remarks - mentioned resolution to an issue that a homeowner had with S.W.

Ambulance billing

C) Minutes

Approval of July 27, 2010 Board Meeting Minutes. Motion to approve (Gitzendanner/Rosner).


D) Town of Oro Valley, Vice Mayor William Garner

Relaxing of the sign code is a recent Town development.

BASIS charter school is approved and occupied, the acceleration was due in part to pre approval

for another similar business zone for that pad.

Additional employers are coming into Innovation Park Drive with medical and biotech

industries. OV Town suspending commissions and Boards except those required by law.


Report can be obtained online or in the library


The courtyard lights have been turned off due to the Town rules for holiday lights.

Development Plan for Mountain Vista lot is being reviewed and moving forward.

Cell/Internet leases – AT&T will bring the lease to the September study session.

Fatima project has been approved by the Town, the address will be on Rancho Vistoso

Boulevard and financing is being sought

Catalina Vista – dead plants have been replace. An anonymous report was made to the Pima

County Health Department regarding mosquitoes and they found no activity.

TOPS – software updated without problems.

Marketing – staff is reviewing ways to introduce the new golf course name to residents and

nonresidents.

Changes to financial reports include accruing payroll on a monthly basis, and the reporting of the

golf play revenue.

Committee/Board recruitment plan – staff researching various avenues to attract new committee

members.

Projection room – has been approved by the Town for occupancy and a very short punch list for

staff.

Emergency phone system - for homeowners to call for emergency only issues that require

immediate attention.

Assistant Golf Professional position has been filled by Rick Sample.

G) Department Manager’s Report, Vickie Daneker

Café is approaching their busy season and are staffing up.

The café is undergoing a deep cleaning.

Sales are up due to outsiders and promotions, five for free is very successful.

Large screen TV has been installed behind the bar area, the channels are switched

throughout the day.

Monthly dinners are popular.

A new menu is being developed and will offer more healthy choices.

New carpet was installed and new upholstery put on the chairs.






5) Gift Shop, no report

6) Golf Advisory, no report

7) Government Affairs, no report

8) Green/Energy Committee, Hal Linton reported meeting with TEP renewal energy program

director due to increased community interest in solar energy. A community wide forum with

TEP is being discussed for September or October to educate our residents about the TEP

program and cost reductions.

9) Image, no report

10) Landscape, Board Liaison, Carol Rosner searching for new chair due to the resignation of

Sandi Lake



13) Neighborhood Pride, Tempe Johnson reported the monsoon brought in a plethora of weeds due

to seven inches of rain, infractions are 300 this month. Tipster insert will identify desert broom

and spurge. Properly illuminated house lights continue to be a concern to the Posse.

14) Posse, no report

15) Properties, Bob Hefner’s written report included an update on projection room construction.

During their semi-annual inspection there were 35 items that needed to be corrected, 33 were

completed within days of the report. The Native American Room partitions need to be

replaced as scheduled during 2010 fiscal budget.

16) Realty, no report




I) Consent agenda

1) Approve amendment to Refund & Proration of Annual Golf Policy (GLF-002)

Moved to new business (Arrett).

2) Approve Ukulele Club

3) Approve Janice Strassburg as member of the Ad Hoc Image Committee

4) Approve removing Elizabeth Kelly as a member of the Finance & Budget Committee and

appointing Tony Gioia as a member of the committee.

5) Approve removal of Sandi and Bill Lake from the Neighborhood Pride Committee and

appointing Virginia Williams and Bonnie Pearson to the committee

Motion to approve Consent Agenda items –Ukulele Club, Janice Strassburg as member

of the Ad Hoc Image Committee, removing Elizabeth Kelly as a member of the Finance

& Budget Committee and appointing Tony Gioia as a member of the committee, removal

of Sandi and Bill Lake from the Neighborhood Pride Committee and appointing Virginia

Williams and Bonnie Pearson to the committee (Rosner/Gitzendanner).

Motion passed unanimously

J) Unfinished Business – none

K) New Business

1) Golder Ranch Fire District

Captain Shaun Greener addressed the audience and Board for a temporary variance of

the CC&Rs restriction for a six month house rental during fire house renovation at the

RV/SC location.

They will no longer contract with Southwest ambulance, only Golder Ranch

ambulance will respond to 911 calls. Therefore the current fire station needs to be

remodeled to accommodate the additional personnel, and vehicles. They are requesting

a variance to HOA rules of on businesses conducted from a house, street parking, and

age of resident. Significant issues were raised that will require further study before a

final decision can be made.

2) Vision Statement

Several versions were discussed including one from another HOA.

Board consensus was to delay a final version for further discussion and study.

3) Refund & Proration of Annual Golf Policy (GLF-002) moved from consent agenda to new

business

Motion to approve the policy with the exception of removing the second refund option

from 4.0 Policy, paragraph 2, “; or 2) The amount of the annual golf pass minus an

amount for the actual number of rounds played in the fiscal year multiplied by the

respective daily rates.” (Arrett/Gitzendanner).

Amend motion to move “by an authorized representative” to 4.0 Policy, REFUNDS, first

sentence after, “made by a member…” (Linton/Gitzendanner). Amendment approved

Motion to approve the policy as amended (Evert/Linton). Motion passed unanimously.

Policy now reads: 4.0 Policy

REFUNDS:

A request for a partial refund of an annual golf pass may be made, by a member or an authorized representative, in the event

of an illness, injury or medical condition that physically prohibits the member from playing golf for an extended period of

time or in the event of a member’s death. Such a request must be made in writing to the Administration Office within 60-

days of the medical condition but in no event beyond any particular June 30 (end of fiscal year). Additional medical

documentation may be requested.

If a refund is authorized, it will be calculated by the amount of the annual golf pass divided by twelve months times the

number of full months remaining in the fiscal year.

PRORATION:

A resident or nonresident who has not previously purchased an annual golf pass may apply for a pro-rated annual golf pass

on a one time basis. The pro-rated amount will be calculated by taking the current cost of the annual golf pass divided by 12

months multiplied by the number of full months remaining in the fiscal year including the month the request is made. The

golf pass fee must be paid in full at the time that the pass is issued.”

L) Call to Audience

Audience member mentioned the Association weeds are out of control. There is a distinction between

weeds and volunteer plants. Suggestion was made to locate new pre-emergent provider.

M) Adjournment – 11:40

Submitted by: _____________________________________


Approved by: _____________________________________




Tuesday, September 28, 2010 9 AM Vistoso Center - Apache

A) Call to Order 9:01AM

Meeting of the Board of Directors of SUN CITY VISTOSO COMMUNITY ASSOCIATION, INC. (hereafter

“Association”), an Arizona Corporation, was held in the Apache Room, 1565 E. Rancho Vistoso Blvd. on

September 28, 2010.

Attendance:

Present at the meeting were: Board Members: Fred Bjorling, Carol Rosner, Debra Arrett, Ruth

Gitzendanner, George Williams, Hal Linton, Jack Evert; General Manager: Bob Mariani; Admin./Comm.

Director: Robin Coulter and Recording Secretary: Coco Sullivan.

B) President’s Remarks - none

C) Minutes

Motion to add to the August 24, 2010 Board Meeting minutes the entire 4.0 portion of policy GLF-002

Refund & Proration of Annual Golf Policy for clarification purposes (Gitzendanner/Arrett). Motion

passed unanimously.

Motion to approve the August 24, 2010 Board Meeting minutes as amended (Evert/Rosner). Motion

passed unanimously.

D) Town of Oro Valley, Mayor Satish Hiremath, D.D.S.

Very positive first 120 days and looking forward to serving the Town.

Jerene Watson, Town Manager, was introduced.

A business leader meeting at Ventana/Roche is scheduled to improve the business sector in OV.

Wants to improve respect for the business environment.

Commitment is to improve communication between residents and the Town and improve the environment

for development.

E) Audit Presentation, Jennifer Phillips

Final 2009-2010 audit was reviewed with the Board and will be online.

F) Financial Report*

Report can be obtained online or in the library G) General Manager’s Report

Trees and Views – there is no language in the Tract Declaration that restricts tree trimming and/or

removal on a minimum level. Our landscaping guidelines still restrict trimming.

Grants – website registration is complete on gov.com.

Development Plan – for Mountain Vista will be submitted to Town.

Cell-Internet leases – issues have been discussed and a report was presented to the Board today.

Catalina Vista – new large Yucca has replaced the smaller plant in the roundabout. The retention areas

are being studied by Mary Cunningham and the landscape contractor.

Marketing/Golf – there were about 350 public tee times over the opening three-day weekend, new players

were impressed with the course and Mother Nature was very good to us.

Signs – we have permission from the Town to place two signs by the roadway to advertise the golf course

until February 1, 2011, but will not be put out during the over seeding period.

Fire Department – will be renting space in Splendido during the fire house remodel. This may delay

response time to Sun City residents.

Storage Review – a report will be submitted at the October or November study session.

Large-scale Managers workshop – deed based transfer fee (Capital Contribution) may be negated in the

future.

Robbery – a second robbery took place during the past weekend with similar circumstances of the prior

occurrence.

Online Tipster – new and improved version is now available on the website.

H) Department Manager’s Report, Pam Sarpalius

Seminar on How to Protect Yourself on Nov 11/10 1-2 presented by the OVPD, Amy Sloane.

Zumba returns in October 14 with Lonnie Davis teaching.

Sonoita Wine Tour scheduled for October.

Catalinas Chorus in November with a Christmas Program.

Holiday Events - Sun City Singers Holiday Concert, Jovert Steel Drums and the Nordstrom Scottsdale

trip are planned in December.

Cooperation with Splendido on last week of ticket sales to increase attendance at our events.

Food is no longer provided at administration events. To conserve water, there are water stations around

the auditorium.

I) Committee Reports

1) Architectural Review, Carol Rosner reported on requests for exterior changes.

2) Cell/Internet Lease Committee, Hal Linton reported on current status of lease negotiations and

stipulations SCV required of ATT. The committee will report again during the next study session and

vote at the October Board meeting.

3) Community Assistance, George Holthus reported phone reservations will be reinstated in November.


5) Election Committee, no report

6) Finance-Budget, Leslie Platt reported holding one on one training sessions for new members, appointed

three members to review golf fee structure, will study the future of the transfer fee and will develop a

letter to FHA, will report on available government grants, report on surplus funds, committee has

received several question regarding fund raising for the sports complex but not committee’s task.

7) Gift Shop, Don Jovag reported July numbers lower than a year ago, slight increase in August. Art

Festival is scheduled for October 2 in the Social Hall, 70 artists will be participating, electric signs are

on RV advertising the event, Ambassadors will be present to answer questions and available to help

transport attendees artist’s works, golf course will be represented, Don Jovag will appear Friday on

Channel 4 with Martha Vasquez at 4 at 4.


9) Government Affairs, Hal Linton reported on the success of meeting with Lou Waters, about 40

residents attended, a water summit will be held on the CAP delivery status to the Town.

10) Green/Energy Committee, Hal Linton reported the rebate has been decreased to less than $2.00 a

kilowatt used.

11) Image, Debra Arrett reported committee will meet weekly until assignment is completed.

12) Landscape, Carol Rosner reported committee is looking for new members and new a Chair.



15) Neighborhood Pride, Tempe Johnson reported empty pots need to be planted, trim back shrubs and

trees as to not interfere with walkers and that signs can be seen, repaint mail boxes and lampposts if

needed.

16) Nominating Committee, Board nominees are Janice Strassberg, Bob Heffner and Jack Nelmark.

17) Posse, Del Balston reported Tipster article generated interest in the record position.

18) Properties, Robert Hefner reported induction loop system would be in the Apache at the next Study

Session.

19) Realty Committee, no report




J) Consent agenda

1) Development Standards – approve amendment submitted by the Green/Energy Committee and

ARC Committee.

Request to move Consent Agenda item 1 to New Business (Williams).

2) Approve removal of Bill Lake from the Properties Committee and appointment of Robert

Sagebrecht to the committee.

3) Approve Maria Welch as a member of the Government Affairs Committee.

4) Approve Carol Bull and JoAnne McPherson as members of the Neighborhood Pride Committee.

5) Approve Bruce Smart, Ernie DeBellis, Nancy Sweeney and Dick Brammell as members of the

Ad Hoc Realty Committee.

Motion to remove Item 1 from Consent Agenda and move to New Business (Williams).

Motion to approve Consent Agenda Properties Committee member change; Government Affairs

Committee new member; Neighborhood Pride Committee member change; Ad Hoc Realty

Committee member change (Linton/Evert).


K) Unfinished Business - none

L) New Business

1) Amendments to the Golf Advisory Mission Statement

Motion to Approve Golf Advisory Mission Statement (Evert/Linton).

Motion passed 4-3 (Evert/Linton/Rosner/Arrett).

2) Development Standards – approve amendment submitted by the Green/Energy Committee

and ARC Committees.

Motion to approve Development Standards addition regarding solar energy devices, Section II, D,

new #2 as written in the Green/Energy Committee draft R4 August 4, 2010 (Williams/Evert).

Motion unanimously approved.

Motion to approve Development Standards changes regarding landscaping, Section II, Q, f and

the definition of volunteer plant as written in the Robin Coulter memo of September 23, 2010,

points 2 and 3 (Linton/Evert). Motion fails 3-4 (Opposed: Arrett, Evert, Gitzendanner,

Williams).

Motion to approve additional to the Development Standards regarding cacti being an allowable

front yard tree, Section II, Q, 3, b as written in the Robin Coulter memo of September 23, 2010,

point #4 (Williams/Evert). Motion unanimously approved.

M) Call to Audience

N) Adjournment 12:56PM

Submitted by: _____________________________________


Approved by: _____________________________________




Tuesday, October 26, 2010 9 AM Social Hall – Papago/Hopi

A) Call to Order – 9:00AM


“Association”), an Arizona corporation, was held in the Social Hall, 1495 E. Rancho Vistoso Blvd. on

October 26, 2010.

Attendance:


Gitzendanner, George Williams, Hal Linton, General Manager: Bob Mariani; Admin./Comm. Director:

Robin Coulter and Recording Secretary: Coco Sullivan.

Jack Evert, absent

B) President’s Remarks

Board liaison switching - Carol Rosner will move to the Neighborhood Pride and Debra Arrett will move to

Tipster.

There will be an Executive meeting on personnel matters after the November 16 Board meeting.

C) Minutes

Motion to approve September 28, 2010 Board Meeting Minutes (Gitzendanner/Rosner). Motion passed

unanimously.

D) Town of Oro Valley, Joe Hornat

Activity at the Council –

Medical Marijuana election issue, if it passes Town can only control location (commercial districts)

and distance from schools.

Signage and Signs – study sessions scheduled, one tomorrow and one in about two weeks

Environmentally sensitive land ordinance –open space and zoning issues are being discussed in

Council meetings.

E) Financial Report

Report can be obtained online or in the library F) General Manager’s Report

Catalina Vista – water retention basin has been reconstructed.

Nominating Committee workshop – was successful and will be repeated on an annual basis to inform

potential candidates of the Board commitment.

Rancho Vistoso Blvd. landscaping – project is delayed until January or February 2011.

Development Plan – Mountain Vista parking lot plan has been submitted to the Town.

Fire Department – it appears they are no longer seeking a temporary rental location in Sun City Vistoso.

Golf Fees – a meeting to discuss fees is scheduled for Friday, October 29.

Café Comment Cards – vast majority of cards are positive comments.

Marketing – plans are being made to implement e-mail and texting as a marketing tool.

Human Resource Training – Julie Foerster recently held a meeting with department managers covering

interview questions, checking references and conducting evaluations.

Golf Course over-seeding – rye grass is growing well and a new process is being discussed for future

over-seeding.

Golf Cart donation – a resident donated a golf cart to the Association and it will be used as a ranger cart

on the golf course.

Wildlife Crossing – due to disagreement between RTA and ADOT the project is in jeopardy and is

delayed.

Water Summit – The Town will be holding a meeting this Friday.

G) Department Manager’s Report, Ken Sandrock

Full staff is operating, new hire is very experienced

Contract signed for sealing asphalt at the Catalina Vista, Pro Shop and Pickelball courts, standing water in

front of the ice machine and ball washing machine will also be repaired.

Catalina Vista fountain should be operational today.



2) Cell/Internet Lease Committee, Hal Linton reported a special meeting is planned to discuss issues of

AT&T lease.

3) Community Assistance, George Holthus reported collection of aluminum cans is slightly down for the

year ending September 30; Loan Room telephone reservation system will start up again November 1, a

$1,000 was donated to Casa Amigas; the motion activated cameras did finally get a picture of a

mountain lion last summer to help document the need for a wildlife corridor from the Catalinas to the

Tortillitas, due to increased cost of the induction loop system and a delay to proceed, the CAC has

rescinded their $5,000 donation. Pancake Breakfast is scheduled for Saturday, January 29, 2011.


5) Election Committee, Joan Scouller reported there were three questions prepared for the candidates to

answer in the Tipster.

6) Finance-Budget, Leslie Platt reported the committee passed a motion recommending the Controller

investigate other financial institutions for higher CD rates, reviewed levels of contingency funding,

discussed FHFA guidelines that would prohibit private transfer fees, the committee wrote protests to

FHFA and our Congressional Representative and Senators, F & B passed a motion recommending that

the Board transfer the excess operating revenue of $208,585 from 2009-2010 fiscal year to the Capital

Fund reducing the deficit to $96,895.

7) Gift Shop, Don Jovag verbally reported on the Art & Craft Festival 2010, Gross Sales estimated about

$36,000, Co-Chair Sharon Henderson written reported stated the gift shop revenue is up from the

previous year by $147, the Holiday open house is scheduled for November 26 to 28.


9) Government Affairs, Hal Linton reported that when the meeting is scheduled for the animal crossings,

he encourages a large resident participation.


11) Image, no report




15) Neighborhood Pride, Tempe Johnson reported that the change in weather has slowed the growth of

weeds.

16) Nominating Committee reported that there are now four candidates, Judy Hale, Robert Hefner, Jack

Nelmark and Janice Strassburg for the two positions (three-year term).

17) Posse, Del Balston reported they are 23 new members over the last 90 days, John Njaa is the new

Information Manager, the new posse vehicle, a four door sedan, is a huge success.

18) Properties, Robert Hefner reported audio amplification test in the Apache during the Study Session was

not successful. There is a test for clip-on mics being conducted at the Board Meeting.





I) Consent agenda

1) Accept 2009-2010 Audit

2) Approve Board Policy ADM-009 Club Storage in SCVCAI facilities

3) Approve changing the Board meeting schedule from May 24 to May 26.

4) Approve DO Sunrise Swimmers, Scandinavian Dinner and Desert Butte Clubs.

Motion to approve Consent Agenda items, the 2009-2010 Audit, Board Policy ADM-009

Club Storage in SCVCAI facilities, changing the Board meeting schedule from May 24 to May

26, DO Sunrise Swimmers, Scandinavian Dinner and Desert Butte Clubs (Linton/Arrett).

Motion passed unanimously. J) Unfinished Business - none

K) New Business

1) Conflict of Interest Policy – agree to abide by the policy and memorialize the agreement in the

corporate records.

Motion to approve that the Board of Directors acknowledges that all of the current Board

Members have read and agreed to abide by BOD-017, Conflict of Interest Policy, and have signed

a document to that effect (Gitzendanner/Arrett). Motion passed unanimously.

2) Transfer of excess operating funds.

Motion regarding Surplus Operating Funds from FYE 6/30/10

Motion to approve the Operating Fund surplus from the fiscal year ending June 30th

, 2010 be

retained in the Operating Fund and not be moved to either the Capital Fund or the Contingency

Fund. By being retained in the Operating Fund, the surplus can be used to offset the home

owner’s dues for the coming fiscal year (Williams/Arrett).

Motion failed 1-5 (Williams).

Motion to move excess Operating Funds into the Capital Fund (Gitzendanner/Rosner).

Motion passed 5-1 (Williams)

3) Amend Development Standards regarding residential landscaping regulations

Motion to approve the addition to the Development Standard changes outlined in Coulter memo

(October 21, 2010) adding the sentence “Removal of dead plants, tree suckers, non-ornamental

grasses, weeds, trash and debris will be accomplished as required to this effect.” (Rosner/no

second).

Motion to approve item #1 (the addition of the sentence “Removal of dead plants, tree suckers,

non-ornamental grasses, weeds, trash and debris will be accomplished as required to this

effect.”), but exlude item #2 (the definition of a weed as a plant that is in an undesired place.) as

changes to the Development Standards outlined in Coulter memo dated October 21, 2010

(Linton/Rosner).

Amend motion to add only, “Removal of weeds will be accomplished as required to this

effect.” and to exclude the definition (Gitzendanner/Arrett) 3-3, amendment fails. Opposed:

Bjorling, Linton, Rosner.

Motion to approve item #1 (the addition of the sentence “Removal of dead plants, tree suckers,

non-ornamental grasses, weeds, trash and debris will be accomplished as required to this

effect.”), but exclude item #2 (the definition of a weed as a plant that is in an undesired place.) as

changes to the Development Standards outlined in Coulter memo dated October 21, 2010

(Linton/Rosner). 2-4 motion fails. Opposed: Bjorling, Gitzendanner, Arrett, Williams. 4) Cell Site Lease

Motion to table discussion on Cell Site Lease (Williams/Arrett).


5) Amend Board Policy ELE-002

Motion to accept the change to policy ELE-002 (Williams/Rosner).


L) Call to Audience

M) Adjournment – 12:06PM

Submitted by: _____________________________________


Approved by: _____________________________________


*Previously Distributed



Tuesday, November 16, 2010 9 AM Social Hall – Papago/Hopi

A) Call to Order: 9:01AM


“Association”), an Arizona corporation, was held in the Social Hall, 1495 E. Rancho Vistoso Blvd. on

November 16, 2010.


Gitzendanner, George Williams, Hal Linton, Jack Evert, General Manager: Bob Mariani; Admin./Comm.



The audience was reminded that the Tour de Tucson would be going through our community and traffic will

be tricky. We need to watch for cyclists.

C) Minutes

Motion to approve October 26, 2010 Board Meeting Minutes (Rosner/Arrett).

Motion passed 6-0-1 (Evert abstained).

D) Town of Oro Valley, Lou Waters

Discussed the importance of communication between OV and our Board.

Current issue is Water and rate increase discussion at the Town Hall meeting Wednesday, November

17.


Report can be obtained online or in the library F) General Manager’s Report

Strategic Planning Initiatives FB3 & FB3a Close out Report – discussion in New Business.

Rancho Vistoso Blvd. Landscaping – CAM may or may be able to handle this project, staff is seeking

quotes to use an outside labor.

Eucalyptus Tree Removal – mainly due to water consumption, dirty, dangerous and the goal to convert

to natural desert landscaping.

Development Plan – of Mt. Vista parking lot requires a public meeting and those living within a given

distance will be notified of meeting, however, it is open to anyone. Meeting scheduled for the Navajo

room, Monday, November 29 at 5:30PM

Golf Fees – a sub-committee of the Finance and Budget have been meeting to discuss golf rates and

ideas to encourage more play.

Marketing – inexpensive cameras will be in the café and pro-shop to video testimonials and will be

placed on websites for the association and golf course.

Wildlife Crossings – RTA and ODOT have worked out their disagreements and have cleared the way

for construction of the wildlife passes, under and over Oracle Road.

G) Department Manager’s Report, Mary Kaye Cunningham, CAM Department

Oversees the pre-emergence contract in the community.

Manages the pre-approved program with numerous contractors.

Oversees the Unit 10 sewer containment that is under control by the Town but watches level during rainy

season.

Orders supplies for golf course and maintenance departments.







6) Gift Shop, Barbara Farr reported October net sales was $470.46, 32% increase, Holiday Open House

will be November 26-28.

7) Golf Advisory, Jerry Haddock reported that the clubs are busy and reconcile roster to PGA for current

membership.





12) Marketing and Publicity, Robin Coulter pointed out report in after the packet packet.

13) Name Change, Jack Evert reported their first meeting will be this Thursday.

14) Neighborhood Pride, Tempe Johnson reported the committee will be reviewing mail boxes for paint

fading, chipping or oxidation.

15) Nominating Committee officially submitted the four candidates’ names: Judy Hale, Robert Hefner,

Jack Nelmark and Janice Strassburg.

16) Posse, Del Balston reported that the new vehicle is a huge hit.

17) Properties, no report


19) Sports Complex, Jack Evert reported the first meeting indicates the committee hopes to have a

comprehensive report by April 1, 2011 to the Board. There are three options that are being considered

for the Sports Center: new structure, major remodel or updating existing facility.

20) Strategic Planning Committee, Jack Evert commented that the closure reports were a good method to

track progress.


I) Consent agenda

1) Approve Landscape Committee members; Joyce Patton, Mary Ann Roberts and Sarah Readle

2) Approve Dick Larsen as Chair of the Landscape Committee

3) Approve Rebecca Long as a Member of the Realty Committee

Motion to approve Consent Agenda – Landscape Committee members; Joyce Patton,

Mary Ann Roberts and Sarah Readle, Dick Larsen as Chair of the Landscape Committee,

Rebecca Long as a Member of the Realty Committee (Evert/Gitzendanner). Motion

passed unanimously.

J) Unfinished Business

1) Cell Site Lease (If not completed at November 12 Special Board Meeting)

Motion: Presuming that a lease can be negotiated with AT&T that adequately meets the needs

and concerns of Sun City Vistoso, be it resolved that we of the SCV Board would look favorably

on such a lease (Evert/Arrett).

Call the question (Gitzendanner).

Call the question passed 4-3 (Bjorling, Rosner, Linton).

Motion passed 4-3 (Bjorling, Rosner, Linton).

Motion to form a task force to review the lease with AT&T made up of Board members, Arrett,

Gitzendanner and Evert (Williams/Evert).

Call the question (Evert).

Call the question passed (Bjorling, Rosner, Linton).

Motion passed 4-3 (Bjorling, Rosner, Linton).

K) New Business

1) Amendment to Enforcement Policy

Board member wanted the audience to know that the change to the Fine Schedule is actually a reduction

of fines and it simplifies the language.

Motion to accept Amendment to Enforcement Policy (Williams/Arrett).


2) Strategic Planning Initiatives FB3 & FB3a Close out Report

Board Member noted that the storage room at the Desert Oasis is not a closed issue and suggested we

invite Ginnie Wilson to a Study Session to hear her presentation for more space and/or her intentions to

reduce the number of costumes in storage. Since the costume room and the costumes are Association

property, the Board will need to study the issue. There will be three questions to Ginnie: is money

collected for costumes, what is the possibility of storing costumes off-premises and what are the criteria

for retention of costumes.

L) Call to Audience

1. Dick Rabun – questioned the proposed contract from ATT. The lease in library is actually from

Cingular Wireless, it is neither a subsidiary nor represents AT&T, and AT&T Mobile’s representative

will sign the lease.

2. Rodric Raynor – questioned the use of our bulletin board notices to sell hand guns and it could be

illegal due to lack of obtaining background checks to legally sell a gun. It was stated that you can only

sell a gun to someone that you know is not a felon, or through a gun shop. General Manager responded

that our legal counsel and police department reviewed matter and did not see an issue and there is written

response from our legal counsel

Add to the next Study Session.

M) Adjournment 11:31

Submitted by: _____________________________________


Approved by: _____________________________________


BOARD OF DIRECTORS MEETING Our MISSION as the SCVCAI Board is to lead in maintaining and enhancing

the quality of life in Sun City Vistoso as an active adult community.


Tuesday, December 21, 2010 9 AM Social Hall – Papago/Hopi


Meeting of the Board of Directors of SUN CITY VISTOSO COMMUNITY ASSOCIATION, INC.

(hereafter “Association”), an Arizona corporation, was held in the Social Hall, 1495 E. Rancho

Vistoso Blvd. on December 21, 2010

Attendance:


Gitzendanner, George Williams, Hal Linton, General Manager: Bob Mariani; Admin./Comm.


Jack Evert present on teleconference

B) President’s Remarks, none

C) Minutes

Motion to approve November 12, and November 16, 2010 Board Meeting Minutes

(Gitzendanner/Rosner). Motion passed unanimously.

D) Town of Oro Valley, no report

E) Financial Report

Available online and in the library


Rancho Vistoso Blvd. Landscaping - a presentation was held with the residents on Tom Ryan’s

Way who will be impacted most by the re-landscaping. Our CAM department may be able to

perform most of the work for the new landscaping. The other option is to use a contractor.

Ad-Hoc Committees – the Realty, Image, Name Change and Sports Complex have been meeting

to discuss the Board initiatives that were assigned to them.

Marketing – an ad was place on the GolfNow website for a two for one green fee if they give us

their name and e-mail address. This marketing offer was to obtain e-mail addresses for future

marketing, increase rounds of golf and increased revenue in the future.

Water Rates – the proposed rate increase for reclaimed water will be approximately a $14,000

increase per year for golf course irrigation.

Medical Insurance – employee medical insurance was renewal with a different carrier offering a

sight reduction in coverage but a $64,500 savings to the association.

Golf – the Finance & Budget/Golf sub-committee has been discussing a possible implementation

of a seasonal pass. There are pros and cons to this proposal and we must move cautiously.

G) Department Manager’s Report, no report


1) Architectural Review, written report stated there were 18 submittals in November, 12 escrow

home inspections, 14 satellite dish location requests. All five solar application submittals were

approved.

2) Community Assistance, written report stated aluminum cans collected totaled 2,613 pounds for

$1,505. Loan room phone went back in operation November 1. CAC donated $1,500 to

Seniors for Kids for printers, and computer gear to support their computer restoration and

donation to students, plus other project. Purchased an additional camera ($450) and related

equipment for the Wildlife Camera Crew. Pancake breakfast is January 29.




6) Gift Shop, written report stated November 2010 Net Revenue was $750.30, an increase of $61

from last year.






12) Marketing, no report


14) Neighborhood Pride, Tempe Johnson reminded the community about burned out address lights.

15) Nominating Committee, Robin Coulter reported on current slate, Jack Nelmark withdrew and

Dick Brammell is a new candidate. Current slate is Dick Brammell, Judy Hale, Bob Hefner

and Janice Strassburg.

16) Posse, written report stated the Posse was assigned four goals by the Board: Recruitment, Posse

job descriptions, Posse website and link it to the OVPD website and something different for

Posse Recognition Day. The following projects have been added: listing burned out or dim

home address numbers for Neighborhood Pride and purchasing a new vehicle.

17) Properties, no report

18) Realty Committee, a written report stated a Realty Committee has been assembled of six

residents who will explore and evaluate in depth options for a real estate operation that could

generate sustainable income for SCV.




I) Consent agenda

1) Approve Bruce Smart, Ernie DeBellis, Rebecca Long Nancy Sweeney and Dick

Brammell as members of the Ad Hoc Realty Committee.

2) Approve Rodric (Rick) Raynor as a member of the ARC to replace Helen Suman.

3) Approve Keith Carlson, Bart Rochman, Dean Stranskov and Maria Welch as members

of the Government Affairs Committee.

4) Approve Barbara McNeill as the 18 Hole Women’s Club representative on the Golf

Advisory Committee to replace Penny Davidsen.

5) Approve Payton Davies as the Golf Advisory Committee Chair to replace Jerry

Haddock.

6) Approve the Meditation and Minnesota Clubs.

7) Approve the revised Marketing Committee Mission Statement.

8) Accept the close out report for Board Initiative SI-10, RO-2 and AT-1.

9) Approve the Estate Sale Rules as a Board Policy.

Motion to approve consent agenda: Approve Bruce Smart, Ernie DeBellis,

Rebecca Long Nancy Sweeney and Dick Brammell as members of the Ad Hoc

Realty Committee, approve Rodric (Rick) Raynor as a member of the ARC to

replace Helen Suman, approve Keith Carlson, Bart Rochman, Dean Stranskov and

Maria Welch as members of the Government Affairs Committee, approve Barbara

McNeill as the 18 Hole Women’s Club representative on the Golf Advisory

Committee to replace Penny Davidsen, approve Payton Davies as the Golf

Advisory Committee Chair to replace Jerry Haddock, approve the Meditation and

Minnesota Clubs, approve the revised Marketing Committee Mission Statement,

accept the close out report for Board Initiatives SI-10, RO-2 and AT-1, approve the

Estate Sale Rules as a Board Policy (Evert/Rosner).


J) Unfinished Business, none

K) New Business

1) Allowing or not allowing fire arms for sale to be posted on the Consumer Referral Committee

Board or ads to be placed in the Tipster.

Warren Cuthbert, President, Gun Club, made a brief presentation.

Motion to approve allowing firearms for sale notices to be posted on the consumer

referral committee bulletin board (Williams/Arrett). Motion passed unanimously.

Motion to table issue of allowing ads in the Tipster pending recommendation from the

Tipster committee (Evert/Gitzendanner). Motion failed 4-3

(Linton/Gitzendanner/Evert).

Motion to allow firearm for sale advertisements in the Tipster at the pleasure of the

Tipster Committee (Williams/Arrett). Motion passed 6-0-1 (Linton abstained).

2) Motion of record to confirm a compensation evaluation for the General Manager was

performed.

Motion of record confirming a compensation evaluation for the General Manager has

been conducted and approved by the Board of Director at an Executive Session

(Linton/Rosner). Motion passed unanimously.

3) Rancho Vistoso Landscape project – design, contract, timing.

Motion that the Board accepts the recommendation of the Landscape Committee to

proceed with landscape renewal of Rancho Vistoso Boulevard from Del Webb to the Big

Wash Bridge. The Committee is authorized to expand the plan if they wish to include

quarry rock accents and accoutrements as appropriate provided spending is kept below

previously approved limits. The staff and committee are further authorized to determine

if work is to be completed by staff or contractor (Evert/Rosner). Motion passed

unanimously.

4) Approve revised Consumer Referral Mission Statement.

Motion to approve revised Consumer Referral mission statement (Arrett/Williams).


L) Call to Audience

Resident, Rich DiLallo, questioned the name change consideration. Board members suggested

he attend the ad-hoc committee meetings to express his thoughts and obtain a copy of the Long

Range Planning Report to understand the reasoning behind the recommendations.

M) Adjournment: 11:04

Submitted by: _____________________________________


Approved by: _____________________________________





Tuesday, January 25, 2011 9 AM Social Hall – Papago/Hopi



“Association”), an Arizona corporation, was held in the Social Hall, 1495 E. Rancho Vistoso Blvd. on January 25, 2011

Attendance:

Present at the meeting were: Board Members: Fred Bjorling, Carol Rosner, Debra Arrett, Ruth Gitzendanner,

George Williams, Hal Linton, Jack Evert; General Manager: Bob Mariani; Admin./Comm. Director: Robin Coulter

and Recording Secretary: Coco Sullivan.


C) Minutes

Motion to approve December 21, 2010 Board Meeting Minutes (Evert/Gitzendanner).


D) Town of Oro Valley, Steve Solomon

Three main subjects are being discussed during Board meetings:

Revision sign ordinance

Environmentally sensitive land ordinance

Budget review, review of revenue by taxes and fees

Our Chief of Police, Danny Sharp, is nationally recognized as is our police department.

Street Maintenance contact is Pat Klein or Greg Sevelier

E) Financial Report

Available online and in the library


Housing Sales are two less than 2009, a total of 106 for 2010.

Rancho Vistoso Blvd. landscaping is moving forward.

Phone system has been replaced due to increasing problems with the old system.

A response to the petition from residents regarding GolfNow is being formulated.

Asset Reserves items were reviewed and decision was made to extend some items out one year but replace two golf

carts that are in extremely poor condition.

Our controller, Patrick Boulton, will be retiring April 29, 2011.

Governing Document Amendments to the CC&Rs and Bylaws will address suspension of resident privileges

immediately for egregious violations that are of a health, safety or welfare nature.

Costume room at the Desert Oasis is a fire hazard and safety issue and alternatives are under consideration.

Cell Site - AT&T has agreed to our demands (no sub-leasing, the fee will be $2,300 per month and 3% escalation or

COLA whichever is higher) and the contract is being reviewed by the Association’s contract attorney and modified

to include the new conditions.

G) Department Manager’s Report, Kim Griggs, Golf Shop Pro

Kim asked the Board members to direct rumors to Rick Sample, Bob Mariani or her because of the snowball effect.

Tuesday afternoon golf is being filled by shotgun play as well as Wednesday mornings.

Friday is the busiest day. Twilight is being offered on Fridays after 2PM.

Cross over is being offered on Saturdays.

GolfNow to date has brought in $81,000, equaling about 3,000 golfers, which is only 5% of our course.

Rate is being offered to Worldmark, mostly cart fees are reduced.

Golf Villas participation is slowing down and a meeting was help recently to discuss a partnership.

Pass holders can make reservations seven days out, GolfNow is four days out and public play is three days out.



2) Community Assistance, Pancake Breakfast is Saturday, January 29 starting at 7AM



5) Finance-Budget, Leslie Platt’s written report stated that applying for grants and the reporting requirements may

override any benefits, golf fee structure will be discussed in depth at the next few committee meetings, F&B

committee chairperson has been invited to attend the Sports Complex meetings to help them understand funding

possibilities and offer recommendations for funding.

6) Gift Shop, Kay Jacobs’ written report stated the December 2010 sales up $2800 from last year.

7) Golf Advisory, Payton Davies’ written report stated their board discussed the price of revamping all of the

bunkers is between $70,000-$150,00 and Mike is trying to do them gradually, a new tree will be planted on the

Driving Range and funds will come from the Golf beautification funds, the poor attitude of some golfers was

discussed.

8) Government Affairs, Hal Linton reported on recent meetings and indicated a need for new members..

9) Green/Energy Committee, Hal Linton reported on the Energy forum last week was well attended and attracting a

few new members.

10) Image, Lauren Thompson; Debra Arrett reported committee has met with vendors for new signage.

11) Landscape, Board Liaison, Susanne Clark reported on CV and the staining of the concrete of the back patio,

two companies have declined participation, one more has been located and quoted $5,000-$6,000. It is requested

from the Board to approve additional scope of project for the staining of the front concrete, from the glass door

and around semi-circle walk at entrance, an extra $1,300 while contractor is on site.

12) Marketing, no report

13) Name Change, Jack Evert reported that they are creating surveys to obtain input from the community.

14) Neighborhood Pride, Tempe Johnson’s written report stated the holiday decorations were removed in a timely

manner and in accordance with the Town of Oro Valley. A reminder to residents to look at safety issues in their

homes from portions of the sidewalk sticking up, views of stop signs being covered by tree limbs, painting of

mailboxes and lighting of house numbers.

15) Nominating Committee, no report

16) Posse, Del Balston reported there are 20 new members and they will be collecting statistics on several items

including as an example open garage doors, “flashing lights,” 911 calls, vehicles or RV’s parked on the street.

Unit 15 is experiencing malicious conduct by individuals ringing doorbells after 2AM. The OVPD has been

notified.

17) Properties, Robert Hefner’s written report stated the solar heating coils at the Desert Oasis have developed cracks

and the system is currently inoperable, upon investigation the coils had been installed improperly. The committee

and our maintenance department are working with two other companies that install pool solar systems to assist

with repairs.

18) Realty Committee, Rebecca Long reported the committee was coming back to the project was to review with

residents their concerns during six focus groups reviving the Realty company, a wrap up forum will present the

results of the meeting, no complete full service realty service will be considered.

19) Sports Complex, Jack Evert reported they be developing their report for the next Study Session.

20) Strategic Planning Committee, Ted Hood reported the committee is keeping tract of strategic initiatives and all are

either completed or underway and by end of year will be able to conclude at the end of the year.


I) Consent agenda

1) Approve Natural Health & Wellness Club

2) Approve Arlene Douglas as a new member of the Tipster Committee

3) Approve amendment to Board Policy FIN-008-002

Motion to approve Consent Agenda items (Rosner/Arrett): Approve Natural Health & Wellness

Club, approve Arlene Douglas as a new member of the Tipster Committee and Approve amendment

to Board Policy FIN-008-002

Agreed by consent.

J) Unfinished Business - none

K) New Business

1) Mission Accomplished Report for Board Initiatives AT-3, 3a, 3b & 3c, FB-2 and FB-1 & 1a

AT-3, 3.a, 3.b, 3.c will be a continuing pursuit by staff and they have met the initiative as stated.

FB-2 Projection Room –

FB-1 completed and reported previously

FB1.a – rounds of golf should not equate to the revenue. Report should reflect revenue as a measure of

success, changing goals in rounds of golf to 40,000 rounds in three years and 45,000 rounds in six years.

Move to accept Mission Accomplish Report for Board Initiatives AT-3, 3.a, 3.b, 3.c.

AT-3, 3.a, 3.b, 3.c will be a continuing pursuit by staff and the have met the initiative as stated; FB-2

Projection Room, completed; FB-1 completed and reported previously; FB1.a Report should reflect

revenue as the ultimate measure of success but the measurable goal is to increase annual rounds of golf to

40,000 by January 2014, and 45,000 by January 2017. (Evert/Rosner)


2) Cost Savings/Revenue Producing employee share plan

Add $25-$100 immediate bonus to written revenue sharing plan

Motion to approve Cost Savings/Revenue Producing employee sharing plan (Williams-Rosner).

Motion passed 5-2 (Linton/Evert opposed).

3) CC&Rs/Bylaws amendments

Motion to approve CC&Rs/Bylaws amendments - suspension of resident privileges immediately for

egregious violations that are of a health, safety or welfare nature. (Evert/Rosner)


4) Election Committee – Resignations: Bill Lorenz and Carol Joers; Appointments: move Lillian Vittenson, Dale

Alger & Jacqueline Alger from alternates to members and appoint Sally Price as an alternate

Motion to approve Election Committee – Resignations: Bill Lorenz and Carol Joers; Appointments: move

Lillian Vittenson, Dale Alger & Jacqueline Alger from alternates to members and appoint Sally Price as an

alternate (Rosner/Evert).


5) Mountain Vista Landscape Project – Susanne Clark

Progress Report - Big issue discussed using reclaimed water from Town of Oro Valley water utility not

reclaiming water for use – Board member asked if that would be an item the Properties committee could

research. Or assign it to the Green Energy committee. Another option would be to ask Mike Kropf to

research possibility. Jack Evert to setup a meeting with Mike Kropf to discuss.

Design cost in this year’s budget, implementation in next year’s budget, money not used this year will carry

over next year.

Board member believed rendering not needed based on Catalina Vista project. A colored drawing of the plan.

Communication with residents will be in the design phase.

To sell the idea we will need a rendering and audio visuals for the forum.

Partial renderings might be necessary

Motion to approve renderings in RFP for forum, similar to examples as used for Catalina Vista project

(Bjorling/Rosner).

(Ruth Gitzendanner left meeting at 12:59)

Motion passed 5-1 (Evert opposed).

Motion to go forward on staining of concrete at Catalina Vista back patio and authorize contractor to stain

the concrete from the glass front door and around circular walkway in front not to exceed $1300

(Rosner/Arrett).

Motion passed 5-1 (Williams opposed)

Board authorized Landscape Committee to conduct an Open House with budget money from association.

L) Call to Audience

M) Adjournment: 1:05PM

Submitted by: _____________________________________


Approved by: _____________________________________




BOARD & ANNUAL MEETING MINUTES

Tuesday, March 22, 2011 9 AM Social Hall – Papago/Hopi

A) Call to Order 9:01


“Association”), an Arizona corporation, was held in the Social Hall, Papago/Hopi rooms, on March 22, 2011.

Present at the meeting were: Board Members: Fred Bjorling, Debra Arrett, Ruth Gitzendanner, George

Williams, Hal Linton, Jack Evert; General Manager: Bob Mariani; Admin./Comm. Director: Robin Coulter


B) President’s Remarks and Annual Report

C) Minutes

Motion to approve February 22, 2011 Board Meeting Minutes and March 10, 2011 Special Board

Meeting Minutes (Evert/Gitzendanner). Motion passed unanimously.

D) Town of Oro Valley, No report

E) Financial Report

Full report can be located in the Library and online

F) Heroes Among Us presentation – Bob Cratty is the recipient for his many endeavors inside and outside

our community.

G) General Manager’s Report – 2010-2011 Annual Report

Long Range Plan

Long Range Planning Committee

Board evaluation of recommendations

Organizing the recommendations

Creation of Strategic Planning Committee and Ad Hoc Committees

Assignment of Initiatives

Status of Initiative process

Some Initiative results

Projects

Catalina Vista Landscape Project

Projection Room

Golf Maintenance Equipment Cover

Desert Oasis Tennis Courts

Social Hall HVAC

Pickleball Lights

Rancho Vistoso Boulevard Landscape Project

General Administrative

Mountain Vista Development Plan

Dues billing

Insurance

HR/Safety Training

ListServ

Surveys

Homeowner ID Cards

Emergency Phone Number

Financial Reports

Online Tipster

Project Management

Community Association Institute

Marketing

Local Business Relationships

Golf Marketing

Café Marketing

Internet

Golf Course Name

Other Accomplishments

Government Relations

Cell Site Lease

Development Plan

Leadership Program

Views

CC&R/Bylaw Amendments

Café Comment Cards

H) Department Manager’s Report, Robin Coulter

Ambassador Tours start in the Vistoso Center with a scripted presentation while waiting for an Ambassador

for the whole tour of the community

ListServe – many uses other than e-mail (events, surveys, etc)

Constant Contact Follow-up for Potential Residents

Twenty three home sold in three months, eight were on our Potential Resident Database.

I) Committee Reports





5) Finance-Budget, Leslie Platt submitted a written report – meetings on February 28 and March 14

reviewed Drafts 1 and 2 of the 2011-2012 budget proposal. Board members were invited to participate to

facilitate a consensus in preparation of Draft 3 which will be reviewed at the regular meeting on March

21. Leslie Platt, Debra Arrett, Li Chase and Nancy Sweeney visited Leisure World to see their

completed $10.3 million modernization projects, discuss their fundraising efforts and understand the

internal communications that brought these projects to fruition.

6) Gift Shop, Kay Jacobs submitted a written report – February sales were $1,800, the YTD is more than an

$8,900 increase, mostly due to the credit card machine. The Gift Shop will participate at the Courtyard

sale by setting up an outside sale table. Plans for the Arts Festival in October are underway.

7) Golf Advisory, Payton Davies submitted a written report – plan is in place for replacing the bunkers, the

BOD will see a demonstration on March 28. Kim Griggs will replace the coolers on the golf course. The

annual Pro/Member tournament will be on April 18.

8) Government Affairs, Hal Linton advised the audience that Barry Gallespie will be here, Saturday, April

2, at 10 AM and will report on Home Rule.


10) Image, Lauren Thompson; no report

11) Landscape, Tut Tustison submitted a written report – members of the planting have started along Lower

Rancho Vistoso project and progressing well. Three bids were received for the Mountain Vista

Landscape project, a study using reclaimed water will be completed May 1. The chosen landscape

architect firm chosen will begin creating digital files this summer, design work in the fall and will

oversee the actual installation in the Spring 2012. Efforts are continuing to remove buffelgrass.

Catalina Vista patio staining is on hold pending new vendor review. Pre-Qualified Landscaper plan

details and operating the plan were reviewed with staff and have been set in motion. Scenic View ad hoc

committee will be formed next fall and will include representation from the Landscape Committee and

the ARC.

12) Marketing, Tut Tustison submitted written report – member of the committee has participated in joint

meetings with the Name Change, Strategic Planning Image and Realty committees. Five homes

purchased in the last two months were early contacts through our marketing programs. Two new

members, Steve Knapp and Steve Toth, have professional careers in marketing. Marketing brochure is

being reworked to incorporate new ideas and concepts to enhance the appeal to potential new residents.

13) Name Change, Jack Evert reported the committee is in process of meeting with focus groups of 10

people to discuss their opinions of a new name but there will not be a recommendation until next season

14) Neighborhood Pride, Tempe Johnson submitted a written report – weeds are spouting and need attention.

Dead palm fronds will be ignored for a few more months. As you leave for the summer, make sure your

yard is maintained.

15) Posse, Del Balston submitted a written report – Posse vehicles are now parked behind the Vistoso Center.

There are complaints about lighting and isolation of the lot. Other options are being reviewed. The

Posse Recognition Day plans are finalized for April 6, 2011.

16) Properties, Robert Hefner; no report


18) Sports Complex, Robert Carlson; Board Liaison, Jack Evert reported meeting with Board by end of

March with Sports Complex committee, forum on 4/8 for residents to ask questions of Board and

committee,

19) Strategic Planning Committee, Ted Hood submitted a written report – at the end of their first year, they

review accomplishments and work to be done for year one and look ahead at how we can improve the

strategic planning process for current and future years: Develop a FAQ page on the website, establish a

communications committee, establish a Fund Raising Task Force to consider alternative methods for

raising funds.


J) Consent agenda

1) Approve David Brunk, Richard Golombek, David Goodman, David Fraser, Marlene Lawrence

and Terry McFadden as Sports Complex Committee members.

2) Approve Lou Gard, John O’Shea as Ad Hoc Realty Committee members.

3) Approve Pre-Qualified Landscape Plan as a policy.

Motion to approve David Brunk, Richard Golombek, David Goodman, David Fraser,

Marlene Lawrence and Terry McFadden as Sports Complex Committee members.,

approve Lou Gard, John O’Shea as Ad Hoc Realty Committee member, approve Pre-

Qualified Landscape Plan as a policy (Evert/Linton). Motion passed unanimously.

K) Unfinished Business

L) New Business

M) Call to Audience

N) Board of Directors Election Results, not available at adjournment.

O) Adjournment 10:10 AM

Submitted by: _____________________________________


Approved by: _____________________________________





Tuesday, April 26, 2011 9 AM Social Hall – Papago/Hopi

A) Call to Order - 9:01 a.m.


“Association”), an Arizona corporation, was held in the Social Hall, Papago/Hopi rooms, on April 26, 2011.

Present at the meeting were: Board Members: Fred Bjorling, Debra Arrett, Ruth Gitzendanner, George Williams,

Hal Linton, Jack Evert and Board Members Elect-Dick Brammell, Bob Hefner, Janice Strassburg; General Manager:

Bob Mariani; Admin./Comm. Director and Recording Secretary: Robin Coulter.


C) Minutes

Motion to approve March 22, 2011 Board Meeting Minutes and April 14, 2011 Special Board Meeting Minutes

(Evert/Williams). Motion passed unanimously.

D) Town of Oro Valley, Bill Garner reported a sheet called Know the Facts contains information about the recommended

budget from the Town manager. The public can comment on the budget at meetings on May 4, May 18 and June 1. The

Town is still operating in some deficits due to lessened state money. Coyote Run is proposed to no longer be serviced by

the Town and the RTA may be picking up this service. The solar project will be online next week. The solar project was

fully funded by bonds and grants. There are several roads that are being maintained by the Town.

E) Financial Report- Farewell remarks were made by Controller Patrick Boulton. He is retiring after 24 years of

service to Sun City Vistoso and his report was accepted by general consent. Patrick thanked many of those

involved in his career in SCV. Controller Randy Trenary gave the financial report. Full details are available

online.

F) General Manager’s Report – Manager Mariani reported the palm trees were trimmed early this year due to the freeze.

Additional trimming in the fall may be needed and result in additional costs. The Rancho Vistoso Blvd landscaping

project is complete. The Mountain Vista landscape project architects, Kimley-Horn and Associates, have been

contracted to design the first phase, to evaluate the feasibility of changing the potable irrigation to reclaimed water. The

result of this was presented to the committee prior to this Board meeting. The patio staining at the Catalina Vista is

complete which completes the Catalina Vista landscape project. An appointment with a contact in Ventana Medical

Systems is being scheduled for a preliminary discussion about the possibility of Ventana’s sharing with SCV in the

financing of the upgraded fitness center. Issues on the Desert Oasis tennis courts have been identified and brought to the

attention of the contractor who corrected the problems. It has been requested of the contractor to extend the warranty.

We are waiting for a reply from him. Golf in Arizona is up 12% this January over last January. AT&T cell project cable

run is being modified after the structural engineers have reviewed the install. Modifications are at the Town for

approval. The Costume Clothes Club is being developed and will be presented at the May Study Session. Homes sales

in March were the highest in many years with 21 homes sold. Mariani reported on the CMIA workshop he attended.

G) Department Manager’s Report, Vickie Daneker –reported the food/golf deals are being well received and utilized. We

are offering from May through September the FIVE TO FREE loyalty program. A offering in the café to the annual golf

pass holders is being developed. The café team has really worked hard to help since Joe’s illness. There have been

many catering items.


1) Architectural Review, No report.

2) Community Assistance, George Holthus reports aluminum can collection total 4,063 pounds netting $3,157. The

loan room is actively serving the community and has purchased or replaced additional items for its use. The

pancake breakfast netted $989 this year and attendance increased to 394. Donations of $4,194 have been granted

to worthy causes reviewed by the committee. Still pending is the funding for the induction loop system.

3) Consumer Referral, no report.

4) Election Committee has submitted a written report of the results of the March 2011 election. There were 1,490

ballots cast. Board of Directors results: Brammell-1054, Hefner-1008, Strassburg-1000, Hale-662, Unsubmitted-

54, Blank-692, Invalid-0. Total votes cast=4,470. Elected for three years were Brammell and Hefner and for one

year was Strassburg. Question, “Should the changes to the Sixteenth Amended and Restated Master Declaration

(CC&Rs) and to the Thirteenth Amended Bylaws as outlined in Exhibit A (dated march 2011) be approved?”

Total validated ballots=1,490. Yes-1022, No-416, Unsubmitted-42, Blank-8, Invalid-2. Required to pass-67% of

the Owners voting. Question passed.

5) Finance-Budget, Leslie Platt reports the committee will be submitting a request to approve Devries as the CPA for

the audit. The committee met twice in March to review the second and third drafts of the proposed budget for

2011-12 and voted unanimously to recommend approval by the Board. A request from the Pickle Ball Club for

improved night lighting was receive too late for appropriate study and inclusion in the budget. The committee

continues to monitor developments regarding proposed Federal Housing Finance Association

legislation/regulations. Language which might have impacted our ability to collect capital contribution fees has

been removed from the proposal, concerns remain that additional language clarifications are required.

6) Gift Shop, Barbara Farr & Sharon Henderson report a revised edition of the Policy & Procedure Manual for

consignors has been completed and is on file in the corporate record for review by the Board if desired. Sales are

17.75% over this time last year. Summer hours are 9 AM-12:30 PM, Monday-Saturday from May 15-September

30. Planning continues for the Arts & Craft Fair on October 2, 2011.

7) Golf Advisory-No report.

8) Government Affairs- Reports they had Town council member Barry Gillaspie hold a forum in April. The

American Legion will conduct a presentation on May 27, 1 PM, Social Hall/Navajo on its role in the community.

9) Green/Energy Committee, Hal Linton reports an ILR course on energy efficiencies is being developed.

10) Image-They have an item on the new business agenda.

11) Landscape, Tut Tustison reports the lower Rancho Vistoso project is complete with only a few plants and rocks to

be placed. Regarding the Mountain Vista landscape project, the committee has secured Kimley-Horn as the

landscape architect. They are participating in the revision of the landscape lighting and creating a digital file for

this area. The design work will be in the fall and installation in the spring. A study concerning reclaimed water is

being conducted. The Catalina Vista patio staining has been completed. The committee is pleased with the

results. The Pre-Qualified Landscaper Plan is working well. About 30 requests have been completed.

12) Marketing, Tut Tustison reports the committee is planning on an event for northwest area realtors in November to

educate them about SCV. Interesting financial information showing the relationship between marketing and golf

revenue for the first 9 months of the fiscal year show $104,363 of revenue from non-resident public play. Almost

all those who have come did not even know about our course before we began marketing to the public. Café

revenue for the first 9 months is up $31,000 above last year and café personnel say it is the result of marketing to

area nonresidents and nonresident golfers. In the last 9 months 83 homes have sold in SCV. Of these, 20 were in

our database and therefore had contact through the marketing program. We have receive 1605 inquires from

“Where to Retire” and 1355 inquires from the Tucson Relocation Guide. The single insert in the Arizona Daily

Star in March generated 291 responses. The weekly email promotional for the golf course is well received.

13) Name Change is on summer hiatus.

14) Neighborhood Pride, Tempe Johnson reports the committee has ignored many landscaping violations due to the

freeze. Remember to leave your summer address with Administration. Have your yard tended when you are

away. An unkept yard is an indicator that you are away.

15) Posse, Del Balston reports the committee wants to study installing surveillance cameras at the entrance to the

community.

16) Properties, Robert Hefner reported the electrical energy reduction in the Vistoso Center continues to average

above 30%. A higher efficient parking lot lighting proposal is being sought. The solar system at the Desert Oasis

is being investigated. The vacuum system efficiencies at the wood shop are being investigated.

17) Realty Committee, Allan Jakosa reports the marketing efforts and Ambassador tours help identify potential

homebuyers and support SCV prices, values and marketability. Realtors nationwide happily and routinely pay for

referrals. We, too, could receive payment for our marketing efforts through referrals. Some local Realtors prefer

that we do nothing; others are open-minded. The committee has rejected the idea of operating a full-service SCV

real estate company. Three options are being considered, each a referral-only real estate company variation.

None would adversely impact SCV sellers, their listings or their choices. We are in the long process of refining

details. If no option passes muster, we will recommend “no action.” We anticipate that a final report will be

presented later this year. A plan will be developed to effectively communicate the recommendation with SCV

residents.

18) Sports Complex, Robert Carlson reported the committee has submitted a written report at the end of March and

additional information was submitted request from the special March Study Session.

19) Strategic Planning Committee, Jack Evert reports the committee recommends creation of the Communications

Committee.

20) TIPSTER Editorial, no report.

I) Consent agenda

1) Approve request to change Richard Cook and Robert Segebrecht from alternate member to member, and

Kevin Frosch from member to alternate member of the Properties Committee

2) Approve Steve Toth and Steven Knapp as member of the Marketing Committee

3) Approve Linda Powell to replace Jan Buchel as a member of the Image Committee

4) Approve the resignation of Ernie De Bellis from the Ad Hoc Realty Committee

5) Approve Romero Canyon Supper Club, Unit 15 Club and Caryota-Amanranth Block Party Club

6) Approve Del Salvaterra as a member of the Tipster Committee

7) Approve Image Committee’s recommendation to rename the Sports Complex: The Aquatic and Fitness

Center

Remove item #1 from the consent agenda to New Business item #6 (Properties Committee membership

changes-Cook, Segebrecht and Frosch).

Remove item #7 from consent to New Business item #7 (naming the Sports Complex “The Aquatic and

Fitness Center”)

Motion to approve the consent agenda items 2-6 [Committee Membership approvals for Marketing-Toth &

Knap, Image-Powell, Realty-De Bellis, Tipster-Salvaterra and new club approval [Romero Canyon Supper,

Unit 15 and Caryota-Amanranth Block Party] (Linton/Gitzendanner). Motion passed unanimously.

J) Unfinished Business-None

K) New Business

1) 2011-2012 Association Budget

Motion to accept the proposed Association Annual Operating and Capital Acquisition Budget for Fiscal

Year 2011-2012 as unanimously recommended by the Finance & Budget Committee with the following

inclusions:

All revenue derived from the AT&T cell site will be allocated to the Capital Fund.

The Board gives the General Manager the authority to adjust daily green fees as needed to

maximize revenue and/or to remain competitive in the market.

The Asset Reserve reflect the life expectancy of the bunkers be increased from 10 to 15 years.

(Arrett/Linton)

Amend motion to reduce the Activity Fee charge from $15 to $12.50 (Williams/Arrett). Motion passes 5-1

(opposed-Evert).

Amend motion to eliminate the $100,000 contribution to the Capital Fund in the Annual Operating Budget

for the fiscal year 2011-2012 (Williams/Gitzendanner). Motion fails 1-5 (favor-Williams).

Amend motion to reduce the marketing amount in the budget for fiscal year ending 2012 be reduced from

$54,000 to $36,800 (Williams/Gitzendanner). Motion fails 2-4 (favor-Williams, Evert).

Call the question (Arrett/Evert). Motion to call the question passes (4-2, opposed-Gitzendanner, Williams).

Approve motion as amended to accept the proposed Association Annual Operating and Capital Acquisition

Budget for Fiscal Year 2011-2012 as unanimously recommended by the Finance & Budget Committee with

the following inclusions:

All revenue derived from the AT&T cell site will be allocated to the Capital Fund.

The Board gives the General Manager the authority to adjust daily green fees as needed to

maximize revenue and/or to remain competitive in the market.

The Asset Reserve reflect the life expectancy of the bunkers be increased from 10 to 15 years.

Reduce the Activity Fee charge from $15 to $12.50

Amended motion approved (5-1, opposed-Williams).

2) Proposed Communication Committee

Motion to create a Communications Committee as an on-going Advisory Committee as a means of

improving communications between the Board, Staff and our Residents (Arrett/Gitzendanner). Motion

passes 4-1-0 (Williams opposed, Bjorling abstained).

3) Ad Hoc Sports Complex Committee proposals

Motion to accept the final report of the Sports Complex committee and further to select their design

concept designated as the alternate, also known as the expanded footprint, for further development leading

to a final design that will both meet the needs of the community and be worthy of its approval

(Evert/Arrett).

Amend motion to distribute a return mail ballot with annual dues mailing asking the community if they are

in favor of this large of a project to be funded by themselves and future residents (Williams/Gitzendanner).

Amended motion fails 1-5 (favor-Williams).

Motion approved 5-1 (opposed-Williams).

Motion to disband the ad hoc Sports Complex Committee (Evert/Williams). Motion passes 5-0-1

(abstained-Bjorling).

Motion to express gratitude and thanks to the ad hoc Sports Complex Committee for their excellent work

(Evert/Arrett). Motion unanimously passes.

Discussion: Other items the Sports Complex Committee might further study are the aquatic portion of the fitness

center and expansion of the pickle ball courts. Perhaps Properties could handle the pickle ball expansion.

4) Vegetation Views Obstruction Committee

Motion to create an ad hoc committee to address maintenance of views as recommended by the Landscape

Committee. Further, it should include representation from both the Landscape and Architectural Review

Committees. The working name for this ad hoc at this time is Vegetation Views Obstruction Committee

(Arrett/Gitzendanner).

Motion to table temporarily (Arrett/Linton). Motion passes unanimously.

5) Development Standard Change, utility box color

Motion to approve a change in the Development Standards thus allowing the paint color of utility boxes to

be changed from Rustic Taupe to Weathered Brown as recommended by the ARC. It should be noted that

the change will occur as the utility boxes need repainting (Linton/Gitzendanner). Motion unanimously

passes.

6) Approve request to change Richard Cook and Robert Segebrecht from alternate member to member, and

Kevin Frosch from member to alternate member of the Properties Committee

Motion to table approval of changing Richard Cook and Robert Segebrecht from alternate member to

member, and Kevin Frosch from member to alternate member of the Properties Committee

(Arrett/Gitzendanner). Motion unanimously passes.

7) Approve Image Committee’s recommendation to rename the Sports Complex: The Aquatic and Fitness

Center

Motion to table the recommendation of the Image Committee’s recommendation to rename the sports

complex “The Aquatic and Fitness Center” (Evert/Gitzendanner). Motion fails 1-5 (favor-Linton).

Motion to approve Image Committee’s recommendation to rename the sports complex “The Aquatic and

Fitness Center” (Arrett/Evert). Motion passes 5-1 (abstain-Linton).

L) Call to Audience – George Holthus – thanks to Evert and Linton for their service to the Board and community.

M) Adjournment at 12:08 p.m.

Submitted by: _____________________________________


Approved by: _____________________________________





Thursday, May 26, 2011 9 AM Vistoso Center – Apache Room



“Association”), an Arizona corporation, was held in the Vistoso Center, Apache room, on May 26, 2011

Present at the meeting were: Board Members: Debra Arrett, Fred Bjorling, Ruth Gitzendanner, George Williams,

Robert Hefner, Janice Strassburg, General Manager: Bob Mariani; Assistant General Manager: Robin Coulter


Dick Brammell present by teleconference

Bob Hefner arrived at 9:20 AM


C) Minutes

Approval of April 26, 2011 and May 3, 2011 Board Meeting Minutes

Motion to approve minutes of the April 26, 2011 and May 3, 2011 Board Meetings accepted by general

consent.

D) Town of Oro Valley, Joe Hornat

Discussed the Town’s budget, the lack of construction bringing in impact fees, eliminating Coyote Run, fully

funding the library, continuing public safety, etc.

Dial a ride is replacing and is similar to Coyote Run, and is a curb to curb service.

New leadership change, Town Manager is leaving and search may begin within six months.

E) Fatima Update, Kelly Copeland

Mutual of Omaha is the new banker and by law lends money to hospitals, assisted living and skilled nursing

facilities

Plan is for 62 beds for mostly Alzheimers patients, 70-80 employees,.

Construction will start at 7AM, Monday to Friday.

Construction on the second building starts Tuesday, June 1, is expected to take 11 months with anticipated

opening of May 1, 2012.

Brochures will not show a Sun City Blvd. address, advertising will not mention proximity to Sun City.

F) Financial Report*

Full report can be found online and in the library.

G) General Manager’s Report

Moving the dumpster at the Café is under study.

Evaluating cart trail extension connecting the trail behind the pool to the cart path by the 18-hole tee.

Worker’s Compensation carrier is non-renewing due to claims and costs that exceed their guidelines. Going out

to market will undoubtedly increase our premium.

Pickleball court lights are needed and will be installed.

Mountain Vista landscape project continues to evaluate the costs and savings in changing the irrigation to

reclaimed water.

The plants that died at the Catalina Vista during the freeze have been replaced.

Ventana Medical is unwilling to contribute to financing the Aquatic and Fitness Center. There will an attempt to

discuss contributions from Oro Valley Hospital and Sanofi-Aventis.

AT&T Project – Oro Valley has approved the plans to move the cable run and equipment housing and the project

should proceed shortly.

An “Events after 5PM” Calendar has been created on the website for events that start after 5:00 PM.

Boxes of tissue that have been available in the restrooms have been stolen.

Golf Fee pricing - residents will probably receive a 15% discount from the retail pricing and a 15% discount off

the green fee portion of the advertised specials and annual pass holders will be able to get a discount.

Café will probably be offering residents a 10% discount when menus are updated.

Protozoa was in the water delivered by Tucson/Oro Valley to the golf course. There was damage to some of the

heads and turf.

Golf Industry publications reported golf down 4.2% in Arizona.

Staff and Board President met with the Explorer to review the homeowner concerns about the proposed aquatic

and fitness center, but the article did not reflect both sides of the issue.

H) Department Manager’s Report, Pam Sarpalius

There are 17 monitors, four fulltime, covering two shifts, annual monitor coverage is 22,840 hours.

Monitors keep buildings tidy, fill supplies, keep inventories, set up rooms for events and meeting.

The monitor team consists of professional retirees who were managers, business owners, a school principal and a

technology executive, to name a few.

SCV is unique, other communities rely on clubs to setup rooms and a larger maintenance department.

98% of monitors are residents.

I) Committee Reports - Written reports were submitted to the Board

Café Committee – Ron Roberts reported catered revenues are down in the Café due to reduced club participation

and membership, Café special events have been added and are very successful, and after discussions with

management, staff and residents they feel that an expanded café with a lounge would be a way to increase

revenue.

Finance & Budget Committee - Leslie Platt reported that they recommend DeVries CPAs conduct the 2011 audit

of the Association’s records.

Gift Shop – sales continue to surpass previous year. Summer hours started May 15.

Golf Advisory – Payton Davies reports Kim Griggs started a new way of accommodating both men’s and

women’s 9-hole on Thursday shotgun, allowing tee times to start earlier. Maintenance is working on

implementing a five-day rotation of the pin placements. Work continues to remark the hazards and out of

bounds. Outside play was up in April.

Landscape Committee – Tut Tustison reported that the lower Rancho Vistoso project is completed, Mountain

View landscape project is proceeding with the architect who will create digital files, design work in the Fall and

installation in spring 2012. A study is being conducted on using reclaimed water.

Marketing Committee – Tut Tustison reported non-resident golf play revenue is up, café revenue is also up, 23

new home buyers bought due to our marketing efforts. There has been increased interest generated from our ads

in Where to Retire, Tucson Relocation Guide and the booklets we mail out.

Neighborhood Pride Committee – Tempe Johnson reported the committee has two new members, Desert Broom

and Spurge continue to grow rapidly this time of year, trees need to be kept trimmed, trim growth around house

number and replace burned out bulbs.

Posse Committee – Del Balston reported no major problem parking the Posse vehicles behind the Vistoso

Center, however, additional lighting cannot be installed, Sergeant Amy Sloane has accepted a new job

assignment, Sergeant Amy Graham will be her replacement.

Properties Committee – Steve Taillie reported the first meeting was held last week and reviewed several carry

over projects, ventilation in art and craft rooms is being studied, sound system in meeting rooms is still being

reviewed, and a future lounge for the café is being discussed.

J) Consent agenda

1) Assign Aquatic and Fitness Center project to the Properties Committee

2) Approve Board Policy BOD-019 to establish committee appointment dates and terms (May 1 – April 30)

3) Amend Board Policy FAC-001.002 (Facility Rental & Use Policy)

4) Approve DeViries CPAs as the Association’s auditor for fiscal year 2010-11

5) Approve Board Meeting Ground Rules

6) Approve Association Vision Statement

7) Approve the Land of Lincoln Supper Club and Unit 9 Supper Club

8) Assign evaluation of committee status and term limits to Strategic Planning Committee

Motion to approve Consent Agenda items: Assign Aquatic and Fitness Center project to the Properties

Committee, approve Board policy BOD-019 to establish committee appointment dates and terms (May 1 –

April 30), amend Board policy FAC-001.002 (Facility Rental & Use Policy), approve DeViries CPAs as the

Association’s auditor for fiscal year 2010-11, approve Board meeting ground rules, approve Association

Vision Statement, Approve the Land of Lincoln Supper Club and Unit 9 Supper Club, assign evaluation of

committee status and term limits to Strategic Planning Committee(Gitzendanner/Bjorling)


K) Unfinished Business

L) New Business

1) Approve the Costume Closet Club

Motion to approve with a provision that the operation will be reviewed at end of 2011

(Gitzendanner/Strassburg).


2) Approve committee memberships

Additions noted by Robin Coulter: Strategic Planning Committee – Ruth Coleman

Communications Committee – Li Chase, Jan Dunbar, Marilyn Stagg, Rebecca Long, Duane Bowen, Paul

Montgomery, Bill Pearsey

Motion to accept roster of new committee members with additions as noted by Robin Coulter

(Bjorling/Gitzendanner)


Motion to accept Nick Antrobus to the Properties committee for a fourth term (Hefner/Bjorling)


3) Approve 2011-12 Board Goals

Motion to accept 2011-2012 Board Goals with the elimination of the third bullet point related to the

Strategic Planning Committee (Gitzendanner/Strassberg)

Motion to amend Board Goals by eliminating fourth bullet point related to re-landscaping

(Williams/Gitzendanner)

Motion failed 6-1 (Williams in favor)

Original motion passed 6-1 (Williams opposed).

4) Approve re-construction of golf course bunkers

Motion to approve (Bjorling/Hefner)

Motion passed 6-1 (Williams opposed)

5) Mission Statement consideration for the Communications Committee

Motion to approve Mission Statement consideration of the Communications Committee

(Gitzendanner/Bjorling)


6) Letter to the Community regarding Aquatic and Fitness Center

Motion to accept the letter to the community regarding the Aquatic and Fitness Center as amended in

the meeting.(Hefner/Gitzendanner)


M) Call to Audience

N) Adjournment 11:30

Submitted by: _____________________________________


Approved by: _____________________________________

Janice Strassburg, Secretary

Session is open to members of the Association pursuant to Section 33-1804 of the Arizona State Statutes




Tuesday, June 28, 2011 9 AM Vistoso Center – Apache Room



“Association”), an Arizona corporation, was held in the Vistoso Center Apache Room, on June 28, 2011

Present at the meeting were: Board Members: Debra Arrett, Fred Bjorling, Ruth Gitzendanner, George Williams,

Robert Hefner, Janice Strassburg, General Manager: Bob Mariani; Assistant General Manager: Robin Coulter


Dick Brammell present on conference phone.


C) Minutes

Motion to approve May 26, 2011 Board Meeting Minutes, approved by general consent.

D) Town of Oro Valley, Mayor Hiremath

Council plan for OV – stay self contained as a Town, create a system for our destiny. There is no consistent

revenue stream, we relay on sales tax and state shared revenue.

No property tax since 1974.

A large percentage of employment in a small town comes from small business.

Annexation of commercial properties, where we can generate instant revenue.

Working with the Town of Marana to control the Tangerine Road corridor.

Increase revenue stream thru an art and entertainment destination; e.g., the municipal pools are being considered

for swim events.

Leadership is making logical decisions.

Coyote Run is door to door service, costs $340,000 and serves approximately 810 residents. Sun Shuttle is curb

to curb service and will be operated y RTA. Handicar for ADA qualified will continue.

E) Financial Report

Full report can be found online and in the library.


Workers Compensation Insurance – renewal premium is slightly lower than last year at $36,155 deposit, subject

to audit.

Property/Liability Insurance package – little change due to the three year policy, the slight increase is due to

additional equipment value and higher café revenue.

Employee Performance reviews have been conducted during the last few weeks.

AT&T project is pending but lease payments will begin September 2011.

Golf beverage cart on the weekend is currently under discussion.

Golf Course Bunkers – Contractors are to submit bids by July 1.

Café dumpster is under consideration to be moved from present location at the back of the café.

Library – theft of the DVDs is still under investigation.

Pickleball Court lights are being installed at this time to provide more light on the courts on the west side.

Mountain Vista Landscape Project – the committee has decided to not recommend converting to reclaimed

water. There is no urgency to complete the architectural plans for landscape due to the pending Aquatic &

Fitness Center project and its construction.

Catalina Vista – dead, frozen plants have been replaced.

Villa Fatima – construction has started.

G) Department Manager’s Report, Ken Sandrock

The maintenance department has six employees, maintains nine buildings, two pools, 10 Tennis courts, and

responded to 380 maintenance requests in the last 60 days.

Pickleball court lights will be installed this week.

The Desert Oasis parking lot is scheduled for repairs this summer.

Remodeling of the Catalina Vista includes painting the interior, installing new carpeting, new floor tile,

new kitchen cabinets and countertops.

The new room dividers in the Native American rooms are still being worked on.


Gift Shop reported steps have been taken to tighten up security to avoid further theft.

Landscape Committee reported due to algae and bacterial bloom clogging the irrigation system is one reason to

not recommend using reclaimed water and landscaping irrigation could be expensive to repair. There are no as

built drawings to confirm pipe size which could be 2”, 3” and 4” pipe. Research for proper size requires

considerable digging. Landscape irrigation distribution system life should be about 15 years on the asset reserve.

Neighborhood Pride continues to tour, utility boxes are being painted, during monsoons, keep an eye on your’s

and your neighbor’s roof.

Posse – speed limit is 35 mph on Rancho Vistoso and there is now more police presence checking for speeders

I) Consent agenda

1) Committee Appointment and Terms Policy – change policy number from BOD-019 to BOD-021 and retire

BOD-020 that conflicts with new policy BOD-021.

2) Approve Neighborhood Pride Committee member Ron Clem and accept resignation of Lee Bomar.

3) Approve Advisory Golf Committee members.

4) Approve Unit 8 Social Club and Unit 3-A Social Club

5) Approve Property & Subcommittee for the Aquatic & Fitness Center member Mike Lude

Motion to approve Consent Agenda items, change Committee appointment and terms policy from BOD-

019 to BOD-021 and retire BOD-020, approve Neighborhood Pride Committee member Ron Clem and

accept resignation of Lee Bomar, approve Advisory Golf Committee members, approve Unit 8 Social

Club and Unit 3-A Social Club, approve Property & Subcommittee for the Aquatic & Fitness Center

member Mike Lude (Gitzendanner/Bjorling).


J) Unfinished Business

K) New Business

1) Abandon easement at 14067 N. Forthcamp Court

Motion to accept request for easement abandonment (Gitzendanncer/Stassburg).


2) Approve Properties Sub-committee Charter

Motion to amend the Charter by deleting references to the two additional Pickelball courts

(Bjorling/Gitzendanner).

Amendment passed unanimously.

Move to accept Properties Subcommittee – Aquatic & Fitness Center Charter as amended

(Gitzendanner/Brammell).

Motion passed 5-2 (William and Strassburg opposed).

3) Approve Aquatic & Fitness Center project timeline

Motion to approve Aquatic & Fitness Center Project Timeline (Gitzendanner/Hefner).


4) Approve Tipster insert

The Board requests the Communications Committee to prepare wording for an insert regarding the charter,

$1,000 assessment and $2.5 million limit, and it will be forwarded to the Board individually for input.

5) Approve write-off of uncollectible debt

Motion to approve write-off of uncollectible debts (Bjorling/Hefner).


L) Call to Audience

Subcommittee minutes will be on listserve, under the properties tab.

M) Adjournment: 11:25

Submitted by: _____________________________________


Approved by: _____________________________________

Janice Strassburg, Secretary

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