board of regents meeting - washburn university...board of regents meeting kansas room, memorial...

Board of Regents Meeting Kansas Room, Memorial Union Building

Thursday, 4/9/2020 4:00 - 6:00 PM CT

I. Call to Order

II. Roll Call

Mr. Beck Ms. Buhler Mayor De La IslaMr. Hoferer Mr. Klausman Mr. McGivern Mrs. Parks Mrs. Sourk Mrs. Van Etten

III. Approval of Minutes of Past Meeting(s)

A. Approval of the Minutes of the February 6, 2020 MeetingFebruary 6, 2020 Board of Regents Minutes - Page 3

IV. Officer Reports

A. Chair's Report

B. President's Report

C. Committee Report(s)

1. Budget/Finance Committee - Jim Klausman

V. New Business

A. Consent Agenda

1. Liquidated Claims Approval - January 2020 - Chris KuwitzkyLiquidated Claims - January 2020 - Page 6

2. Liquidated Claims Approval - February 2020 - Chris KuwitzkyLiquidated Claims - February 2020 - Page 7

3. Personnel

a. Emeriti - JuliAnn MazachekEmeriti - Page 8

b. Eminentes Universitatis - Chris KuwitzkyEminentes Universitatis - 1

B. Action Items

1. Capital Projects and Equipment from the Debt Retirement and Construction Fund - Chris Kuwitzky

Capital Projects and Equipment - Page 14 Capital Projects.DRC Fund.Att1 - Page 15

Master Page # 1 of 41 - Board of Regents Meeting 4/9/2020________________________________________________________________________________

Capital Projects.FY21 Capital Requests.Att2 - Page 16 Capital Projects.Technology Request.Att3 - Page 17 Capital Projects.Other Equipment Requests.Att4 - Page 18 Capital Projects.WIT Equip-Tech Funding.Att5 - Page 19

2. Resolution for Authorization of Kansas Municipal Investment Pool Transactions - Chris Kuwitzky

KMIPS Resolution Item Luther Lee - 0 KMIP Resolution.Luther Lee - Page 21

3. Programs

a. Bachelor of Education, Biology Secondary Education - JuliAnn MazachekBEd Biology - Page 23

b. Bachelor of Education, English Secondary Education - JuliAnn MazachekBEd English - Page 24

c. Minor, Technology Administration - JuliAnn MazachekMinor Tech Admin - Page 25

d. New Technical Education Certificate Program - Logistics and Production Technician - JuliAnn Mazachek

Tech CPT - Page 26

4. Tenure and Promotion Recommendations - JuliAnn MazachekPromotion and Tenure - Page 29

5. Expenditures over $50,000

a. Nursing Simulation Equipment Purchase - Advanced Birthing Simulator - JuliAnn Mazachek

SON Manikin purchase - Page 30

b. Microsoft Campus Agreement - Chris KuwitzkyMicrosoft Campus Agreement - Page 32 Microsoft Contract Renewal.Attachment - Page 33

c. Roof Replacement Project for LLC - Chris KuwitzkyLLC Roof Replacement - Page 36

6. Policies

a. WUPRPM Policy Revision - Section E. Benefits - Chris KuwitzkyWUPRPM Policy ratification.Section E-Benefits - Page 38 WUPRPM Section E.Benefits Att - Page 39

b. WUPRPM Policy Revision - Section X. Risk Management and Safety - Chris Kuwitzky

WUPRPM Policy ratification.Section X.Risk Mgmt & Safety - Page 40 WUPRPM Section X.Risk Management Att - Page 41

VI. Executive Session


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WASHBURN UNIVERSITY OF TOPEKA BOARD OF REGENTS

MINUTES February 6, 2020

_____________________________________________________________________________ I. Call to Order

Chairperson Hoferer called the meeting to order at 4:00 p.m. in the Kansas Room of the Memorial Union on the Washburn University campus.

II. Roll Call

Present were: Mr. Beck, Ms. Buhler, Mr. Hoferer, Mr. Klausman, and Mrs. Parks. III. Approval of Minutes of the December 5, 2019 meeting

It was moved and seconded to approve the Minutes of the December 5, 2019 meeting as submitted. Motion passed.

IV. Officer Reports

A. Chair’s Report

Chair Hoferer reported we are in the process of scheduling a workshop for the Board on the topics of the budget, academic affairs, finance and enrollment. Chair Hoferer then asked Vice President for Administration and Treasurer, Mr. Chris Kuwitzky to update the Board on two main campus construction projects.

Vice President Kuwitzky said that the Indoor Athletic Facility welds have been corrected, having set us back about two months. Framing on the football side is complete as are the walls on the east side. The roof and trusses are on track and should be up this October, 2020. Kuwitzky reported that we are on budget. For the law school, Mr. Kuwitzky said the architects have been on campus to look at the site plans and needs for classrooms, library and offices. These go out to bid in December or January, with completion in summer 2022. He said the Regents can expect three or four agenda items. The first will be for architectural drawings; next for approval and issuance of bonds; then the award of a construction agreement later this year.

B. President’s Report

President Farley participated in the meeting via conference call. He said it is only the second time he's been on the phone for a Board meeting. In explanation, he had been out running with his dog when the dog tripped him. He fell, landing on his face. He said he feels and is fine, but looks terrible.


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Dr. Farley reiterated that we are working on scheduling a workshop with the board. There will be no action taken, just an opportunity for questions and clarifications so everyone can understand issues a little bit better.

President Farley said we have acquired some wonderful artwork. Photographic portraits of influential African American women at the Mulvane.

Dr. Farley reported that today is the Washburn Foundation Day of Giving, and Washburn’s 155th birthday. We started celebrating at midnight and so far 500 gifts have been made, totaling $125,270. The website has a list of projects that touch all areas of campus.

Dr. Farley said the Foundation received a marquee match opportunity for the School of Law building, a $1 million dollar anonymous gift, for the School of Law plaza to be named after Senator Robert Dole.

President Farley introduced Vice President for Academic Affairs, Dr. JuliAnn Mazachek, who announced Jane Carpenter will be the permanent Dean of the School of Nursing. She noted that Dr. Carpenter served as interim dean while we conducted a search. Dr. Mazachek said “after six months of her leadership, Dr. Farley and I agree we would be honored if she would be our dean of nursing.” Dr. Mazachek introduced Dr. Carpenter, saying she took the reins from the beginning and has a vision for what we need to do in the future. There were comments from staff and community patterns about the quality of her leadership.

V. New Business A. Consent Agenda

It was moved by Regent Klausman and seconded by Regent Parks to approve the Consent Agenda. Motion passed. As approved by action of the Board:

1. Liquidated Claims Approval – November 2019

2. Liquidated Claims Approval – December 2019 3. Faculty/Staff Personnel Actions

Filled position Senior Administrative Assistant in Modern Languages and Theatre effective February 7, 2020 at an annual salary of $24,399; and, vacant position Director for Curriculum and Assessment at Washburn Institute of Technology effective February 7, 2020 at an annual salary of $65,600.

B. Action Items 1. Honorary Degree Candidates

Vice President for Academic Affairs Dr. JuliAnn Mazachek presented the item. She said each year we honor alumni with the award of an honorary degree as a


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special part of our graduation ceremonies. Dr. Mazachek requested approval of the four exceptional individuals. It was moved by Regent Parks and seconded by Regent Buhler to approve. Motion passed.

2. Audit, Tax and Compliance Services

Vice President for Administration and Treasurer Chris Kuwitzky presented the item. He said our five-year agreement with Rubin Brown is coming to completion. The University has received four responses from 18 solicitations. Kuwitzky said we have recent and favorable experience with Rubin Brown and they were the lowest bid. Kuwitzky asked Chester Moyer from Rubin Brown to attend since there was no Audit Committee meeting.

Mr. Moyer said they are privileged to continue with Washburn. He noted best practice is to rotate audit partners, so Caleb Lilly who previously audited us will be the assigned partner. He explained efficiencies were created through accounting of Foundation funds and significant operational efficiencies that Chris Kuwitzky and Kari Hachiya have put together, and they are pleased to be able to use these to spend less time and it is reflected in the cost.

Mr. Kuwitzky noted the request for approval is for both Rubin Brown and Baker Tilley, who handles bond arbitrage.

It was moved by Regent Klausman and seconded by Regent Parks to approve. Motion passed.

C. Information Item(s)

1. Student Mental Health

Vice President for Student Life Eric Grospitch introduced Crystal Leming to talk about our counseling services and national trends. Leming made a presentation showing the differences between the counseling services and psychological services clinic, an overview of the department, data, national data, challenges and adaptations.

It was moved by Regent Beck and seconded by Regent Parks to adjourn. Motion passed. The meeting adjourned at 4:44 p.m. /s/

______________________________ Cynthia Holthaus Assistant Secretary, Board of Regents


Agenda Item No.

Washburn University Board of Regents

SUBJECT: Liquidated Claims Approval – January 2020

DESCRIPTION: Listed below is a summary by fund of all claims processed during the month of

January 2020.

To the best of my knowledge and belief, I certify that the liquidated claims submitted in this

transmittal are in compliance with all applicable laws and University policies.

___________________________________________________

Chris Kuwitzky, Vice President for Administration & Treasurer

WASHBURN UNIVERSITY

Fund # Fund Name Total Claims

1. General Fund $9,233,071

2. Debt Retirement & Construction Fund -0-

3. Building and Construction Fund 2,690,477

4. Endowment Fund -0-

5. Student Loan Fund 1,300

7. Tort Claim Fund 25,203

8. Restricted and Agency Fund 252,464

9. Plant Fund -0-

10. Smoothing Fund -0-

12. Capital Improvement -0-

13. Government and Research Fund 36,067

Sub-Total 12,238,582

Payroll 3,010,305

Payroll Withholding ACH Transactions 1,044,823

Total $16,293,710

WASHBURN INSTITUTE OF TECHNOLOGY

1. General Fund $201,238

3. Building and Construction Fund 255,334

5. Student Loan Fund -0-



Sub-Total 503,519

Payroll 388,968

Payroll Withholding ACH Transactions 16,363

Total $908,850

______________ ____________________________________________________

Date Jerry B. Farley, President


Agenda Item No.

Washburn University Board of Regents

SUBJECT: Liquidated Claims Approval – February 2020

DESCRIPTION: Listed below is a summary by fund of all claims processed during the month of

February 2020.

To the best of my knowledge and belief, I certify that the liquidated claims submitted in this

transmittal are in compliance with all applicable laws and University policies.

___________________________________________________

Chris Kuwitzky, Vice President for Administration & Treasurer

WASHBURN UNIVERSITY

Fund # Fund Name Total Claims

1. General Fund $3,291,964

2. Debt Retirement & Construction Fund -0-


4. Endowment Fund -0-

5. Student Loan Fund 548

7. Tort Claim Fund 14,224


9. Plant Fund -0-

10. Smoothing Fund -0-

12. Capital Improvement -0-


Sub-Total 4,687,074

Payroll 2,965,028

Payroll Withholding ACH Transactions 1,980,499

Total $9,632,601

WASHBURN INSTITUTE OF TECHNOLOGY

1. General Fund $256,282


5. Student Loan Fund -0-



Sub-Total 700,911

Payroll 376,401

Payroll Withholding ACH Transactions 112,024

Total $1,189,336

______________ ____________________________________________________



Agenda Item No. V. A. 3. a. Washburn University Board of Regents

SUBJECT: Emeriti DESCRIPTION: Designate Dr. Kevin Charlwood as Professor Emeritus; Dr. James Concannon as Professor Emeritus; Dr. Shiao-Li Ding as Professor Emeritus; Dr. Vickie Kelly as Associate Professor Emeritus; Dr. Kanalis Ockree as Professor Emeritus; Dr. David Pierce as Professor Emeritus; Dr. William Rich as Professor Emeritus; Dr. Nancy Tate as Professor Emeritus; Dr. Sandy Tutwiler as Professor Emeritus; Ms. MaryAnn Wittman as Lecturer Emeritus. Dr. Kevin Charlwood began his teaching career as an Assistant Professor in Washburn University’s Mathematics & Statistics Department in 1997. Since his start at Washburn, Charlwood was promoted to Associate Professor and tenured in 2003 and promoted to Professor in 2009. Charlwood’s passion for teaching is evident in his positive interactions with students in the wide variety of courses he taught, including: Contemporary College Mathematics, College Algebra, Statistics, Applied Calculus, Calculus, Discrete Mathematics, Abstract Algebra, and many others. Professor James Concannon joined Washburn University School of Law in 1973 as an Assistant Professor of Law, in 1977 became an Associate Professor of Law, and in 1981 became a Tenured Professor of Law. Concannon served as Dean of Washburn University School of Law from 1988-2001. He is licensed to practice in state courts in Kansas, the U.S. District Court for Kansas, the U.S. Court of Appeals for the Tenth Circuit and the Supreme Court of the United States. He served as Research Attorney for the Kansas Supreme Court and was a Visiting Professor at Washington University School of Law in St. Louis. He was a Senior Contributing Editor of Evidence in America: The Federal Rules in the States and serves on the National Conference of Commissioners on Uniform State Laws. Dr. Shiao-Li Ding has served as Professor of Applied Piano and Director of Group Piano at Washburn University since 1993. Dr. Ding has served the university in a variety of ways, including College Faculty Council, Student Academic Appeals, Faculty Senate, Secretary of the Division of Creative and Performing Arts, faculty representative for the Asian Student Association, as well a variety of other departmental and College committees. Dr. Ding has served as Vice President for the Kansas Music Teachers Association since 1998. As a performer, Dr. Ding has performed throughout China, Malaysia, Singapore, and the United States. Dr. Vickie Kelly, Associate Professor began her service for Washburn University in the School of Applied Studies in 2004 serving as Director of Kansas Career and Technical Education Resource Center. Kelly began teaching in the fall 2008 where she served as program coordinator for the Bachelor of Applied Science in Technology Administration. Kelly was instrumental in


the development of the Master of Health Science program in Health Care Education and moved into that area as program coordinator in 2013. She also has served since 2015 as the University Assessment coordinator. Professor Kanalis Ockree has served as a Professor of Accounting in Washburn’s School of Business for more than three decades. Ockree was instrumental in the School of Business’ development of the Master of Accountancy program at Washburn. Ockree has served on many School of Business and university committee and recently received the university’s esteemed Herrick Faculty Award for Outstanding Service and the School of Business’ Dicus Excellence in Teaching award. Professor Pierce joined Washburn University School of Law in 1977 as a Visiting Associate Professor of Law, in 1989 he was promoted to Associate Professor of Law and in 1990 he became a Tenured Professor of Law. Pierce is the author of the Kansas Oil and Gas Handbook, a co-author of the West casebook Cases and Materials on Oil and Gas Law, and the West hornbook Hemingway Oil and Gas Law and Taxation. He is a co-editor and upkeep author of the multi-volume treatise Kuntz, A Treatise on Oil and Gas Law and co-editor of the Oil and Gas Reporter. He is a past president of the Rocky Mountain Mineral Law Foundation and a member of the American Law Institute. Professor Rich joined the School of Law in 1977 as an Assistant Professor, in 1980 became an Associate Professor, and in 1983 became a tenured Professor. He served as Associate Dean of Washburn University School of Law for five years and was Acting Dean in the fall of 1985 and Interim Dean during 2006-2007. For several years Rich worked with Washburn Law Clinic students representing inmates in constitutional challenges to Kansas prison conditions. Rich's publications address a wide range of constitutional law topics, including federalism, sovereign immunity, prison conditions and race relations. He also authored the three volume treatise, Modern Constitutional Law (3rd Edition), published in 2011. Dr. Nancy Tate has served Washburn University for a total of 34 years in a variety of roles. Tate has served as Associate Chair and Chair in Computer Science, Interim Director for CLASS, Interim Coordinator for Academic Scheduling, Interim Dean for the School of Applied Studies, Interim Vice President for Academic Affairs, and most recently served for 15 years as Associate Vice President for Academic Affairs. Through her extensive career at Washburn Tate has led two consecutive successful accreditations with the Higher Learning Commission, helped in establishing the Center for Student Success and Retention, numerous general education requirements, and the affiliation of Washburn University and Washburn Institute of Technology. Dr. Sandy Tutwiler has served as a Professor of Education for 21 year at Washburn University. Beginning as an Associate Professor and Assistant Chair in the Education Department in 1999. Tutwiler was promoted to Professor and granted tenure in 2003. Tutwiler also served as Chair ad coordinated the education accreditation through the National Council for Accreditation of Teacher Accreditation from 2001-2007. Tutwiler has served the university in many capacities,


including University Assessment Coordinator and Diversity Fellow for the Center for Teach, Excellence, and Learning. Ms. MaryAnn Wittman is a Lecturer of Intensive English in the Office of International Programs at Washburn University. She has taught full-time for 8 years and previously as an adjunct for 22 years. Wittman has taught various courses during her tenure at Washburn including English as a Second Language, Developmental English, English 101, English 300, and Short Story. Wittman writes in two literary series: “Dog Tales” in which all the stories are about the adventures of real dogs, and “Kitchen Table Tales” in which characters and stories vary, but carry messages of kindness and compassion. She has published seven children’s books. Teaching English to International Students is her passion as well as studying science. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents bestow the title “Professor Emeritus” to Dr. Kevin Charlwood, Dr. James Concannon, Dr. Shiao-Li Ding, Dr. Kanalis Ockree, Dr. David Pierce, Dr. William Rich, Dr. Nancy Tate, and Dr. Sandy Tutwiler, “Associate Professor Emeritus” to Dr. Vickie Kelly, and “Lecturer Emeritus” to Ms. MaryAnn Wittman. _______________________ _____________________________



Agenda Item No. V. A. 3. b. Washburn University Board of Regents

SUBJECT: Eminentes Universitatis DESCRIPTION: Washburn University awards the “Eminentes Universitatis” designation to long-term employees who meet the following requirements: employed as an administrative or classified employee for a period of ten years or more; retire in good standing; and service performed must be judged to have been meritorious. This year we have five employees meeting these requirements. Ms. Linda Smith had been with the Theatre department since September, 2007 and served as both an administrative assistant and an adjunct. Ms. Smith had been terrific with students and wanted them to be successful. An alum from graduate school emphasized that Ms. Smith was as “important as the department faculty in helping her make her way through Washburn and going on to graduate school”. Ms. Smith had been an excellent resource for faculty because she has a Ph.D. in Theatre History and Literature. She read and edited countless journal articles, conference proposals, and presentations for the department. Ms. Smith kept up on the profession and would share books, plays, and articles with faculty. Ms. Smith had gone out of her way to assist the new Chair in her role with patience and encouragement. Ms. Smith values the students and teaching. As an adjunct, she spent extra hours with the students or worked late so she could meet them on their schedule. Ms. Smith retired in January, 2020. Ms. Jacklyn Tomes began her service to the University in 2007 as a part-time retail clerk in the Ichabod Shop. In 2011, she moved to a part-time position as Cashier in the Business Office, and remained there until her retirement in early January, 2020. Ms. Tomes had been a valuable member of the Business Office team. She was a part of the team during the transition from the second-floor space, prior to the Morgan Hall renovation, to a small classroom used during the months of construction, to the cashier window around the corner from the Student One Stop, easily located by “following the blue lights”. She spent her years at Washburn helping both students and staff and by directing their inquiries to the proper person or department. She encouraged and helped students who needed assistance navigating the higher education billing and payment process. Ms. Tomes retired in January, 2020 to spend more time enjoying her family and hobbies. Ms. Ginger Webber had worked alongside successive Directors and Deans of the University Libraries and served Washburn since December, 1981 with great distinction. She is a special person and was an instrumental member of the Mabee family. Ms. Webber assisted multiple generations of librarians, and more recently student success professionals, teaching them that Washburn University is a special place due to its focus upon students and appreciating their unique journeys to success. Ms. Webber earned an Associate and Bachelor’s degrees while working at Washburn, exhibiting her immersion in the Community of Learning and illustrating her appreciation of Washburn University’s focus upon students achieving their goals. For almost 40 years she helped hundreds of professionals in the Mabee develop a passion and appreciation


for our student-centered culture. Ms. Webber embraced the culture of change that has long shaped the modern library experience and assisted us, at Washburn, to implement it with a high level of thoughtfulness and care. She played an integral role in helping guide colleagues to embrace a genuinely student success focused identity helps explain why the Mabee Library, in 2020, is a nonstop hub of activity and learning. Students who interacted with Ms. Webber over many years in the University Libraries regularly recognized her as “the friendliest and most supportive person in the Mabee.” Indeed, no one ever left her presence without an offer of candy and having known they were in the presence of a truly special Ichabod. Ms. Webber’s understanding of the Washburn Libraries as central in the student success experience is something her supervisor, Dean Alan Bearman, personally appreciated. Ms. Webber was the consummate team player, who throughout her career put the good of the whole before her own personal needs and desires. Ms. Webber’s daily conversations with the Dean were “invaluable, and her friendship always available” to him as needed. Ms. Webber made a positive difference in the Washburn University Community of Learning. She has an amazingly positive attitude, kindness, helpfulness and attentiveness to the needs of others which made Washburn a special place for faculty, students and for the Dean. Ms. Webber retired in February, 2020. Ms. Heidi Crosland was employed in the University Service Area (UMAPS) as a part-time Clerk I and Account Clerk I from August 8, 1988 through March 31, 1995 at which time she left Washburn for personal reasons. She returned to Washburn and was employed in the Financial Aid Department as a part-time Clerk I from February 26, 1996 through September 30, 1996 at which time she transferred to the Service Area (UMAPS) October 1, 1996 as a full-time Mail Distribution Clerk, and has held the following titles Clerk III, Office Assistant I and Senior Ad-ministrative Assistant while she has continued to work in UMAPS. Heidi’s quick knowledge of who works in what department on campus, and her desire to get mail and packages to the proper place will be missed. One of Heidi’s favorite things about working at Washburn was her interaction with student employees. In May 2018, Heidi was recognized by Jim Martin, Vice President for Administration and Treasurer, in the “Making a Difference” program where staff are recognized by students. Students have commented about Ms. Crosland that she “has worked faithfully for Washburn for decades and continues to do her job in UMAPS well. Incoming packages that are anticipated, books through the interlibrary loan, and important legal documents can be safely trusted to her. She sometimes will move upwards of 500 lbs. of mail in a day. She deserves some recognition. Practically every diploma, W2, or acceptance letter touches her hands. She is always kind, inclusive, and understanding to students”. Ms. Crosland retired in March, 2020. Ms. Rene Akin retired in January 3, 2020 after working at the University for over 31 years. Ms. Akin started her career as a secretary in the business office reporting to Harold Holden at Washburn University on April 11, 1988. The business office was responsible for the student union, bookstore and textbooks, phone system, family housing, parking permits for residential living and law school, jet system billing, royalty payments, applications for the art sculptures on campus, event ticket issuing and much more. The business office changed structure and responsibilities and moved into the purchasing office where Ms. Akin continued some previous business office tasks as well as purchasing assignments. Ms. Akin joined the business services and auxiliaries office as the secretary in the early 2000s under Duke Divine. The position change added responsibilities including, beverage and vending contracts, brinks armored services, self-


op dining, reservations and food order contracts, billing and again much more. During this time Washburn changed from self-op dining to contract and the department added the event management system which Ms. Akin assisted with entering the data of buildings, rooms, facilities, inventory and catering contracts. Ms. Akin experienced many changes through four university presidents, one director of business office, three directors of business services and auxiliaries, and three memorial union directors. She received several outstanding service award nominations and was awarded the secretarial/clerical category in 2006. She has long standing relationships with staff and students which have continued since she retired in March, 2020. Those relationships were cultivated through her dedication and overwhelming loyalty to them and Washburn. Through her exemplary, thorough, detailed, factual, fair-minded, reliable, dedicated attributes she played an integral part in the development of the student union mission, policies and procedures as well as being the nucleus of the business services and auxiliaries department. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents bestow the status of “Eminentes Universitatis” to Linda Smith, Jacklyn Tomes, Ginger Webber, Heidi Crosland, and Rene Akin. _______________________ ______________________________________



Agenda Item No. V. B. 1. Washburn University Board of Regents

SUBJECT: Capital Projects and Equipment from the Debt Retirement and Construction Fund DESCRIPTION: Each year the Board approves the lists of proposed capital maintenance, other equipment, and technology equipment from the Debt Retirement and Construction (DR&C) Fund, which were discussed in detail at the April 9, 2020 Budget and Finance Committee meeting. This year’s lists are attached and will be funded from the current year (FY20) DR&C Fund revenues. FINANCIAL IMPLICATIONS: A five-year history of the DR&C Fund and the projected financial results for the DR&C Fund showing the proposed expenditures for FY21 funded by the revenues from FY20 are attached. RECOMMENDATION: The Budget and Finance Committee recommends approval of the capital projects and equipment for FY21 funded by the FY20 DR&C Fund and Washburn Tech revenues detailed in the attachments. ______________________________ _______________________________ Date Jerry B. Farley, President Attachment 1 – WU DR&C Schedule Attachment 2 – WU Capital Improvement Requests Attachment 3 – WU Technology Equipment Requests Attachment 4 – WU Other Equipment Requests Attachment 5 – Washburn Tech State Capital Outlay


Debt Retirement and Construction Fund (DRC)

ProjectedFY 16 FY 17 FY 18 FY 19 FY 20

REVENUEAdValorem Taxes 3,073,596$ 3,146,456$ 3,166,590$ 3,264,537$ 3,359,868$ Motor Vehicle Taxes 205,353 210,919 240,434 279,839 337,813 Sales and Other Taxes 250,000 250,000 250,000 250,000 250,000 Investment Income 62 - - - - Bond Proceeds, Series 2018 - - - 10,203,232 - Unexpended Lease Proceeds 288,066 - - - - Capital Lease - Tech int portion 3,614 3,372 3,124 2,871 2,612 Transfer from Other Funds 2,669,152 4,853,947 4,476,385 5,262,776 5,340,780 *

6,489,844 8,464,693 8,136,534 19,263,255 9,291,073

EXPENDITURESBond Payments 3,497,752 3,922,527 3,987,200 4,779,150 4,285,047 **Revenue Bond Issue Costs - - - 193,937 - Deferred Maint PEI Loan Repay 426,689 - - - - ***Capital Lease Principal 306,377 606,849 620,558 634,577 648,912 Capital Lease Interest 199,975 186,569 172,860 158,841 144,506 Maintenance Projects 2,075,292 1,999,800 2,400,000 2,207,366 2,200,100 Equipment 1,017,690 1,005,200 998,774 1,148,201 1,104,957

7,523,776 7,720,945 8,179,393 9,122,072 8,383,522

Net Activity (1,033,932)$ 743,748$ (42,859)$ 10,141,183$ 907,551$

Beginning Available Net Assets 685,975$ (347,957)$ 395,791$ 352,932$ 484,820$

Less Commitments: Major Capital Projects - - - (10,009,295) - Net Activity (1,033,932) 743,748 (42,859) 10,141,183 907,551 Ending Available Net Assets (347,957)$ 395,791$ 352,932$ 484,820$ 1,392,370$

*Represents transfers of $890,000 from Sales Tax Capital Improvement; and $536,425 from Housing Operations, WU Village (Series 2010 ); and $536,375 from Housing Operation, LLC; $200,000 from Memorial Union Operations (Series 2014); $1,414,007 from Housing Operations, Lincoln Hall (Series 2015 A and B); and $261,356 from Lincoln Dining Operations (Series 2015 A & B); and $709,200 from Sales Tax for Indoor Athletic Facility (Series 2018) for a total of $4,547,363. FY20 Includes an energy performance contract (utility savings) for $793,418.

**Represents total debt service payments.

***State of Kansas PEI Infrastructure Bond issue of $3,405,000 (eight year payback ended in FY16).

Bond Payments: Amortization/Fees 2,654$ (1,013)$ (5,352)$ (12,945)$ (19,622)$ Series 2010 1,331,310 1,319,280 1,320,255 1,322,105 1,315,625 Series 2014 1,143,331 1,155,531 1,152,131 1,163,431 604,481 Series 2015A 865,811 991,618 1,064,618 1,138,618 1,218,368 Series 2015B 154,646 457,111 455,549 458,879 456,995 Series 2018 - - - 709,061 709,200 Total Bond Payments 3,497,752$ 3,922,527$ 3,987,200$ 4,779,150$ 4,285,047$


Washburn University Capital Improvement RequestsFY20 Funding for FY21 Projects

Area Unit Project Name Est CostVPAA College of Arts and Sciences Darkroom Safelight Replacements 3,100 VPAA School of Applied Studies Radiologic Technology Clinical Lab Update 117,500 VPAA KTWU Replace Soundproof Studio Outside Door 7,000 VPAA KTWU KTWU Routing and Branding Equipment - Phse 3 of 3 75,000 VPAA VPAA Classroom Upgrades 150,000 Total VPAA 352,600$

Athletics Falley Field Falley Field Turf Replacement 350,000 Total Athletics 350,000$

VPAT FS-Campus Wide Infrastructure Pool Equipment Room Refresh 9,500 VPAT FS-Campus Wide Infrastructure Self-Healing Network Fiber Ring - Phase 2 of 3 125,000 VPAT FS-Campus Wide Infrastructure Parking Lot for New Law School PH 1 of 3 300,000 VPAT FS-Campus Wide Infrastructure Carnegie Hall Air Handler Unit 2nd floor Structural repairs 20,000 VPAT FS-Campus Wide Infrastructure Replace 50 Ton AC condenser for Bennett Computer main building 135,000 VPAT FS-Campus Wide Infrastructure Waterproof foundation wall at Science building High Voltage conduit penetration into building 31,000 VPAT FS-Campus Wide Infrastructure SOL Elevator 14 Upgrade with new controls- Improve operations 118,000 VPAT FS-Campus Wide Infrastructure Washburn Village, Building #4 Interior refresh 325,000 VPAT FS-Campus Wide Infrastructure LLC Roof Replacement - Phase 2 of 2 150,000 VPAT FS-Campus Wide Infrastructure Living Learning Center LED Upgrade - 1st of 5 levels 39,000 VPAT FS-Campus Wide Infrastructure ADA Modifications - Campus Wide 25,000 VPAT FS-Campus Wide Infrastructure Fire alarm testing of all devices plus follow-up repairs from Topeka Fire Department corrective action inspections 35,000 VPAT FS-Campus Wide Infrastructure Asbestos Abatement as Needed Campus wide - includes yearly survey and repair maintenance. 20,000 VPAT FS-Campus Wide Infrastructure Campus LED Interior/Exterior Lighting Upgrade 100,000 VPAT FS-Campus Wide Infrastructure Road, parking lot and sidewalk repair/replacement - Campus Wide 65,000 Total Facilies Services 1,497,500$ Total FY21 Capital Projects 2,200,100$


Washburn University Technology Requests

FY20 Funding for FY21 Requests

Area Unit Project Name Request Type Amount Funded

VPAA Mass Media Three Film Editing Lab (HC17) Workstations Computer Hardware 2,106$

VPAA Modern Languages Document camera/projector Classroom Technology 1,200 VPAA Social Work Ipads for Field Education Classroom Technology 660 VPAA Chemistry ChemDraw for ST102 lab Software 5,211 VPAA Art Digital Projector for Ceramics Studio Classroom Technology 3,782

VPAA Criminal Justice and Legal Studies Forensic 3D Scanning and Mapping Course Technology - 3D Scanner & Accessories Computer Hardware 27,251

VPAA Criminal Justice and Legal Studies Forensic 3D Scanning and Mapping Course Technology - Software Software 11,275

VPAA Criminal Justice and Legal Studies Forensic 3D Scanning and Mapping Course Technology - 5 Laptops Computer Hardware 14,091

Total VPAA 65,576$

VPAT ITS PC Lease / Mac Refresh Computer Hardware 299,061

VPAT ITS Infrastructure Refresh Computer Hardware 274,500

VPAT Finance Office 2 desktop scanners for imaging documents into Banner Software 1,200

VPAT Business Office TouchNet Marketplace software and installation Software 32,238

VPAT Facilities Services New Laptop for use with Trane and Honeywell BAS systems Computer Hardware 742

VPAT Facilities Services New i-Pads for Facilities staff (15) Computer Hardware 6,683

VPAT iCard Service Ctr iCard functionality and customer experience upgrades Software 10,000

Total VPAT 624,424$

VPSL Residential Living Portal X for StarRez will allow students to use mobile devices to complete application Software 10,000$

VPSL 10,000$

TOTAL ORGANIZATION 700,000$


Washburn University Other Equipment Requests

FY20 Funding for FY21 Requests

Area Unit Project Name Est Cost

VPAA Biology Physiology Teaching Lab Upgrade Package 30,000$

VPAA Chemistry FT-IR Spectrometer 33,660

VPAA Art New Chairs for Mac Lab 16,250

VPAA Mass Media Desks and Chairs for 3 Editing Lab (HC17) Workstations 2,475

VPAA Mass Media Chairs for High Traffic Lab (HC07) 5,474

VPAA Mathematics and Statistics Office Chairs for Math Faculty & Staff 8,500

VPAA VPAA Academic Equipment Repair and Maintenance 10,000

Total VPAA 106,359$

VPAT Information Technology Services Sports Video Equipment upgrades 20,700$

VPAT Information Technology Services Campus Security Cameras Refresh 25,000

VPAT Information Technology Services Security Camera Video Management System Upgrade 71,581

VPAT Information Technology Services Assistive listening devices for classrooms with audio mixer/microphones 7,628

VPAT Information Technology Services Production Equipment -year 2 of 2 30,555

Total VPAT 155,464$

Athletics Football Football Helmets and Shoulder Pads 35,000$

Athletics Baseball & Softball Baseball Uniforms & Softball Uniforms 25,000

Athletics Football Football Uniforms 30,000

Total Athletics 90,000$

Facilities Services Facilities Services Yearly testing and certification of Backflow devices, Required to protect all potable water supply's 9,550$

Facilities Services Facilities Services Replace Building Heat Boiler for Science building, One Aerco boiler has failed due to crack in heat exchanger 28,500

Facilities Services Facilities Services New Vehicle Lift pruchased and installed for Maintenance of (80) university vehicles 15,084

Total Facilies Services 53,134$

404,957$


Washburn Institute of TechnologyApr 2020

Revenue FY21Capital Outlay 174,584$

General Fund - Capital 400,000$

General Fund - Technology 213,000$ 787,584$

ExpendituresTechnology Replacement Cycle 213,000$

Misc Infratructure and Equipment 574,584$ 787,584$



SUBJECT: Resolution for Authorization of Kansas Municipal Investment Pool Transactions

DESCRIPTION: The University periodically utilizes the State of Kansas Municipal Investment Pool (MIP) as a temporary, high-quality, high-liquidity alternative to bank deposits. Deposits to and withdrawals from the University’s MIP account must be initiated and authorized by employees designated and approved by the Board. A Board resolution is needed to designate the employees who are authorized to initiate transactions with MIP. The attached resolution authorizes Director of Finance and Controller, Luther Lee, to initiate such transactions. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends adoption of the attached resolution. _______________________ _____________________________



July 2014 Page 1 of 2

STATE OF KANSAS MUNICIPAL INVESTMENT POOL

Resolution

WHEREAS, the undersigned is a municipality (the “Depositor”), as defined in K.S.A. 12-1675, as amended, and from time to time has funds on hand in excess of current needs, and WHEREAS, it is the best interest of the Depositor and its inhabitants to invest funds in investments that yield a favorable rate of return while providing the necessary liquidity and protection of the principal; and WHEREAS, the Pooled Money Investment Board (the “PMIB”), operates the Municipal Investment Pool (MIP), a public funds investment pool, pursuant to Chapter 254 of the 1996 Session Laws of Kansas, and amendments thereto NOW THEREFORE, be it resolved as follows: 1. The municipality designated below approves the establishment of an account in its name in the MIP for the purpose of transmitting funds for investment, subject to the MIP Participation Policy adopted by the Pooled Money Investment Board, and municipality acknowledges it has received a current copy of such Participation Policy. The Depositor’s taxpayer identification number assigned by the Internal Revenue Service is ____ . 2. The following individuals, whose signatures appear directly below, are officers or employees of the Depositor and are each hereby authorized to transfer funds for investment in the MIP and are each authorized to withdraw funds, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of funds:

Name (print or type)


Signature Signature

Title Title

Name (print or type) Name (print or type)

Signature Signature

Title Title

3. Depositor Contact:

Name (print or type) Email

Title Phone

Street Address Fax

City State ZIP

486030115

Chris Kuwitzky Rhonda Thornburgh

Vice President for Administration & Treasurer Director, Budget Planning & Analysis

Luther Lee

Director of Finance & Controller

Luther Lee

Director of Finance and Controller

Washburn University, 1700 SW College Ave.

[email protected]

785-670-1745

785-670-1054

Topeka Kansas 66621


July 2014 Page 2 of 2

Note: Original signatures are required.

4. This Resolution and its authorization shall continue in full force and effect until amended or revoked by the Depositor and until the PMIB receives a copy of any such amendment or revocation, the PMIB is entitled to rely on same. This resolution is hereby introduced and adopted by the Depositor at its regular/special meeting held on __________________________________ (date).

Municipality Name (print or type)


Signature

Title

Date

Attest:


Signature

Title

Date

April 9, 2020

Washburn University

Paul Hoferer

Chairman, Washburn University Board of Regents

April 9, 2020

Marc Fried

Secretary, Washburn University Board of Regents

April 9, 2020


Agenda Item No. V. B. 3. a. Washburn University Board of Regents

SUBJECT: Bachelor of Education, Biology Secondary Education DESCRIPTION: The Bachelor of Education (B. Ed.) in Biology Secondary Education will require a minimum of 120 credit hours and upon completion of the degree majors will be able to understand and explain the similarities and differences between how a variety of organisms live and grow, how organisms interact with their environment, how genetic information is transmitted from one generation to the next, and the evolutionary principles and processes and how they provide evidence that shows the relatedness of different species. Additionally, students will incorporate core biological ideas, scientific and engineering practices, and crosscutting concepts into instruction and demonstrate an ability to create and manage environments that support learning. RATIONALE: The proposed addition of the B. Ed. in Biology Secondary Education offers a degree pathway for students that reduces required credit hours to a minimum of 120 while satisfying KSDE standards; the degree allows students to complete the same core curriculum as all other Education majors and gain the content knowledge of the major disciplines within biology. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends Board of Regents approval of the Bachelor of Education, Biology Secondary Education. _____________________________ ________________________________ Date Jerry B. Farley, President


Agenda Item No. V. B. 3. b. Washburn University Board of Regents

SUBJECT: Bachelor of Education, English Secondary Education DESCRIPTION: The Bachelor of Education (B. Ed.) in English Secondary Education will provide a four-year alternative to the existing B.A. in English with an emphasis in Secondary English Education, which will be retained for students wishing to pursue the more comprehensive program. RATIONALE: The B.A. in English with an emphasis in Secondary English requires 133 credits to obtain, which well exceeds the 120 credit hour goal for all Bachelor's degrees at Washburn University. The B.Ed. in English Secondary Education will provide students an option to complete degree requirements within 124 credit hours while continuing to earn the same core curriculum as all other Education majors, acquire adequate content knowledge, and satisfy Kansas State Department of Education 6-12 English Language Art Standards. The total credit hours for this B.Ed. include 4 hours of foreign language elective. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends Board of Regents approval of the Bachelor of Education, English Secondary Education. ___________________________ ______________________________ Date Jerry B. Farley, President


Agenda Item No. V. B. 3. c. Washburn University Board of Regents

SUBJECT: Minor, Technology Administration DESCRIPTION: The Technology Administration minor will allow students not majoring in the Technology Administration program to add a technology focus as a part of their major program. The Technology Administration minor will provide a stronger and more flexible program to meet student needs in an understanding of the development, application and administration of a wide range of technologies. Current technologies will be explored as well as topics such as early urban development, water management, and agricultural technologies. RATIONALE: Both students and academic advisors have expressed an interest in a Technology Administration minor. Students in business, communication studies, mass media, public administration and other areas may find the Technology Administration minor helps them to understand the technological challenges they will face in their careers. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends Board of Regents approval of the Minor in Technology Administration. _________________________ _________________________________ Date Jerry B. Farley, President


Agenda Item No. V. B. 3. d. Washburn University Board of Regents

SUBJECT: New Technical Education Certificate Program – Logistics and Production Technician

DESCRIPTION: Washburn Tech and GoTopeka have partnered with industry leaders to develop a program that prepares students for jobs in the local distribution centers and manufacturing plants. Our proposal is to create a new technical certificate program titled, Logistics and Production Technician, and introduce the program at the Tech East campus in the fall 2020 semester.

BACKGROUND: Washburn Tech offers two stand-alone programs in manufacturing. The first is a production technician program, which is part of the veterans training program, Heroes MAKE America, which is located at Fort Riley, Kansas. A second program, logistics technology, is an online program that addresses supply chain and processing goods. This certificate program is offered on the on the WU Tech campus. By merging these two existing programs into a new Logistics and Production Technician Certificate program, Washburn Tech will be able to offer a more robust curriculum and better meet the demands of manufacturing plants and distribution centers in Shawnee County. Upon completion of the Logistics and Production Certificate, students will be prepared to enter the workforce, or pursue additional certificate programs in advanced manufacturing at Washburn Tech.

CURRICULUM: The curriculum for the Logistics and Production Technician program comes from the Manufacturing Skills Standards Council. A recent search of the Kansas Public Higher Education & Training Program reveals that Washburn Institute of Technology is the only school in the state of Kansas that offers this curriculum. Based on recommendations from KBOR, the CIP code and SOC codes for the new certificate will be as follows: 15.0613 CIP with a SOC Code/Title of 17-3026. The Logistics and Production Technician Certificate is a 17-hour program. Attached is a rendering of the coursework within the new program (highlighted) in comparison to the existing production technician programs. This curriculum has been approved by the curriculum committee and Dean at Washburn Tech.


FINANCIAL IMPLICATIONS: The current Logistics and Production Technician instructor has the required knowledge and expertise to carry out the proposed curriculum changes. She possesses all the necessary credentials to instructor the curriculum. As such, no additional resources are required at this time.


Comparison of curricula

Certified Production Technician

Logistics and Production Technician

CIP = 47.0303 CIP = 15.0613

Course ID

Course Name Credits

Course ID

Course Name

Credits

CPT101

Safety in Manufacturing Production

3

LPT121

Safety in Manufacturing Production

3

CPT102

Quality Practices & Measurement

3

LPT122

Quality Practices & Measurement

3

CPT103

Manufacturing Processes & Production

3

LPT123

Manufacturing Processes & Production

3

CPT104 Maintenance Training 3 LPT124 Maintenance Training 3 IND105 OSHA-10 1

LPT125

Certified Logistics Associate

2

LPT126

Certified Logistics Technician

2

Certified Logistics Technician

CIP = 52.0203 Course ID Course Name Credits

CLT101 SUPPLY CHAIN LOGISTICS 2 CLT102 and

LOGISTICS TECHNICIAN and

1

CLT250 FORKLIFT OPERATION 1 OR

CLT104 CERTIFIED LOGISTICS

TECHNICIAN 2

RECOMMENDATION: President Farley recommends the Board of Regents approve the Logistics and Production Technician program as presented.




SUBJECT: Tenure and Promotion Recommendations DESCRIPTION: After consultation with the appointed and elected committees and the respective deans, the following people are recommended for tenure: College of Arts & Sciences: Danielle Head Art Promotion to Associate Professor Alexandria Klales Sociology & Anthropology Promotion to Associate Professor Linsey Moddelmog Political Science Promotion to Associate Professor The following are recommended for promotion to noted ranks: Jane Carpenter School of Nursing Promotion to Associate Professor Crystal Stevens School of Nursing Promotion to Associate Professor College of Arts & Sciences: Danielle Head Art Promotion to Associate Professor Alexandria Klales Sociology & Anthropology Promotion to Associate Professor Linsey Moddelmog Political Science Promotion to Associate Professor John Mullican Biology Promotion to Professor Mary Sundal Sociology & Anthropology Promotion to Professor Kerry Wynn History/Honors Promotion to Professor Promotion and tenure petitions and recommendations are on file in the Academic Affairs Office and available to the Board. FINANCIAL IMPLICATIONS: Additional salaries for promotional increases totaling $ 32,700 will be included in the fiscal year 2020-2021 budget. RECOMMENDATION: President Farley recommends approval of awarding promotion and tenure to the faculty listed above. _______________________ _____________________________



Agenda Item No. V. B. 5. a. Washburn University Board of Regents

SUBJECT: Nursing Simulation Equipment Purchase – Advanced Birthing Simulator DESCRIPTION: Washburn University’s School of Nursing’s simulation equipment is a key element of their nursing instruction, and includes manikins to simulate various medical situations for students. Their current birthing simulation manikin and related equipment have reached their end of life due to necessary technology updates and increasingly frequent repairs, which result in some simulations being unavailable to students. The proposed replacement is compatible with the existing infrastructure and auxiliary equipment in use by the School of Nursing:

• Advanced Birthing Simulator named ‘Victoria’ is sold by Gaumard, and includes manikin; control tablet, router, and software; virtual medications; babies for both birthing and C-section simulations; and all necessary anatomical and clinical components. Additional elements to the purchase include training and installation, and a 2 year warranty and service agreement.

Due to compatibility requirements with the existing simulation laboratory equipment and technology, this equipment follows Washburn’s policy for sole source purchasing.

VENDOR AMOUNT Gaumard $72,026 FINANCIAL IMPLICATIONS: The purchase of this equipment may be fully funded through a combination of two federal and state grants awarded or pending award to the School of Nursing. The details of these awards are outlined below. In the event that the award currently pending approval from KBOR is not available, Washburn will reallocate funding from other academic equipment projects in either the University capital fund or Foundation funds.

• RENEW Grant: The School of Nursing was awarded a workforce development grant from the U.S. Health and Human Services Human Resources & Services Administration (HRSA) during 2018, for a Registered Nurse Education for a Nurse-Led Enhanced Workforce (RENEW) project. This funding allows for the funding of simulation equipment.

• KBOR KNI Grant (pending approval): The School of Nursing has recently submitted a

proposal to the Kansas Board of Regents for their Kansas Nursing Initiative Grant which would provide funding for nursing equipment such as simulators. This proposal is currently under consideration and awards will be announced in the next few weeks.


Washburn has successfully secured this funding for many years and Nursing administrators are confident in the strength of the proposal they submitted this year.

No general fund monies will be spent on this purchase. RECOMMENDATION: President Farley recommends the Board of Regents approve the purchase of the Gaumard Advanced Birthing Simulator, related software and equipment, training, installation, and warranty in the amount of $72,026. _______________________ _____________________________



Agenda Item No. V. B. 5. b. Washburn University Board of Regents

SUBJECT: Microsoft Campus Agreement DESCRIPTION: The Microsoft Campus Agreement provides the Microsoft Operating System for desktop, laptops, and servers; Microsoft Office for faculty and staff computers; and the ability for faculty, staff, and students to install Microsoft Office on their home computers (as part of our Office 365 subscription). The agreement covers both Washburn University and Washburn Institute of Technology and is available through Connection at a cost of $78,594 This will be year three of a three-year agreement with Connection and Microsoft for our campus agreement. FINANCIAL IMPLICATIONS: An expenditure of $78,594 will be funded through Fiscal Year 2019-20 Information Technology Services operating budget. RECOMMENDATION: President Farley recommends the Board of Regents approve award of the contract to Connection in the amount of $78,594 for purchase of the Microsoft Campus Agreement. _______________________ ______________________________



Account Executive: Chad Rooney

Phone: (800) 800-0019 ext. 75509

Fax: (603) 683-1332

Email: [email protected] Date: 3/16/2020

Valid Through: 4/15/2020

Account Manager: Account #: H01838

Phone:

Fax:

Email:

Customer Contact: John Haverty Phone: (785) 670-2330

Email: [email protected] Fax: (785) 231-1089

DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID#

Destination Small Pkg Ground Service Level .00 lbs NET 30 NCPA 01-44

* Line # Qty Item # Mfg. Part # Description Mfg. Price Ext

1 1 36878149 H30-03427

Cust OVS-ES AP Proj Pro w / PSCL

Microsoft OVS-ES

-

Microsoft OVS-ES 55.00$ 55.00$

2 18 36878165 7NQ-00050

Cust OVS-ES AP SQL Svr Std 2C

Microsoft OVS-ES

-

Microsoft OVS-ES 304.00$ 5,472.00$

3 878 36878173 2UJ-00011

Cust OVS-ES CW Desktop Edu

Microsoft OVS-ES

-


4 878 38194576 YEG-00657

CustOVS-ES LyncSrv L / SA AP

Microsoft OVS-ES

-


5 3200 31946843 5FV-00004

Cust. OVS-ES Office 365 Plan A3 Shared

Server Add-on from CoreCAL and Office

Pro Plus 1Yr Sub

Microsoft OVS-ES

-

Microsoft OVS-ES -$ -$

6 8500 17247051 S2Y-00002

Cust. OVS-ES Office 365 Professional

Plus A Shared All Language 1 License

User with Faculty

Microsoft OVS-ES


7 1 17357031 D87-06005

Cust. OVS-ES AP Visio Pro L / SA 1Yr

Microsoft OVS-ES

-


8 16 36666648 9EN-00222

Cust. OVS-ES AP SC Std 2C L / SA

Microsoft OVS-ES

-


9 64 33560266 9EM-00294

Cust. OVS-ES Windows Server 2016

Standard 2-Core License w / SA

Additional Product

Microsoft OVS-ES

-


10 25 17357031 D87-06005

Cust. OVS-ES AP Visio Pro L / SA 1Yr

Microsoft OVS-ES

-


11 947 25235560 GS9-00001

Acad. OVS-ES Enterprise Mobility Suite

License w / SA Add-On Level E 1 Year

Microsoft OVS-ES

-


TOPEKA, KS 66621

(785) 670-2333 (785) 670-2330

5-30 Days A/R/OImportant Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Terms and Conditions of our NCPA

Contract # NCPA 01-44. Any Order accepted by GovConnection for the items included in this Quotation is expressly limited to those Terms and Conditions; any other terms and conditions

referenced or appearing in your Purchase Order are considered null and void. No other terms and conditions shall apply without the written consent of GovConnection, Inc. Please refer to our

Quote Number in your order.

SALES QUOTEGovConnection, Inc. # 24983777.02-W1732 Milford Road PLEASE REFER TO THE ABOVE

QUOTE # WHEN ORDERINGMerrimack, NH 03054

WASHBURN UNIVERSITY

1700 SW COLLEGE AVE

QUOTE PROVIDED TO: SHIP TO:

AB#: 10561 AB#: 12220626

WASHBURN UNIVERSITY

PURCHASING DEPT JOHN HAVERTY

1700 SW COLLEGE AVENUE

TOPEKA, KS 66621 INFORMATION TECHNOLOGY SERVICES

Page 2 of 3 3/16/2020



Phone: (800) 800-0019 ext. 75509

Fax: (603) 683-1332




Phone:

Fax:

Email:




Destination Small Pkg Ground Service Level .00 lbs NET 30 NCPA 01-44


TOPEKA, KS 66621

(785) 670-2333 (785) 670-2330

5-30 Days A/R/OImportant Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Terms and Conditions of our NCPA

Contract # NCPA 01-44. Any Order accepted by GovConnection for the items included in this Quotation is expressly limited to those Terms and Conditions; any other terms and conditions

referenced or appearing in your Purchase Order are considered null and void. No other terms and conditions shall apply without the written consent of GovConnection, Inc. Please refer to our

Quote Number in your order.



WASHBURN UNIVERSITY

1700 SW COLLEGE AVE


AB#: 10561 AB#: 12220626

WASHBURN UNIVERSITY




12 2500 36592247 LE9-00002

Acad. OVS-ES EMS EDU A3 Student

PerUsr STU Use Benefit 12 Month Sub

Microsoft OVS-ES

-


Subtotal 78,289.35$

Fee 0.00$

Shipping and

Handling0.00$

Tax Exempt!

Total 78,289.35$

Page 3 of 3 3/16/2020



Phone: (800) 800-0019 ext. 75509

Fax: (603) 683-1332




Phone:

Fax:

Email:




Destination Best Way .00 lbs NET 30


1 1 16910287 7NQ-00050

Acad. OVS-ES (Additional Product) SQL

Server Standard (2 cores) License with

SA

Microsoft OVS-ES


Subtotal 304.00$

Fee 0.00$

Shipping and

HandlingCALL!

Tax Exempt!

Total 304.00$

TOPEKA, KS 66621

(785) 670-2333 (785) 670-2330

5-30 Days A/R/O

Important Notice: --- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. are subject to the Company's Standard Terms of Sale, which

describe important legal rights and obligations. You may review the Company's Standard Terms of Sale on the Company's website: www.govconnection.com, or you may request a copy via fax,

e-mail, or mail by calling your account representative. The only exception to this policy is if your order is being placed under any one of our many national, state, educational or cooperative

Agreements, in which case the Terms and Conditions of your Purchase Order are already pre-negotiated and stated in that Agreement. No other Terms and Conditions shall apply and any other

terms and conditions referenced or appearing in your Purchase Order are considered null and void. Please refer to our Quote Number in your order.



WASHBURN UNIVERSITY

1700 SW COLLEGE AVE


AB#: 10561 AB#: 12220626

WASHBURN UNIVERSITY




Page 2 of 2 3/16/2020


Agenda Item No. V. B. 5. c. Washburn University Board of Regents

SUBJECT: Roof Replacement Project for LLC DESCRIPTION: Subsequent to previous years’ approved Capital Projects funding requests for roof replacements, the roofing system that protects the Stauffer Commons Building and the Living Learning Center (LLC) necessitates the complete replacement of the roofing system. This project is a continuation of an ongoing replacement and improvement process for the roofs that serve these buildings and is contingent upon approval of the Fiscal Year 2020-21 (FY21) Capital Projects funding request. The Stauffer Commons Building and East Wing of LLC were replaced during Fiscal Year 2020. The areas that will be addressed in this year’s roofing program are the West and South Wings of LLC. These roofs are original to the structures and are starting to succumb to age and the exterior environment. Faulk Architecture has provided design services to undertake and complete this project. In anticipation of FY21 Capital Projects funding approval, plans and specifications were distributed to local area roofers who have worked on the Washburn Campus and are familiar with installing this roofing system. Bids were received by Washburn Purchasing on April 1st. The table below summarizes the proposals as submitted by the respondents. Contractor Base Bid Gutter Alt. Total Location Danker Roofing $110,658 $93,510 $204,168 Manhattan, KS Meridian Roofing $125,644 $89,000 $214,644 Topeka, KS Gardner Roofing $248,700 No Bid $248,700 Topeka, KS After consultation with Faulk Architects, it was determined that the existing gutter system is adequate to last an additional 15+ years and does not need replaced at this time. Danker Roofing provided the lowest base bid and can meet the terms and conditions that have been identified in the contract documents. Danker performed the re-roof work on the Stauffer Commons project last year, so the University has recent and favorable experience with their workmanship and performance on other University projects. FINANCIAL IMPLICATIONS: The approved project budget of $150,000 in FY21 Capital Project funds will be utilized to fund the $110,658 roofing contract. Remaining funds within the project budget will be used to fund the $4,900 for design services provided by Faulk Architecture and provide for the Owner’s Contingency.


RECOMMENDATION: President Farley recommends the Board of Regents approve the award of a construction contract to Danker Roofing for $110,658 for the LLC Roof Replacement Project. _______________________ _____________________________



Agenda Item No. V. B. 6. a. Washburn University Board of Regents SUBJECT: WUPRPM Policy Revision - Section E. Benefits DESCRIPTION: The Washburn University Policy, Regulation and Procedure Manual (WUPRPM), Policy Section E. 9 contains language related to a Shared Leave benefit. Upon review of this section, current language in that policy is more appropriate for the regulation and procedures section. Attached is the current policy and the modified policy language. Due to the rapid response required during this declared pandemic, the Administration requested approval by the Board of Regents Chair so these policies could be effective quickly. On March 24, 2020, Chair Hoferer preliminarily approved such policy changes subject to ratification by the Board. We now request the Board ratify the Chair’s approvals. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents ratify Chair Hoferer’s approval of the revision to Section E. 9 of the Washburn University Policy, Regulation and Procedure Manual (WUPRPM). _____________________ ________________________________



Current Policy: Section E. Benefits 9. Shared Leave. The Administration shall develop and maintain regulations and procedures providing eligible Employees up to 30 days paid leave of absence in a Fiscal Year from a shared leave pool.

9.1 Eligible Employees. Employees eligible to receive this benefit are those who: • Are employed in a position authorized to work .5 or greater FTE and who are not teaching faculty, or have faculty rank and twelve month contracts of .5 or greater FTE; • Completed six months of service; • Donated at least one day of personal leave and two days of sick leave to the pool in the Fiscal Year during which the need for the benefit occurs, or are qualified based on participation in prior years; • Exhausted all other paid leave; • Or a member of the Employee’s immediate family has, a severe health condition documented by a health care provider; and, • Have a health condition requiring the Employee's absence from work.

9.2 Shared Leave Pool. The pool is created by donations of leave from Employees participating in the shared leave program. 9.3 Donations. Donations are voluntary and are not a condition of employment or a prerequisite to the receipt of raises, promotions, or other Employee benefits.

9.3.1 Donations may be made only by Employees eligible to receive personal leave.

Modified Policy approved by Chair Hoferer: 9. Shared Leave. The Administration shall develop and maintain regulations and procedures providing eligible Employees limited paid leave of absence in a Fiscal Year from a shared leave pool.


Agenda Item No. V. B. 6. b. Washburn University Board of Regents SUBJECT: WUPRPM Policy Revision - Section X. Risk Management and Safety DESCRIPTION: The WUPRPM Policy Section X. 7 currently only addresses a change to University operations during inclement weather. During this time of a declared pandemic, the modification allows the Administration to change university operations in the event of “extraordinary circumstances,” which would include a pandemic, natural disaster, inclement weather or other similar situations. Attached is the current policy and modified policy language. Due to the rapid response required during this declared pandemic, the Administration requested approval by the Board of Regents Chair so these policies could be effective quickly. On March 24, 2020, Chair Hoferer preliminarily approved such policy changes subject to ratification by the Board. We now request the Board ratify the Chair’s approvals. FINANCIAL IMPLICATIONS: None RECOMMENDATION: President Farley recommends the Board of Regents ratify Chair Hoferer’s approval of the revision to Section X. 7 of the Washburn University Policy, Regulation and Procedure Manual (WUPRPM). _____________________ ________________________________



Current Policy: Section X. Risk Management and Safety 7. Inclement Weather. The Administration shall establish regulations and procedures regarding the delay, cancellation, or suspension of normal University operations during a period of extraordinary weather or weather related conditions (inclement weather).

Modified and Approved by Chair Hoferer: 7. Change in University Operations. The Administration shall establish regulations and procedures regarding the delay, suspension, or cancellation of normal University operations during a period of extraordinary circumstances, including inclement weather.


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