Client Profile

Main Contractor

Working from the Bolt & Heeks headquarters in Ongar, and with a highly experienced senior staff, they are ideally located to service operations throughout London and the Home Counties.

Every contract is director-led ensuring each project team has the necessary expertise and resources to complete contracts to budget and programme without compromising quality. With both ISO9001 and ISO14001, clients can be assured that quality and environmental management are at the heart of all the projects.

Bolt & Heeks have been a customer of RedSky IT for over 10 years using Summit Financial & Contract management modules to help manage the day to running of their business.

In Oct 2014 Bolt & Heeks decided to implement the ReadSoft Electronic scanning invoice module to improve the invoice capture and matching process.

Bolt & Heeks are a privately owned construction company who recently celebrated their 50th Anniversary in 2014. They provide a diverse range construction services to both the private and public sectors and take great pride in the quality of their works, outstanding service to clients and excellent contract management

Background Summit & ReadSoft

Bolt & Heeks

Sector - Founded - 1964

Solutions Used - Summit &ReadSoft

Turnover - 25 million

About RedSky ITRedSky IT is a market leader within Construction, providing IT solutions to over 1300 companies including 40% of the top 100 contractors, 14 of the top 50 AEC consultants and many hundreds of small and medium sized businesses. With over 30 years’ experience, we offer a complete portfolio of software solutions to help construction, contracting, house building and professional services firms manage their operations.

Client Profile - Bolt & Heeks> RedSky IT

www.redskyit.comwww.readsoft.co.ukTel +44 (0) 20 3002 8600 Fax +44 (0) 20 3070 0925Email sales@redskyit.com

RedSky IT Breakspear Park, Breakspear WayHemel Hempstead HP2 4TZ

The Process The BenefitsInvoices that arrive by post are immediately scanned directly into the ReadSoft system, whereas any invoices that arrive by email in pdf or tiff formats are forwarded to the ReadSoft email address. Suppliers have been encouraged to send invoices direct to the ReadSoft email address with a copy going to Bolt and Heeks which improves the turnaround time, and also benefits the supplier in terms of their costs.

Once the documents are captured in ReadSoft any data not automatically captured is verified by the accounts team before importing into Summit for posting. As each invoice or credit note is posted the image is captured against that transaction ready for any enquiries later on by the contract managers, buyers or accounting teams. This is a big benefit for the business as staff can easily access the image without the need to hunt through large files for paper copies

If suppliers have provided a statement the reconciliation of the account with the cash requirement list is straightforward, however, the actual invoice is required if no statement has been received to double check that invoices have been posted to the correct account. After payment all paper invoices can be stored away for good as screen copies will be available for all future queries.

The key benefits to the business is that it gives them a far better control over the processing of the invoices as they arrive as well as:

• Quicker access to the invoice image by key personnel

• No need to rely on paper invoices anymore and clutter of large files in the office space

• Improved speed and accuracy of invoice processing has meant they have been able to reduce the time spent by one day each week whilst speeding up the capture of data in a growing environment

• They now manage by exception instead of each contract manager checking every invoice. Only invoices over an agreed value are scrutinised.

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