board of trustees meeting agenda - burpee …...board of trustees meeting agenda wednesday, january...
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Board of Trustees Meeting Agenda Wednesday, January 23, 2019
Mahlburg Room at 4:30 PM
I. Convene board meeting II. Meeting Minutes (Dennis Harezlak - 5 mins.)
A. December 28, 2018, Full Board Meeting (see enclosure) 1. DISCUSSION: Q & A & Corrections 2. ACTION: Approval of Minutes
III. Governance – (5 mins.) A. New Nominations: Board of Trustee Members: (see enclosure for background and resume)
Adam Jennison Marifran Georgis Thomas Weger II
1. DISCUSSION: Participation 2. ACTION: Board Vote
IV. Board President – (Dennis Harezlak - 15 mins.) A. Board Responsibilities
1. Expectations 2. Board Member Recognition - Alan Levandowski 3. Board Involvement in Upcoming Events
a) PaleoFest 2019 b) Music on the Rock c) Reptile & Amphibian Exhibit 2.0
V. Finance – (20 min.) A. Howard M. And Josephine A. Feldman Charitable Remainder Unitrust
1. DISCUSSION: Received letter from Fiduciary, dated 12/19/18 that Burpee was named as a 10%
beneficiary of a trust with a total market value of $268,453, with Burpee’s share being $26,845.
2. ACTION: Adopt Corporate Authorization Resolution for signers
3. ACTION: Approve recommendation to sell 100% of the portion of the shares held by the
Feldman, Howard & Josephine CRT (Wells Fargo a/c #56013800) for the benefit of Burpee
Museum of Natural History and to receive its distribution in the form of cash. B. SUMMARY: Program analysis 2018, January 2019 to budet (Anne Weerda-see enclosure) C. REPORT: Monthly Finance Report with results through September 2018 (Mike Spoden)
1. DISCUSSION: Q & A; Board Discussion as needed 2. ACTION: Approval of Financial Report
VI. Executive Director – (15 min) A. PaleoFest 2019 B. Volunteer Programming Revamp & Growth C. REPORT (Please see enclosed Executive Director Report)
VII. Adjourn Calendar of Future Board Dates (Meetings begin at 4:30 p.m.)
● Board Meeting February 27, 2019
BOT Agenda 1.23.19
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Adam Jennison 804 Coolidge Place, Rockford, IL 61107
[email protected] (815) 708-4581
Objectives With a track record of success in change management, Adam is looking to leverage his extensive background in product development to help an organization craft and deliver on a compelling product vision, weaving the voice of the customer in with enterprise strategy and creating a user experience synergistic with the brand.
Practice Velocity 2016 : 2019 | Machesney Park, IL
Practice Velocity powers positive patient experiences by offering a full suite of solutions for urgent care practices, allowing providers to focus exclusively on their patients. Best in KLAS for 4 years running, Practice Velocity has top notch electronic medical record and practice management software systems, experienced start-up consultants, and revenue cycle management services that collect the most dollars per visit in the industry.
Director of Product Key member of the executive leadership team; defined and executed on strategic initiatives around
open-book management and team culture, increasing employee engagement by 15% while delivering 25% top line and 20% bottom line income growth year over year.
Established a culture of client empathy, positive energy, and constant execution, driving an increase in NPS from 13% to 31%.
Achieved ONC 2015 Edition Certified Electronic Health Record Technology status. Launched eRegistration product, driving $1.2MM in incremental recurring revenue. Identified and delivered key features and functionality in Electronic Medical Records and Practice
Management applications that increased urgent care market penetration by 30% and allowed us to compete in the primary care, resulting in a 400% increase in prospects in the sales pipeline.
ZirMed 2014 : 2016 | Chicago, IL
ZirMed gets providers paid by offering a portfolio of software solutions, backed by stellar customer service, to help healthcare organizations of all sizes effectively manage their revenue cycle. Leveraging the power of a claims platform featuring an industry-leading first pass clean claims rate, ZirMed’s suite of analytics technologies deliver innovative solutions to the financial challenges faced by healthcare providers in the shifting industry landscape. Product Manager
Created and maintained short, medium and long-term strategic roadmaps for the Charge Integrity product line, to address current customer needs as well as future proof the product against a changing payment environment.
Conducted competitive market analyses, and developed go-to-market strategies and pricing models for existing and future product offerings.
Played a key role in the organizational transition from a waterfall development methodology to an Agile/Scrum methodology by providing strategic Agile leadership and championing the adoption of the Agile process across technology and business units.
Leveraged ZirMed’s Contract Management platform as the reimbursement calculation engine for Charge Integrity, dramatically improving the accuracy of expected net payment values, allowing customers to focus their resources on the most costly charge capture leakage scenarios.
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Manager, Data Engineering (MethodCare)
Founded the department; led a team of engineers to provide tier-three production application support and develop custom BI solutions for internal customers.
Optimized back-end processes, resulting in a 50% decrease in overall daily ETL failures. Introducing the tier-three support layer increased same-day case closure rate for customer service
tickets by 30%. Automated data intake and processing for the charge integrity professional services division, doubling
bandwidth for projects with no additional staff. Partnered closely with operational business units to establish and improve data processing policies
and procedures, resulting in cleaner data sets with more accurate and relevant predictions output from our machine-learning algorithms.
Foresight ROI, Inc 2011 : 2014 | Chicago, IL
Foresight ROI provides clients with econometric modeling software solutions that provide organizations with a deep understanding of the effectiveness of their shopper marketing tactics, and facilitate the planning of future events. Director, Systems & Data
Founded the systems department and played a pivotal role in growing the company from a startup to a thriving marketing analytics firm servicing five of the top ten CPG manufacturers (as ranked by The Hub magazine).
Oversaw the development and implementation of the technology infrastructure and OLAP application that automated the delivery of predictive analytics-driven reports to clients, enabling growth in annual revenue from $500k to $3MM.
Managed cross-functional teams across the organization, from operations to sales to engineering, during the software development life cycle. Acted as the primary business stakeholder and voice of the customer throughout the process.
Provided the face of technology for the organization, developing relationships with clients and vendors, as well as presenting stakeholder updates and project results.
Defined and managed the operational procedures that supported the technology solutions, including data acquisition, the implementation process, and development of BI reports and data visualizations.
Street Smarts 2010 : 2011 | San Ramon, CA Program Manager –Department of Transportation
The Wine Club 2008 : 2010 | Santa Clara, CA Wine Buyer
Intel Corporation 2005 : 2007 | Santa Clara, CA Associate Statistician
Professional Education San Jose State University - San Jose, CA Bachelor of Science in Applied Statistics
Minor in Physiology CAMCOS student research project for Intel
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THOMAS J. WEGER II
2107 Oakbrook Drive, Belvidere, Illinois 61008 (630) 957-8205 • [email protected]
PROFESSIONAL SUMMARY
Self-driven, dedicated and reliable professional with proven experience in sales and customer relations in the banking industry and in B2B relationship building within customer-focused and competitive markets.
RELATIONSHIP BUILDING: Develop solid working relationships with customer decision makers within local companies, organizations and at community events as a trusted sales and service representative.
CUSTOMER RELATIONS: Identify, address and achieve customers’ specific needs and requirements as an approachable and knowledgeable solution resource; recognize, develop and execute new opportunities.
INNOVATION: Create strategies to continually meet changing market trends and business requirements; review key performance indicators (sales, customer satisfaction, P&L) in order to achieve strategic goals.
LEADERSHIP: Provide vision, inspiration and motivation to sales and customer service personnel; drive sales by fostering team interaction and building strong partnerships resulting in a loyal customer base.
EXPERIENCE
BMO Harris, Rockford, Illinois, March 2014 – Present
BMO Harris offers customers exclusive access to special rates and terms in a wide range of products, including banking, mortgage and investment products as well as a reputation for service excellence.
Bank Manager VP
• Promote bank products, services and new innovations at community events and local organizations in collaboration with partners as an active Board member with Chamber of Commerce, Belvidere, IL.
• Establish excellent working relationships with business owners, managers and key decision makers as a trusted resource for providing product information related to each customer’s specific business needs.
• Continually pursue new opportunities as resource for promoting brand and professional capabilities, which has resulted in increasing sales revenue and development of loyal customers.
• Achieved sales percentile rating at 6%(2015), 8%(2016), grew lending goals by 250%(2017), attained title as Lending Champion/Mentor, and MVPQ2 2018; recognized for top sales and service performance.
• Train, coach, and mentor bank staff in cross-selling strategies, customer engagement and service excellence.
• Completed training in Premier Program for specializing in client investments, $250,000 to $1,000,000.
• Perform account balancing, verifications, and continually assist with new business development, including proactive participation in product promotion and strategy meetings.
• Maintain current knowledge of bank products while building solid internal and external relationships.
Action West, Belvidere, Illinois, 2006 – March 2014
Action West is an innovative business group targeting growth opportunities through strategic marketing and identification of customers’ specific needs and requirements in a changing economic environment.
Account Specialist, Taft Insurance Agency, 207 S. State Street, Belvidere, Illinois, 2011 – March 2014
• Provided leadership, guidance and direction to agents in order to provide the right coverage according to customer needs, which results in mutually rewarding relationships; represented property & casualty.
• Effectively managed account changes, payments and new business growth as a subject matter expert.
General Manager, Shark City, 2240 Bloomingdale Road, Glendale Heights, Illinois, 2006 – 2011
• Managed social culture, recognition of new opportunities, daily operations, sales, promotions, and development special events and customer relations as a driving force to sales and business growth.
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• In charge of employee training and maximizing productivity, with sales at over $2M annually.
• Created marketing strategies and promoted special events; resulted in over 25% increase in sales.
Saturn of North Aurora, 1661 Aurora Avenue, Naperville, Illinois, 2006 – 2009
Finance Manager
• Managed a staff of 10, provided training and mentoring in sales, customer relations and service quality,and grew business as an integral member of the leadership team.
• Led team meetings and provided critical thinking and strategic direction to sales and customer relations.
• Achieved #1 in total gross profit per unit for dealer.
Discount Tire Company, 2445 Augusta Way, Aurora, Illinois, 2004 – 2006
Assistant Manager
• Managed daily operations, trained sales and service personnel, and recognized talent for achievement.
• Grew revenue and profit in excess of $1 M within a single year.
EDUCATION
Community College of the Air Force
Associate of Applied Science, 2002 – 2004
Elgin Community College
Liberal Arts, 1999 – 2000
Licensed Insurance Agent, 2011 – Present
Property and Casualty
MILITARY
United States Air Force
Crew Chief, A1C F-15 aircraft, 2002 – 2004
• Trained, mentored and supported crew members in mission readiness, procedural operations,routine and preventive maintenance, and development of team communication capabilities.
• Completed service in 2004, active in USAF reserves from 2004 – 2010.
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Key Expectations for BMNH Board Trustees
1. Attend at least six regular board meetings annually unless unavoidable. Your presence, opinions,knowledge, guidance and connections are all vital. They are the most important reason you havebeen asked to be on the Board of Trustees.
2. Board presence at museum events is important. Attend at least three or four programs or eventsduring the year and invite others to join you. Your enthusiasm means a lot to the museum andstaff.
3. Volunteer your time by serving on one or more committees. Your contributions are also neededon at least one other of the important committees, which keep the museum moving forward.Committees include: Executive, Finance, Resource Development, Governance, Programs &Exhibits, Facilities, Human Resources, Annual Appeal, SPARK Innovation, or other MuseumFundraiser. Another way to volunteer is through facilities maintenance or content creation ofexhibits and events.
4. All board members must participate in and support fund development (Resource DevelopmentCommittee) in one way or another. There are many roles in fund development other than directasking. As a Trustee, your role in fund development is to create contacts and open doors.
5. Be an ambassador for the museum. Network with the business community and region at large.Reach out to people you know and make sure they are informed about Burpee's mission,programs and activities.
6. Learn about the museum and its programs. To be an effective ambassador, fundraiser andleader, board members should know who we serve, what our programs are and ideally see themin action. Read the materials the Executive Director sends you. Check the website. Take time tovisit the facilities.
7. Make a yearly financial contribution to the Annual Appeal at the annual SPARK Innovation event.If all members of the Board of Trustees don’t support the museum, why should anyone else?
8. Understand and follow the principles and practices associated with good Board Governance.Board members are the fiduciaries who steer the museum towards a sustainable future byadopting sound, ethical, and legal governance and financial management policies, as well asmaking sure the museum has adequate resources to advance its mission.
9. Support the Executive Director. The role of Board members is to provide foresight, oversight, andinsight rather than steer the boat by managing day-to-day operations. The board’s role is to guideand supervise the Executive Director, not to directly manage staff or programs. We make sure theExecutive Director is following policy, managing responsibly, and providing the information theboard needs to monitor progress. We do not get involved in the day-to-day problems.
10. Evaluate the Executive Director. The bulk of this job is done by a board committee, but everytrustee will be asked to contribute opinions, consider the committee's data and vote on therecommendation.
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11. Be the eyes and ears of Burpee Museum in the community. If you observe a need, a problem orhear something about the museum, bring it back to the Executive Director.
12. Suggest possible new nominees to the board. A nonprofit needs a constant supply of interested,committed volunteers. You probably know people out there who should be in here. Keep theminformed about the organization and nominate them for a board or committee position when thetime comes.
Board approved: 12/19/18
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Burpee Museum of Natural History Balance Sheet-Unaudited
As of December 31, 2018
Dec 31, 18 Dec 31, 17
ASSETS
Current Assets
Checking/Savings
10000 · Cash 600.00 400.00
10030 · Checking Account-Operating 2332
10032 · Scholarships 11,250.00 0.00
10031 · Augmented Reality Program 12,640.00 0.00
10030.9 · Collections & Exhibits 12,838.45 0.00
10030.8 · IDNR 10,000.00 0.00
10030.2 · NW Bank - Operation X2332 29,859.04 41,599.79
10030.4 · Sprouts Exhibit 0.00 10,425.00
10030.5 · Water Lab 12,800.00 12,800.00
10030.6 · Bug Exhibit 0.00 3,370.16
Total 10030 · Checking Account-Operating 2332 89,387.49 68,194.95
11000 · Money Market - NW Restricted 44,416.77 137,690.28
Total Checking/Savings 134,404.26 206,285.23
Accounts Receivable12500 · Accounts Receivable 11,364.79 10,459.64
Total Accounts Receivable 11,364.79 10,459.64
Other Current Assets
13000 · Inventory 6,856.90 6,856.90
14000 · Prepaids/Other Receivables 1,974.05 16,489.79
Total Other Current Assets 8,830.95 23,346.69
Total Current Assets 154,600.00 240,091.56
Fixed Assets15000 · Prop, Plant, Equip, NET 2,103,574.07 2,103,574.07
Total Fixed Assets 2,103,574.07 2,103,574.07
Other Assets17000 · Investments Held at CFNIL 181,342.28 181,342.28
Total Other Assets 181,342.28 181,342.28TOTAL ASSETS 2,439,516.35 2,525,007.91
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Burpee Museum of Natural History Balance Sheet-Unaudited
As of December 31, 2018
Dec 31, 18 Dec 31, 17
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable20000 · Accounts Payable 5,595.34 32,525.63
Total Accounts Payable 5,595.34 32,525.63
Credit Cards21000 · Credit Cards Payable 3,207.65 0.00
Total Credit Cards 3,207.65 0.00
Other Current Liabilities
26000 · Deferred Revenue 11,335.00 17,150.00
23000 · Accrued Payroll 4,780.09 8,826.09
25500 · Sales Tax Payable 235.21 335.00
Total Other Current Liabilities 16,350.30 26,311.09
Total Current Liabilities 25,153.29 58,836.72
Long Term Liabilities28000 · Notes Payable 77,976.00 100,982.82
Total Long Term Liabilities 77,976.00 100,982.82
Total Liabilities 103,129.29 159,819.54
Equity
30100 · Unrestricted Net Assets 2,098,099.29 2,098,099.29
30200 · Temp Restricted Net Asset 78,052.00 78,052.00
32000 · Permanently Restricted 189,037.08 178,674.36
Net Income -28,801.31 10,362.72
Total Equity 2,336,387.06 2,365,188.37TOTAL LIABILITIES & EQUITY 2,439,516.35 2,525,007.91
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2:01 PM 01/13/19 Accrual Basis
Burpee Museum of Natural History Budget vs. Actual-Unaudited
January through December 2018
Jan - Dec 18 Budget $ Over Budget % of Budget
Ordinary Income/Expense
Income
41000 · Contributions 97,222.79 81,000.00 16,222.79 120.03%
40000 · Admissions 96,784.68 81,900.00 14,884.68 118.17%
42000 · Education 91,292.21 84,000.00 7,292.21 108.68%
43000 · Gift Shop 37,185.32 40,000.00 -2,814.68 92.96%
43500 · Grants 125,437.43 47,175.00 78,262.43 265.9%
44000 · Membership 25,629.50 25,000.00 629.50 102.52%
45000 · Paleontology 56,952.70 40,000.00 16,952.70 142.38%
46000 · Rental Revenue 47,063.10 40,000.00 7,063.10 117.66%
47000 · RPD Museum Tax 113,820.00 109,817.00 4,003.00 103.65%
48000 · Special Events 68,993.13 65,000.00 3,993.13 106.14%
Total Income 760,380.86 613,892.00 146,488.86 123.86%
Gross Profit 760,380.86 613,892.00 146,488.86 123.86%
Expense
55000 · Cost of Sales 14,174.86 12,000.00 2,174.86 118.12%
60000 · Compensation 379,102.61 328,000.00 51,102.61 115.58%
61000 · Dues & Subscriptions 1,748.87 2,000.00 -251.13 87.44%
62000 · Expedition Expenses 25,253.35 15,000.00 10,253.35 168.36%
63000 · Bank & Credit Card Fees 8,108.52 8,000.00 108.52 101.36%
63500 · Insurance 30,537.49 30,000.00 537.49 101.79%
64000 · Licenses & Permits 2,720.00 436.00 2,284.00 623.85%
64500 · Marketing 4,798.61 4,500.00 298.61 106.64%
65000 · Office Supplies 8,989.31 9,000.00 -10.69 99.88%
65500 · Postage 1,584.86 2,500.00 -915.14 63.39%
66000 · Printing 4,718.98 5,000.00 -281.02 94.38%
67000 · Professional Fees 54,325.88 27,000.00 27,325.88 201.21%
67500 · Rental & Lease 180.00 256.00 -76.00 70.31%
68000 · Repairs & Maintenance 34,304.68 29,200.00 5,104.68 117.48%
70000 · Special Event Expenses 34,063.87 37,500.00 -3,436.13 90.84%
71000 · Staff Conf, Travel & Meetings 2,127.49 2,000.00 127.49 106.38%
72000 · Supplies 18,814.09 14,500.00 4,314.09 129.75%
75000 · Utilities 94,794.75 87,000.00 7,794.75 108.96%
Total Expense 720,348.22 613,892.00 106,456.22 117.34%
Net Ordinary Income 40,032.64 0.00 40,032.64 100.0%
Other Income/Expense
Other Income
80000 · Restricted Income 85,600.56
86000 · Other Income 1,052.49
Total Other Income 86,653.05
Other Expense
85000 · Restricted Expenditures 152,960.89
88000 · Other Expenses 2,526.11
Total Other Expense 155,487.00
Net Other Income -68,833.95Net Income -28,801.31 0.00 -28,801.31 100.0%
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00
RPD
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996.
00
13
Burpee Museum of Natural History Approved Budget FY19
Approved Approved
Ordinary Income/Expense Budget FY18 Budget FY19
Income
41000 · Contributions 81,000.00 90,000.00
40000 · Admissions 81,900.00 95,000.00
42000 · Education 84,000.00 104,500.00
43000 · Gift Shop 40,000.00 40,000.00
43500 · Grants 47,175.00 66,195.00
44000 · Membership 25,000.00 25,000.00
45000 · Paleontology 40,000.00 66,000.00
46000 · Rental Revenue 40,000.00 65,000.00
47000 · RPD Museum Tax 109,817.00 118,535.00
48000 · Special Events 65,000.00 76,000.00
Total Income 613,892.00 746,230.00
Gross Profit
Expense
55000 · Cost of Sales 12,000.00 14,000.00
60000 · Compensation 328,000.00 397,700.00
61000 · Dues & Subscriptions 2,000.00 3,000.00
62000 · Expedition Expenses 15,000.00 25,000.00
63000 · Bank & Credit Card Fees 8,000.00 9,000.00
63500 · Insurance 30,000.00 30,000.00
64000 · Licenses & Permits 436.00 500.00
64500 · Marketing 4,500.00 5,000.00
65000 · Office Supplies 9,000.00 7,000.00
65500 · Postage 2,500.00 2,000.00
66000 · Printing 5,000.00 7,500.00
67000 · Professional Fees 27,000.00 52,500.00
67500 · Rental & Lease 256.00 400.00
68000 · Repairs & Maintenance 29,200.00 38,000.00
70000 · Special Event Expenses 37,500.00 40,000.00
71000 · Staff Conf, Travel & Meetings 2,000.00 2,630.00
72000 · Supplies 14,500.00 14,000.00
75000 · Utilities 87,000.00 98,000.00
Total Expense 613,892.00 746,230.00
Net Income 0.00 0.00
Beginning Available funds: 0.00
Net cash flow
Debt Repayment: -12,996.00
RPD -12,996.00
14
Burpee Museum of Natural History Checks Issued
#7641 -#7670
Type Date Num Name Account Amount
Check 12/28/2018 7641 KAITLIN KANTHAK 10030.2 · NW Bank - Operation X2332 -72.00
Check 12/28/2018 7642 ELYSSA OIRA CORNEJO 10030.2 · NW Bank - Operation X2332 -54.00
Check 12/28/2018 7643 COLEMAN CPA & CONSULTING, INC 10030.2 · NW Bank - Operation X2332 -83.03
Check 12/28/2018 7644 BYRON OLSON 10030.2 · NW Bank - Operation X2332 -13.50
Check 12/28/2018 7645 RAMI 10030.2 · NW Bank - Operation X2332 -378.90
Bill Pmt -Check 12/28/2018 7646 ANDERSON PEST SOLUTIONS 10030.2 · NW Bank - Operation X2332 -98.12
Bill Pmt -Check 12/28/2018 7647 ARAMARK 10030.2 · NW Bank - Operation X2332 -116.22
Bill Pmt -Check 12/28/2018 7648 Area Mechanical, Inc. 10030.2 · NW Bank - Operation X2332 -4,960.12
Bill Pmt -Check 12/28/2018 7649 CINTAS 10030.2 · NW Bank - Operation X2332 -78.27
Bill Pmt -Check 12/28/2018 7650 CONSTELLATION -Museum Electric 10030.2 · NW Bank - Operation X2332 -286.08
Bill Pmt -Check 12/28/2018 7651 HUGHES MEDIA CORP 10030.2 · NW Bank - Operation X2332 -1,350.00
Bill Pmt -Check 12/28/2018 7652 MECHANICAL INC. 10030.2 · NW Bank - Operation X2332 -23,275.00
Bill Pmt -Check 12/28/2018 7653 MID-CITY OFFICE PRODUCTS 10030.2 · NW Bank - Operation X2332 -47.90
Bill Pmt -Check 12/28/2018 7654 Nicole Hayes 10030.2 · NW Bank - Operation X2332 -915.00
Bill Pmt -Check 12/28/2018 7655 ROCKFORD PARK DISTRICT 10030.2 · NW Bank - Operation X2332 -26.86
Bill Pmt -Check 12/28/2018 7656 SCHUMACHER ELEVATOR CO. 10030.2 · NW Bank - Operation X2332 -276.62
Bill Pmt -Check 12/28/2018 7657 Safari Programs/Toys 10030.2 · NW Bank - Operation X2332 -498.90
Bill Pmt -Check 01/02/2019 7658 Aero Group Inc 10030.2 · NW Bank - Operation X2332 -635.91
Bill Pmt -Check 01/02/2019 7659 FRANCESCO'S 10030.2 · NW Bank - Operation X2332 -200.00
Bill Pmt -Check 01/11/2019 7660 HOO HAVEN 10030.2 · NW Bank - Operation X2332 -200.00
Bill Pmt -Check 01/11/2019 7661 NICHOLSON HARDWARE 10030.2 · NW Bank - Operation X2332 -40.14
Bill Pmt -Check 01/11/2019 7662 NICOR ENERCHANGE, LLC 10030.2 · NW Bank - Operation X2332 0.00
Bill Pmt -Check 01/11/2019 7663 RHONDA DAILING 10030.2 · NW Bank - Operation X2332 -178.11
Bill Pmt -Check 01/11/2019 7664 WILD REPUBLIC 10030.2 · NW Bank - Operation X2332 -69.30
Bill Pmt -Check 01/11/2019 7665 COLEMAN CPA & CONSULTING, INC 10030.2 · NW Bank - Operation X2332 -2,500.00
Bill Pmt -Check 01/11/2019 7666 EARTHLINK BUSINESS 10030.2 · NW Bank - Operation X2332 -120.61
Bill Pmt -Check 01/11/2019 7667 HUGHES MEDIA CORP 10030.2 · NW Bank - Operation X2332 -1,350.00
Bill Pmt -Check 01/11/2019 7668 IWM CORPORATION 10030.2 · NW Bank - Operation X2332 -675.00
Bill Pmt -Check 01/11/2019 7669 ROCK RIVER DISPOSAL 10030.2 · NW Bank - Operation X2332 -218.80
Bill Pmt -Check 01/11/2019 7670 NICOR ENERCHANGE, LLC 10030.2 · NW Bank - Operation X2332 -5,150.99
15
Educ
atio
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orks
heet
Mon
thDa
teG
roup
Adul
tYo
uth
Cost
Valu
e Ti
ed to
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Jan
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ay 3
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(Aft
er S
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nFr
iday
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inity
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00$2
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ay 3
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er S
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l Pr
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213
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iday
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inity
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chFr
iday
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trio
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atew
ay (A
fter
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ool
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ram
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chFr
iday
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inity
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ight
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m #
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,250
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Edu
c S
umm
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Rep
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16
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17
Edu
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18
Financial Overview & Financial Projections
(based on data from January-December 2018) Balance Sheet: (Packet Page 10) YELLOW HIGHLIGHT: 10030 Checking Account While our total checking account totals $89,387.49, not all of that is available for unrestricted spending. It is much more difficult to obtain donations that are unrestricted than restricted for a specific cause. People like to donate to a cause. People also like to donate to things they think are “cool” and that doesn’t tend to include operational expenses such as the electric or gas bill. Since November 2017, we have been careful to track each donation and tie it out to expenses to be very clean about how we are using donations. Previous practice was to place some of the restricted donations into the Money Market account (11000) and keep a paper ledger of the restriction type. Other donations were placed in checking. It was very difficult to accurately trace donations. This practice has been fixed. Current practice is far more transparent including keeping the funds in the checking account earmarked for their specific use and visible on each Balance Sheet.
10032 Scholarships: $11,250 donated toward education programming for children to attend camps, field trips, etc. Please see DONATION COMPLIANCE WORKSHEET for details of the education donations. We have received additional funding in January which will continue to be placed in the scholarships category, but tie out to individual donors. 10031 Augmented Reality Program: $12,640 donated toward improving our newly released APP. After TREKK has donated so much, we are paying them a mere $5,000 for some heavy lifts including making the APP accessible through android technology. We will also pay Engine Studio to create some sound bites and video clips to make exhibits throughout the museum more interactive. It is our goal to complete phase 1 of this work by PaleoFest and phase 2 by summer break 10030.9 Collections & Exhibits: $12,838.45 Donated toward improvement of exhibits and collection supplies. This includes primarily money toward the Bison exhibit which is expected to open in January 2020. 10030.8 IDNR: $10,000 These are funds moved from the Board Designated Money Market (11000) to be used to purchase cabinets for paleo storage. This would put us at the 50% complete mark for our IDNR grant and allow us to request reimbursement of about $130,000 and the ability to continue making improvements on the museum for about $150,000 that would be again reimbursed. This money was tied up due to political issues in Springfield and the grant has been on hold since 2015. The money was
19
approved in the 2019 budget for the first time, but we still suspended spending due to wording. We are hopeful that with the new governor we will see a different outcome this spring and get the green light to proceed. 10030.2 NW Bank Operation $29,859.04 These are funds that are available for day to day expenses including payroll and operational bills. 10030.4 SPROUTS Exhibit $0.00 This is the restricted fund for the new children’s room built in April of 2018. Notice that the December 2017 restricted fund is only for $10,425.00 This is an example of the cross-over in the record keeping as much of the SPROUTS restricted donations are in the Money Market (11000) account which has the balance of $137,690.28. There is an additional (aprox.) $85,000 in the Money Market that belongs to, and will be used for, SPROUTS before April 2018. 10030.5 Water Lab $12,800 This is the remainder of the donation made by Aqua Aerobics toward our water lab. We have a plan in place for how we are going utilize this for updates to the lab and implementation for new Field Trips including the River Lab (see executive director report for details)
YELLOW HIGHLIGHT 1000 Money Market - NW Restricted While it appears that there is a big change from 2017 to 2018, remember that approx $85,000 of the 2017 restricted balance of $137,690.28 were donations restricted for use the children’s exhibit. Remember that it is imperative to use funds as they were restricted by the donor, or the funds must be returned. The $44,416,77 remaining in this account are Board Designated funds only moved out with a board vote. Budget vs. Actual Unaudited (Packet Page 12) This summaries the full year of 2018. Note that nearly the entire income side of the budget was ahead of schedule. The museum generated over $140K more than expected in FY18. The museum spent more than expected as well as when registrations increase, expenses, staff costs, etc, increase as well. YELLOW HIGHLIGHT Net Ordinary Income $40,032.64 Burpee museum was cash flow positive for 2018 ending the year ahead of budget and earning more than we spent. Burpee spent this income on debt repayment (Ricks Picks Lawsuit, RPD Loan).
20
FY19 Budget (Packet Page 13 & 14) This budget was passed in December of 2018. It is included in this packet for records as well as for the benefit of the new board of trustee members. Comparing the FY19 budget to the FY18 actual numbers, will find that this budget is based on historical data. We have indicated UP or DOWN based on the change from FY18 Projected compared to FY19 Proposed Budget. The budget is written for a net of $0. This leaves an additional $12,996 needed for loan repayment to the Rockford Park District. We do believe this $12K swing will be easily absorbed in the FY19 operating budget. Education Donation Compliance Worksheet (Packet Page 16) This worksheet is provided as an example of how we are tracking, and planning to utilize donations as well as target populations served. You will find that it is more current than the Balance Sheet for December 31, 2018. It included donations received in the 1st weeks of January as well. Events are subject to adjustments or change. Education: Comparative Revenue (Packet Page 17) While 2017 is not the benchmark by which we need to compare all 2018 work, it does provide a picture of where we are coming from and where we are going. I am pleased to report that in most cases we had increased revenue for classes. There are two cases with decrease
1) Explorers: This program will be completely revamped in 2019 with additional offerings, different times, and adjusted curriculum
2) Field Trips: We were down about 1 field trip total from 2017. In FY19, we are launching 2 new field trips and 2 new corresponding laboratory experiences. I expect to see a marked change in FY19
3) Summer School FY18 made huge improvements due to a completely revamped program and new instructors. We expect to continue these changes into FY19
FY18 Programming Discussion Worksheet (Packet Page 18) While many of our special programming days show an uptick in admissions, it is important to tie staff time and resources to the event to get a better idea of the NET for Burpee Museum. It is clear that SEVERAL of our program special days are actually a loss for the museum including most markedly Engineering Day and Night Sounds. Monarch day shows a loss because of unusual planning time devoted in 2018 that was not devoted in 2017. The department is working together to reinvent strategies, drop events that are not profitable, and make strategic decisions about programming. Note that a single day during the winter break without any special event totaled about $1.3K and a day with a special class over break hits almost $1.8K. New Years Around the World, however generated only about $930.
21
Howard M. And Josephine A. Feldman Charitable Remainder Unitrust of June 17, 1977
Received letter from Fiduciary, dated 12/19/18 that Burpee was named as a 10% beneficiary of a trust with a total market value of $268,453, with Burpee’s share being $26,845. (See attached.) Action required by Burpee Board of Trustees:
BOARD ACTION: Adopt Corporate Authorization Resolution for signers
22
CORPORATE AUTHORIZATION RESOLUTION for SIGNERS
By: Harry and Della Burpee Museum Association
I, Dawn Monge, certify that I am Secretary of the above named corporation organized under the laws of
Illinois, Federal Employer ID Number 36-2045414, engaged in business as Burpee Museum of Natural
History, and that resolutions on this document are a correct copy of the resolutions adopted at a
meeting of the Board of Directors of the Corporation duly and properly called and held on January 23,
2019. These resolutions appear in the minutes of this meeting and have not been rescinded or modified.
AGENTS
Any agent listed below, subject to any written limitations, is authorized to exercise the powers granted
as indicated below:
Name Title
A. Anne Weerda Executive Director
B. Dennis Harezlak President
C. Michael Spoden 1st Treasurer
C. Stephen Lorence 2nd Treasurer
D. Dawn Monge Secretary
POWERS GRANTED
A,B,C,D (1) Exercise all of the powers listed in this resolution.
A,B,C,D (2) Open any deposit or share account in the name of the Corporation.
A,B,C,D (3) Endorse checks and orders for the payment of money or otherwise withdraw or
transfer funds on deposit with this financial institution.
23
BOARD ACTION: Recommendation to sell 100% of the portion of the shares held by the Feldman, Howard & Josephine CRT (Wells Fargo a/c #56013800) for the benefit of Burpee Museum of Natural History and to receive its distribution in the form of cash.
24
The success of every woman should be the inspiration to another.
Women in Science Advocacy Council of
Supporting Science Growth and Learning.
“We look at science as something very elite, which only a few people can learn.
That’s just not true.
You just have to start early, and give kids a foundation.”
-Mae Jemison (first Black Woman in space)
Together we can do so much.With a special emphasis on female scientists, Burpee seeks to maximize our reach to under-served populations, encourage science interests, and create learning opportunities for current and future scientists.
Burpee will create a council, consisting of philanthropic and professional community members, continuing the mission of Burpee Museum. The board will honor women who have made significant contributions to the natural sciences, honor teachers who have advanced science learning opportunities, and encourage young women to move forward in the sciences with confidence.
Advocacy Council Goals:1. Hold an annual, formal gala for fund development with an award ceremony honoring female scientific achievements, and education efforts to growth female scientists both locally and within Burpee’s scientific community.2. Support learning opportunities and workshops for young women. 3. Provide scholarships to explore science career oriented dreams both locally and on expeditions.
We believe this board will: model cohesive collaboration, and exude passion. We are reaching out to you because we strongly believe you would be an incredible asset to this new venture.
We hope you will join us!
Questions & Additional InformationAnne Weerda, Executive Director 25
Sponsorship Opportunities at Burpee Museum
1. PaleoFest 2019 Event Sponsor
$1000 for Event Sponsor
We have our upcoming PaleoFest which is our most highly attended
weekend with international scientists giving amazing talks, activities for
families, and extended evening events. It is March 1-3, 2019.
2. NEW Temporary Exhibit Sponsor
$3000 for 7 months of name on exhibit signs, map and web
$2000 for 7 months of name on map and web
We also have an amazing new exhibit opening this summer called Reptiles
& Amphibians: An amazing and deadly world. We will feature over 40
LIVING specimens, preserved specimens, skeletons, activities and more.
We did a similar exhibit last summer and it was a big success, bringing in
record numbers of families. Thus we are building on that success with
something bigger and e even more amazing. It will open in early June and
run through January 2020.
3. Music on the Rock: Event Sponsor
$500 per night
On summer Wednesdays, the banks of our Rock River turn into the best
concert venue in town. Guests bring their own lawn chairs and enjoy an
evening with their snacks, or food purchased from our vendors such as
Prairie Street Brewing Co. and 15th and Chris. Attendance depends on the
weekend but typically hits about 300 guests. Each evening is sponsored by
local business. That business gets a VIP tent at the event for guests as well
as included admission to the museum prior to the concert
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Executive Director Report to Board of Trustees: January 2019
Domain #1: Education and Programming
During FY18 Education & Programing has grown. I expect to continue that growth exponentially in 2019. Within the finance report (see board packet page 17), there is noted growth in several areas. The focus in 2018 was Outreach, Pre-school programming (ZooBabies), and out-of-school camps (Spring & Summer Break). Between these focus areas, which increased revenue (gross) by $3,737, $1,988, and $6,485, there was a change of over 12K in education revenue.
FY19 will focus more on growing field trips and them capitalizing on the FY18 growth in outreaches, preschool programming and out of school programming days while cutting expenses on programming that does not turn profit.
FY2018 NEW Development 1) ZooBabies: A new series for kids ages birth to 5 years old gets kids hands on with animals, singing
songs, and acting out animals. This class runs opposite of the Tot Spot classes at Discovery Center.2) Spring Break Away Camp: Spring break camp was a 3 day camp that brought kids into the museum for
special science activities while on break. We received funding to bring in underprivileged children onscholarships.
3) Summer Camps: This summer we launched new classes and had the highest enrollment of multipleyears. We received funding to bring a whole week camp for Patriot’s Gateway children.
4) After School Programming: In addition to our usual schools (Kishwaukee, Lewis Lemon, Macintosh) wehave added additional programming at Ellis and Westview. Burpee is also doing more on-site with staffat Kishwaukee.
5) Winter Break Camps: This winter we launched 2 ZooBabies & Explorers dates which partneredwithoutside agencies, and brought in about 50 students and parents each time.
New & Underway Planning in Education 1) New AquaAerobic Water & Nature Classes & Field Trips (January 2019)2) New Reptile & Amphibian Field Trips (Sept-January 2019)
New & Underway Planning in Programming 1) New App --Enhanced Experiences: 40-50 new experiences available by May. Many will launch for
March’s PaleoFest2) New Exhibit: Reptiles & Amphibians 2.0 for Summer 20193) New Exhibit: Bisons in Windows to Wilderness 2020
Ed Report January 2019
27
Executive Director Report to Board of Trustees: January 2019
Domain #2: Conservation and Research
● Paleontology:
○ T-Rex Claws (more than one type of claw) ○ Mymorapelta ○ Microfossils ○ Camarasaurus Jaw CT Scan ○ Additional Triceratops CT scanning possibilities
● Collections, General ○ New Collections plan for acquisition of new items ○ Distinctions between education & collections items ○ New collection numbering system potentially launching for summer 2019
● Biology ○ New specimens for wet collection
● River Conservation: We are working with RPS’s Guildford High School independent study
students on creating a river tank as part of the AquaAerobics Water Lab for water testing and education around our watersheds and river conservation.
● Trash Washed Ashore: We are working with Rockford Art Museum, local artists & RPS on a plastic repurposing project. We would use garbage from the Rock River and other waterways to create the pieces. The goals is to create reptile and amphibian pieces that make a statement about our beautiful environment, pollution, and our role in conservation. We are also writing for foundation support for this project. Exhibition Date: Summer 2018
Domain #3: Finance Burpee has been vigilant with our expenses and working around the clock to implement new programs and improve our practices to bring up income side of our finances. Please see financial report for additional detail.
● Annual Appeal ○ Exceeded our $24,000 target for the SPARK & Annual Appeal total! ○ Annual Appeal Total Currently = $14,001.85 ○ Annual Appeal + SPARK totals = $35,096.85
● Music on the Rock CHALLENGE: $5,000 Raised ○ Matched by Jon Frana ○ Can be multiple donors
● ENDOWMENT SPARK CHALLENGE: Board of Trustee Goal: $10,000 Raised ○ Matched by Herb Page ○ Can be multiple donors
Ed Report January 2019
28
Executive Director Report to Board of Trustees: January 2019
Domain #4: Facilities & ExhibitsFinancial constraints have continued to cause Burpee to postpone facility updates, landscaping, exterior maintenance, and more. Over the past two months we have prioritized facility needs from emergency issues through low priority maintenance.
● Facilities○ Landscaping re-imagined via donation by J Parish and Rockford Park District○ Facilities Plan for 2019 underway○ Boiler for Solemn Wing replaced 2018 using CIP funding○ Rooftop Unit on Solemn Wing has about 3-5 years left in it and replacement is about $600,000
■ Working with RPD and RMP to get the bond issue to possibly cover this equipment. Ifthe RMP is the only one affected by the bond, over three years we would see a slightincrease in our CIP funding but not nearly enough to fund a HVAC unit of ½ milliondollars.
● BISON Exhibit○ $5,000 was moved from Board Reserve to Operation to pay for tanning of hides, that bill was
due in October and was spent.○ We have received $11,000 donation for this exhibit
● IDNR (same update from 2018)○ Burpee received the green light to spend in a letter from IDNR.○ However, the letter stated that the language in the budget was that no spending prior to June
2018 would be reimbursed. This included ALL spending by ALL grantees to this point. Thusthe language is being addressed in the November session.
○ NEW: Current Governor will not budge on wording, decided to leave new Governor to make thatchoice. Thus we are waiting to after inauguration.
● Summer Exhibit 2019○ Reptile 2.0 planning is underway○ Major Sponsor: Zilla Reptiles!! has once again agreed to help Burpee.○ Next Woodward Exhibit will run from June-December 2019○ We are seeking gifts and grants to fund field-trips for underprivileged children in the fall of 2019
with the understanding that we will be able to have an additional tour (Reptiles & Amphibians) toadd to our menu of field trips (Fossil/Dino, Native American, Mining & Minerals)
● Augmented Reality (AR) Burpee App○ Podcasts and videocasts are LIVE and launched○ WE HAVE A SAMPLE APP completed by TREKK○ Additional AR items will be continuously added to the APP: Phase 1: March1st,; Phase 2: May
1st, 2019
Ed Report January 2019
29
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30
MEETING MINUTES - BOARD OF TRUSTEES WEDNESDAY, DECEMBER 19, 2018
MAHLBERG ROOM AT 4:30 PM
I. Convene Board Meeting A. On Wednesday, December 19, 2018 at 4:30 p.m., Board President Dennis Harezlak called to
order the meeting of the Board of Trustees for Burpee Museum of Natural History. The meeting was held in the Mahlberg Room at the museum.
II. Attendance A. Board Trustees in Attendance: Tom Boswell, Chantel Belskis, Cira Bennett, Charo Chaney,
Carol Francis (via phone), Dennis Harezlak, Lee Johnson, Allan Levandowski, Roger Lundstrom, Steve Lorence, Lynn McConville, Richard Miller, Dawn Monge, Herb Page, Molly Phalen, Helmuth Redschlag, Jon Reidy, Mike Spoden, and Anne Weerda (Executive Director). Absent: Carol Francis was present via telephone for the meeting. Steve Simpson, Christopher Vittore,and Thomas Wojewodzki
B. III. Approval of Minutes
A. The Meeting Minutes for November 28, 2018 were reviewed. 1. Discussion / Corrections: None 2. Action / Motion: Approve the meeting minutes for November 28, 2018. 1st by Roger
Lundstrom / 2nd by Allan Levandowski. The minutes were approved. IV. Board President
A. Governance 1. Approval for the reinstatement of three former board members: Herbert Page,
Christopher Vittore and Molly Phalen. 2. DISCUSSION: Last month Dennis Harezlak discussed the return of the three former
board members. All three members stepped down from the board in good standing in accordance with board policy after nine consecutive years of service.
3. ACTION: Board Vote - 1st by Allan Levandowski / 2nd by Roger Lundstrom. Voice vote. Motion passed.
B. Reminder for Board Trustees 1. Board Responsibilities & Workshop 2. www.burpee.org/BOT
C. Board Recognition: Thomas Wojewodzki for opening the door at ThermoFisher Scientific.
V. Finance A. Monthly Financial Report
1. The board approved the monthly financial report after review and discussion. 2. DISCUSSION: See the “Financial Overview & Financial Projections” in the Board Packet
for details. (The report is based on data from January through November.) a) We exceeded our $24,000 target for the SPARK & Annual Appeal. b) Annual Appeal total currently = $14,001.85 c) Annual Appeal plus SPARK = $35,096.85
d) The board congratulated the Executive Director and multiple board members for their leadership in generated needed funds.
e) We need to commit to positions that generate income to cover the cost of their position such as Marketing and Fund Development.
3. ACTION: Board Vote - 1st by Richard Miller / 2nd by Roger Lundstrom. Voice vote. Motion passed.
B. 2019 Budget 1. DISCUSSION:
a) See the “Budget Museum of Natural History Proposed Budget FY19”, page 10 in the Board Packet for details.
b) This is a balanced budget. c) Grants have been separated on the financial reports into two categories:
reimbursed (grants) and non-reimbursed (contributions). d) Need at least one additional $5K fundraiser for 2019. Possibilities include Driven
to Give, Dancing with Dinos, and/or Butterfly Release. e) Anne Weerda continues to supplement the budget through the use of six CSEP
(National Able Network) employees. f) The Executive Director will pay down the remaining credit card debt of
$15,975.52 by the end of December. g) Rental revenue is important to our financial success. The Executive Director will
work to increase the number of rentals for Birthday parties and local organizations such as the Women’s Club.
h) Roger Lundstrom and other board members thanked Anne Weerda for her tireless efforts to balance the budget.
i) ACTION: Board Vote to approve of the 2019 Budget.- 1st by Allan Levandowski / 2nd by Roger Lundstrom. Voice vote. Motion passed.
VI. Executive Director
A. Annual Appeal and SPARK Fundraiser - The 2018 Annual Appeal B. The new Environmental Science position will pay for itself by increasing the number of field trips
by seven and new programs for the water lab. C. Looking for families who are needy and could benefit from free student passes. D. See report from the Executive Director on Board webpage www.burpee.org/BOT E. Herb Page offered a challenge to the board to rebuild the Endowment.
1. Mr. Page pledged to give $5,000 in 2018 and an additional $5,000 in 2019 if the board agrees to work to raise an additional $10,000 in 2019 for the endowment.
2. Board members voiced support for the proposal and thanked him for his generous gift.
VII. Adjournment
A. Motion: 1 st Stephen Lorence 2 nd Allan Levandowski, to adjourn the meeting of the Board of Trustees for Burpee Natural History Museum. Motion carried.
B. The meeting adjourned at 5:45 p.m. Future Board Meeting Dates (Meetings begin at 4:30 p.m.)
● January 23