city of lomita · 2014. 6. 9. · 250th to pch 2014-2015 public works $ 1,128,000 $ 986,000 $...

City of Lomita Capital Improvement Program

Fiscal Year 2012-2017

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http://www.lomita.com/cityhall/index.htm

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Purpose of Capital Improvement Program

• To identify capital projects and funding sources. • To strategically plan and prioritize projects within a budget to

maximize the efficient use of funds.

• Preserve existing publicly-owned property and infrastructure.

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Prioritizing Criteria of Projects

• Collaboration of Department heads, City Manager & Community input in evaluating projects based on several criteria.

Protection of Infrastructure

Cost/Benefits

Availability of Financing Capacity to Deliver/Impacts to other Projects

External Requirements

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Citywide Capital Improvement Projects Fiscal Year 2012-2017 Summary

Water Improvements 44.8%, $4,360,000

Street Improvements 46.9%, $4,569,000

Administration Services

0.5%, $50,000

Equipment Replacement

0.9%, $85,000

Parks & Recreation 7.0%, $679,000

CITYWIDE CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 2012-2017

TOTAL = $ 9,743,000

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Public Works Capital Improvement Projects


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Previous Planning Documents

• The 2004 Water Master Plan has identified the deficient main lines and has recommended the improvements needed to correct the existing distribution system deficiencies and associated costs.

• The 2012 Pavement Management Plan has developed and ranked street conditions by Pavement Condition Index (PCI), maintenance recommendations, and cost estimates for all streets based on current conditions and maintenance practices. It forecasts the amount of funding needed to maintain the current PCI and to achieve an acceptable PCI level.

Pavement Management Plan

Water Master Plan

Pipe Age in Lomita Water System

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1971-2012 30%

1928-1940 75%

1941-1960 18%

1961-1970 7%

1928-1970 70%

Pipe Age Summary for Lomita Water System Water Master Plan, December 2004, Prepared by Harris & Associates

Lomita Current Street Network

• The City of Lomita Street Network: Arterial roads consist of approx. 1,508,000 SF of pavement

totaling 4.2 centerline miles Local streets consist of approx. 4,794,000 SF of pavement

totaling 29.0 centerline miles • The average PCI for the Arterials is 66.8 • The average PCI for the Locals is 56.9 • The overall citywide average PCI is 59.2

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Arterial and Local quantities show total centerline miles

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Public Works Capital Improvement Projects

Fiscal Year 2012-2017 Summary (Year 1-5) Fiscal Year Water Funds Street Funds 2012-2013 $ 1,136,000 $ 1,030,000 2013-2014 $ 1,046,000 $ 751,000 2014-2015 $ 986,000 $ 1,128,000 2015-2016 $ 457,000 $ 1,195,000 2016-2017 $ 735,000 $ 465,000

5 YEAR TOTAL $ 4,360,000 $ 4,569,000

Street Fund 51%,

$4,569,000 Water Fund

49%, $4,360,000

PUBLIC WORKS CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012-2017 BY FUND

TOTAL = $ 8,929,000

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Public Works Fiscal Year 2012-2013 (Year 1)

• Water and Street Improvement Project- Eshelman Avenue from PCH to Lomita Blvd

Design and construct approximately 3,754 feet of 8-inch PVC water main to upsize the existing 6-inch water main, install new water meters, valves, hydrants, service laterals, and associated appurtenances on Eshelman Avenue from PCH to Lomita Blvd. The existing 6" water main was constructed in 1928.

Total estimated cost $ 951,000

Eshelman Avenue is an arterial street showing considerable signs of distress and deterioration including cracking, roadway section failure, and the development of many potholes plague this street.

Total estimated cost $ 1,030,000

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Water and Street Improvement Project Eshelman Avenue from Pacific Coast Highway to Lomita Boulevard

Fiscal Year 2012-2013 (Year 1)

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Year 1: Eshelman Avenue @ 250th Street intersection North view



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Year 1: Eshelman Avenue @ 253rd Street intersection North view



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Year 1: Eshelman Avenue @ 257th Street intersection North view



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Public Works Fiscal Year 2012-2013 (Year 1)

• West Basin 7 & 8 Import Water Connections Upgrades

West Basin 7 and 8 are the City’s existing and only import water connections to West Basin Municipal Water District (WBMWD). The City’s current import water reliability and availability are dependent on the proper maintenance and upgrading of these two interconnections. Total estimated cost $ 125,000

• Citywide Water Master Plan

The City’s existing Water Master Plan was developed in 2004 and is outdated. A current Water Master Plan is essential in order to develop a hydraulic model of the existing water system to optimize its effectiveness and it is also required in order to apply for any future grant funding.

Total estimated cost $ 60,000

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Public Works Total CIP Projects Estimated Costs


* Costs includes all soft costs and construction costs. ** Costs to construct will increase if deferred.

EXISTING FUNDING SOURCES

PROJECT LIMIT FY DEPARTMENT STREET FUND

WATER FUND

TOTAL*,**

WATER & STREET IMPROVEMENTS-ESHELMAN AVE FROM PCH TO LOMITA BLVD

2012-2013 PUBLIC WORKS $ 1,030,000 $ 951,000 $ 1,981,000

CYTIWIDE WATER MASTER PLAN 2012-2013 PUBLIC WORKS $ 60,000 $ 60,000

WEST BASIN 7 & 8 IMPORT CONNECTIONS REHABILITATION AND UPGRADES

2012-2013 PUBLIC WORKS $ 125,000 $ 125,000

TOTAL $ 1,030,000 $ 1,136,000 $ 2,166,000

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Funding Option Fiscal Year 2012-2013 (Year 1)

All of the proposed water projects in Year 1 can be completed as proposed. For the proposed Eshelman Avenue street project in Year 1, the City has funding for approximately 80% of the street portion costs unless funding from the Reserve Fund in the amount of $211,145 is transferred to cover the remainder of the needed funding.

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Project Estimated Cost Available Street Funds

Available Water Capital Funds

Borrow GF Reserve Funds

ESHELMAN AVENUE STREET RECONSTRUCTION $1,030,000 $561,355 $257,500* $211,145

ESHELMAN AVENUE WATER MAIN REPLACEMENT $951,000 $0 $951,000 $0

WEST BASIN 7 AND 8 UPGRADES $125,000 $0 $125,000 $0

Totals $2,106,000 $561,355 $1,333,500 $211,145

* Staff is recommending utilizing $257,500 (25% of the street reconstruction cost) from water capital funds. The street replacement of the trench and related street improvements account for the recommended 25% number.

Fiscal Year 2012-2013 (Year 1) Recommended CIP Funding

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WATER FUND

TOTAL*,**

WATER & STREET IMPROVEMENTS- 248TH STREET FROM NARBONNE TO CYPRESS

2013-2014

PUBLIC WORKS $ 266,000 $ 274,000 $ 540,000

WATER & STREET IMPROVEMENTS- LUCILLE AVE FROM 255TH TO PCH

2013-2014

PUBLIC WORKS $ 361,000 $ 284,000 $ 645,000

WATER & STREET IMPROVEMENTS- 254TH STREET FROM NARBONNE TO FEIJOA AVE

2013-2014 PUBLIC WORKS $ 124,000 $ 98,000 $ 222,000

HARBOR HILLS TANK UPGRADES 2013-2014 PUBLIC WORKS $ 390,000 $ 390,000

WATER & STREET IMPROVEMENTS- OAK STREET FROM 250TH TO PCH

2014-2015 PUBLIC WORKS $ 1,128,000 $ 986,000 $ 2,114,000

WATER & STREET IMPROVEMENTS- WALNUT STREET FROM EBONY LN TO PCH

2015-2016 PUBLIC WORKS $ 1,195,000 $ 457,000 $ 1,652,000

Public Works Total CIP Projects Costs

Fiscal Year 2013-2017 (Year 2–5)


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WATER FUND

TOTAL*,**

WATER & STREET IMPROVEMENTS- 248TH STREET FROM THE EAST CITY LIMIT TO THE WEST END

2016-2017 PUBLIC WORKS $ 168,000 $ 92,000 $ 260,000

WATER & STREET IMPROVEMENTS- 246TH STREET FROM FALENA AVE TO THE EAST CITY LIMIT

2016-2017 PUBLIC WORKS $ 81,000 $ 107,000 $ 188,000

WATER & STREET IMPROVEMENTS- 247TH PL FROM THE EAST CITY LIMIT TO THE WEST END

2016-2017 PUBLIC WORKS $ 96,000 $ 114,000 $ 210,000

WATER & STREET IMPROVEMENTS- ESHELMAN AVE FROM GARNER TO 262ND ST

2016-2017 PUBLIC WORKS $ 8,000 $ 90,000 $ 98,000

WATER & STREET IMPROVEMENTS- FORRESTER DR (ALLEY) WEST OF CYPRESS ST

2016-2017 PUBLIC WORKS $ 26,000 $ 89,000 $ 115,000

TOTAL $ 3,539,000 $ 3,224,000 $ 6,763,000

Public Works Total CIP Projects Costs

Fiscal Year 2013-2017 (Year 2–5) Cont.


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Funding Status for Future Projects Fiscal Year 2013-2017 (Year 2-5)

At this point in time:

• There is not available funding to complete the majority of the street improvement projects identified in Years 2 through 5.

• Implementation of these projects will be subject to funding availability.

• Based on current and future fund balances in the Water Capital fund, some of the water-related projects in Years 2 through 5 could be completed.

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Parks and Recreation Capital Improvement Projects


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Parks and Recreation Capital Improvement Projects

Fiscal Year 2012-2017 Summary (Year 1-5) Fiscal Year Funding Source- Other 2012/2013 $ 200,000 2013/2014 $ 286,000 2014/2015 $ 118,000 2015/2016 $ 75,000

5 YEAR TOTAL $ 679,000

City Hall 38%, $260,000

Lomita Park 46%, $314,000 Hathaway Park&

Veterans 7%, $47,000

Railroad Museum 9%, $58,000

PARKS AND RECREATION CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 2012-2017 TOTAL = $ 679,000

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Parks and Recreation Fiscal Year 2012-2013 (Year 1)

• City Hall Facility Improvements

Development of a Facilities Master Plan A citywide Facilities Master Plan is essential in order to inventory the

existing buildings, parks, and other facilities and assess their current conditions. The Facilities Master Plan will provide management with the tools needed to perform asset management including asset inventory of critical infrastructure, identify needed repairs and upgrades, and the sources of funding.

Installation of an Emergency Generator The City’s current generator is outdated and undersized. It is necessary

for the City to procure and install an emergency generator with the capability to power critical logistical components of City Hall during emergencies. These areas include but are not limited to the Emergency Operations Center (EOC), IT central server room, City Hall HVAC, City Council Chambers, and other critical facilities.

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Parks and Recreation Projects Costs



PROJECT LIMIT FY DEPARTMENT OTHER TOTAL**,***

DEVELOPMENT OF FACILITIES MASTER PLAN 2012-2013 PARKS & RECREATION $ 50,000 $ 50,000

INSTALLATION OF AN EMERGENCY GENERATOR- CITY HALL*

2012-2013 PARKS & RECREATION $ 150,000 $ 150,000

TOTAL $ 200,000

*The City council budgeted $75,000 for the emergency generator project during FY 2012-2013. The remainder is expected to be budgeted prior to award of contract. **Costs includes all soft costs and construction costs. ***Costs to construct will increase if deferred.

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• Lomita Park

Stephenson Center Building Upgrades The building is outdated and in extremely poor physical condition. The restrooms, roof, siding and flooring all need to be replaced or repaired. An alternate egress (exit) is needed upstairs because there is only one way to exit during an emergency. Upgrades to the Stephenson Center will help it meet code and be safety compliant. Furthermore, upgrades will also help attract new residents to the location.

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• Lomita Park

Miscellaneous Improvements

Replacement of existing bleachers

Existing bleachers are old and need to be updated for safety and American Disability Act (ADA) compliance. Replacement of bleachers will provide new seating for residents of Lomita.

Tennis Court resurfacing/striping

The existing condition of the tennis courts at Lomita Park is very poor due to its age. It is necessary to resurface and restripe the concrete to avoid any tripping or slipping hazards.

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• Hathaway and Veterans Park

Hathaway Park Fencing playground equipment, surfacing, and bench

replacement around playground area.

Fencing will help improve the safety for children playing on playground equipment. New seating for parents and patrons will make the park visit more convenient. New equipment will enhance the safety of the children playing in the park. Numerous repairs have been made to the existing surface. The life expectancy limit of the surface has been exceeded.

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• Hathaway and Veterans Park

Veterans Park Installation and replacement of new outdoor seating

Currently there are two (2) existing benches at Veterans Park which are needed for sitting during the Veterans and Memorial Day events. Two additional new benches are proposed to be installed to better accommodate members of the public.

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PROJECT LIMIT FY DEPARTMENT OTHER TOTAL*,**

STEPHENSON CENTER BUILDING UPGRADES- LOMITA PARK


MISCELLANEOUS IMPROVEMENTS- LOMITA PARK 2013-2014 PARKS & RECREATION $ 39,000 $ 39,000

MISCELLANEOUS IMPROVEMENTS- HATHAWAY PARK & VETERANS PARK


TOTAL $ 286,000

Parks and Recreation Projects Costs Fiscal Year 2013-2014 (Year 2)


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Parks and Recreation Fiscal Year 2014-2016 (Year 3 and 4)

Fiscal Year 2014/2015

• City Hall Facility Improvements • Railroad Museum Facility Improvements

Fiscal Year 2015/2016

• Lomita Park Replacement of exterior double doors in gymnasium Replacement of playground equipment and play equipment

area upgrades

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Parks and Recreation Projects Costs Fiscal Year 2014-2016 (Year 3 and 4)


PROJECT LIMIT FY DEPARTMENT OTHER TOTAL*,**

MISCELLANEOUS IMPROVEMENTS- CITY HALL 2014-2015 PARKS & RECREATION $ 60,000 $ 60,000

MISCELLANEOUS IMPROVEMENTS- RAILROAD MUSEUM 2014-2015 PARKS & RECREATION

$ 58,000 $ 58,000

REPLACEMENT OF EXTERIOR DOUBLE DOORS IN GYMNASIUM- LOMITA PARK


REPLACEMENT OF PLAYGROUND EQUIPMENT AND PLAY EQUIPMENT AREA UPGRADES- LOMITA PARK


TOTAL $ 193,000


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Administrative Services Capital Improvement Projects


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Administrative Services Capital Improvement Projects

Fiscal Year 2012-2017 (Year 1-5) Fiscal Year General Funds 2014/2015 (Year 3) $ 50,000 5 YEAR TOTAL $ 50,000

FINANCIAL SYSTEM EXPANSION

GENERAL FUND $50,000 , 100%

ADMINISTRATIVE SERVICES CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 2012-2017

TOTAL = $ 50,000

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Administrative Services Fiscal Year 2014-2015 (Year 3)

Fiscal Year 2014/2015 – Financial System Expansion Project Financial System Expansion will achieve full integration of operations with addition of the following modules:

Payroll and Personnel Module: • Provide comprehensive, easy to use payroll processing system. • Handle all benefit and deduction calculations. • Maintain W-2, I-9, and State and Federal Tax Information.

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Administrative Services Fiscal Year 2014-2015 (Year 3)

Electronic Time Sheet Entry Module: • Provide flexibility to create and report time by user-defined

activities. • Allows employees to enter their own time. • Provides time and leave history summaries. Human Resources Module: • Track employee data and produce regulatory reports. • Manage job descriptions, promotions and disciplinary actions. • Provide position control, applicant tracking, and benefits

administration.

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Administrative Services Projects Costs



PROJECT DESCRIPTION FY DEPARTMENT GENERAL TOTAL**

FINANCIAL SYSTEM EXPANSION 2014-2015 ADMINISTRATIVE SERVICES $ 50,000* $ 50,000

TOTAL $ 50,000

* Project implementation will be dependent on availability of funding. ** Costs to implement will increase if deferred.

Questions?

City of Lomita

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http://www.lomita.com/cityhall/index.htm