council agenda - 26 september 2018

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Decision Report

To: Mayor and Councillors

From: Group Manager – Engineering Services

Date: Thursday, 6 September 2018

File reference: Document: 2443771

Portfolio holder: Councillor Anne Marie Spicer

Meeting date: Wednesday, 26 September 2018

Subject: Traffic Control Training

Recommendation:

THAT the report be received, and

THAT Council approve traffic control training for [six] members of service organizations in

the Paeroa, Plains & Waihi wards. The [six] trainees will be made up of [2] members per

ward.

THAT the training fees of [$X/ward] ($250 per person) be funded from the Ward Community

Grants Budget.

1 Purpose

This report seeks the Council’s approval for traffic control training of six members of service

organisations in the Paeroa, Plains & Waihi Wards.

The matter or suggested decision does involve a new activity, service, programme, project,

expenditure or other deliverable.

2 Background

When there are community events that involve traffic control such as Christmas parades or

Anzac Day Marchs the Construction and Maintenance business unit work to provide traffic

control at a cost.

By training up local members of service organisations to manage traffic under the guidance of

a safety traffic management supervisor (STMS) we can reduce the need for Hauraki District

Council Construction and Maintenance staff on the day. This will reduce the costs to the service

organisation and HDC for events.

Council Agenda 26.9.18 Page 297

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The cost for this training is $250 per person. This would end up being a cost neutral exercise

as the Council frequently contributes to the costs of the Construction and Maintenance staff to

be available for traffic control activities.

3 New deliverable

The Local Government Act 2002 now requires that all local government deliverables (whether

it be an activity, service, project, programme, grant or involve any other form of expenditure)

must align to the purpose of local government as outlined in Section 10 of the Local

Government Act.

For Council’s information, the decision involves a new expenditure or other deliverable. It is

therefore considered to be aligned with the purpose of local government as it provides:

local public service

4 Significance and Engagement Assessment

This decision does not trigger the Significance and Engagement Policy Assessment Tool and

therefore is not considered significant under the Significance and Engagement Policy 2014.

The level of engagement considered appropriate for this matter, at this point in time, is to

inform (i.e. one-way communication disseminating information) the affected parties.

5 Budget Implications

The cost of this is $250 per person. Total funds requested are [$1,500] based on [2] members

per ward or [$X / Ward].

6 Recommendation

Council should make its decision on which option to choose based on that option being the

most cost effective, and good quality option for the Hauraki District (s10 of the Local

Government Act 2002).

Service organisations participate in a variety of community events and giving six members the

training for traffic control will enable them to set up traffic control and manage traffic under

the guidance of a STMS. This would reduce the need for Construction and Maintenance staff to

be involved as traffic controllers which is currently at a cost.

We therefore recommend

THAT Council approve traffic control training for [six] members of service organizations in the

Paeroa, Plains & Waihi wards. The [six] trainees will be made up of [2] members per ward.

THAT the training fees of [$X/ward] ($250 per person) be funded from the Ward Community

Grants Budget.

Adrian de Laborde

Group Manager – Engineering Services


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Information Report


From: Infrastructure Systems & Planning Manager

Date: Friday, 14 September 2018


Portfolio holder: Councillor Duncan Smeaton


Subject: Solid Waste - Monthly Activity Report – August 2018

Recommendation:

THAT the report be received.

1 Summary

This report summarises performance and issues in the Solid Waste work area. The body

of the report refers to August works.

2 General

It has been business as usual without too many issues out of the ordinary emerging.

The weather always plays a part and in the middle of winter make August a challenging month.

3 Health and Safety

The compliance manager from SEL carried out an audit on Waihi and Paeroa RTS site.

The audit identified both Waihi and Paeroa RTS sites did not have appropriate fall from height barriers and the risk was too great to allow Waihi to continue operating the way

it was. The decision was made to close the site until remedial work was carried out to mitigate the risk. A new suitable barrier was installed immediately to mitigate the risk and areas adjacent to the pit were closed to the public. Kiosk staff at Paeroa were

advised to use its temporary barriers effectively to ensure the safety of its customers and staff at Paeroa RTS.


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4 RTS Audit:

The August audit was carried out by Rodney Barriball on his own using SEL's Vault

programme. These are snapshots in time on the day and don’t necessarily reflect the site at all times. The audit results are as follows.

Paeroa RTS - There are three corrective actions for this site. Fall Protection - Barriers are needed for this site.

Fire Extinguishers – Extinguishers are out of date and need retesting. Tyres - Pile is large and needs removing.

Waihi RTS - There are six corrective actions for this site.

Fire Extinguishers – Fire extinguisher need retesting.

Hardstand Area – The area needs road works. Road Seal – the area in front of the DG bunker is need of repair. This is part of

the roading repair tender proposal. Landscaping, Planting, Gardens - There is rubbish in the gardens and a lot of

work is needed to improve them.

Refuse Pit – Spouting needs repair and damage to the roof needs repair. Fall Protection Barriers - The barriers are damaged as it looks like a vehicle has

reversed into the barrier pushing them over

Some positive movement in Waihi. Both sites need improvements on its assets.

Barriers and roading issues are hampering progress.

5 Kerbside

Collections here have gone well with no validated complaints. Previous complaints from Paeroa Main Street has not occurred this time and Waihi CBD area seems to be cleared

as it should be. The contractor has produced GPS screenshots that validate their claim regarding missed properties but it is still recommended that the contractor show a photo with a date stamp to prove its authenticity.


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6 RTS

The barriers and roading issues continue to hamper both sites. Council approved an

emergency action to install a temporary barrier to replace the previous barriers that were damaged and unable to provide adequate safety for the public and staff.

Unfortunately, this means that the outer edges are no longer useful and will have to be closed off to the public to ensure safety is paramount at this site.

Paeroa site will have to follow suit. The council will need to eliminate the risk by creating a collection area away from the edge to ensure no person is near the edge. This will

require mobile barriers and maybe additional staff to assist with traffic management for those onsite.

7 HDC Monthly RFS Totals

Excellent result this month. HDC had this result back in November last year as well.

Great effort by the contractors and customer services team.


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8 Transport Tonnages

Little change here. Waihi showing a slight increase while Paeroa has dropped. There is no reason for this other than it could be due to the weather conditions.

9 Diversion

Tonnages have increased here slightly. Compared to this time last year the increase is slight. Unsure as to the reason for this increase but it is not expected that this trend

will continue.


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Tonnages have dropped this month. This is due to China’s Blue Sky policy and it will most likely continue on this path for a while.

Waste Minimisation initiatives:

As part of an increased awareness campaign, various Councillors and HDC staff

visited both the Tirohia Landfill and the Kopu Recycling Centre. Good open

discussions were held about the operations of these businesses, recycling and waste minimisation ideas

A series of public education articles are being drafted, to run in the HDC regular

press releases in local papers and on the Council website. The idea is to build up

community awareness about the extent of the waste disposal issue, central government vs District Council involvement, recycling efforts and ideas, what can

be recycled, how it should be treated, how to minimise waste, plastic waste, composting food waste, what’s happening in school programmes and the like.

Paeroa Recycle Centre proposal. This has been developed by a group of 3 very enthusiastic district constituents who are presenting to this meeting today.

That concludes this report

Steve de Laborde Infrastructure Systems & Planning Manager


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Decision Report


From: Infrastructure Systems and Planning Manager

Date: Monday, 10 September 2018


Appendix A: Paeroa Reuse Centre Business Plan

Appendix B: Financial Forecasts

Appendix C: Roadmap to Recycling

Appendix D: Site Layout

Portfolio holder: Councillor Duncan Smeaton


Subject: Establishment of the Paeroa Reuse Centre

Recommendation:

THAT the report be received, and

THAT Council supports the concept of the Paeroa Reuse Centre initiative; and

THAT the Council acknowledge that, while no funding request has been made, there is likely

to be a future request for funding for the initiative.

1 Purpose

The purpose of the report is for Council to decide whether or not to support the concept of a

reuse centre in Paeroa based on the model the Seagull Centre employs in Thames.

2 Background

The proposal for a reuse centre is the work of a group of committed community members who

have seen a need for such a centre in the Hauraki District. They are knowledgeable and

passionate about protecting the environment, now and for the future, and care enough to

embark on the venture of setting one up and seeing it run successfully.

The group has visited a number of these facilities around the North Island, including in Raglan,

Waitakere and Thames. They are doing a lot of research and information gathering on what

makes a successful Reuse Centre and have approached the Seagull Centre in Thames who have

offered up their business model and mentoring to ensure a successful Reuse Centre is

established. There is a cost associated with this, as will be discussed in the presentation.


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3 Issue and options

The issues and options are contained in Annexure A and will be spoken to by the presenter.

The main issues and requirements of Council include the following:

Free Land

Buildings

Start-up Funding

Commitment of Support

Regulatory and Consent Advice

Three options are presented with Option 1 being the preferred option. This is where the reuse

centre is situated at the RTS. In reality the centre must be close to the RTS, if not on–site, else

the idea of dropping off stuff pre-landfill doesn’t work if it is too awkward.

At this stage no financial commitment is being asked of the Council, however a start-up budget

has been proposed in Appendix B. In summary, $46,000 is required to cover operating losses in

year 1 and $61,000 is required to cover capital setup costs. Monthly operating losses are

expected to decline with time and the business is expected to start operating at a profit sometime

in year 2. However, this budget does not include any grants that the venture may qualify for. A

feasibility study will be undertaken and at this stage a report will be submitted to the Council

and will make formal representation on any funding contributions that may be required.

The group will apply for funding through avenues such as the Waste Minimisation Fund (WMF).

In recent years the WMF has granted funds to both the Coromandel Independent Living Trust

($90k) & The Seagull Centre ($220k) to set-up the same type of reuse centres. The Waste

Minimisation Fund “funds projects that promote or achieve waste minimisation. By supporting

these projects, the fund increases resource efficiency, reuse, recovery and recycling and

decreases waste to landfill.” Applications for this is in May 2019.

Smart Environmental Ltd, our contractors managing the site, are supportive of the venture and

are even prepared to commit some finances to it. However, amounts haven’t been discussed

yet. More work needs to be done on the financial sources before a paper is brought to Council

requesting any funds.

Council may wish to contribute towards the shortfall in any funding secured.

4 Budget Implications

There is currently no budget within Solid Waste activity for this venture.

5 Recommendation

The Reuse centre will provide the district with the ability to re-purpose items that would

otherwise end up in landfill. The reuse centre will provide an environmentally responsible outlet

for the repurposing of items that have yet to reach the end of their useable life.

Staff thus make the following recommendations:

1. THAT Council supports the concept of the Paeroa Reuse Centre initiative; and

2. THAT the Council acknowledge that while no funding request has been made, there is

likely to be a future request for funding for the initiative.

Steve de Laborde

Infrastructure Systems and Planning Manager


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Appendix A:

Paeroa Reuse Centre

Business Plan

Our Vision

Caring for the Hauraki District Environment

Caring for the People Who Live Here

Sharing Our Resources

The Paeroa Reuse Centre

A place where people can donate their unwanted, but useable items, so they can be sold and reused

and therefore reducing refuse going to landfill. We have seen an overwhelming need for a reuse centre

in the Hauraki District. We anticipate opening in 2018.

Our Purpose

To educate the public about the waste we create and how to reduce it.

To reduce the amount of reusable items going to landfill.

To share resources with local community.

To provide affordable goods.

To create paid employment.

Our Values

Protecting Our Environment

By using and promoting sustainable and environmentally friendly methods of living,

to protect our environment now and for our future generations

Walking the Talk Reusing as much as possible in our Hauraki Reuse Centre as opposed to buying new.

Inclusiveness Making our Reuse Centre accessible and welcoming to everyone in our community.

Respect Respecting that people are at different stages of the zero waste journey and to

encourage, support and help them to learn.

Bringing Community Together

To share resources, profits and goods to those in need in our community. We want all

sectors of our community to be a part of this. All ages, all abilities, all backgrounds.

Creating Friendships and Strengthening Relationships.

Who Are We?

We are local residents, ratepayers and community members who are knowledgeable and passionate

about protecting our environment now and for the future. We have seen an overwhelming need for a

reuse centre in the Hauraki District and care enough to do something about setting one up and seeing

it run successfully.

How Will We Operate?

We are in the process of forming a Charitable Trust and the Reuse Centre will be run as a Social

Enterprise. Profits and goods will be shared amongst the community. Once our Charitable Trust is

formalised we will be applying to various organisations for funding for:

Start-up costs

Buildings / Containers


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Site preparation

Advertising

Day to day Running Costs – Power, Utilities, Administration costs -paper /, eftpos,

Wages

Other overheads / legal requirements / Health and Safety requirements

Machinery - forklift

Vehicles for collection services

Trailer for delivery / loan

This is a new venture for us. We are doing a lot of research and information gathering on what makes

a successful Reuse Centre. We have approached the Very Successful Seagull Centre in Thames. Last

year they had a turn-over of $300,000 and employ 4.5 FTE staff. They are winners of the Sustainable

Business Award and are hugely popular as a destination in Thames. They have offered us their

business model and mentoring to ensure we can get off the ground and run a successful Reuse Centre

too. This comes at a price of over $5000 which we will have to find funding for. Their business model

includes all day to day running systems, staff management and training, Health and Safety policies

and procedures, and other relevant business management systems. We are confident that with their

plan and mentoring we will be a successful sustainable Social Enterprise that the Hauraki District can

be proud of.

Where Will It Be?

The current proposal is to incorporate it at the Paeroa Transfer Station site in Grey Street, Paeroa. We

envisage there also being a Reuse Centre in both Waihi and Ngatea in the future.

Opening Hours

Same as the Paeroa Transfer Station. Currently 12.30pm to 5.30pm every day except Wednesday

when closed. This can be reviewed as demand increases and staff are available.

How Will It Work?

Please see the accompanying maps. As we enter the Paeroa Transfer Station, there will be a pull in

area on the right for people to drop their unwanted and useable goods. Friendly staff will welcome

customers, assess what goods we can accept and then help to unload items to our sorting shed. The

customer then carries on to the transfer station weigh bridge / toll booth to pay and off load the rest

of their load to landfill. Then they carry on down the driveway and come back past the Reuse Centre

where they can safely park and spend some time learning about zero waste, community resource

recovery, enjoy the welcoming and eclectic surroundings and hopefully buy something to repurpose

or reuse once again.

Our Services

Reuse Centre Shop

Commercial Waste Recovery – Helping businesses manage their recyclable waste

Building site collections

Fix it Shed

Boomerang Bags / Learn to Sew

Sustainable Workshops on Zero Waste and Sustainability

Events – Reuse Challenge

Reused Garden Art Ramble

Competitions

Collection Point for:


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Plasback – silage bale wrap

E waste

Food Waste (Future)

What Goods Will We Accept?

Goods that are saleable, wanted, and are in good repair or able to be easily repaired like:

Furniture

White ware and electrical goods (test

and tagged by authorised person before

resale)

Clothing Fabrics and Textiles

Building Materials

Timber / Panels/ Boards

Firewood

Glass

Outdoor furniture

Outdoor Landscaping Materials

Plants

Gardening Supplies

Books and Music

Electronics (E Waste collection point)

Plasback liner collection point (Silage

Wraps)

Paint

Craft materials

Bric a Brac

Kitchen and Household Items

Windows and Doors

Sporting / Gym / Outdoor Recreation

Equipment

Special Items

What we Won't Accept

Recyclables already accepted at Paeroa Transfer Station

Hazardous materials

MDF products (with discretion)

Food Waste (Future project)

Who Will Run It?

The Trust will advertise and appoint a Centre Manager and employ adequate staff to run effectively

and efficiently. This will range from a minimum of 3 or 4 staff during quiet times to many more

during weekends and busy times.

1 full time staff member accepting goods at drop off point.

1 full time staff member sorting/ cleaning/ repairing items

1 full time staff member organising/ rearranging stock on shop floor

1 full time staff member retail / shop floor / customer service

All paid staff will undergo a zero waste/ recovery training workshop

All paid staff will be paid a living wage and trained to work in all areas

Volunteers will be welcomed after a training period

What Will It Look Like?

Inviting, Colourful Clean, Tidy, Organised Pleasant and Fun

Weather tight Buildings Needed for:

Shop

Point of Sale

Staff Rooms

Toilet

Fix It Shed

Clothing/ Fabric / Textiles/ Sewing Room

Furniture

Kitchen and Household Items


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Books / Music / DVD

Education / Workshop Room

Craft Supplies

Whiteware / Electronics

Interior Building Materials

Covered Outside Spaces for:

Landscaping Supplies

Exterior Building Materials

Plants

Windows and Doors

Paint

Glass

Plumbing Supplies

Firewood

OPTIONS

OPTION 1

A Site Plan and Engineers Report is required for Paeroa Transfer Station site. Once we know more

about the site and its stability and the services available we can be more informed in our planning.

For example, how wet is the ground – will it need a metal or concrete pad to site containers on or just

pavers?

Potentially containers are the cheapest option so to start we could move up to 4 x 40 foot containers

on to a stable site. These will be positioned to make efficient use of space. Consideration will be given

to neighbouring business which will be very dusty and have an impact on our operations.

Doorways will be ramped and wide to allow wheelchair access. Large windows will be fitted to allow

light and warm sun in the winter. Shade blinds can be used in summer. We would like Solar panels

erected on the roof to power lights and other electrical needs. The wooden floors will be bare for

ease of cleaning and safe manoeuvring. Shelving will be tidy and organised to present items at their

best for sale.

Between the containers there will be a clearlite roof. This will increase space, allowing a covered

outdoor area for items mostly ok outside but needing some shelter.

On the outer side of the containers we will grow vegetables, fruit or flowers. These will add to the

character and look great. Also an opportunity to teach / show people how to be creative and reuse

items in their gardens. For example, reinforcing mesh makes great trellis and supports for beans,

passionfruit and pretty climbers. Where it is not possible to grow things, it creates an opportunity for

local artists to paint a mural.

Costs: Also see attached financial budget

40-foot containers, approx. $4000 - $6000. They will need to be sited on a firm pad

Solar Panel, Window / Door Outfitting: A day’s work

Painting / Rustproofing / Visual Aesthetics:

The pros of containers:

Easily sourced, locally and plentiful.

Uniform size and dimension


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Cost effective

Flexible – easy to move if needed

Weather tight

Secure

Can look good with little input

The cons:

Can be cold in winter and hot in summer – need insulation or refrigerated container

Narrow space but could be overcome with putting 2 side by side and taking out internal

walls

OPTION 2

Erect a 2nd hand relocatable building on site

Purchase a building, transport it to site and rebuild

OPTION 3

Build a new purpose - built sustainable building from scratch

Community Engagement

Hauraki Community – Open Competition to all to “Name the Hauraki Reuse Centre” (Interim

Name) so it can be launched with maximum community interaction and 'ownership'

Mens' Shed – Can repair stuff and return to be sold. We can supply them with resources

OP Shops – Donate their unsaleable items – often clothing. We can recycle or repurpose items

into 'quarter fats' for quilters, rags for factories / manufacturing workshops

Builders – Donate their off-cuts and items removed in renovations. We collect and sort and

on sell to DIYers and promote reuse building materials for tiny home buildings

Businesses – We coordinate their waste to people who need it i.e. 230L plastic barrels from

manufacturing to gardeners for water storage

Youth – Build a bike / skateboard / scooter Workshop

Pull stuff apart – put it back together again

Gardeners – Reusing unusual items in the garden

What We Need

Free Land

Buildings

Start-up Funding

Seagull Centre Mentoring

Timeline

What we need from HDC

Commitment of Support

Start-up Funding

Regulatory and Consent Advice

What is the HDC expecting of us?

email: [email protected]


mailto:[email protected]

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Appendix B: Financial Forecasts

Operational Expenditure:


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Capital Expenditure:


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Appendix C:


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Appendix D: Site Layout

The Paeroa Refuse Transfer Station below and planned location of the

proposed Reuse Centre, right.


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Information Report

To:

Mayor and Councillors

From: Infrastructure Systems and Planning Manager

Date: Wednesday, 19 September 2018

File reference: M 2447850

Portfolio holder: Councillor James Thorp


Subject: District Drainage Activity Report

to 31 August 2018

Recommendation:


Summary

This report summarises the Land Drainage Activity for the period ending 31 August 2018.

August was a typical winter’s month with adverse weather conditions. Mechanical cleaning and

vegetation control has generally stopped due to the weather and ground conditions being wet and

soggy. Drain maintenance now focuses mainly on keeping the pumps and floodgates operating

efficiently for the winter.

Capital projects are being prepared for the construction season.

Operations Notebook

No drains have been sprayed in this financial year, and 350 m of the Karito drain was machine

cleaned.

Minor maintenance has been undertaken in all districts. The Roundtree culvert has been

cleared.

Routine floodgate and pump station inspections have been completed.

Floodgates and culverts have been cleared as required inclusive of Mahuta, Rawe Rawe,

Booms South, Robinsons and Ngatea flood gates.

Approximately 114 man-hours were spent on pump screen cleaning during this reporting

month.


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Capital Works

The capital works consist of raising stopbanks and refurbishing pumps and pump screens.

Progress to date has been focussed around project preparation. The sea inundation event of

January 5th provided evidence of where the stopbanks are low. However, current surveys are

underway and are required for design. A survey was last done in 2000 for most of the stopbanks

but a few were done in 2016. These will be compared and any relevant information will be used

in the proposed works.

There is some work required on the pumps, this includes checking the screens and the pump

windings and bearings. This work will get underway as soon as the rain abates and pumps are

able to be lifted and checked. Rawerawe pump station is not on the list, however, it has shown

signs of requiring fairly urgent refurbishment. This is an important pump as there is no floodgate

at that location and only one pump, there is no stand-by.

As can be seen the budgets allocated are quite light and may only be sufficient to raise the critical areas.

Stopbanks:

Renewals - Land Drainage Rating Area Budget

EPDD Terraces SB - $85k in total EP 85,000$

WPDD Hot Springs Canal SB F1 83,000$

WPDD Waitakaruru RB SB F1 65,000$

WPDD Foreshore SB F1 53,000$

WPDD Miranda SB F1 53,000$

WPDD Karito Canal SB F1 47,000$

WPDD Miranda North SB F1 36,000$

WPDD Maukoro Canal LB SB F2 36,000$

Grand Total - Renewals and Level of Service 458,000$

Pumps:

Renewals - Land Drainage Budget

HDC00128-WPDD Miranda Pump 36,000$

HDC00130-WPDD Hopai West Pump 16,000$

HDC00131-WPDD Central North Pump 16,000$

Grand Total - Renewals 68,000$

That concludes this report.

Steve de Laborde INFRASTRUCTURE SYSTEMS AND PLANNING MANAGER


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Attachment A

Location map:

The yellow lines dipict the stopbanks earmarked for works this year, a total of 38km. The red

stars represent the pumpstations owned by HDC, the others are owned by WRC.


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Information Report


From: Water Services Manager

Date: 3 September 2018

File reference:

Document: 2445223

Appendix A – Letter from the DHB – 29 August2018

Appendix B – Drinking Water Compliance report (Content Locker)

Appendix C – Financial report for Water supply

Appendix D – Financial report for Waste water

Appendix E - Financial report for Storm water

Portfolio holder: Councillor Harris


Subject: Water Services - Monthly Activity Report for August 2018

Recommendation:


Summary This report summarises performance and issues in the Water Services work area. The

body of the report refers to the August works.

WATER SUPPLY

Operations Notebook

Kaimanawa water supply had a e-coli positive test result from the external contractor testing. The positive e-coli result was suspicious due to the fact the weather was fine, the Chlorine residual was good at 0.89 mg/L and pH was fine.

The Health Protection team were notified as per DWSNZ and three enumeration follow up tests were done, all coming back clear. This means we fail bacteria

compliance for the year for this plant. This rural network is on a permanent “boil water” notice.

Paeroa & Kerepehi WTP’s are having issues with the air compressors. At the

Paeroa plant the driers have stopped working and Kerepehi WTP both units are not working and we have a borrowed unit suppling air. The plan is to use renew

the Kerepehi units and use the old decommissioned units for parts for Paeroa.


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Waihi Catchment Risk Assessment (CRA) has been completed and sent to the

DHB with the Water Safety Plan (WSP) for approval. Kerepehi crane/gantry service has been completed.

Quarry storage level sensor has been replaced and the storage is filling ready for summer.

Compliance with the Drinking Water Standards

The final report was received from The District Health Board. For the

confirmation letter and full report see Appendix A & B. Council received full

compliance for the Kerepehi, Paeroa and Waihi Plants. Turbidity and reporting issues caused Waitakaruru and Kaimanawa to fail on Protozoa.


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Comments on the report:

The Waitakaruru plant is currently being upgraded and Council will have better

control after the upgrade to manage these incidents. There is therefore no

action required to address the failure.

The Kaimanawa plant has failed but it should be remembered that that particular network is under a permanent boil water notice because Council recognize that it cannot ensure compliance all the time. The concerns around

the timeframes for the connection of Kaimanawa are noted and will be responded to.

The Catchment Risk Assessments(CRA) has been identified as an issue. The CRA for Waihi has been completed and submitted. The Waitakaruru CRA is currently being done. The Water Safety plan for Waihi has been submitted and

staff are currently responding to queries from the DHB. The comment for quality incident reports have been noted and staff has already

started using the new online incident system.

Overall is it an improvement and Council was commended for the work it has done to consolidate the different non- compliant supplies.

Capital Works

Project Status Update

Waitakaruru Water

Treatment Plant Upgrade

Most of the works has been completed. The plant is

currently being commissioned.

Connection of the Kaimanawa Network

A report is being prepared to Council on three options for rendering the services and will provide guidance to the Council on the best way forward.

Proactive Water Main Replacement

The pipe replacements designs are currently being finalised.


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Plains Storage Tank kits have arrived and construction has started. Problems are being experienced with the foundations and the teams are working through it at the moment.

Water meter replacement programme

An expression of interest has been advertised. So far we have had enquiries from three suppliers.

Waitakaruru Intake The riparian planting has been completed

September/October Planned Works

Waitakaruru WTP electrical upgrade

2 x BA sets have been ordered and waiting for delivery. Waitakaruru bores to have pumps removed and boreholes sealed Waitakaruru WTP roof to be sealed

Dell raw water, damaged booster pump to be repaired Catchment Risk Assessments, (CRA Waitakaruru is due)

Pricing for de- sludging of Waitakaruru waste water ponds District wide UPS service WaterNZ Performance Review

Consent compliance reports

Financial Report for Water

The financial reporting – including capital reporting of key projects is included in

Appendix C.


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WASTEWATER

Operations Notebook

Carrying out repairs to sewer pipe in Taylors Avenue

Capital Works

Project Status Update

Karangahake Gorge sewer line.

C&M are finalising their Traffic Management Plans and plan to start this work in September. All the materials has been procured and delivered.

Waihi East Sewer Manholes C&M is busy pricing this work.

September / October Planned Works

Procurement of the lifting beam structures

Construction of the Karangahake sewer main WaterNZ Performance Review Consent compliance reports

Financial Report for Wastewater

The financial reporting – including capital reporting of key projects is included in

Appendix D.


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STORMWATER

Operations Notebook

Carried out camera work at Normanby Road, Victoria Street, Thorp Street, and

Willoughby Street. Some defects have been identified that will have to be actioned in summer.

Kaiaua – Inspected flood gates

Ngatea – Carried out Spraying and machine cleaning Ngatea - Cleared Ngatea town gate.

Carried out camera works and jetting for Andrews Street and Normanby Road Paeroa.

September / October Planned Works

Piping of the drain in Pipiroa Road. Finalise report on stormwater problem at 166 Normanby Road

WaterNZ Performance Review Consent compliance reports

Financial Report for Wastewater

The financial reporting included in Appendix E.

EJ Wentzel

WATER SERVICES MANAGER


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APPENDIX C

Water Financial MeasuresKey Indicators for the 2 months ending 31/08/2018

Operating Revenue (excluding Rates) Operating Expenditure Capital Expenditure

-Favourable YTD 233$ Favourable YTD 4,888$ Unfavourable YTD 362,799-$ YTD budget -$ YTD budget 569,763$ YTD budget 366,116$

Full year budget -$ Full year budget 7,172,616$ Full year budget 2,196,730$

Full year forecast 233$ Full year forecast 7,167,728$ Full year forecast 2,559,529$

233$ 564,875$ 728,915$

0 50 100 150 200 250 300 350

Fixed Costs

Headworks

Major Maintenance

Other

Pumpstations

Reticulation

Treatment

Thousands

Operating Expenditure

YTD Actual YTD Budget

RevenueRates income excluded from this report.

ExpenditureNo significant variances to report on to date.

Capital ExpenditureCapital expenditure is tracking above the current budget profile. The majority of this variance is considered to be a profiling matter.

0 100 200 300 400 500 600 700 800

Water

Thousands

Capital Expenditure

YTD Actuals YTD Budget


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Water – Major Capital Projects 2018/19 Project Status project cost

(actual)

2018/19

Project budget to

30/6/2019

Comments or risks

Plains Reticulation Treated Water Storage 99,515 Project approved by Council in 2017 spread over two years.

Unspent budget from 2017/18 of $2,359,884 needs to be carried

over to current year.

The project us underway, the tank components have been delivered

to site and foundation work will start shortly. Construction

completion estimated March 2018.

Kaimanawa Connection with Plains or

Paeroa

10,787 - Project approved by Council in 2017 spread over two years.

Unspent budget from 2017/18 of $1,894,699 needs to be carried

over to current year.

Project is tracking within budget but is well behind the programmed

schedule

Plains Waitakaruru Upgrade to DWS

566,939 850,000 The upgrade is currently undergoing commissioning and the project

should be completed in late September / early October 2018.


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APPENDIX D

Wastewater Financial MeasuresKey Indicators for the 2 months ending 31/08/2018


-Unfavourable YTD 25,644-$ Favourable YTD 82,498$ Favourable YTD 248,464$ YTD budget 48,450$ YTD budget 326,408$ YTD budget 262,846$

Full year budget 290,700$ Full year budget 3,327,736$ Full year budget 1,577,087$

Full year forecast 265,056$ Full year forecast 3,245,238$ Full year forecast 1,328,623$

22,806$ 243,910$ 14,382$

0 20 40 60 80 100 120

Fixed Costs

Major Maintenance

Other

Pumpstations

Reticulation

Treatment

Thousands



RevenueRates income excluded from this report.

ExpenditureMajor maintenance and other general management costs tracking below budget.

Capital ExpenditureCapital expenditure is tracking below the current budget profile. The majority of this variance is considered to be a profiling matter.

0 50 100 150 200 250 300

Wastewater

Thousands

Capital Expenditure



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Wastewater – Major Capital Projects 2018/19

Project Status project cost (actual)

2018/19

Project budget

to 30/6/201

9

Comments or risks

Karangahake to Paeroa Wastewater Line

11,211 474,000 Project approved by Council in 2017 spread over two years. Unspent budget from 2017/18 of $829,405 needs to be

carried over to current year.

Paeroa - Pipe Renewals Hydraulic

500,000 Unspent budget from 2017/18 of $1,257,000 needs to be

carried over to current year.

The investigation and associated options report for this project

is currently being prepared. Depending on the final solution,

this project will either be completed in 2018/19 or will be

spread over several years.

Council Agenda 26.9.18 8

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APPENDIX E

Storm water Financial MeasuresKey Indicators for the 2 months ending 31/08/2018


-Favourable YTD -$ Favourable YTD 9,827$ Unfavourable YTD 14,488-$ YTD budget -$ YTD budget 76,386$ YTD budget 20,830$

Full year budget -$ Full year budget 831,841$ Full year budget 125,000$

Full year forecast -$ Full year forecast 822,014$ Full year forecast 139,488$

-$ 66,559$ 35,318$

0 5 10 15 20

Floodgates

Maintenance/Fencing/Culverts

Mechanical Cleaning

Other

Pumps

Vegetation Control

Thousands


YTD Actual YTD Budget

Revenue

ExpenditureNo significant variances to report on to date.

Capital ExpenditureCapital expenditure is tracking above the current budget profile. The majority of this variance is considered to be a profiling matter.

0 5 10 15 20 25 30 35 40

Stormwater

Thousands

Capital Expenditure



council agenda - 26 september 2018

Documents