Early 2006

BRAZOS VALLEY WIDE AREA COMMUNICATIONS SYSTEMBen RoperDirector of Information TechnologyCity of College Station

Lloyd A. WaughSenior Account ManagerMotorola Solutions

1Early 2006Learned about the Public Safety Interoperable Communications (PSIC) grant$ 1 billion, 80/20 cost shareTo promote interoperability, P-25, and 700 MHzLarge enough to do things that couldnt be done otherwiseDeadline for awards: September 30, 2007

2Early 2006Analyzed local situation2 systems near end of lifeUsers showed interestTechnology leapfrogging hampered operations3Mid 2006Requested/received ROM from Motorola5 site, 20 channel infrastructure: $ 11.9 millionRequested estimate from consultant: $ 60,000Sounded out any strong oppositionDeveloped strategyGet user supportGet a champion

4October 2006Meeting with Brazos County public safety users (mostly Assistant Chiefs)Received unanimous support for moving aheadPresented to Intergovernmental CommitteeAssigned to Joint EOC subcommittee for presentation to governing bodiesFound our champions

5December 20, 2006Awareness presentation given to Council of Governments Homeland Security Advisory Committee (7 counties)Invitation extended to neighboring entitiesBrenham and Washington County were interested6January March, 2007Concept presentations from champions to 3 City Councils and 2 Commissioners CourtsCollege Station volunteers to be lead for consultant and studyInterlocal agreement for study is drafted and approvedGoverning bodies sign interlocal agreement to fund conceptual study 7March August 2007Consultants perform studyKickoff meeting with all entities to identify common issuesSite visitsIndividual entity interviewsVerify informationReview conceptual design8Distribution of Radio Field Units All Users

July 18, 2007PSIC grant details announced$ 1 billion will be divided by 56 states/territoriesTexas will receive $ 65 million$ 33.4 million will be available after state and UASI allocations are madeState must file State Communications Interoperability Plan (SCIP) by DecemberGrant awards must be consistent with SCIPReality: $ 33.4 million/24 COGS = $ 1.4 million

10August 24, 2007Receive final consultants reportTo do it right: $ 26.6 millionInfrastructure: $ 16 millionSubscribers: $ 10.6 millionCost reduction options:Join neighboring regional systemPostpone outlying sitesRe-use newest dispatch consolesReplace microwave backhaul with T-1/fiber

11

BVWACS Original conceptSept Dec, 2007Trim infrastructure cost to $ 7.7 million

Obtain go ahead from governing bodies

Consult with SAA, Texas Radio Coalition

Trim final infrastructure cost to $ 2.8 million

Prepare 1st draft of Partnership Agreement

Notified that PSIC Grant approved ($2,877,725)

132009 - 2010Site surveys, tower inspectionsEquipment installation, configuration and testingFirst users (non-Public Safety) on the system in Oct Nov 2010Public Safety users started transition in late 2010, into early 2011Major Site EquipmentGTR 8000 Base Station Repeater (6-pack)S2500 Multiprotocol WAN RouterASTRO 25 Site RepeatersSite Controller6-port CombinerDS42883H01T Tower Top AmpDSCC80612 Omni Antenna~ $230,000 per site

Organization and GovernanceInter-Local Agreement (ILA)Term of AgreementBased on Austin/Travis County AgreementInitial term plus automatically renews for 4 consecutive 12 month termsPurpose - establish an organizational and management structure for the construction, implementation, ongoing administration, operation, and maintenance of the BVWACS by the Parties Governing BoardSet policyDirect and approve the operating policies and procedures of the Operating BoardAdopt budgetOther appropriate tasks. Consist of one member from each of the BVWACS Parties Operating BoardOversee management and technical opsOne member of each of BVWACS parties with alternateMeet at least quarterlySubmit draft budget for to the Governing Board by February 1 of each yearReview and approve operating policies and procedures Regularly review BVWACS evaluation factors Staffing and OperationsManaging Entity Designated by Governing Board (BVCOG first ME)Managing Entity provides Systems ManagerDuties include managing the construction, acquisition, implementation, operation and maintenance of the BVWACS Governing Board may approve other employees

BudgetGoverning Board approves annuallyOperating budget cost allocated based on participation levels, determined by # subscriber unitsEach Entity must appropriate funds in their budget processCapital budget has 5 year planning periodManaging Party issues quarterly assessments to BVWACS partiesPolicy Points Simple majority needed for motion to pass, except:Issues coming before the Governing Board that require a higher voting threshold (5 of 6).amendments to the Agreementbudget adoption adding new party to the Agreement changing the Participation Level in Exhibit A dissolution distribution of assets upon dissolution withdrawing party, amount of notice and allocation of costs (4 of 5)withdrawal of managing party Regional Radio CommunicationsProject ParticipantsBryanBrazos CountyCollege StationTAMUBrenhamWashington CountyOther BVCOG CountiesAustin/Travis County RRSHarris County RRS

Partnering with HCRRSSave $2.4M for Master SiteGreater Buying PowerTechnical ExpertiseShared infrastructure Cost Current StatusSystem fully operationalEquipment for the 7 sites and 3 dispatch locations installed as part of this projectOne tower significantly enhanced constructionPSIC implementation requirements all met. The Good, The Bad & The UglyGoodPartnerships workSystem worksMotorola worked with partnersBadPartnerships are hardSome control lost Place your destiny in others handsUgly there isnt any

MotorolaPartnerships- Team Effort Motorola Solutions Direct/ Indirect TeamMotorola Solutions MR- Texas CommunicationsHarris CountyH-GACBVCOGBVWACS entitiesCity of College StationTexas A&M UniversityCity of BryanBrazos CountyWashington CountyCity of Brenham

Procurement Method H-GAC Purchasing ContractPre-built equipment to lock in the pricingProject payment milestonesSubscriber radios separate from PSIC grant for phased approachTwo purchase ordersBVCOGTAMU

Infrastructure Equipment Provided Eight 7.4 upgraded to 7.7 Six Packs (GTR 8000)3 MCC 7500 dispatch locations1 Gold Elite dispatch location up gradeSupporting equipment for each of the 7 tower locations

Challenges RebandingFinding cost reduction measuresDelivery locations to ease installation and inventory proceduresUpgrade from 7.4 to 7.7Lack of project managementEnforcement of timelinesWarranty start up

Questions?Chart3153428115123376452300120017930013085

MobilesPortablesEntityField Unit QuantityDistribution of Radio Field Units

Summary ChartBryanBrazos CountyCollege StationTAMUWash. CountyBrenhamGrand TotalBrazos CtyWash CtyMobiles1531153763001791301253Portables4281234521200300852588581238828150047921538413147694BryanBrazos CountyCollege StationTAMUWash. CountyBrenhamTotalsMobiles153Mobiles115Mobiles376Mobiles300Mobiles179Mobiles1301253MobilesPortables428Portables123Portables452Portables1200Portables300Portables852588Portables58123882815004792153841

Summary Chart

MobilesPortablesEntityField Unit QuantityDistribution of Radio Field Units

SummaryBryanBrazos CountyCollege StationTAMUWash. CountyBrenhamTotalsMobiles153Mobiles115Mobiles376Mobiles680Mobiles179Mobiles1201623MobilesPortables428Portables123Portables452Portables1020Portables300Portables852408Portables58123882817004792054031Mobiles299Portables385BryanBrazos CountyCollege StationTAMUWash. CountyBrenhamTotalsMobiles139Mobiles121Mobiles376Mobiles680Mobiles161Mobiles1201597MobilesPortables389Portables119Portables452Portables1020Portables277Portables852343Portables52824082817004382053940

Bryan DetailAgency# of Mobiles# of Portables# of Control StationsGrand TotalsMobiles & C. StationsPortablesCheck Sum2012 M2022 M2012 P2022 P2012 M Delta2022 M Delta2012 P Delta2022 P DeltaBryan PD75161824483161871725%7%Bryan FD2056581255627628%11%Bryan City Marshals Office0505050740%Bryan Public Services2016710197301673417513%5%BTU001110139389528SubTotals115389245285281484166%7%BryanMobiles153Bryan 5 Yr EstPortables428Mobiles6%Portables7%

Bryan Detail00

BryanCity of Bryan Radio Field Unit Distribution

Brazos Cty115123

Brazos CountyBrazos County Radio Field Unit Distribution

C StationAgency# of Mobiles# of Portables# of Control StationsGrand TotalsMobiles & C. StationsPortablesCheck Sum2012 M2022 M2012 P2022 P2012 M Delta2022 M Delta2012 P Delta2022 P DeltaBrazos County SO52601113536056646%7%Brazos County Constables1818440221823195%6%Brazos County Health Dept.1010201010111110%Brazos County Attorney661266670%17%000000SubTotals869451859194185961015%7%Narcotics Task Force900990Brazos County Emergency Management040404Volunteer Fire Departments20150352015Brazos 5 Yr EstBrazos County Road & Bridge100110Mobiles5%TABC060606Portables7%Totals55302555Grand Total121119Brazos CountyMobiles115Portables123

C Station115123

Brazos CountyBrazos County Radio Field Unit Distribution

TAMUAgency# of Mobiles# of Portables# of Control StationsGrand TotalsMobiles & C. StationsPortablesCheck Sum2012 M2022 M2012 P2022 P2012 M Delta2022 M Delta2012 P Delta2022 P DeltaCS PD9715202499715290100160170-41%11%0%6%CS Fire/EMS57750132577560708595-20%17%0%12%CS Public Services22021943922021924026024026010%8%0%0%Trinity Med Ctn00111000000%0%College Station Hospital001110006120%0%SubTotals37444628223764468220000003904304915370000003904914%10%000000000000TABC060606Totals6066Brenham 5 Yr EstimateGrand Total376452Mobiles4%Portables10%College StationMobiles376Portables452Depart.XTS5000MTS2000Other Analog PortablesTotal Port.XTL5000MCS2000Other Analog MobilesTotal MobileGrand TotalPD22130015215602297249FD471075248757132City Ser2192192202204390000000000000000000000000002642004461732829374820Digital435%Analog77795%Total820

&CCollege Station Inventory

TAMU376452

College StationCity of College Station Radio Field Unit Distribution

Wash Cty Agency# of Mobiles# of Portables# of Control StationsGrand TotalsMobiles & C. StationsPortablesCheck SumTAMU PD000000TAMU EMS000000Athletics000000Brazos County Attorney000000000000000000000000000000000000SubTotals0000000000000000000000000000000000000Totals0000Grand Total00TAMUMobiles300Portables1200

Wash Cty 3001200

TAMU Radio Field Unit Distribution

BrenhamAgency# of Mobiles# of Portables# of Control StationsGrand TotalsMobiles & C. StationsPortablesCheck Sum2012 M2022 M2012 P2022 P2012 M Delta2022 M Delta2012 P Delta2022 P DeltaWashington County SO223705922373545405559%29%8%38%Washington County Constables54095457470%40%0%75%Washington County JPs2000204400100%0%Washington County Environmental Dept.300330480033%100%Washington County Road & Bridge & Commissioners35170523517701003450100%43%100%47%Washington County VFDs & FD87146023387146951101501759%16%3%17%Washington County EMS7280357287932450%29%14%41%Trinity Hospital2525030Brehnam ISD202002543%37%25%43%SubTotals16127703911612770000000Totals0000Grand Total16127722031537%14%Washington County20122022Mobiles179Portables300W. Cty. 5 Yr EstimateMobiles37%Portables14%

&CWashington County Inventory

Brenham13085

BrenhamCity of BrenhamDistribution of Radio Field Units

Demographics

Washington CountyWashington County Distribution of Radio Field Units

Agency# of Mobiles# of Portables# of Control StationsGrand TotalsMobiles & C. StationsPortablesCheck Sum2012 M2022 M2012 P2022 P2012 M Delta2022 M Delta2012 P Delta2022 P DeltaBrenham PD454128847416075456528%25%10%44%Brenham FD182904718292530354039%20%21%14%Brenham Public Utilites2982393183539101313%11%0%0%Breham Public Works2110222112505019%400%0%BECD060606006120%0%SubTotals11385420211785202000000Totals0000Grand Total1178514514410113025%19%86%NA1178514514410113024%-1%19%BrenhamMobiles130Portables85Brenham 5 Yr EstimateMobiles24%Portables19%

&CBrenham Inventory

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BrenhamCity of BrenhamDistribution of Radio Field Units

2006 Estimated PopulationSquare MilesPopulation Per Square MileBrazos County159006Brazos County588Brazos County270Washington County31,912Washington County611Washington County52

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2006 Estimated Population

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Square Miles

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Population Per Square Mile