cod hands-on
DESCRIPTION
Session 6. COD Hands-On. Barbara Davis and Wood Mason | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals. Accessing COD reports: What’s new? Funding & Cash Management screens Edit code warnings and rejects. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/1.jpg)
Barbara Davis and Wood Mason | Dec. 2013
U.S. Department of Education
2013 FSA Training Conference for Financial Aid Professionals
COD Hands-On
Session 6
![Page 2: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/2.jpg)
•Accessing COD reports: What’s new?•Funding & Cash Management screens•Edit code warnings and rejects
What Does a COD Expert Need to Know?
2
![Page 3: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/3.jpg)
3
Accessing COD Reports
• SAIG mailbox• Data requests are sent to your mailbox• DL and TEACH SAS• Pell Grant LEU
• COD website/Services tab• Separate databases• Can have both COD and reports open at same time• Must log off each separately
![Page 4: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/4.jpg)
Data Requests-Grants
4
![Page 5: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/5.jpg)
Data Requests- DL and Teach
5
![Page 6: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/6.jpg)
Services/COD Reports
6
Print blank MPNs
![Page 7: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/7.jpg)
COD reports – Program Selection
7
10000466-DL10000466-PL
10000466
10000466-PL
![Page 8: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/8.jpg)
Pell Pop Attending Report
8
![Page 9: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/9.jpg)
Pell LEU Report
• Pell LEU on the web will be discontinued after 2012-13 award year
• Pell LEU Report will continue to be produced for future awards years in SAIG format• CSV Format• SAIG Message Class: PGLEYYOP • Where “YY” is award year • Example: PGLE14OP for award year 2013-14
9
![Page 10: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/10.jpg)
Pell Lifetime Eligibility Used Report
10
![Page 11: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/11.jpg)
Pell LEU What to do?Don’t disburse if student is already over lifetime eligibility usedNotice that this school did not disburse based on the info Received in their Pell LEU report
11
![Page 12: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/12.jpg)
Pell LEU What to do?• COD edit 201- disbursement corrected/rejected
for Pell LEU exceeding the lifetime limit• COD edit 178 - Lifetime percentage of eligibility
used has exceeded the lifetime limit• COD edit 177- Lifetime percentage of eligibility
used is near the lifetime limit• Appeal process
• http://ifap.ed.gov/eannouncements/062713PellGrantLEUDisputeEscalationProcess.html
• More info? Attend Session #3 Pell Grant Duration of Eligibility
12
![Page 13: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/13.jpg)
COD Reports – Direct Loan
13
![Page 14: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/14.jpg)
COD Reports – Direct Subsidized Usage Limit Applies (SULA)
14
![Page 15: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/15.jpg)
SULA on COD
BARBARA DAVIS#########01/01/1980
[email protected](321) 555-5555
22315 Happy Valley LaneFriendliest City, USA
15
![Page 16: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/16.jpg)
SULA Edit code 200
16
![Page 17: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/17.jpg)
Setting Report Options
17
SOME UNIVERSITY
![Page 18: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/18.jpg)
COD CBT- Download from IFAP
18
![Page 19: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/19.jpg)
Reporting Tool Macros
19
![Page 20: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/20.jpg)
“Pro” Practice Time• If you are sharing a computer with a colleague from your
school• Log into COD and practice accessing your school’s reports via the
services menu
• Or, use the data files for Pell YTD or SAS disbursement detail on demand and practice importing into an excel file• Files will be on your desktop
• Or, use the COD CBT to learn more about Grant or Direct Loan reports• Icon will be on your desktop
20
![Page 21: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/21.jpg)
Funding & Cash Management Screens
• School Summary• Funding Information• Summary Financial Information• Cash Activity
21
![Page 22: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/22.jpg)
School Summary
22
Check this screenfrequently for allAward years and programs
UNIVERSITY OF ENCELADAS
![Page 23: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/23.jpg)
School Summary
Negative cashmay indicate a draw has not yet posted or downward disbursementadjustments are needed
23
UNIVERSITY OF TITAN
WOOD 770-383-9662
MASON
BARBARA 678-721-4452
DAVIS
ANNE 555-555-555
DAVIS- MASON
![Page 24: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/24.jpg)
Funding Info
24
Use this screento monitor available balanceand to ensure that disbursementsequal your net drawdowns
UNIVERSITY OF HYPERION
![Page 25: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/25.jpg)
Summary Financial Info
25
For Direct Loansthis screen mirrorsthe SAS Cash Summary information
Use itto monitor your daily cash and disbursement summary information
UNIVERSITY OF MIMAS
![Page 26: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/26.jpg)
Cash Activity
UNIVERSITY OF MIMAS
Total CashUnsubstantiated
Total Cashunsubstantiatedgreater than 30 days
Remember to be in compliance, disbursements anddisbursementadjustments must be reported within15 days
26
![Page 27: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/27.jpg)
“Pro” Practice Time
• If you are sharing a computer with a colleague from your school• Log into COD and practice locating school cash information
• Or, use the COD CBT to learn more about Managing School Information• Icon will be on your desktop
27
![Page 28: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/28.jpg)
Edit Code Warnings and Rejects• COD edit code warnings alert schools to
processing issues that may need to be resolved, but build on the COD system
• COD edit code rejects do NOT build on the COD system
• Where can you find edit code rejects?• Query your own Financial aid software• Via the COD batch menu
• Focus on 3 DL rejects
28
![Page 29: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/29.jpg)
COD Date Range Batch Search
29
![Page 30: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/30.jpg)
Filter Batch by Rejects
30
![Page 31: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/31.jpg)
Identifying, Locating and Resolving Rejects
• 140 - Incorrect origination fee percentage and/or interest rebate percent on new awards
• 141 - Cannot change the origination fee percent and/or interest rebate percent on an active loan
• 144 - Disbursement dates do not match origination fee percentage and/or interest rebate percent on file
31
![Page 32: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/32.jpg)
Edit 140 Example- New Award
32
![Page 33: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/33.jpg)
How do I fix edit code reject 140?
• It never built on the COD system• Correct in your software to the correct
percentage to go with the corresponding first disbursement date and resubmit
33
![Page 34: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/34.jpg)
Edit 141 example
34
At first glancethis looks okcorrect fee with the datebut…..
This loan originallybuilt on COD with a1.051% originationfee
![Page 35: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/35.jpg)
How do I fix edit code reject 141/144 with anticipated disbursements?
35
![Page 36: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/36.jpg)
Example of 144
36
![Page 37: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/37.jpg)
Fixing Edit 144
• So what happened with previous circumstance?• School tried to submit a disbursement date change and that is why
it hit edit code 144• Since this record only has pending or anticipated disbursements,
correct the record following guidance for loans with pending/anticipated disbursements
• But what if an actual disbursement accepted with the wrong fee or date?
37
![Page 38: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/38.jpg)
How do I fix reject 144 with actual disbursement?
38
![Page 39: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/39.jpg)
Notifications of Fee changes• DCL ID: GEN-13-22 updated October 25, 2013
• Subject FY 2014 Sequestration Changes to the Title IV Student Aid Programs
• Electronic announcement- October 25, 2013• Operational updates and COD system readiness for Direct Loan
Origination Fee Percent Increases• Attachment with directions on how to fix loans with incorrect fees
39
![Page 40: COD Hands-On](https://reader035.vdocument.in/reader035/viewer/2022062718/56812d1a550346895d920e2c/html5/thumbnails/40.jpg)
“Pro” Practice Time
• If you are sharing a computer with a colleague from your school• Log into COD and practice updating and correcting loan fee percentages
• Or, use the COD CBT to learn more about Updating and Creating records or Edit code rejects• Icon will be on your desktop
40