board recruitment (and engagement) that rocks!
TRANSCRIPT
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@AskEmilyD
POSNER CENTERBOARD RECRUITMENT
(AND ENGAGEMENT) THAT ROCKS!MAY 31, 2016
Emily Davis, MNM
President, Emily Davis Consulting
Senior Governance Consultant, BoardSource
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@AskEmilyD
TURN ON YOUR TECH
@AskEmilyD
@PosnerCenter
#governance
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@AskEmilyD
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@AskEmilyD 60 seconds or less
Name
Question
Desired Outcome
A LITTLE ABOUT YOU…
HI!
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@AskEmilyD
AGREEMENTS & PARKING LOT
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@AskEmilyD
Why did you join?
Whathesitations
did you have?
Why would you leave?
Why do you stay?
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@AskEmilyD
PERSONAL PLANNING
Passion for mission
Organizational lifecycle stage
How many boards will you sit on?
Board terms
Type of board
Board size, demographics
Financial support
Clarity of expectations
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@AskEmilyD
RECRUITMENT
Great board member retention
begins with a great recruitment
process!
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@AskEmilyD
WHO HAS…
q A defined recruitment process?
q A regular recruitment schedule?
q A governance and/or nominating
committee leading the process?
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@AskEmilyD
EXPECTATIONS
Board descriptionsTime commitment
Financial commitmentRecruitment processOrientationCommittee rolesOngoing educationBoard activitiesTerms & term limits
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@AskEmilyD
BOARD ROLES & RESPONSIBILITIES
Set Organizational
Direction
Ensure Necessary Resources
Provide Oversight
*BoardSource
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@AskEmilyD
BASIC BOARD RESPONSIBILITIES
Determine mission & purpose
Select the chief executive
Support & evaluate the CEO
Ensure effective planning
Monitor & strengthen programs & services
Ensure adequate financial resources
Protect assets & provide financial oversight
Build a competent board
Ensure legal & ethical integrity
Enhance the organizations good public standing
*BoardSource
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@AskEmilyD
OUTSTANDING
GOOD
FAIR
POOR
ACTIVITY
How does the board as
a whole perform the
10 responsibilities
listed?
Rate the board as a
whole on a
scale from 1 – 4.
*BoardSource
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@AskEmilyD
STRATEGICPLANNING
Process, not a document
Three-year road map
Stakeholder input
Narrative, resources, &
implementation tools
Strategic Priorities
Goals
Objectives
Tactics
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@AskEmilyD
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@AskEmilyD
GATHERINFORMATION
BOARD ASSESSMENT
EXECUTIVE DIRECTOR
COMMITTEES
MEETINGS
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@AskEmilyD
ASK THE RIGHT QUESTIONS
What is our capacity? What does success look like? What matters the most to us?
How does this serve our mission? How does it fit our strategic goals?How might this be a challenge for us?
Why is this important right now? Why should we consider other options? Why is this relevant to our stakeholders?
*BoardSource
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OBSERVATION LEADERSHIP
ATTENDANCE MICROMANAGEMENT
BOARD & ED ENGAGEMENT*
ED
ENGAGEMENT
BOARD ENGAGEMENT*BoardSource
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@AskEmilyD
WHO LEADS?
BOARD
[With EDsupport]
EXEC DIR
[WithBoardadvice]
BOTH
[50/50Split]
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@AskEmilyD
SHARED LEADERSHIP
BOARD LEADSSHARED
LEADERSHIP ED LEADS
Strategic Plan
FundingStrategies
EvaluationBoard
Meeting Prep
Policy Questions Staff Hiring & Oversight
Develops, Implements, &
Oversees Programs
Chief Fundraiser
Operations Reporting
Create & Review Policy
ED Hiring & Oversight
Connections to Funding
Financial Due
Diligence
Board Recruitment & Retention
*BoardSource
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@AskEmilyD
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@AskEmilyD
HATS WE WEAR
LEGAL AMBASSADORVOLUNTEERConnections
Resources
Communications
Duty of Care
Duty of Loyalty
Duty of Obedience
Board works for staff
Avoid micromanagement
*BoardSource
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@AskEmilyD
ENSURE HUMAN & FINANCIAL RESOURCES
CEOBoard Members
Supporters
PoliciesPlanning
Board Giving
ProspectingCultivation
Stewardship
*BoardSource
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@AskEmilyD
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@AskEmilyD
Identify
Cultivate
Recruit
Orient
Involve
Educate
Evaluate
Rotate
CELEBRATE!
*BoardSource
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@AskEmilyD
WHO LEADS?
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@AskEmilyD
REVIEW BOARD JOB DESCRIPTIONS
MEMBERS AT LARGE
PRESIDENT/CHAIR
VICE PRESIDENT/CHAIR
SECRETARY
TREASURER
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@AskEmilyD
STEP BY STEP
Evaluation Expectations Application Outreach
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@AskEmilyD
WHERE DO YOU FIND CANDIDATES?
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@AskEmilyD
NEXT GENERS
Millennials
Gen X
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@AskEmilyD
STEP BY STEP
Evaluation Expectations Application Outreach
Vetting Selection Debrief
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@AskEmilyD
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@AskEmilyD
SAMPLE TIMELINE
Month 1•Review docs & past recruitment•Design self-eval
Month 2•Conduct self-eval & demo matrix•Design application, interview questions & outreach messaging
Month 3•Add to website•Share with networks
Month 4•Schedule & conduct interviews• Invite to board meeting
Month 5•Host at board meeting•Make recommendations
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@AskEmilyD
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RETENTION & ENGAGEMENT
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@AskEmilyD
ONBOARDING
ORIENTATION BOARD BUDDIES
Hello. My name is…
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@AskEmilyD
BOARD CULTURE
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@AskEmilyD
WHAT MAKES ‘EM TICK
•Always YES•Wants to help everyone & everything
•Caution!
OVER-COMMITTED
•Needs lots to stay engaged
•Don’t let them sit around
BUSY, BUSY, BUSY
•Verbal & print
•Use titles & acknowledgment
LIKES RECOGNITION
•Stays focused & on track•Great for events•May get discouraged by others’ lack of support
ORGANIZER
•Lots of ideas for improvement
•Pair with an Organizer to keep things moving
CREATIVE
*Abigail Harmon
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INVEST IN LEARNING
TRAINING & EDUCATION
NETWORKS & ASSOCIATIONS
PRACTICE LEADERSHIP
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MEETINGS:None of us is as dumb as all of us
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@AskEmilyD
BOARD MEETING TIPS
Governance
• Board reports• Strategic
priorities/goals• Mission moments• Ask questions• Avoid
micromanagement
Facilitation
• Consent agendas• Shared
responsibilities• Giving
accountability• Follow up
Participants
• Guests, Staff• ED• Board members• Honor time
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COMMITTEES
TYPES
PURPOSE
MEMBERS
MEETING FREQUENCY
COMMUNICATION
WITH BOARD
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MEETING PREPARATION
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@AskEmilyD
EXAMPLE: FINANCE COMMITTEE
Board asks strategic questions
Monthly, quarterly ED/Finance Committee reports on budget
Board participates in fundraising efforts to meet financial goals
Board reviews, asks strategic questions, amends, approves budget
ED/Finance Committee researches drafts budget for approval
Board requests annual budget
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IT’S NOT ABOUT YOU
How does this serve the mission?Does it fit our strategic goals?
What’s our capacity?What does success look like?
Keep it high level!
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COMMUNICATION
“Change happens by listening and then starting a dialogue, with the people who are doing something you don’t believe is right.”
- Dr. Jane Goodall
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RECOGNITION
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@AskEmilyD
BOARD ENGAGEMENT PLANS
• What do you want to include?
• How will you create them?
• How do you hold yourselves
accountable?
• What challenges lie ahead?
• What does success look like?
• Board participation
• Committee participation
• Event participation
• Individual giving
• Fundraising activities
• Ambassadorship
• Resources have and need
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TAKE AWAY & COMMITMENT
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@AskEmilyD
Emily Davis, MNMPresident, Emily Davis Consulting
Senior Governance Consultant, BoardSource(720) 515-0581