council meeting agenda 2 september 2015

Ordinary Meeting

Council Chambers Date: 2 September 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 02 SEPTEMBER 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 02 September 2015


ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING CORPORATE AND COMMUNITY SERVICES ............................................................................... 5

REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Negotiated Decision Notice - M & G Crushing and Materials Pty Ltd - Material

Change of Use - Extractive Industry - Lot 1 on RP708157 - Pickford Road, Biboohra - DA/14/0032 ............................................................................................. 5

COMMUNITY WELLBEING....................................................................................................... 51 ITEM-2 Tourism Kuranda appointment of new members to the Tourism Kuranda

Advisory Committee; and endorsement of the Tourism Kuranda Strategic Plan 2015/16 .................................................................................................................. 51

INFRASTRUCTURE SERVICES .................................................................................................. 69

TECHNICAL SERVICES ........................................................................................................... 69 ITEM-3 Raleigh Road, Dimbulah - Application for Permanent Road Closure ...................... 69

CHIEF EXECUTIVE OFFICER ..................................................................................................... 73

ITEM-4 Christmas Shutdown and Office Closure for Staff Function .................................... 73

ITEM-5 Attendance at Waste Q Conference ....................................................................... 77

BUSINESS WITHOUT NOTICE .................................................................................................... 78

NEXT MEETING OF COUNCIL .................................................................................................... 78

APPENDIX - FOR INFORMATION ............................................................................................... 79

SUMMARY OF NEW PLANNING APPLICATIONS & DELEGATED DECISIONS - JULY 2015 ....................................................................................................................... 79


CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 NEGOTIATED DECISION NOTICE - M & G CRUSHING AND MATERIALS PTY LTD - MATERIAL CHANGE OF USE - EXTRACTIVE INDUSTRY - LOT 1 ON RP708157 - PICKFORD ROAD, BIBOOHRA - DA/14/0032

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 2 September 2015

REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

APPLICATION DETAILS

ATTACHMENTS: 1. Decision Notice - 21 April 2015

2. Applicant’s written representations dated 24 April 2015 3. Draft Infrastructure Agreement -- Pickford Road

APPLICATION PREMISES

APPLICANT M & G Crushing and Materials Pty Ltd

ADDRESS Pickford Road, Biboohra

DATE REQUEST FOR NDN LODGED

24 April 2015 RPD Lot 1 on RP708157

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Material Change of Use - Extractive Industry

FILE NO DA/14/0032 AREA 154.388 hectares

LODGED BY M & G Crushing and Materials Pty Ltd

OWNER AJ & IRH Mazgay

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (Amendment no. 01/11)

ZONE Rural zone

LEVEL OF ASSESSMENT

Impact Assessment

SUBMISSIONS Two (2)


EXECUTIVE SUMMARY

Council approved a development application described in the above application details at it’s meeting held on 15 April 2015, subject to conditions. The application was impact assessable and two (2) properly made submissions were received in response to public notification of the application. The applicant has subsequently made written representations about Condition 4.2 Roadworks - External Construction. The applicant proposes that an infrastructure agreement be entered into with Council to sustainably manage the developments impacts on Pickford Road on an ongoing basis, in lieu of the upfront construction of Pickford Road as currently required under Condition 4.2. As a result of those representations and subsequent negotiations between the applicant and Council's Manager Works, it is recommended that Council authorise the Mayor and Chief Executive Officer to execute Infrastructure Agreement - Pickford Road and to amend Condition 4.2 to reflect the existence of the infrastructure agreement. It is recommended that: (A) Council endorse the Infrastructure Agreement for signing by the Mayor and CEO; and (B) That subject to the Infrastructure Agreement being signed, Council grant authority to

the CEO to issue a negotiated decision notice.

OFFICER'S RECOMMENDATION

"1. That Council endorse the Infrastructure Agreement between Council and M & G Crushing and Materials Pty Ltd associated with the development application DA/14/0032; and

2. That subject to the execution of the Infrastructure Agreement between Council and M & G Crushing and Materials Pty Ltd, and in relation to the written representations made by M & G Crushing and Materials Pty Ltd regarding conditions of the following development approval:

and in accordance with the Sustainable Planning Act 2009, Council delegate authority to the Chief Executive Officer to issue a negotiated decision notice amending Condition 4.2 as follows:

APPLICATION PREMISES

APPLICANT M & G Crushing and Materials Pty Ltd

ADDRESS Pickford Road, Biboohra

DATE REQUEST FOR NDN LODGED

24 April 2015 RPD Lot 1 on RP708157

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Material Change of Use - Extractive Industry


4.2 Roadworks – External Construction Pickford Road, between the access into the extractive industry on Lot 1 on RP708157 and Lot 286 on NR7455, must be upgraded/constructed to Rural Road (less than 100vpd with 4.5 metre bitumen seal) standard in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer. Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. Infrastructure Agreement - Pickford Road between Mareeba Shire Council and M & G Crushing and Materials Pty Ltd fulfils the applicant's obligations under this condition.

3. A Negotiated Decision Notice be issued to the applicant, referral agencies and submitters advising of Council’s decision.”

THE SITE

The subject land is described as Lot 1 on RP708157, Parish of Formartine, situated on Pickford Road, Biboohra. Lot 1 on RP708158 is located approximately 7 km north-north-west of Mareeba and 2 km west of Biboohra. The land has an area of 154.388 hectares with a frontage of approximately 960 metres to Pickford Road. Access to the land is obtained directly off Pickford Road via an existing farm access which is located approximately 200 metres west of Two Mile Creek. The section of Pickford Road between the subject land and the Mulligan Highway is predominantly a gravel formation with an approximate width of six (6) metres. Small lengths of bitumen seal exist on the approaches to the single lane concrete bridge across Two Mile Creek and, for the first 160 metres of Pickford Road. The site is flat, reasonably regular in shape and has been extensively cleared to accommodate past farming activities. Only limited sections of remnant vegetation (Least Concern and Of Concern) remain along the southern boundary and immediately adjacent to Two Mile Creek, which meanders along the lands eastern boundary. The subject site is currently used for agricultural purposes with an estimated 80 hectares of land planted with sugar cane and a further 40 plus hectares to be planted with sugar cane in the coming months. Structural improvements are limited to a large farm shed which is sited in the north-eastern corner. Surface water from the site drains east towards Two Mile Creek. The southern portion of the subject land is prone to waterlogging during the wet season, due to a shallow water table. An extensive network of farm drains extend along the southern boundary, western boundary and east-west through the centre of the farm. A farm dam sited adjacent to Two Mile Creek collects water from the east-west drain allowing its re-use for farm irrigation. The subject land and all adjoining land is zoned Rural under the Mareeba Shire Planning Scheme 2004. Surrounding lots are typically large rural holdings used for a variety of rural purposes including agriculture and grazing. The land situated immediately to the west of the


subject land has an approved extractive industry. The land adjoining the southern boundary has historically been used for extractive industry purposes. The closest dwelling house to the extraction area is approximately 250 metres south on adjoining Lot 5 on RP708157 (Note: During the site inspection, a small "shack" was noted on the northern boundary of this southern allotment, however no record has been found of any building approval. Based on aerial imagery, this structure was erected between 2002 and 2011. The next closest dwelling house is approximately 500 metres north-west of the extraction area.

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.


Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

A dwelling house approved for bed and breakfast accommodation is located approximately 1.1 kilometres north of the extraction area on the opposite side of Pickford Road. The Mareeba Wetlands are located at the western end of Pickford Road, approximately two kilometres from the subject land.

BACKGROUND AND CONTEXT On the 15 April 2015, Council approved the application made by M & G Crushing and Materials Pty Ltd for the issue of a development permit for Material Change of Use - Extractive Industry over land described as Lot 1 on RP708157, Parish of Formartine, situated on Pickford Road, Biboohra. The approval was granted subject to various conditions. M & G Crushing and Materials Pty Ltd have written to Council making representations in relation to the approval and seeking the issue of a negotiated decision notice. M & G Crushing and Materials Pty Ltd propose that an infrastructure agreement be entered into with Council to manage the developments impacts on Pickford Road. It is proposed that the infrastructure agreement would fulfil the applicant's obligations under Condition 4.2 - External Road Construction. In the absence of an infrastructure agreement, Condition 4.2 requires the applicant to construct Pickford Road to bitumen sealed standard between the subject land and the Mulligan Highway (approximate required upgrade length of 2.1 kilometres).


APPLICANT'S REPRESENTATIONS Condition 4.2

4.2 Roadworks – External Construction Pickford Road, between the access into the extractive industry on Lot 1 on RP708157 and Lot 286 on NR7455, must be upgraded/constructed to Rural Road (less than 100vpd with 4.5 metre bitumen seal) standard in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer. Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application.

Representation by Applicant "I would like to request a “Negotiated Decision Notice” in relation to Item 4.2 Roadworks External Construction. After receiving the draft conditions 16/02/15 for the DA, M&G has attempted to contact Council representatives to discuss an Infrastructure Agreement for Pickford Road." Response The Director Infrastructure Service and Manager Works have held several meetings with M & G Crushing and Materials Pty Ltd to discuss options for the ongoing sustainable management of the likely impacts on Pickford Road. A draft infrastructure agreement (Attachment 3) has been negotiated and Council officers are of the opinion that this draft agreement will appropriately protect Council's road asset. Specifically the draft infrastructure agreement would require M & G Crushing and Materials Pty Ltd to contribute $0.13 per tonne for material extracted from the site on an ongoing basis. Compliance with the infrastructure agreement would satisfy the applications obligations under Council 4.2. It is recommended that Council authorise the Mayor and Chief Executive Officer to execute the Infrastructure Agreement - Pickford Road and that Condition 4.2 be amended as follows:

4.2 Roadworks – External Construction Pickford Road, between the access into the extractive industry on Lot 1 on RP708157 and Lot 286 on NR7455, must be upgraded/constructed to Rural Road (less than 100vpd with 4.5 metre bitumen seal) standard in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer. Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application.


Infrastructure Agreement - Pickford Road between Mareeba Shire Council and M & G Crushing and Materials Pty Ltd fulfils the applicant's obligations under this condition.

Date Prepared: 24 August 2015


ATTACHMENT 1


ATTACHMENT 2


ATTACHMENT 3


COMMUNITY WELLBEING

ITEM-2 TOURISM KURANDA APPOINTMENT OF NEW MEMBERS TO THE TOURISM KURANDA ADVISORY COMMITTEE; AND ENDORSEMENT OF THE TOURISM KURANDA STRATEGIC PLAN 2015/16


MEETING: Ordinary


REPORT OFFICER’S TITLE: Senior Engagement Officer DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

Council recently called expressions of interest for the Advisory Committee to Council for Tourism Kuranda. This report considers the nominees with regards to the Terms of Reference for this Committee. The Tourism Kuranda Advisory Committee has prepared the annual strategic marketing plan for the endorsement of Council, as per the Committee's Terms of Reference. The Tourism Kuranda Strategic Plan 2015/2016 outlines marketing activities matched to the Tourism Kuranda annual budget. This report also considers the continued tenancy of the current Tourism Kuranda office.


"That Council:

1. Appoint the following representatives to the Tourism Kuranda Advisory Committee:

• Christopher Grantham • Adam Letson • Angela Freeman • Adrian Pancirov • Patricia Green • Peter Danford • Terry Pates • Cathy Flambo

2. Delegate authority to the Mayor to appoint the Chair, after consultation with the Councillors.

3. Adopt the Tourism Kuranda Strategic Plan 2015/2016, as attached.


4. Endorse the continued use of the former Kuranda Visitor Information Centre located at Centenary Park for the use by Council's Tourism Kuranda Executive Officer."

BACKGROUND

Tourism Kuranda (TK) is a voluntary, representative based committee, with permanent Councillor representation, and appointed Community representative based positions. Its intent is to provide guidance and advice on the implementation of the funds raised from the Special Rate Kuranda Benefitted Area (Tourism Kuranda) 1, 2 and 3, which is charged to ratepayers within the Kuranda Benefited Areas. The role of the Committee includes:

Provide advice on the promotion of Kuranda and its environs in order to meet Tourism Kuranda's strategic objectives, being to attract visitors to Kuranda and to promote and enhance the brand of Kuranda: Village in the Rainforest.

Provide expert commentary on the management of tourism for Kuranda.

Provide advice on other matters as referred to it by the Council. Tourism Kuranda Advisory Committee Members appointment The Committee is appointed for a three (3) year term and may be renewed with the same membership at the end of this period. The last meeting of the current committee took place on 18 August 2015 and the next meeting is scheduled to take place on 15 September 2015. To provide the opportunity for other members of the Kuranda community to participate in the committee, and to encourage fresh ideas through new membership, Council called for expressions of interest for the next term of the Tourism Kuranda Advisory Committee Members on 23 July 2015. Nominations closed on Friday, 14 August 2015. To ensure fair representation of Kuranda businesses on the committee, membership is comprised of representatives from the following key areas:

Chair - Independent of the tourism sector;

Kuranda Major Attractions;

Kuranda Retail;

Kuranda Accommodation;

Kuranda Service Industry; and

Chamber of Commerce or Business Representative. The committee also has representation from:

Councillor;

Tourism Kuranda Executive Officer; and

Senior Engagement Officer as a non-voting position. A total of eight (8) applicants were received, of which, three (3) are new nominations*. No nominations to date have been received for the Independent Chair, and therefore a new targeted recruitment process is required by the Mayor. In recommending all the nominees, consideration has been given to:

skills and expertise in tourism marketing, and extensive knowledge of tourism in Kuranda;

the vision and open-mindedness of nominees and their ability to work cooperatively with the committee; and


the need to ensure the continuation of the knowledge of the current committee by maintaining membership of representatives whilst allowing fresh ideas through new members.

Note: all nominees pay the Special Rate Kuranda Benefitted Area (Tourism Kuranda) 1 (CBD) and 2 (accommodation services).

The nominations for the new term of the committee are:

Independent Chair

No nominations received. Note: Melanie Wicks has advised that she is retiring from the Tourism Kuranda Committee but is available until a replacement is found until the end of the year. Therefore it is recommended that the Mayor to be delegated the approval to appoint for this essential position, in consultation with Council.

Kuranda Major Attractions

Christopher Grantham - General Manager Rainforestation and Australian Butterfly Sanctuary (CAPTA Group). Christopher is an existing member of the Tourism Kuranda Committee and has been on the committee for a total of two terms.

Adam Letson* - Sales Manager Skyrail. Nominated by Skyrail and is actively involved on a daily basis in the planning of marketing and undertaking sales relating to Skyrail, Kuranda and the Tropical North Queensland Region. Adam is a new nomination to the Tourism Kuranda committee.

Angela Freeman* - Director of marketing at Freeman Corporation includes Kuranda Koala Gardens and Birdworld, Hartley's Crocodile Adventure, Cairns Tropical Zoo/Night Zoo. Angela has extensive tourism and marketing experience, holds a MBA and a Bachelor of Law, and is Cairns local. Angela is a new nomination to the Tourism Kuranda committee.

Kuranda Retail

Adrian Pancirov - Heritage Markets. Adrian has over 10 years in the tourism industry and has been working in the markets for the last seven years. Adrian is an existing member of the Tourism Kuranda Committee and has been on the committee for a total of one (1) term. Representative for the Kuranda Heritage Markets businesses.

Patricia Green - Owner/operator of the Honey House Kuranda. Patricia is an active member of the Kuranda Amphitheatre Society and provides a strategic conduit with major events at the Kuranda Amphitheatre. Patricia is an existing member of the Tourism Kuranda Committee and has been on the committee for a total of two (2) terms. Representative for the Kuranda Original Markets businesses.

Kuranda Accommodation

Peter Danford* - Owner of the Cedar Park Resort (from January 2015). Peter has extensive experience in management, marketing, digital media and sales, including as current owner of The China Guide, a travel agency based in Beijing. Peter is also fluent in Mandarin and Cantonese. Peter is a new nomination to the Tourism Kuranda committee.

Kuranda Service Industry

Terry Pates - Owner of Frogs Restaurant. Terry is an existing member of the Tourism Kuranda committee and has been on the committee since its inception.


Chamber of Commerce or Business Representatives

Cathy Flambo - Business owner/manager of Australian Bush Store. Cathy is a nominee from the Kuranda and District Chamber of Commerce. Cathy is an existing member of the Tourism Kuranda committee and has been on the committee for a total of one (1) term.

Kuranda Strategic Plan 2015/2016 The Tourism Kuranda Advisory Committee have prepared the annual strategic marketing plan for the endorsement of Council, as per the Committee's terms of reference. The Tourism Kuranda Strategic Plan 2015-16 outlines marketing activities matched to the Tourism Kuranda annual budget. The new plan features a new promotional campaign theme: "So much to do!" to extend visitation and target self-drivers. It incorporates new initiatives including a greater focus on Kuranda's emerging accommodation market to position Kuranda more strongly as a gateway to the region. Tourism Kuranda Office tenure The Tourism Kuranda Executive Officer has been successfully based at the current TK Office (the old Kuranda Visitor Information Centre premises) from September 2014. This Council owned facility has been effectively used for convening TK Committee meetings and has proven an ideal central location due to its proximity to the new Kuranda Visitor Information Centre, and for event organising. The TK Committee is requesting confirmation of secure long term tenure of the current premises to be used indefinitely by TK. It is recommended that the premises be available for sole use by Tourism Kuranda for at least the term of the new Tourism Kuranda Advisory Committee, being until the 30 September 2018.

LINK TO CORPORATE PLAN

ECON 2: In partnership with local business, industry groups and economic and regional development organisations, continue to develop strategies to assist, strengthen, develop and promote existing and new businesses and industries.

CONSULTATION

Internal Chief Executive Officer Manager Community Wellbeing Executive Officer Tourism Kuranda Cr Karen Ewin Cr Jenny Jensen Tourism Kuranda Committee Council workshop 19 August 2015 External Tablelands Regional Council's Tourism Coordinator Tropical Tablelands Tourism (TTT)

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

Nil


POLICY IMPLICATIONS

Nil

FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

Yes.

IMPLEMENTATION/COMMUNICATION

The Tourism Kuranda Executive Officer will: 1. Communicate the appointment of the new Tourism Advisory Committee Members with nominees. 2. Assist the Mayor with the recruitment of the independent Chair, as needed. 3. Coordinate the induction of the new Committee with the Manager, Community Wellbeing, and Councillors. 4. Implement the Tourism Kuranda Strategic Plan 2015/2016. 5. Continue to occupy the current Tourism Kuranda office.

ATTACHMENTS

1. Tourism Kuranda Strategic Plan 2015/2016 Date Prepared: 24 August 2015


ATTACHMENT 1


INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-3 RALEIGH ROAD, DIMBULAH - APPLICATION FOR PERMANENT ROAD CLOSURE


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services

EXECUTIVE SUMMARY

A short section of road reserve adjacent to 41 Raleigh Road, Dimbulah has been the subject of a road licence attached to that property for many years. Unfortunately, due to possible incorrect information received at the time of purchase, the new owner of the property constructed part of a new dwelling on the road reserve. The owner is now seeking to apply to the Department of Natural Resources and Mines (DNRM) to have the road reserve permanently closed so as to provide security of tenure over her dwelling located on the road reserve. As Council does not have any assets on the road reserve and as adjoining properties have alternative accesses, this report recommends that Council advise DNRM that it has no objection to the road closure.


"That Council advise the Department of Natural Resources and Mines that it has no objection to the closure of Lot 1 RL1162 being road reserve adjacent to 41 Raleigh Road, Dimbulah on the condition that it is amalgamated with the adjoining parcel owned by the applicant."

BACKGROUND

As part of the Department of Natural Resources and Mines (DNRM) new road closure application process, the applicant must seek approval from the Road Manager prior to making an application. Accordingly the owner of Lot 1 MPH3394, 41 Raleigh Road, Dimbulah is requesting Council approval, as the road Manager, to permanently close a road reserve adjacent to her property. The applicant purchased the property in 2010 including a road licence over the adjacent road reserve, which apparently has been in place since 1940.


The applicant advises that she was given incorrect information from the Real Estate Agent when purchasing the property, which resulted in a portion of her new home being constructed on the road reserve in question. When the applicant realised the mistake, she commenced the application process to change the tenure of the road reserve from a road licence to a road closure so as to provide permanent security of tenure over the portion of her dwelling located on the road reserve. While this road reserve provides a legal access to the adjoining property to the north of the applicants land, there is an alternative physical and legal access via Walsh Street, which serves as the primary access to the property. Therefore as there is no formed road or track located on this road reserve, the land being subject of a road licence for many years and as the adjacent properties have alternative accesses, it is recommended that Council advise DNRM that it has no objection to a full road closure.


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Nil External The applicant DNRM Townsville


Nil

POLICY IMPLICATIONS

Nil


Nil


The applicant and DNRM will be advised in writing of Council's decision


ATTACHMENTS

1. Plan of property and road reserve. Date Prepared: 13 August 2015


CHIEF EXECUTIVE OFFICER

ITEM-4 CHRISTMAS SHUTDOWN AND OFFICE CLOSURE FOR STAFF FUNCTION


MEETING: Ordinary


REPORT OFFICER’S TITLE: CEO DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

This report is presented to Council to confirm the Christmas/New Year shutdown period for 2015/16 and amend the meeting schedule for 2016 to remove the meeting on 7 January 2016. Further, authorisation is sought to close service centres for a staff meeting.


"That Council: 1. Endorse the 2015/16 Christmas/New Year closure from midday on Thursday 24

December 2015 and reopen Monday 4 January 2016; 2. Hold only one (1) Ordinary Council Meeting in the month of January 2016 on Wednesday

20 January 2016; 3. Approve the early closure of service centres from 2pm on Friday 18 December 2015 for a

staff function."

BACKGROUND

Council service centres are open to the public throughout the whole of the year, excluding public holidays. The two (2) service centres are Mareeba (65 Rankin Street) and Kuranda (4-12 Thoree Street). For the 2015/16 Christmas/New Year period, gazetted public holidays fall on Friday 25 December, Monday 28 December and Friday 1 January. It is recommended that closure of the administration centres be effective from midday on Thursday 24 December 2015 and reopen Monday 4 January 2016. In accordance with the Enterprise Bargaining Agreement, staff are to utilise leave entitlements for any absences during this period. As in previous years, appropriate arrangements will be put in place to have skeleton staff available to work through the closure period or be on stand-by in the event of any emergencies.


As a result of the Christmas/New Year closures, it is recommended that the Ordinary Council meeting scheduled for 6 January 2016 be cancelled. As the end of the second year of Mareeba Shire Council operations comes to a close, staff ought to be acknowledged for their tremendous efforts and as a token of appreciation, management would like to take this opportunity to thank staff for their dedication and hard work throughout this period. The management team have worked very closely with staff to maintain a positive culture and are recommending that service centres close at 2pm on Friday 18 December to allow all staff to attend an end of year staff function at the Mareeba Amenities Hall. The reason for a 2pm closure is that the majority of outdoor staff finish work at 3pm and by commencing at 2pm we can ensure the staff attend this important meeting at which the Mayor and CEO can address the staff. Councils after hours service will operate during the afternoon and staff will be available to deal with critical and emergency issues.


GOV 5: Conduct a work management systems and procedures review to develop an efficient organisation supported by cost effective and safe work practices and systems.

CONSULTATION

Internal EMT External Nil


Risks associated with responding to emergency issues will be managed by having skeleton staff available to work through the closure period or be on stand-by in the event of any emergencies.

POLICY IMPLICATIONS

Nil


Nil


Communications will be provided both internally and externally advising of the closure period for Christmas/New Year and also the cancellation of the 6 January Council meeting.


ATTACHMENTS

Nil Date Prepared: 21 August 2015


ITEM-5 ATTENDANCE AT WASTE Q CONFERENCE DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: CEO DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

The Waste Management Association of Australia (WMAA) is holding a Waste Q Conference in Cairns on 9-11 September 2015. The purpose of the conference is to discuss regional waste management opportunities and challenges. As the early bird discount for registration expires on Friday 28 August 2015 Cr Brown has been being registered for the conference following discussions with the Mayor and the CEO. This report seeks endorsement of Cr Brown's attendance at the conference.


"That Council endorse Cr Brown's attendance at the Waste Q Conference in Cairns on 9-11 September 2015."

BACKGROUND

As stated above the (WMAA) is holding a Waste Q Conference in Cairns on 9-11 September 2015. The purpose of the conference is to discuss regional waste management opportunities and challenges.


ECON2: In partnership with local business, industry groups and economic and regional development organisations, continue to develop strategies to assist, strengthen, develop and promote existing and new businesses and industries.

CONSULTATION

Internal CEO Mayor External Nil



Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating The cost for this conference is catered for in the 2015/16 Budget


Nil

ATTACHMENTS

Nil Date Prepared: 26 August 2015

BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL

The next meeting of Council will be held at 9:00 am on Wednesday 16 September 2015


APPENDIX - FOR INFORMATION

SUMMARY OF NEW PLANNING APPLICATIONS & DELEGATED DECISIONS - JULY 2015

council meeting agenda 2 september 2015

Documents