cheatham chatter - allen independent school district€¦ · cheatham chatter . monday, january 9,...

Volume 7, Issue 18

Cheatham Chatter #YouArePTA Monday, January 9, 2017

Monday, January 16

Tuesday, January 10

Thursday, January 12

Tuesday, January 24

PTA General Meeting

@ 7 p.m.

Parent Education presents

“Media Madness”

following the PTA meeting

WatchDOG Spring Sign-Up

and Donuts

@ 7:30 a.m.

Miss R. Nelson‟s

birthday

Friday, January 13

First Semester

Charger Celebration

Mrs. Stephan‟s

birthday celebration

See page 2 for schedule

NO SCHOOL

Friday, January 20

Ms. Potts‟s

birthday celebration

Family Fitness Night

@ 5:30 to 7:30 p.m.

Mrs. Weir‟s birthday

Austin Parent Meeting

@ 5:30 p.m.

See page 4 for more information

See attachment, page 9




Cheatham Press Books nearly due

By Daisy Mahoney

Cheatham Press

Cheatham Press authors, it‟s nearly press time!

The manuscript deadline is

rapidly approaching, so here

are a few last minute remind-

ers and a checklist to review

before submitting your com-

pleted manuscript package.

It‟s critical that you return

your package back to the li-

brary no later than: Tuesday,

January 17.

Review the following checklist

to ensure your book is pub-

lished to your satisfaction:

Manuscript package:

Write: your name, teachers

name and grade on the

back of the package.

“Book cover” page:

Clearly write your name

and book title on the

space provided under your

illustration. This informa-

tion will be published on

your book cover so please

ensure that it is legible and

spelled correctly.

“By” page:

Must have your

name and any other

illustration or text

you want to include.

“Dedicated to”: If you

choose to dedicate your

book to someone, include

this information on the line

provided on this page.

“About The Author” page:

Include your picture and

any information about

yourself that you would

like to share with your

readers.

Helpful tips for a quality pub-

lication:

Ensure that all text and il-

lustrations are dark and clearly

legible. If drawn too lightly

the text or illustrations may

not be readable in the final

publication.

Erase, remove or cover any

stray or unwanted marks that

you do not wish to be visible

in your printed copy. Pencil

marks can be erased. Pen or

Ink marks can be covered us-

ing a white correction tape.

Ensure all added items

(e.g., a photo of you on the

About the Author page) are

securely taped or glued down

to the manuscript pages.

Lastly, PLEASE review

your text and illustrations to

confirm that you are com-

pletely satisfied with them be-

fore submitting your manu-

script.

Upon submission of your final

manuscript to the library, an

information sheet from the

publisher (Studentreasures)

will be sent home for your

family to review and sign.

This sheet must be signed

and returned to the library. The information sheet will

then be sent to the publisher

with your manuscript. Please note that Cheatham

PTA will pay for the first

hardcover book and you are

under no obligation to pur-

chase additional copies. All books funded by

Cheatham PTA will become

the property of Cheatham Ele-

mentary library until the stu-

dents leave Cheatham. Upon

graduation or transfer from

Cheatham Elementary, the

books will be given to the stu-

dents to keep for free.

No visitors will be permitted on campus Tuesday due to STAAR simulations.

This includes volunteers and lunch visits.

On the Blacktop

Cheatham Chatter Page 2

Students were asked:

What do you do when it’s too cold to have recess?

Eric, 5th grade

"We play games,

draw, and some

times play on the

computers."

Avish, 5th grade

"We play a board

game called Taboo."

Neha, 5th grade "I draw on the white

board."

Tyler, 5th grade

"I play on the

computer."

Riley, 5th grade

"I play board games

with my friends."

Charger Celebration on Friday

Running the Extra Mile PE teacher Libby King spends more than just school hours enriching students’ lives.

By Rachel Maygren

VP Hospitality

Quick — name a teacher each of your students have had every

year at Cheatham. Give up? Libby King, or

Coach K as the kids

call her, has touched

the life of each and

every student to

walk through the

doors of Cheatham

Elementary. That opportunity to

affect each life, she said, is one of her

favorite aspects of teaching. “I love the bond you get to form with the

kids. I have the opportunity to make a

difference in the health and fitness of

each and every student in the school,”

King said. But it‟s not just

during the

school hours that

King involves

herself with

Cheatham‟s stu-

dents. From Run Club

to Girls Club,

King continues to provide a positive role

model for the students. “Both of my parents and grandmothers

were teachers. My father was an elemen-

tary PE teacher and football coach. I got

to see first-hand the impact you could

have in young kids,” she said. “Students need strong role models and I

believe we can make a difference,” King

said. It‟s that enthusiasm and dedication that

make the faces of each student light up

when they see Coach K. King began teaching 16 years ago and

has been at Cheatham since its doors

first opened. Her two children attend Cheatham. King

and her husband, who is an English

teacher and coach, spend their time out-

doors, playing sports, attending sport

events and volunteering with the youth

at their church.

Start Time End Time Grade Location

9:30 10:00 KG cafeteria

8:30 9:00 6 gym

9:30 10:00 5 gym

10:30 11:00 3 gym

12:00 12:30 1 gym

1:00 1:30 2 gym

1:45 2:15 4 gym

Please contact Mrs. Jenni-fer Flatt by email, jenni-

[email protected], before

Wednesday to RSVP.

Please have your ID ready in

case it needs to be scanned

into the school system.

Parents and visitors enter

through the front door of the

building rather than the side

doors by the gym.

Coach K with Girls Club.

Coach K and 2nd-grader

Elliot hold the Rudolph Run

trophy awarded last week.

mailto:[email protected]:[email protected]


Did you know every year an undercover police officer tests Cheatham's security procedures? This year, when the officer tried to get past reception without ID, he was stopped. When he roamed the halls without a badge, he was stopped. When he

checked the building for open doors, he didn't find one. Cheatham passed the security test with flying colors!

By Tasha Young

President

Digital devices topped holiday wish lists for

many kids this year. If you

gave the gift of technology

this year or perhaps upgraded

your smart phone and passed

down your old one to your

child, it‟s important to set

some smart technology

ground rules.

While many new de-

vices come with instruc-

tion booklets, they don‟t

cover things like who

your kid should be

“friending” or

“following” and when

they should share texts

with a trusted adult.

It‟s up to parents to

have clear conver-

sations with their

kids about using

technology respon-

sibly and that can

leave many parents

wondering where to

start. The good

news is that there‟s a tool

that makes the whole

process a no-brainer.

The National PTA re-

cently teamed up to cre-

ate The Smart Talk — a

free, online toolkit to help

you set up, with your

child, some technology

ground rules.

The goal? A healthier rela-

tionship with technology.

Just click on

www.thesmarttalk.org, sit

down with your child and re-

view a series of questions on a

variety of important, tech top-

ics — from privacy to respect,

from apps to social media. In

about 15 minutes, you‟ll have

an agreement you can print,

sign and post on the fridge for

easy reference.

If you want to learn more, you

can also attend Media Mad-

ness on Tuesday at 7 p.m. in

the Cheatham cafeteria. It‟s a

PTA program for parents to

learn how to successfully

manage your children‟s

„screen time‟ and monitor me-

dia messages and content.

#YouArePTA

Media Madness President’s Corner: digitally savvy

Did You Know?

Start Time End Time Grade Location

9:30 10:00 KG cafeteria

8:30 9:00 6 gym

9:30 10:00 5 gym

10:30 11:00 3 gym

12:00 12:30 1 gym

1:00 1:30 2 gym

1:45 2:15 4 gym

By Ayanna Backs

Parent Education

Make plans to at-tend Media Madness

on Tuesday.

This parent education pro-

gram will give parents tools to

successfully manage a child‟s

screen time.

It‟s common knowledge that

too much screen time is detri-

mental for a child‟s social de-

velopment. But how much is

too much? How do families

ensure a healthy amount of

media? Let‟s discuss and an-

swer these questions and more

at Media Madness.

Some of the topics include:

scale of information and num-

ber of people that access it;

dangers of social media; pro-

tecting per-

sonal pri-

vacy; sex-

ting; inter-

active ad-

dictions;

strategies

for benefi-

cial media

use and

marketing

topics.

With tech-

nology rap-

idly advanc-

ing this

presentation

addresses how to adjust your

media monitoring approach as

children grow.

Following the PTA meeting

Tuesday, Suzi Kennon, Texas

PTA Field Service Represen-

tative will address Cheatham

parents on these topics. Ken-

non has served in PTA since

2001 including local, council

and state levels. Currently she

also volunteers on the Leader-

ship Committee for Texas

PTA.

Officer Alex Jones will be

present to address any ques-

tions directed toward law en-

forcement.

Childcare during the presenta-

tion is available and provided

by PALS.

iPads and tablets and laptops, oh my!

https://thesmarttalk.org/#/https://thesmarttalk.org/#/

Go Green Dial It Down Moving your thermostat down just

two degrees in winter and up two degrees in

summer could save about 2,000 pounds of

carbon dioxide per year.

To-Do List

Allen ISD Learn „N Play-

day Preschool will be

having registration

for the 2017-2018

school year in Janu-

ary. For more infor-

mation on how to

register your child

please check their

website at

www.allenisd.org/

learnnplayday. Learn

„N Playday is located

at Anderson Elemen-

tary School (anyone

in AISD may enroll).

If you have any ques-

tions please feel free

to email learn-

[email protected].

If your stu-dent comes

home with-

out a jacket, water

bottle, book, shoe

or any other essen-

tial item — make

sure they check the

Lost and Found.

All items are do-

nated at the end of

the grading period.


Beverly Cheatham Elementary School

1501 Hopewell Drive, Allen, TX 75013 Ph: (972) 396-3016 Fax: (972) 396-3035

Web: allenisd.org/cheathames Twitter: Follow@CheathamElem

Principal: Stephanie Logan PTA President: Tasha Young The Cheatham Chatter is published by the Cheatham PTA in support of the PTA’s mission to be a powerful voice for all children, a relevant resource for families and communities, and a strong advocate for the

education and well-being of every child. Send submissions by 5 pm on Wednesday prior to publication: [email protected]. Content may be used on the PTA website and/or in the newsletter.

Content will be edited for space/clarity.

www.txpta.org www.allenisd.org/cheathames

Don‟t forget Family Fit-

ness Night coming

up on January 20.

Lots of great ven-

dors and prizes will

be there! See the

attachments for

more information.

New PTA Rules Changes to rules and standards for Cheatham PTA to be voted on in February

By Beth Bradley

Parliamentarian

Did you know that PTA operates under a set of bylaws and standing rules? It‟s time to update these governing documents to

make sure these documents accurately reflect

how our Cheatham PTA does things and can con-

tinue to guide the PTA.

To view the complete proposed Standing Rules,

see page 12. Two changes are proposed to the

bylaws: 1.) changing the number of vice presi-

dents from six to three; and 2.) changing the regu-

lar meeting months. The membership will vote on

these changes during the February meeting. Please join us tomorrow at the general meeting to

learn more about the proposed changes.

Allen Eagle Run Get moving in 2017

Family Fitness Night Make 2017 your healthy year

Join us for Donuts with Dad in the cafeteria Thursday at 7:30am.

No need to RSVP and it's free!

By Barbara Milo

VP Festivals

Before your New Year‟s resolutions for fitness are a second thought, Cheatham PTA would like

to invite you to an evening of fun, fitness and

health. Coach K and Leslie Youssef, Family Fitness

Night Chair, have designed an event with various

interactive games, activities and demonstrations

done by local health and fitness experts.

Watch cooking demonstrations by Medical City

Children‟s Hospital; run an obstacle course de-

signed by American Ninja Warrior finalist, Kar-

sten Williams; and much more. Healthy eats will be available for purchase from

Zoe‟s Kitchen. Amazing prizes will be given out, with the grand

prize being a family weekend getaway to Great

Wolf Lodge. Cheatham Family Fitness Night will be January

20 from 5:30 to 7:30 p.m.

By Ayanna Backs

Eagle Run Chair

Is it your goal to MOVE more in 2017? Sign up for the Allen Eagle Run for mo-

tivation. The run is scheduled for February 25 starting just

outside of Eagle Stadium. The event will feature a

timed 5K run/walk, one-mile fun run and a mas-

cot race.

Training plans are available online. If you are a

beginner check out www.c25k.com. Runners-

world.com also has plans for a variety of abilities. Whether you are racing for a PR or walking to

complete the distance get registered at

www.alleneaglerun.org. Sleep-in registration is available to anyone who

would like to register but cannot attend the race.

www.alleneagle run.org

http://www.c25k.comhttp://www.alleneagle

Friday, January 20, 2017

5:30 – 7:30 pm

Cheatham Elementary School

FAMILY. FUN. FITNESS.

Cheatham’s Family Fitness night is fast-approaching! Be sure to start

2017 off right and join us for an evening of healthy fun for the entire

family. There will be loads of interactive games, activities, and

demonstrations. Local health and fitness experts will be

demonstrating everything from dance to pilates to boxing. Medical

City Children’s Hospital will be offering cooking lessons, there will be

an obstacle course created by an American Ninja Warrior finalist, the

Watch Dog dads will have a push-up contest, and much, much more.

Yummy and healthy eats will be available for purchase. And if that’s

not enough, there will be tons of awesome prizes for adults and

children, including a grand prize weekend getaway for the family to

Great Wolf Lodge.

So come on down, bring your family, and get INSPIRED!

Cheatham’s Annual Multicultural

Showcase

After last year’s successful showcase, we are again calling all

Cheatham students to show off their cultural talent and skills.

We will be holding our Multicultural Showcase on Tuesday,

February 7, 2017 to show off the cultural talent of our

Cheatham students from 6-7 p.m. in the Cafeteria.

Cheatham students are welcome to perform any cultural dance,

play an instrument, read poetry, or any other cultural talent

they want to show off.

Each performance will be limited to 2 minutes so all students

can have a chance to show off.

Please contact Insiya Patwa at [email protected] by

January 20, 2017 to put your student on the list.

We can’t wait to see all the Cultural Talent at our School!

Happy Birthday Miss Nelson!

Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Miss Nelson is

a 6th grade teacher. Her birthday is Thursday, January 12. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Thursday. Thank you!

Favorites

Colors:Teal, Maroon Special Treats:Sour Patch Kids, White Cheddar Popcorn Drinks:Diet Dr. Pepper, Hot Tea-Earl Gray, Ice Tea Restaurants: BJ’s, Grimaldi’s Drive Thru: Chick-fil-A, Sonic Stores:Amazon, Hobby Lobby, Target Hobbies:Cooking, Baking, Traveling Gift Cards:Amazon, Target, Hobby Lobby

If you have any questions please contact Lisa Minyard PTA Birthday Coordinator at Lisa @Minyard.com

Happy Birthday Mrs. Stephan!

Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Mrs. Stephan is a kindergarten teacher. Her birthday is January 16. So we will

celebrate Friday, January 13. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Friday. Thank you!

Favorites

Colors: Turquoise Special Treats: Peanut M&M’s, Cheese-its, Chocolate, Anything Drinks: Diet Coke Restaurants: Carrabba’s, Taco Cabana Drive Thru: Chick-fil-A, Sonic Stores: Wal-Mart, Target Hobbies: Gardening, Sewing, Cooking Gift Cards: Dillard’s, Macy’s, Nordstrom’s, Calloway’s Class Needs: Clorox Wipes, White Cardstock


Happy Birthday Mrs. Potts!

Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Mrs. Potts is a 3rd grade teacher.

Her birthday is January 22. So we will celebrate on Friday, January 20. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Friday. Thank you!

Favorites

Colors:Neon Pink-Rainbow Colors Special Treats:Popcorn, Chocolate, Chex Mix Drinks:Sonic Coke, Dr. Pepper 10 Restaurants:Pei Wei, Gloria’s, Uncle Julio’s, Mi Cocina, Taco Diner (any Mexican) Drive Thru: Taco Bueno, Chick-fil-A, Jack In the Box Stores:Wal-Mart, Target, Belk, Home Goods, Sams, Costco Gift Cards:Amazon, Target, Half Price Books, Teachers Pay Teachers Class Needs: Color Copy Paper, Floor Pillows


Happy Birthday Mrs. Weir!

Cheatham PTA likes to send birthday wishes and celebrate our teachers and staff members on their special day. Mrs. Weir is a

2nd grade teacher. Her birthday is Tuesday, January 24. If your child would like to bring her a card or one of her favorite things from the list below, please do so on Tuesday. Thank you!

Favorites

Colors:Red, Black, Grey Flowers: Daisies and Roses Special Treats:Snickers, Twix, Sweet Tarts Drinks: Coke, Unsweet Tea, White Chocolate Mocha Coffee Restaurants:Chili’s, Gloria’s, Mexican, Cheesecake Factory Drive Thru: Whataburger, Chick-fil-A Stores: Dillards, Macy’s, Shops on McKinney Square Gift Cards: Target, Starbucks, Restaurants


CURTIS MIDDLE SCHOOL PTSA NOMINATION FORM2017-2018 School Year

Deadline: February 20, 2017

Would you or someone you know like to be more involved at Curtis Middle School? Interested in being in the know? The PTSA Nomination Committee is now accepting nominees for the 2017-18 Executive Board. The Executive Board is voted into their positions by the general membership in April. All positions are considered open, and a nomination does not guarantee the position as an officer. For more information regarding position duties, please see the CMS website. All nominations are confidential. Final candidates will be notified in March.

Submitted by:_______________________________________________________________________

Phone:______________________________Email__________________________________________

Nominations: Name, Phone, Email:

President __________________________________________________________

VP Membership __________________________________________________________VP Programs __________________________________________________________

VP Ways and Means __________________________________________________________Secretary __________________________________________________________

Treasurer __________________________________________________________

On the back of this form, please describe nominees’ qualifications for office and fitness to serve, as well as any other information about the candidate that may be helpful in assisting the Nominating Committee. The Nominating Committee is only responsible for filling the officer positions listed above.

Other Appointed Positions and Standing PTSA CommitteesPlease circle any committees you are interested in serving or chairing.

Name________________________________Phone__________________Email_________________  

Please return this form to Curtis Middle School in an envelope addressed to the PTSA Nominating Committee by February 20, 2017. You may also nominate via email at [email protected]. Please include the information requested in the email. Questions about the CMS PTSA? Contact Melanie Joiner at 314-239-0838 or [email protected].

AHS Liaison NewsletterAllen Eagle Run Parliamentarian

Citizenship ScholarshipsConcessions SpiritwearCouncil Rep Staff Appreciation

Environmental Volunteer CoordinatorHistorian

mailto:[email protected]

-1 - JAN. 2017 Second

Beverly Cheatham Elementary School

PARENT TEACHER ASSOCIATION

STANDING RULES

DRAFT –JANUARY 2017

I. Meetings

A. The President shall appoint a committee of three(3) members at the last executive board

meeting to approve the minutes of the last executive board meeting. B. The President shall appoint a committee of three(3) members at the last association meeting to

approve the minutes of the last association meeting.

C. There shall be seven(7) executive board meetings throughout the school year. These meetings

shall take place in the months of: September, October, November, January, February, April and May.

II. Training Expenses

A. This Local PTA shall pay the expenses of the newly-elected officers and Standing Committee

Chairs to attend the Council PTA training. As the approved budget allows, this Local PTA shall

pay the expenses of any other PTA member to attend. B. This Local PTA shall pay the expenses of officers attending the Texas PTA Annual Convention

and Summer Leadership Seminar in the following order, as funds allow:

1. President 2. Treasurer 3. Secretary 4. First Vice President 5. Second Vice President 6. Third Vice President 7. Parliamentarian

C. This Local PTA shall limit event expenses to the following:

1. Registration fee 2. Hotel accommodations at published seminar or convention double-occupancy

rate

3. Gasoline at the current reimbursement rate per mile when using a personal car;

provided, however, that officers shall make every effort to carpool if more than one officer is attending.

4. Meals not to exceed $40.00 per person per day if receipts are provided.

a. If a meal is included in a prepaid event, no reimbursement will be paid for that meal.

b. Alcohol purchases and gratuities shall not be reimbursed. 5. Parking fees

III. Financial

A. This Local PTA shall purchase a Past President’s pin for the retiring President, and for any

prior Presidents who never received a Past President’s pin.


B. This Local PTA shall purchase tickets for the Council PTA Life Membership function for the

following persons in the following order, as funds allow: 1. First Vice President (Membership) 2. Current year’s life membership recipients and one guest 3. School principal 4. President

C. The President shall appoint one additional signer for the PTA accounts with executive board approval.

D. The secretary shall not be appointed as a check signer on the PTA account(s). E. The secretary shall not be appointed to review the monthly bank statements. F. All money shall be counted by at least two(2) persons at the same time, and all counters shall

sign a completed Itemized Receipt Form. The money shall then be given to the Treasurer, who

shall also count and sign the Itemized Receipt Form. A copy of this form shall be retained by all signers of the form.

G. This Local PTA shall assess a $25 fee on any payment denied because of insufficient funds.

This Local PTA reserves the right to refuse subsequent checks from the check writer and

require cash for payment. H. This Local PTA shall use debit and credit cards as approved by the Executive Board, and may

purchase a warehouse club membership each year. I. This Local PTA shall reimburse allowable, budgeted expenses to members who submit

receipts with proper documentation to the Treasurer within sixty (60) days of the event or within

three (3)days of the end of the school year, whichever comes first. J. This Local PTA shall not reimburse sales tax unless the Executive Board gives prior approval

for the exception. Any member making purchases on behalf of or for this Local PTA shall use

the tax exempt form. K. This Local PTA shall require a written contract with any business/vendor when purchasing non-

refundable merchandise or when making significant expenditures for service. L. This Local PTA shall have a carryover in the checking account of not less than$8,000 at the

end of the fiscal year. This Local PTA shall not give monetary refunds on donations, school

supplies, spiritwear, etc. M. This Local PTA shall approve summer expenses as required to prepare for the next school

year. N. This Local PTA may keep money in a designated Student Assistance Fund to be used to

subsidize field trip and provide other types student assistance if deemed appropriate by the school counselor and the principal. The Executive Board shall vote on the use of the funds in the Student Assistance Fund.

O. There should be a budget that has been approved by the association at all times. P. PTA cash should not be taken home. It should be given to the Treasurer. No PTA funds

should ever be deposited in a personal account. That includes depositing cash and then writing a check out to the PTA to replace the cash.

IV. Bonding and Insurance

A. The following insurance shall be purchased annually by this Local PTA: 1. General liability insurance 2. Bonding (Commercial crime and fidelity bond) 3. Nonprofit professional liability insurance 4. Such additional insurance as the Treasurer shall determine to be reasonably

necessary.


V. Condolences & Congratulations

A. Condolences and congratulations shall be expressed by this Local PTA in the form of greeting cards or gifts under $25.

VI. Additional Officer Duties

A. All officers shall

1. Provide articles for school media sources when requested by the Communications and Website chairs and as otherwise needed.

2. Attend relevant Council training sessions. 3. Become familiar with any applicable Resource Guide available through the Texas

PTA.

B. The President shall 1. Confirm that a quorum is present before conducting any business at any Executive

Board meeting. 2. Serve as a liaison between this Local PTA and the school. 3. Sign all contracts on behalf of this Local PTA and seek prior approval to the Executive

Board before signing any contract in excess of $2,000.

C. The First Vice President (Membership) shall 1. Be responsible for all campaigns for Cheatham Elementary PTA membership. 2. Maintain membership records. 3. Provide a membership roster for the Secretary’s permanent file and send a copy to the

Texas PTA. 4. Organize the Life Membership Committee and serve as its chairman. 5. Keep the PTA membership aware of pending state and national legislative action. 6. Inform the PTA membership about happenings in the community such as school board

elections, bond elections and general elections.

D. The Second Vice President (Programs) shall: 1. Review the current state program guides for Texas PTA funded programs and ensure

that each Cheatham program has complete planning, publicity and presentations. 2. Coordinate the following programs: Destination Imagination, Student Education and

Grade Level Programs.

E. The Third Vice President (Ways & Means) shall: 1. Provide plans to this Local PTA on how to raise funds necessary for the work of this

Local PTA for the school year. 2. Serve on the Budget and Finance Committee. 3. Conduct at least one school-wide fundraiser each school year.

F. The Treasurer shall 1. Ensure that there is adequate cash on hand prior to any PTA event. 2. Know and follow the rules and regulations of the Texas PTA.


G. The Secretary shall 1. Keep track of all written procedure books for all board positions and file them each

year. 2. Keep a written record of all PTA-related passwords. 3. Serve as historian: take pictures (or have a group of volunteers to do so at PTA

sponsored events); collect and preserve documents relating to PTA events for the school year.

4. Bind and file all minutes from all meetings.

H. The Parliamentarian shall: 1. Keep track of the bylaws and standing rules. 2. Relay information pertaining to the bylaws and standing rules at all association

meetings and Executive Board meetings. 3. Lead the updating of the bylaws and standing rules as needed and/or every five (5)

years or as otherwise required by the Texas PTA.

VII. Standing Committee Chairs A. The Standing Committees of this Local PTA shall be: Arts in Education; Healthy Lifestyles; Cheatham

Press; Communications; Website; Volunteers; Council Representative; Parent Education; Hospitality; Book Fair; WatchDOGS; Math Club; Family Engagement; and Spirit Wear.

1. Each Standing Committee Chair may recruit an appropriate number of committee members to help accomplish the goals of its respective Committee.

2. All Standing Committee Chairs shall a. Provide articles for school media sources when requested by the Communications

and Website chairs and as otherwise needed. b. Attend relevant Council training sessions. c. Become familiar with any applicable Resource Guide available through the Texas

PTA.

B. Arts in Education Chair shall: 1. Coordinate and support the Art Sparks program, including working with the staff and recruiting

volunteers. 2. Promote and organize the National PTA annual Reflections program at Cheatham and host a

school-wide reception honoring Reflections participants. 3. Serve as coordinator of art volunteers. 4. Support access to the arts and encourage arts-related activities.

C. Healthy Lifestyles Chair shall:

1. Work with Allen ISD and the School Health Advisory Council to support district wellness policies and lifestyle initiatives

2. Meet with school staff to determine specific needs and interests related to healthy lifestyles. 5. Coordinate school-wide efforts to support healthy children. 6. Serve as the Allen Eagle Run coordinator and promote this run to Cheatham Elementary

students, parents and staff. 7. Develop programs and projects that will enhance the beauty of the school and community. 8. Promote environmental education and publicize and promote student participation. 9. Coordinate the annual Walk to School Day.

D. Cheatham Press Chair shall: 1. Be responsible for Cheatham’s publishing program designed to promote literacy and


encourage creativity. 2. Coordinate students, editors and publishing vendors for development of student written

publications.

E. Communications Chair shall: 1. Be responsible for the writing, designing, publication and distribution of the weekly school

newsletter. 2. Administer the Cheatham Elementary PTA Facebook Group and other social media. 3. Update the school marquee 1-2 times a month with School and PTA events. 4. Help with flyers and any other graphic arts needed for promotion of School and PTA events.

F. Website Chair Shall: 1. Be in charge of updating the Cheatham Elementary PTA website on a regular basis

G. Volunteers Chair shall: 1. Encourage participation by parents in school programs and activities. 2. Serve as coordinator of library volunteers to work with the librarian. 3. Serve as coordinator of Copy Room volunteers and set up copy room rotation calendar and

maintain schedule. 4. Coordinate volunteers for events and class parties. 5. Coordinate volunteers for bulletin board assistance. 6. Assist officers and Standing Committee Chairs in obtaining volunteers for other events and

programs.

H. Council Representative Chair shall: 1. Attend Allen Council of PTA meetings and report relevant information back to the Executive

Board and membership. 2. Serve as relationship manager for all corporate programs and local business fundraisers. 3. Manage the Box Top for Education and Labels for Education programs. 4. Evaluate and schedule spirit nights. 5. Renew reward card programs.

I. Parent Education Chair shall: 1. Identify programs and speakers that will provide parental education throughout the school

year. 2. Organize and promote events for parent education.

J. Hospitality Chair shall: 1. Serve as Snack Cart Coordinator: purchase snacks and drinks for the PTA snack cart once a

month during the school year and coordinate volunteers to pass out snacks. 2. Serve as Newcomer Coordinator: oversee play dates for incoming kindergartners; coordinate

Kindergarten Nights and Meet the Teacher Nights; and plan the Boo Hoo Yahoo breakfast for kindergarten parents on the first day of school.

3. Serve as Staff Appreciation Coordinator: host events to show the PTA’s appreciation for the teachers and staff throughout the school year and set up a theme and ideas for Teacher Appreciation Week.

4. Serve as Teacher &Staff Birthday Coordinator: compile teacher favorite things into a user-friendly spreadsheet and update the spreadsheet as necessary; remind parents of upcoming birthdays; and set up an Extra Staff Person for each classroom.


K. Book Fair Chair shall: 1. Plan and organize a weeklong book fair in the fall and a weeklong book fair in the spring 2. Act as a liaison with the book fair vendor and PTA. 3. Handle promotion and marketing for each book fair. 4. Schedule volunteers to assist with each book fair. 5. Set up, decorate and break down each book fair (with volunteer assistance). 6. Re-order books as needed during the book fair week. 7. Coordinate teacher wish lists. 8. Collect money and prepare deposits. 9. Be responsible for setting up annual grade level supply lists with a vendor, secure pricing and

set up the ordering process so families can pre-order school supplies. 10. Coordinate participation in the Book It! program.

L. WatchDOGS Chair shall: 1. Organize fathers and father figures (grandfathers, step-fathers, uncles and other father figures)

to provide positive role models for the students and enhance school security. 2. Recruit and schedule volunteers for each day of the school year. 3. Keep a calendar of the volunteer schedule. 4. Remind volunteers to complete their AISD background check and ensure that each

WatchDOGS volunteer is a member of this Local PTA prior to his volunteer date. 5. Work with the school counselor. 6. Host sign up events each semester for volunteers.

M. Math Club Chair shall: 1. Recruit students to join the weekly Math Club. 2. Lead weekly Math Club meetings where students collaborate with each other.

N. Family Engagement Chair shall: 1. Plan the Chow Down; Family Fitness Night; and Spring Fling. 2. Determine theme, game, activities and food vendors for each event. 3. Promote each event. 4. Coordinate volunteers to set up, break down, and collect money at each event. 5. Work within budget guidelines for each event.

O. Spirit Wear Chair shall: 1. Manages the design, ordering, promotion and selling of Cheatham Elementary apparel and

accessories (including finding a vendor, working with the vendor to design new items, placing the initial order with the vendor and working with the vendor to make online ordering available).

2. Be responsible for the design of the annual class t-shirt and 6th grade class shirt (including designating colors for each kindergarten class, designing the shirt based on the school theme, setting the price, promoting and managing the order process, finalizing and placing the order and distributing the shirts). The 6th grade class shirt shall be a separate design and the Spirit Wear Chair shall coordinate with the 6th grade teachers for input and approval.

3. Provide and serve refreshments for association meetings. 4. Coordinate the 6th grade party.

VIII. Other Executive Board Positions A. Principal


B. Teacher Liaison

1. The Teacher Liaison shall be appointed by the principal each year. The Secretary shall

maintain a record of the Teacher Liaison. 2. The Teacher Liaison shall serve as a communication link between faculty, staff and this Local

PTA. 3. The Teacher Liaison shall solicit staff input. 4. Schedule permitting, the Teacher Liaison shall attend all association meetings and all

Executive Board meetings.

IX. Special Committees

A. Special Committees may be appointed by the President or by the Executive Board. The President shall be an ex-officio member of all committees except the Financial Reconciliation Committee and the Nominating Committee.

B. Budget and Finance 1. The Budget and Finance Committee shall be composed of a chair (Treasurer) and

three members, including the newly elected president, one outgoing officer, and a representative from the school staff.

2. The Budget and Finance Committee shall recommend amendments to the budget based on Plans of Work, and submit these amendments to the Executive Board.

3. The Treasurer shall present the budget amendments to the membership for approval at the September association meeting.

C. Life Membership

1. The Life Membership Committee shall be composed of a chair and at least two (2) additional members of the Local PTA appointed by the President. When possible, one (1) member of the committee shall hold a Texas PTA Honorary Life Membership.

2. The Life Membership Committee shall create a nomination form (and distribute through normal publicity channels); collect and evaluate nomination forms; select recipients and write biographies of each for the Council Life Membership Banquet; order pins and certificates from the Texas PTA; and give invitations and tickets to each recipient for the Council Life Membership Banquet.

3. The Life Membership Committee shall select individuals for recognition by awarding four (4) Texas PTA Honorary Life Memberships (budget permitting).

D. Nominating Committee 1. Each member of the Nominating Committee shall sign a Confidentiality Agreement at

the first meeting and receive a copy of the bylaws and these standing rules. 2. The Nominating Committee shall solicit nominees for elected positions from the

association membership through regular publicity channels. 3. No member of the Nominating Committee shall be eligible for election to the position

of officer while serving on the Nominating Committee. 4. The Nominating Committee shall start its work in March, and recommend one name

for each elected position prior to the April association meeting (when the election will occur).

5. The chairman of the Nominating Committee may contact a nominee for his/her consent.

6. The final selection of the nominees shall be by ballot (or voice vote, if there is only


one nominee for an office). A majority vote constitutes the selection of the nominees. 7. At least one member of the Nominating Committee shall be a staff member. 8. All members of the Nominating Committee shall become familiar with Texas PTA

guidelines regarding the nomination process, and the Nominating Committee shall follow those Texas PTA guidelines.

E. Multi-Cultural Week

1. The Multi-Cultural Week Committee shall plan and organize activities celebrating diverse cultures.

F. Spelling Bee

1. The Spelling Bee Committee shall organize, facilitate and promote an annual spelling bee for students.

G. Staff Grants & Student Scholarships

1. The amount and quantity of staff grants and student scholarships shall vary depending on funds available each year.

2. Pending availability of funds, a Staff Grant Committee and a Student Scholarship Committee shall be organized to establish guidelines for the disbursement of those funds.

X. Awards

A. Awards in the form of certificates, plaques, etc. shall be the property of this Local PTA and not

individuals.

B. Awards in the form of pins (membership, etc.) shall be retained by the recipient.

XI. Scholarships& Teacher Grants

A. This Local PTA will follow all IRS written guidelines if it awards scholarships and teacher grants, including but not limited to Schedule H of IRS Form 1023.

B. All scholarships shall be administered through the Foundation for Allen Schools in accordance with the guidelines established by the Foundation for Allen Schools

XII. Procedure Books

A. Outgoing board members will provide procedure books to incoming board members no later than

the end of the school year.

B. Procedure books will be returned to this Local PTA at the time of resignation or term ending.

C. Procedure books shall contain the following: Plan of Work (past and current), bylaws, standing rules, statistics on the position, Event Wrap Up forms on each event, contact information, vendors, and any notes or items that pertain to the given position.

D. Procedure books for all Beverly Cheatham Elementary PTA positions belong to this Local PTA.


XIII. Miscellaneous

A. This Local PTA’s mailing address shall be 1501 Hopewell Drive, Allen, TX 75013.

B. Members shall obtain authorization from the Executive Board before representing this Local PTA when communicating to school district personnel or the media.

C. Executive board members shall not be entitled to privileges that are not due to any other school

district tax payer because of their position in this Local PTA.

D. Executive Board members shall not engage in activities that violate PTA policies.

E. Small group discussions exclusive of the entire Executive Board are discouraged during Executive Board meetings. No outside business shall be conducted at a meeting that does not apply to this Local PTA.

F. All WatchDOG volunteers must be a member of this Local PTA prior to volunteering as a

WatchDOG.

G. For any additional information, please refer to the TX PTA Resources. This local PTA adheres to the Texas PTA guidelines.

jan920171.9.17FFN Cheatham Chatter Submission 2017Cheatham Multicultural Showcase 2016-2017Miss Nelson January 12Mrs. Stephan January 13Mrs. Potts January 20Mrs. Weir January 24cms nom form pdf

Beverly Cheatham Elementary School - Draft SR -January 2017

cheatham chatter - allen independent school district€¦ · cheatham chatter . monday, january 9,...

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