celebration 22 - az659834.vo.msecnd.net

Celebration 22

27 Oct – 3 Nov 2022Adelaide Convention Centre Australia

Convention Partnership and Public Exhibition Prospectus

The National Rose Society of Australia Inc. Incorporation Number: A38964

ABN: 53 573 448 716

8 August, 2017

WORLD ROSE CONVENTION COMING TO ADELAIDE

You are invited to join us in the beautiful City of Adelaide for the World Federation of Rose

Societies (WFRS) 19th World Rose Convention from October 27 Oct – 3 Nov 2022.

This Convention will be hosted by the National Rose Society of Australia Inc. with the support

of its five State Rose Societies, the Government of South Australia, the Adelaide City Council

and the Adelaide Convention Bureau. It will be held in the internationally acclaimed and

recently upgraded Adelaide Convention Centre.

The WFRS was founded in 1968 and currently has 40 member countries representing around

100,000 people worldwide. The WFRS holds World Rose Conventions approximately every

three years. These generally attract between 450 and 650 registrants of which 70% or more

are foreigners.

Australia, and Adelaide in particular, is renowned for all aspects of rose culture as our

climate provides ideal growing conditions. We have also held successful international rose

events including the 1967 Melbourne International Rose Conference (1170 delegates); the

8th WFRS World Convention in Sydney in 1988 (470 registrants) and the WFRS Regional

Convention in Adelaide in 2008 (350 participants). With nearly 3,500 members, the National

Rose Society of Australia is one of the most respected and successful societies of its kind

worldwide.

The Convention Committee is also staging a large-scale public exhibition. This will

incorporate an indoor rose and green life exhibition and floral display with garden related

themes, held on October 29 and 30, 2022 (and possibly opening October 28) at the Adelaide

Convention Centre. We hope to attract 5,000 to 10,000 patrons to this garden and floral

spectacular.

In summary, the 2022 WFRS World Rose Convention and associated public exhibition will be

an internationally significant event. We are offering the opportunity and an invitation to

participate by partnering with us and/or becoming an exhibitor.

Our Professional Congress Organiser, All Occasions Group, will liaise with you to progress

this invitation which we believe offers a range of exciting opportunities to your organisation.

We look forward to your involvement. Kind Regards,

Kelvin Trimper Chairman 20222 WFRS World Rose Convention Committee

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At the World Rose Convention, Partners and Exhibitors will have access to between 450 and 650 attendees from countries which grow roses throughout the world. Forty of these countries are Members of the World Federation of Rose Societies (WFRS), the organisation responsible for the convention.

Over 70% of attendees are likely to be foreigners.

They and their Australian colleagues represent

professionals in the rose industry and amateur

rose enthusiasts. There are approximately 100,000

rose lovers who are members of Rose Societies,

globally. There are millions more in the world’s

population that enjoy gardening as a past time,

visiting gardens, watching gardening television

programs and reading about gardens. Garden

related activities have become the world’s most

popular pastime.

Delegates at the Convention will attend from a wide

range of backgrounds including:

• Rose breeding and rose production

• Administrators of Rose Societies

• Administrators of Municipal rose gardens

• Administrators and judges of International rose

trials

• Managers, owners and operators of small to

large rose gardens

• Book and newsletter editors and authors

• Horticultural media

• Floral artists

• Rose philatelic enthusiasts

• Flower and garden photographers

• Garden tour operators

• Rose enthusiasts

In addition, a large-scale indoor public exhibition

will be held in the Adelaide Convention Centre on

27 Oct – 3 Nov 2022 and will feature roses and

other garden related displays. A national rose show

(Australian Rose Championships) and floral design

competition will be visually exciting.

Between 5,000 and 10,000 garden enthusiasts

from around Australia are expected to attend this

major rose and garden spectacular.

Partners and Exhibitors will have access to both

convention delegates and also those attending the

public exhibition.

There will be numerous opportunities to showcase

your products, services and technologies.

WHY PARTNER AND EXHIBIT

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The World Rose Convention will be held at the award winning Adelaide Convention Centre. The Adelaide Convention Centre is conveniently located in the heart of the city centre and nestled within the beauty of the Riverbank Precinct, surrounded by parklands and the River Torrens.

Close proximity to the medical hub,

entertainment, cultural and sport precinct,

the Centre is a short walk to international and

boutique hotels and accommodation. Public

transport, the Adelaide Railway Station and a

taxi rank are on our doorstep.

The international airport is just seven

kilometres from the Centre, making a quick

and economic taxi ride.

For all partnership and exhibition queries, or for any other convention

matter, please contact the convention organisers.

Sheila Woodhart

Partnership and Exhibition Manager

All Occasions Group

12 Stirling Street

THEBARTON SA 5031

P: (08) 8125 2216

E: [email protected]

CONVENTION VENUE

CONTACT US

Adelaide Convention CentreNorth TerraceADELAIDE SA 5000

mailto:[email protected]

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PLATINUM PARTNER$20,000 INC GST

Marketing and Promotion

• 2 pullup banners displayed throughout the

convention. Placement at the organiser’s

discretion

• Logo displayed on the convention website

with company profile and hyperlinked to your

company website

• Logo within convention Pocket Program

• Logo on all convention promotional material

including signage displayed at the venue

through the convention

• Logo within convention app

• Logo displayed on convention holding slides at

the convention

• Logo in press release

• 1 x satchel insert, item to be approved by the

convention organisers

• Convention delegates list 10 days prior to

the convention and post convention. Delegate

data included will contain name, position,

organisation, state and country

• Acknowledgement as a Platinum Partner during

the convention

CONVENTION PARTNERSHIP PACKAGES

As a Platinum partner you will receive the following

entitlements:

Exhibition

• 2 x shell scheme exhibition booths (3x3m2) in a

prominent position. Should you have a custom

stand the equivalent floor space will be provided

• Carpeted flooring

• Fascia sign

• 4 x 150 watt spotlights

• 2 x standard power feed

Convention

• Optional trade table in convention foyer

Registration and Social Functions

• 2 x delegate registrations (includes all sessions,

morning and afternoon tea breaks, lunches,

access to exhibition and welcome reception)

• 4 x convention dinner tickets

• 2 reserved table at the convention dinner in a

prominent position

Disclaimer: Opportunity above is to host 1 table. Closer to the convention date a list of registered dinner guests will be provided. As a Platinum Partner you will have the opportunity to invite registered dinner guests to join the table. The convention organiser will manage this process on behalf of the Platinum Partner.

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GOLD PARTNERS$15,000 INC GST





company website



• Logo on all convention promotional material

including signage displayed at the venue

through the convention


the convention







• Acknowledgement as a Gold Partner during the

convention

As a Gold Partner of the convention you will receive

the following entitlements:

Exhibition

• 1 x shell scheme exhibition booth (3x3m2) in a

prominent position. Should you have a custom

stand the equivalent floor space will be provided


• Fascia sign

• 2 x 150 watt spotlights

• 1 x standard power feed

Convention

• Optional trade table in convention foyer


• 1 x delegate registration (includes all sessions,





prominent position

Disclaimer: Opportunity above is to host 1 table. Closer to the convention date a list of registered dinner guests will be provided. As a Platinum Partner you will have the opportunity to invite registered dinner guests to join the table. The convention organiser will manage this process on behalf of the Platinum Partner.

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CONVENTION DINNER PARTNER $10,000 INC GST

The Convention Dinner Partner is an exclusive

opportunity. The Convention Dinner Partner will

receive the following entitlements:







prominent position

Disclaimer: Opportunity above is to host 1 table. Closer to the convention date a list of registered dinner guests will be provided. As the Convention Dinner Partner you will have the opportunity to invite registered dinner guests to join the table. The convention organiser will manage this process on behalf of the Convention Dinner Partner.


• Opportunity to provide 4 pullup banners at the

convention dinner. Placement at the discretion

of the convention organisers

• Opportunity for company representative to

welcome and address guests (speech to be no

longer than 5 minutes)

• Opportunity to provide a video to be played

during the dinner (video to be no longer than 2

minutes)

• Logo printed on all menus

• Opportunity for partner to provide 1 promotional

item to be placed at each table setting. Item to

be supplied by the Convention Dinner Partner

• Logo displayed on the convention website and

hyperlinked to your company website



the convention


• Logo displayed on the holding slide at the

convention dinner

• Acknowledgement as the Convention Dinner

Partner during the convention

WELCOME RECEPTION PARTNER $8,000 INC GST

The Welcome Reception Partner is an exclusive

opportunity. The Welcome Reception Partner will

receive the following entitlements:





• 4 x additional welcome reception tickets


• Opportunity to provide 4 pullup banners at the

convention welcome reception. Placement at the

discretion of the convention organisers


welcome and address guests (speech to be no

longer than 5 minutes)






the convention

• Acknowledgement as the Welcome Reception


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LOUNGE PARTNER$8,000 INC GST

The Lounge will be one of the focal points of

the Exhibition. On offer is a dedicated area that

includes furniture. The Lounge will be a great place

for delegates to network, relax and provide a unique

space to do business.

The Lounge Partner will receive the following

entitlements:

Exhibition

• Exclusive partnership and naming rights to the

Business Lounge with the opportunity to brand

the area and place collateral









• Acknowledgement as the Convention App


SPEAKER PRESENTATION PARTNERPRICE ON APPLICATION

As a Speaker Presentation Partner you will receive

the following entitlements:






• Opportunity to provide 2 pullup banners to

be displayed during your partnered session.

Placement at the discretion of the convention

organisers

• Opportunity to provide a promotional item

to be distributed to delegates prior to the

session. Item to be approved by the convention

organisers

• Acknowledgement as the Speaker Presentation

Partner during the session



• Acknowledgement within the convention

program (displayed on the website and within

the convention handbook)



• Logo displayed on the holding slide during your

session


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LANYARD PARTNER $5,000 INC GST

This is an exclusive opportunity. The lanyard

partner will have the opportunity to provide your

own branded lanyards to the convention. Lanyards

will be worn by all participants of the convention

including delegates, partners and exhibitors. As the

lanyard partner your organisations logo will also

appear on every name badge card.

You will also receive:




BARISTA PARTNER$5,000 INC GST

The Barista Stand will be located within the

exhibition hall. Your partnership of the cart will

allow you to engage delegates by branding the area

with your signage. The cost of this partnership

package includes coffee machine hire, barista

(during advertised breaks) and cups. You have

the option to purchase branded coffee cups at an

additional cost.

The Barista Partner will receive the following

entitlements:


• 2 pullup banners displayed at the Barista area.

Placement at the organiser’s discretion.



company website









• Acknowledgement as the Barista Partner during

the convention

CONVENTION APP PARTNER $5,000 INC GST

The Convention app will be in the hands of all

delegates. The app will be available on all iPhones,

android and mobile devices. The convention app

provides delegates with access to the program,

exhibitor listings and contacts and much more.

The Convention App Partner will receive the

following entitlements:


• Sole branding of the mobile event app

• Five (5) Messages (push notifications) during the

event to delegates who have downloaded the app

(wording messages to be supplied by partner)



company website







organisation, state and country.



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DELEGATE SATCHEL PARTNER $5,000 INC GST

Each delegate attending the convention will receive

a satchel printed with your company logo that

will include the convention program and other

information. The satchel is a valued event souvenir,

which will be re-used by delegates long after the

convention.


• Sole branding of the delegate satchel



company website










POCKET PROGRAM PARTNER$5,000 INC GST

This is a unique opportunity to reinforce (or

introduce) your brand to all delegates during the

convention. The Pocket Program is a valuable

reference tool which is used by all participants

during and after the Convention.


• Sole branding of the Pocket Program



company website


• Company Ad on the back cover of the pocket

program. Artwork supplied by Partner










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SITE TOUR PARTNER $1,500 INC GST PER BUS ROUTE

As a Site Tour Partner you will receive the following

entitlements.


• 4 x registrations to the site tour


• Opportunity to provide 4 pullup banners.

Placement at the organiser’s discretion.

• Logo displayed on the coaches

• Opportunity to provide a demonstration

• Opportunity to distribute a promotional items to

delegates during your tour


welcome and briefly address delegates during

the tour





the convention

• Tour delegate list 10 days prior to the

convention and post convention. Delegate



• Acknowledgement as a Tour Partner during the

convention

SATCHEL INSERT PARTNER $750 INC GST

Satchel Insert Partners of the Convention will

receive the following.



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PUBLIC EXHIBITION PACKAGES

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The Convention Committee is also staging a large-scale public exhibition. This will incorporate an indoor rose and green life exhibition and floral display with garden related themes, held on October 29 and 30, 2022 (and possibly opening October 28) at the Adelaide Convention Centre. We hope to attract 5,000 to 10,000 patrons to this garden and floral spectacular.

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EXHIBITOR$4,400 INC GST

As an exhibitor of the Convention you will receive

the following.

Exhibition Booth

• 1 x shell scheme exhibition booth (3x3m2)

in a prominent position. Should you have a

custom stand the equivalent floor space will be

provided.



• 1 x Exhibition registration (includes morning

and afternoon tea breaks, lunches, access to

exhibition and welcome reception)

Promotion and Marketing

• Listed on the convention website and


• Listed in convention app

• Listed in convention handbook





TRADE TABLE$2,200 INC GST

As a trade exhibitor of the Convention you will

receive the following.

Trade Table

• 1 x Trestle table

• 2 x Chair


• 1 x Exhibition registration (includes morning

and afternoon tea breaks, lunches, access to

exhibition and welcome reception)

Promotion and Marketing

• Listed on the convention website

• Listed in convention app

• Listed in convention handbook

***Floor plan to be developed closer to the event

These terms and conditions constitute a contract between you (‘the Exhibitor/Partner’) The National Rose Society of Australia (ABN: 53 573 448 716) and All Occasions Group Pty Ltd (ABN 44 109 863 514) (‘the Congress Organiser’) in relation to the partnership and/or use of exhibition space at the World Rose Convention at the Adelaide Convention Centre (ACC) in Adelaide, Australia from 27 Oct – 3 Nov 2022 (‘the Congress’). By signing the application form you are indicating your acceptance of these terms and conditions. The expression ‘Exhibitor’ refers to an organisation using space in the Congress Exhibition.

ACCEPTANCE AND ALLOCATION

The Congress Organiser, reserves the right to accept or reject any application at its absolute and unfettered discretion with the return of any deposit paid in the event of a rejection. Partnership and exhibition packages, which may be limited in number, will be generally allocated in the order of the receipt of application forms. Allocation of partnership packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Congress Organiser, whose decision will be final.

APPLICATION AND PAYMENT

To confirm your acceptance of a partnership or exhibition package please complete the Booking form at the back of this brochure and return to [email protected] and specify the package required. A confirmation letter will then be sent to you outlining the exhibitor or partnership details, along with a tax invoice due within 21 days. If payment is not received by this date, the package will be released for re-sale. As spaces are strictly limited, returning a Booking Form does not guarantee a place as a Partner/Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Partner/Exhibitor.

CANCELLATION POLICY

Cancellations will be accepted in writing only. A cancellation notice received prior to 1st of January 2022 will be subject to a 10% cancellation Fee. A cancellation notice received by 30 March 2022 will be subject to a 50% cancellation fee. Any cancellation notice received after 30 March 2022 will be subject to a 100% cancellation fee.

LEGAL RESPONSIBILITY

The National Rose Society of Australia, the Congress Organiser and the International Convention Centre (‘the Organisers’) accept no responsibility for any act, omission or other default on the part of the Exhibitor/Partner during or in connection with the Congress that results directly or indirectly in any loss, damage, personal injury or death.

The Exhibitor/Partner agrees to indemnify the Organisers in respect of any claim and demands in respect thereof. The Exhibitor acknowledges that the Organisers are not responsible for any loss or damage to the Exhibitor’s property and that all Exhibitor material and equipment is the sole responsibility of the Exhibitor. The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/Partnership contract. In the event that the Congress or Exhibition is cancelled or delayed through no fault of the Organisers, including but not limited to fire, flood, labor disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Partner/Exhibitor shall not be entitled to any refund or any claim for any loss of damage.

EXHIBITOR MANUAL

An Exhibitor Manual outlining all technical aspects of exhibiting will be circulated no later than 3 months before the Congress. It will include the following

• Technical details about the venue, final exhibition details and information.

• Contractor details services available to exhibitors and order forms.

EXHIBITOR DISPLAY RULES

• The Congress Organiser shall determine the hours during which the Exhibition shall be conducted and the hours of access for Exhibitors, including any variations of access times as may be necessary.

• The allocated exhibition booth must be staffed at all times during the exhibition and removal of any exhibition display must not commence until after the exhibition closes.

• All advertising material, such as banners, must be displayed within the designated booth area.

• Excessive noise that inconveniences other exhibitors or the congress must be avoided.

• Exhibitors must not obstruct aisles and walkways.

• While Exhibitors are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other exhibitors or detracting from the Exhibition are not permitted.

CUSTOM STAND

• All custom stand designs must be approved by the Conference Organiser and Adelaide Convention Centre to allow for unrestricted views. Custom booths which aren’t open plan (for example a structure with one or more walls) may need to be located against the perimeter of the Exhibition.

DETAILED REQUIREMENTS AND DUE DATES:

• The Congress Organiser’s requirements regarding the artwork for logos and

advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates.

• Logos will be requested in both .jpg and .eps format, high resolution 300dpi. If logos in other formats are received, the Organiser are not responsible for the quality of the logos displayed in any of the promotional material.

• In the event that materials, information or artwork required by the Congress Organiser are not received by the designated due date, their use for their intended purpose cannot be guaranteed the Organisers are not responsible for any losses sustained as a result.

PARTNERSHIPS

• Nothing contained in the agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and The National Rose Society of Australia and/or the Conference Organiser. You must not do anything where you will, in any way, be represented that you are a partner of The National Rose Society of Australia and/or the Conference Organiser.

REGISTRATIONS

• Partners/Exhibitors are not permitted to attend Congress Sessions or Networking Functions unless the relevant tickets are offered as part of the particular Partnership or Exhibition package. Should Partners/Exhibitors wish to attend the Congress as a delegate or attend Networking Functions, the appropriate registration must be purchased. Specific Partner/Exhibitor registration online link will be sent out at a later date.

PARTNERSHIP AND EXHIBITION PACKAGES

• Please refer to the Partnership packages in this Partnership & Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organiser. Partnership and Exhibition entitlements will not commence until the Acceptance Form and deposit is received by the Conference Organiser.

VENUE

The Partner/Exhibitor and the servants, agents, contractors and invitees of the Partner/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Adelaide Convention Centre.

PARTNERSHIP AND EXHIBITION CONTRACT TERMS AND CONDITIONS

PLATINUM PARTNER $20,000

GOLD PARTNER $15,000

CONVENTION DINNER PARTNER $10,000

WELCOME RECEPTION PARTNER $8,000

LOUNGE PARTNER $8,000

SPEAKER PRESENTATION PARTNER $POA

LANYARD PARTNER $5,000

BARISTA PARTNER $5,000

CONVENTION APP PARTNER $5,000

DELEGATE SATCHEL PARTNER $5,000

POCKET PROGRAM PARTNER $5,000

SITE TOUR PARTNER (PER BUS ROUTE) $1,500

SATCHEL INSERT PARTNER $750

PARTNERSHIP PACKAGES (please tick preference)

EXHIBITOR $4,400 TRADE TABLE $2,200

PUBLIC EXHIBITION PACKAGES

I/ WE AGREE TO THE TERMS AND CONDITIONS SET OUT IN THIS CONVENTION PARTNERSHIP AND PUBLIC EXHIBITION PROSPECTUS

Signature Date

PLEASE RETURN THIS FORM TO: All Occasions Group A: 12 Stirling Street, Thebarton, SA 5031 E: [email protected] P: 08 8125 2200 F: 08 8125 2233

All prices are listed in AUD and include GST

PARTNERSHIP AND PUBLIC EXHIBITION APPLICATION FORM

2022 World Rose Convention

Phone number Fax number Mobile number

E-mail address

CONTACT PERSON*

First Name Surname

Organisation

Position

Address

Suburb State Country Postcode

*All correspondence will be directed to this person.

mailto:[email protected]

2022

World Rose ConventionAdelaideAustralia

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