cost management webinar july 28 2011
TRANSCRIPT
Comprehensive Cost Management with WorkEngine There's More to PPM than Just a Schedule
Webinar7/28/2011
Rich [email protected]
561-310-7279
Agenda
Introduction
Background
“Why” Cost Management is important
Features required
Key Takeaways
Q&A
Business Challenges portfolio management can solve
How do we prioritize initiatives across the organization?
What is the status of our top five initiatives?
Do we have the right people working on the right projects?
Are we leveraging knowledge and best practices?
Do we have the skills and capacity within our organization to achieve our long term goals?
Can we still meet financial goals when things go wrong?
Serious Portfolio Management is about helping to manage the future not simply accounting for the past
Typical Environment
To properly control and manage this environment:– There must be a total inventory of projects, operations, initiatives– Can’t just manage “projects”– Management must prioritize all efforts relative to “business
objectives”– Decisions are based on budgets and resource capacity – Accurate tracking of actual costs against budgets and resource
plans is required
Project, Program, Portfolio Management
Collaboration
People, Process & Technology
ProjectMgmt.
Consistent, Repeatable Delivery
ProgramMgmt.
Program
& Project
Dependencies
Integrated Delivery
Portfolio Mgmt.
Investment & Prioritization Decisions
Alignment with Objectives
Why is Cost Management Important?
You can have great “schedule management” but fail to meet cost goalsCapital/Expense is becoming more importantProjects have Budgets long before task schedules“Resource Management” (and therefore cost management) is the real problem for most matrix organizationsSimple Test for CXOs:– How do you get data on the organization’s finances?– How do you get data about your staff?– How do you get information on “projects”, like:
• what’s “late”?• what’s going to be over budget? (before it actually is)• who’s available to work on a new project?
Survey says:
“I call the person I think knows the answer” (80 of 100 respondents)
Key Features-PPM Cost Management
Handle multiple Cost Types:– Budget– Actuals– Forecast– Resource Plans– Benefits
Compatible with Corporate Accounting Structure (Cost Categories)– Labor– Hardware– Software– Overhead– Contingency
Differentiate Capital/Expense
Key Features-PPM Cost Management
Costs must be “time-phased”Different Cost Types will have different “time-phasing”– Preliminary Budget - Quarterly/Annual– Approved Budget – Calendar/Fiscal (4/4/5) Months– Actuals from GL – Months– Actuals from timesheets – Weekly– Forecast - Months– Benefits - Annual
Compatible with Corporate Accounting Structure (Cost Categories)– Labor– Hardware– Software– Overhead– Contingency
Handle rating of man-hours to $
Key Features-PPM Cost Management
Support Budgeting/Cost Tracking by Division/Department
Allow Scenario Evaluation
Integrate with Existing Systems– Accounting
– HR
– Project Scheduling System
– Office
Comprehensive Viewing/Reporting
Most Important: Easy to use, based on current technology
Cost Categories
Cost Types
Basic Cost Types
WorkEngine Cost Management
Entering a Budget
Support Mulipe Departments
Agenda
Viewing/Analysis/ReportingCompare Cost Types
Viewing/Analysis/ReportingCompare Cost Types
Viewing/Analysis/Reporting
Evaluate Alternative Scenarios
Comprehensive PPM Capabilities
Portfolio Management
Business Intelligence
Time Management
Cost Management
Work Management
Resource Management
Key Takeaways
Key Takeaways
WorkEngine Enterprise offers Comprehensive Cost/Financial Management on Microsoft’s SharePoint platform Lower s/w cost
Lower Implementation time/cost
Tight integration with Microsoft Project/Office
Requires only SharePoint Foundation
Pre-built Enterprise Templates to get you in production quickly
Can be integrated with existing financial systems
www.projectpublisher.comPromo Code: readytorock
Rich [email protected]
561-310-7259
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