cdc project management resources for ehdi programs

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Centers for Disease Control and Prevention

National Center on Birth Defectsand Developmental Disabilities

Centers for Disease Control and Prevention

National Center on Birth Defectsand Developmental Disabilities

CDC Project Management Resources for EHDI Programs

CDC Project Management Resources for EHDI Programs

Presented byJohn Eichwald, MA

Jamie M. Elliott, MPA

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PurposePurpose

To connect you with information and resources that may help you in managing

projects efficiently and effectively

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AgendaAgenda

Why project management?

CDC project management resources

State resources for project management

Project management and EHDI programs

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Michigan Department of

Information Technology

Michigan Department of

Information Technology

http://www.michigan.gov/dit/0,1607,7-139-30637_31101---,00.html

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Washington Department of

Information Services

Washington Department of

Information Services

http://isb.wa.gov/tools.aspx

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Why Project Management?Why Project Management?

It is difficult to achieve success in IT-related projects.

Many EHDI programs are working with IT projects; all are working with projects.

Being versed in project management concepts and terminology can:

– aid communication and understanding when working with staff, contractors, and others

– provide you with structure and guidance in managing your projects

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GoalGoal

Goal of CDC Unified Process (UP) is to increase efficiency and effectiveness of project management processes and practices at CDC.

However, the resources can be helpful to public health project managers outside of CDC as well.

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CDC UP is…CDC UP is…

Checklists Templates Examples

The CDC UP is a collection of processes, tools and artifacts that any project across the CDC can use to structure, track and manage their activities and deliverables.

A Framework Process Guides Practices Guides

Constantly evolving!!!

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Starting with the FrameworkStarting with the Framework

Phases of project*

Initiating Defines and Authorizes a project

PlanningDefines and refines objectives and plans the course of action

ExecutingIntegrates people and other resources to carry out the project

Monitoring / ControllingRegularly measures and monitors progress to identify variance from the plan so corrective action can be taken as necessary

ClosingFormalizes acceptance of the product, service or result and brings the project or phase to an orderly end

In the Context of

Goals and objectives

The entire portfolio

Conception through Retirement

Budget and performance integration

*Source: Guide to the Project Management Body of Knowledge (PMBOK) Third Edition, 2004

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CDC UP FrameworkCDC UP Framework

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Overlap of 5 processes in project managementOverlap of 5 processes in project management

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CDC UP is…CDC UP is…

Integration of processes that comply with:

√ Federal regulations and policies√ Industry best practices√ Public Health Informatics Network (PHIN) standards√ CDC standards

Enterprise Architecture Procurement and Contracts Project Management Capital Planning

Goals Management Security Certification and

Accreditation Privacy Impact

Assessment

Examples of these processes include:

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CDC UP HomepageCDC UP Homepage

http://www.cdc.gov/cdcup

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CDC UP HomepageCDC UP Homepage

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Very Useful PagesVery Useful Pages

Practices Guideshttp://www2a.cdc.gov/cdcup/document_library/practices_guides/

default.asp

Project Document Matrixhttp://www2a.cdc.gov/cdcup/document_library/document_matrix.asp

Project Management Guidehttp://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp

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Very Useful Resource: Practices Guides

Very Useful Resource: Practices Guides

Topics include: Project charter Change management Scope planning Work breakdown

structure Risk management Many more

Guides include: Purpose Overview Examples Specific activities Practice attributes Key terms Related tools/templates

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Practices Guide ExamplePractices Guide Example

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default.asp



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ProjectDocument

Matrix

ProjectDocument

Matrix

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default.asp



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Project Management Guide

Click for step-by-step guidance

Project Management Guide

Click for step-by-step guidance

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Project Management Guide:Provides guidance for each stage/phase of the project

Project Management Guide:Provides guidance for each stage/phase of the project

Click on the

Diagram

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Another Useful Page: Project Success FactorsAnother Useful Page: Project Success Factors

http://www2a.cdc.gov/cdcup/document_library/success_factors.asp

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When are the resources useful?When are the resources useful?

New projects Mid-project End of project

Specific resources are designed for specific phases of the project management.

-----------------------------------------------------------------------------------------------

You can use the pieces that meet your needs. (but CDC UP is designed to be a complete package)

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What about state resources?What about state resources?

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31http://www.michigan.gov/dit/0,1607,7-139-30637_31101_31294_31296---,00.html

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Washington Department of Information ServicesWashington Department of Information Services

http://isb.wa.gov/tools/pmframework/checklist.aspx

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New York State Office for

Technology

New York State Office for

Technology

http://www.oft.state.ny.us/pmmp/guidebook2/templates/index.htm

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Project Management and EHDIProject Management and EHDI

Do you use any of these principles? Does your jurisdiction have such

resources available to you? Do you think these tools have any

practical utility for you and your program?

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SummarySummary

Why project management?

Overview of CDC project management resources (CDC UP)

State resources for project management

Project management and EHDI programs

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In Closing…In Closing…

Movement toward standardization of project management practices

Project Management Institute In place in business Particularly in IT project management Catching on in government Government / private sector meet on

these types of projects

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AcknowledgementsAcknowledgements

CDC, National Center for Public Health Informatics, CDC UP

Team

Tom Savel, MD Peggy Joyner, MBA, PMP Daniel Vitek, MBA, PMP

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Questions?Questions?--------------------------------------------------------------

CDC Unified ProcessCDC Unified Process

http://www.cdc.gov/cdcup

----------------------------

Please direct questions to:

Jamie Elliott

[email protected] / (404) 498-3018

cdc project management resources for ehdi programs

Documents