CCV Renewal – Update to CAURAMay 2012

Presentation Objectives

1. To provide an overview of the changes in the renewed Common CV (CCV) and support available

2. To introduce the Canadian Researcher Directory

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Common CV Renewal: Background• CCV launched July 2002 with the vision to reduce researcher administrative

burden in the capture of CV information for research funding applications• An important system in the Canadian research funding application process

• As of 2011, CCV includes 26 subscribing agencies; 100,000 registered accounts; over 32,000 CVs submitted in 2010-11

• In 2008, CCV Board recognized that vision no longer fully achieved due to significant subscriber-specific customizations and out-of-date technology

• In 2009, Business Plan to renew CCV approved by the Board. Agreement signed by Tri-Council to share the cost of the CCV application renewal

• 2009-12: CCV Committees and Working Groups provide input• Data Standards Committee: Defined new CCV Consolidated Data Set. Comprised of

representatives from CCV subscribers, research institutions, standards experts and CASRAI

• Working Group of CCV Subscribers: Provided input into design. Volunteer representatives of subscribers, bi-monthly meetings where feedback sought on CCV design considerations.

• March 2012: New three year agreement signaling a renewed Tri-Council commitment to the CCV. Announced renewed CCV will go live June 19, 2012

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Renewal: Addressing Current Pain Points

CCV Today CCV Renewal

Minimal data harmonization• Data common to all subscribers is less

than 25% - significantly lower than target of 80% set when CCV was launched

• Similar data being requested on multiple subscriber screens

100% Common Data Set: defined by CCV Data Standards Committee• Subscribers select data required to support their

specific program needs • Researchers prompted to complete only the data

required for task they are completing• Data entered once; available to all subscribers

Interfaces with PubMed and Research Institutions systems will minimize data input requirements

• Continuing to look at ways to reduce data entry and improve data standardization / integrity (e.g. ORCID)

Built on aging technology using outdated web design principles

• Multiple popup windows; default browser configurations now prevent pop-ups

• Inflexible architecture structures do not allow for easy modification or changes to meet different stakeholder requirements

• Slow system performance (especially PDF Generation)

• New browsers, tablets and Apple products not fully supported

Built using current web development best practices• Supports current web navigation practices• Device and browser independent - supports any

browser or device (e.g. iPad, Macs, tablets, PC, Google Chrome)

• More dynamic management model allowing both CCV and individual subscriber agencies to manage CV data and templates at the agency or program in real time

• ‘Thin’ web architecture – processing occurs at the server level, not on the page

• Built on a fully redundant secure environment

Renewal Solution Overview

Researchers complete only the

agency data required

Data provided in

prior applications is pre-filled, saving time

From this common data

set, subscriber agencies

individually create their program or

function-specific CV templates

CCV and its stakeholders

establish/ refine

Common CV consolidated

data elements

----------------------------------------

Once satisfied,

Researchers formally

submit their CV to the

subscribing agency

abcabcAbc...

abcabcAbc...

Subscriber agencies receive

submitted CV’s in

electronic format to

their specification

abcabcAbc...

abcabcAbc...

abcabcAbc...

Renewal Solution Overview

1. Select CV Type:a) Generic: Entire CCV data set

b) Funding: Select specific funding source and CV type

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Improved navigation: system guides the user to enter only the data required by selected CV type

Renewal Solution Overview

2. Complete sections required by selected CV Type

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Errors specific to the CV type selected

Data entered once, available for all CV Types

Renewal Solution Overview

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3. Specify to omit previously entered data in submission

Renewal Solution Overview

4. Resolve any outstanding errors and once satisfied with the CV, submit it to the Funding Organization– NEW: Ability to view history of CCV submission

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Renewal Feedback to Date• Most subscribers are excited about the new system and believe that it offers additional

functionality that will appeal to researchers • Subscribers believe that CV template approach is an improvement

– Provides the flexibility required to meet their individual program requirements and can quickly and easily make changes to their CVs without development costs

• New organizations looking to join the CCV as costs to implement no longer prohibitive • As with any new system, there will be a period of adjustment for fine-tuning and further

improvements– Users should anticipate that extra time will be required to get familiar with the new

system and additional data requirements• 90% of data will be migrated from the current CCV • Biggest change will be the requirement to enter contributions information as data;

Linkage with PubMed has been included to reduce data input. Exploring options to add additional integration with other systems

• Ability to transfer data with research institution internal systems available

– Search capabilities are not very user friendly – will be enhanced– The CCV form (PDF) is generic and is not currently formatted – will be addressed

in future versions

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Engagement Approach and Activities

• CCV Renewal Launch - June 19th • Existing data will be migrated to new CCV

• Online training will be available • How To: Collection of short step by step animated files located on the

Home page (how to register, how to search, how to submit my CV, etc.) - May 2012

• Webinar: June 20 and 27. Overview of all CCV features which will be recorded and posted in the How to section.

• Researcher (end user) Testing• Request for Testing sent to random CCV account holders for feedback• Interested in testing? Email info@commoncv.net

• Providing demos to organizations as requested

• Working with subscribers (funding organizations) to ensure that they also provide communications and training to their applicants

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Canadian Directory of Researchers

• Can consent to be part of the Researcher Directory (public and/ or CCV subscriber view)

• To be used by:• Researchers looking for collaborators• Students looking for supervisors• Journalists looking for SME• Funding Organizations looking for peer reviewers, focus group participants,

media experts

• Can locate researchers using the following criteria:– Country, name, type, language competencies, keywords. disciplines

trained in, research discipline, area research, methodology, contribution type

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Exam

ple

Canadian Directory of Researchers

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PDF

Following information will be available for all researchers in the Directory – at launch:

Identification and Contact information

Training and Credentials

Expertise (based on RCS)

Research Activities (Key Words)

Publications

Language Competencies

CCV Renewal Questions

Renewal information available on the CCV Website: http://www.commoncv.net/renewal_e.html

Kristina CaseyCCV Executive DirectorKristina.Casey@cihr-irsc.gc.ca(613) 954-7216

CCV Support and Information:Info@commoncv.net http://www.commoncv.net/

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