council agenda september 17, 2019 - fort smith meeting... · 2019-09-13 · agenda september 17,...

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Town of Fort Smith Town Council Meeting

Agenda

September 17, 2019 7:00 p.m. – Council Chambers

A. Call to Order and Confirmation of Quorum

B. Approval of Agenda

C. Presentations a. RCMP Police Report August 2019

RCMP Police Report August 2019

D. Approval of Council Minutes a. Council Minutes 08-19 b. Special Meeting Minutes SP-04-19 Council Minutes

August 20, 2019Special Meeting

Minutes August 30,

E. Business Arising from the Minutes

F. Declaration of Financial Interest a. Statement of Disclosure of Interest

Statement of Disclosure of Interes

G. Council Business

a. Introduction and Consideration of Committee Reports i. Corporate Services

ii. Community Services iii. Municipal Services iv. Council Prioritites Update v. YSM Airport Safety Operation

Concerns

Corporate Services Minutes September

Community Services Minutes September

Municipal Services Minutes September

Council Priorities Update

b. Enactment of Bylaws and Policies i. Bylaw 998 Appoint Bylaw Officer

Gavin Burke – Third Reading

Bylaw 998 Appoint Bylaw Office Gavin B

c. Appointments

d. Mayor and Council/Board Representative Updates

e. Administration i. DPA-020-19 Marie MacDonald

ii. DPA-021-19 Thomas Koidhis iii. DPA-022-19 Sophie Bourgon iv. Briefing Note – JBT Donation Request

Updated

DPA-020-19 Marie MacDonald

DPA-021-19 Thomas Koidhis

DPA-022-19 Sophie Bourgon

BN JBT Donation Request Updated

H. Proclamations

I. Absence of Council Members

J. Date of Next Council Meeting

K. Adjournment

L. Question Period

FORT SMITH

POLICING REPORT

2019‐08

Fort Smith RCMP Detachment

G Division

Northwest Territories

The Fort Smith RCMP Detachment responded to a total of 175 calls for service to the town of Fort Smith

during the month of August, 2019.

Community Action Plan (C.A.P.) Community Priorities Initiatives:

The current fiscal year priorities Initiatives are identified as:

1) Substance Abuse – Education (Community & Detachment)

2) Substance Abuse – Enforcement Activities

3) Proactive Traffic Enforcement

4) Citizens on Patrol (COP)

5) Youth – Outreach & Engagement

6) Youth – Intervention & Diversion

7) Community / Partner Engagement

8) RCMP / Indigenous Community Cultural Exchange

9) Domestic Violence – Outreach & Intervention

10) Visibility

1) This month the detachment addressed the issue of Substance Abuse – Education (Community &

Detachment) by:

This initiative will be focused on education as it relates to CDSA investigations. As noted above, this

includes both detachment level education (training courses, mentorships etc.) as well as community

education initiatives (school talks, community presentations, Crimestoppers education etc.).

No training / school talks completed in August. However, the strategy is well underway with Cst. Jobin receiving Informant Training in July as well as a Community Crimestoppers presentation being held on July 2nd. Talks were initiated for the upcoming school year and a resource in Hay River identified to assist detachments in the South District.

The Community assisted the priority by: No specific support was sought during this monthly period. As

the educational component starts rolling out the RCMP will be seeking community partners to assist.

2) This month the detachment addressed the issue of Substance Abuse – Enforcement Activities by:

There was one information file forwarded to police this month about drugs in Fort Smith.

The Community assisted the priority by: No specific support was sought during this monthly period

3) This month the detachment addressed the issue of Proactive Traffic Enforcement by:

August 10 – Members of the Fort Smith detachment located a vehicle near a vacant house. An

investigation was entered into and the driver was discovered to be displaying signs of impairment. They

have been charged and released for an upcoming court date.

The Community assisted the priority by: Discussions were held with both Bylaw and Parks about joint

traffic stops, combined traffic enforcement etc. It is hopeful that there will be more joint checkstops

above and beyond what was completed last fiscal. We also plan on having discussions with ENR.

4) This month the detachment addressed the issue of Citizens on Patrol (COP) by:

Sgt. Gilbert met with Cr. Beaulieu in July to discuss the initiative. She has excellent community contacts

based on her previous experience. At that time, it was decided that Cr. Beaulieu would reach out to

volunteers that had helped her in the past for a similar initiative. Sgt. Gilbert was AOL during the month

of August so no further meetings were held. Given his pending transfer in November of 2019 another

detachment member will be selected to continue liaising with Cr. Beaulieu in an effort to get this off the

ground.

The Community assisted the priority by: Meetings will be on‐going until such time as an executive is set

up and COP becomes its own entity. At this time, meetings will continue as partner‐to‐partner.

5) This month the detachment addressed the issue of Youth – Outreach & Engagement by:

Plans were finalized for a Fort Smith member attending Sweet Grass for the second year in a row. Cst.

Alex Hazlewood will be attending from Monday, September 9th to Thursday September 12th

The Community assisted the priority by: No specific support was sought during this monthly period.

6) This month the detachment addressed the issue of Youth – Intervention & Diversion by:

This category will include the prolific offender checks. For August the Fort Smith Detachment did a total

of 3 curfew checks. The reason for the reduction was simply due to two youth normally being checked

both being sent out on remand and not being in the community for the majority of the month.


7) This month the detachment addressed the issue of Community / Partner Engagement by:

August 1st – Fort RCMP hosted a community BBQ to welcome two new members to the detachment and give community members an opportunity to meet them in a fun and informal setting. The Town brought a large bouncy castle and set up Frisbee golf (as well as employees to manage those). It was well attended and the members had a great time. Hopefully there is potential for this to become an annual event given transfer season typically occurs during the summer months and it is a great way to get people together.

August 1st – After the BBQ S/Cst. Jordan Groenewegen from Hay River set up a police boat and conducted a boat safety presentation. Prizes were given out and it was a big hit with the children.

August 3rd – Cst. Candy and Cst. Hazlewood attended Paddlefest activities at Mountain Portage. August 17th – 18th – Cst. Levesque participated in the Annual Pelican Gilf & Country Club

Championship. August 22nd – 25th – Members from Alberta attended the community and participated in Dark

Sky Festival activities.


8) This month the detachment addressed the issue of RCMP / Indigenous Community Cultural

Exchange by:

This initiative has been discussed with the Town, Metis, SRFN as well as several community members

that the RCMP speak with regularly. There was significant interest in this initiative and we were hoping

to have a list of names by mid‐summer of interested parties but we have not had anyone come forward.

If you know any elders who would be interested in participating, please call the Fort Smith RCMP

Detachment (867) 872‐1111 (ask for Jesse) or email Sgt. Jesse Gilbert at jesse.gilbert@rcmp‐grc.gc.ca

The goal will be to generate a list by mid‐fall and then start sending members out with elders as

activities/operations permits.


9) This month the detachment addressed the issue of Domestic Violence – Outreach & Intervention

by:

During the month of August, the Fort Smith RCMP responded to eight complaints of domestic violence.

In seven of these files charges were laid. The fourth occurred very late in the month and as of this time

of reporting is still under investigation.


10) This month the detachment addressed the issue of Visibility by:

August 15th – Cpl. MacDonald and Cst. Levesque performed foot patrols around local foot paths and

trails in the community.


Notable Occurrences for the Month:

Prolific Offender stats now included under initiative 6.

There were three reported Break and Enters this month.

1) August 14th – Break and Enter to a private residence. One homeowner reported a possible B&E due to mess inside the residence, however when the investigation began the other home owner indicated it was not a B&E. The dog had torn apart the living room, they just did not have a chance to inform the other person. Unfounded.

2) August 26th – Unlawfully in a Dwelling house. One individual (who was out of town) was reporting information that someone was in their unit. They did not give consent and wanted them removed. Investigation revealed both individuals have legal right to property. No offence.

3) August 28th ‐ Unlawfully in a Dwelling house. One individual (who was out of town) was reporting information that someone was in their unit. They did not give consent and wanted them removed. This was the same individual from the previous call. No offence.

On August 2nd a complaint of domestic violence was received. Members of the Fort Smith detachment

responded to the complaint and discovered one individual who had been struck with a weapon. The

accused was arrested and charged for the offence and is set for an upcoming court appearance.

On August 10th the RCMP responded to a death in the community of Fort Smith. Members attended and

investigated. The matter has been turned over to the Coroner.

On August 29th a complaint of a serious assault was received. Patrols were made and one individual was

arrested and charged with multiple offences. These include

1) Sec. 267(b) CC – Assault Causing Bodily Harm

2) Sec. 267(a) CC – Assault with a Weapon

3) Sec. 430(4) CC – Mischief under $5000.00

4) Sec. 270.01(2) CC – Assault on other Peace Officer

5) Sec. 733.1(1) CC – Breach Probation

The Fort Smith Detachment responded to a total of 9 complaints under the Mental Health Act involving

individuals who had threatened harm to themselves. These types of complaints are very time sensitive

and require immediate attention as to mitigate the potential harm. It typically results in the RCMP

apprehending the individual and escorting them to the hospital for consultation with a Doctor.

There were a total of 16 calls for service related to missing person(s) or well being checks. These types of

files are typically very labour intensive as they have the potential to be very serious and thus a

significant amount of effort is put in at the onset of a complaint being received. Luckily all 16 calls had a

positive outcome.

There were 2 complaints of sexual assault. Both files are still under investigation. These files require a

lot of attention and time to ensure they are investigated properly. These files are a high priority to the

Fort Smith RCMP.

2019 Staffing Rotation and Planning Cycle

Current Detachment Strength

1) Sgt. Jesse Gilbert (Promoted to Alberta – Leaving in November) 2) Cpl. Chris MacDonald 3) Cst Amy Forbes 4) Cst. William Jobin 5) Cst. Derick Levesque

6) Cst Alex Hazlewood 7) Member identified from Nova Scotia (Cst Gibson) 8) Member identified from Alberta (Cst Emmons)

_____________________

Sgt. Jesse Gilbert NCO i/c

Fort Smith RCMP Detachment

External Distribution List:

Insp. Amber CLARK – OIC South District

S/Sgt. Ken BEARD ‐ District Advisory NCO

Documents Included:

Occurrence Statistics

Appendix A

Occurrence Type

August 2019

Year to Date2019

August2018

2018 totals

Assaults (All Categories)

29

156

11

196

Break and Enter (Residence and

Business)

3

29

6

53

Theft of Motor Vehicle

0

10

1

18

Theft under $5,000.00

4

31

1

79

Theft over $5,000.00

0

1

1

4

Drug Possession

0

1

0

6

Drug Trafficking

0

5

0

10

Liquor Act

4

73

6

84

Mischief / Cause Disturbance

(Includes Public Intoxication)

41

312

42

428

Impaired Operation

10

73

9

85

Other Complaints

36

221

32

346

Total Violations

129

919

109

1324

Total Calls for Service

175

1183

175

1753

Number of Patrols to Community

N/A N/A N/A N/A

Appendix A

Category August 2019

Year to Date 2019

August 2018

Year total 2018

Prisoners 13 157 25 164

Intermittent Prisoners

0

0

0

0

Other Detachment Prisoners

0

0

0

0

Total Prisoners 13 157 25 164

Justice Report

August 2019

Year to Date2019

August2018

Year total2018

Victim Service Unit Referrals

8 Victim Declined 1 Victim Accepted 2 Proactive Referral




Youth Alternative: Measures YCJA

Warnings

0

0 1

1

Youth Diversion: Community Justice

Referrals

0

1 0

1

Seizures August 2019 Year to date

2019

August

2018

Year total 2018

Liquor seizures 0 0 NA NA

Drug Seizures 0 0 NA NA

Firearm Seizures 0 0 NA NA

Adult Diversion: Community Justice

Referrals

0

0 0

1

Emergency Protection Orders:

Detachment Initiated / Detachment assisted

0

2 0

2

ODARA Reports

6

24 0

23

CouncilMeeting:August20,2019 Page‐1‐

COUNCIL OF THE TOWN OF FORT SMITH

MEETING 08-19 THE FIRST REGULAR MEETING OF COUNCIL FOR

THE MONTH OF AUGUST AND THE EIGHTH FOR THE YEAR 2019

PRESENT: D/M K. Smith Cr. A. Pischinger Cr. K. Campbell Cr. B. McArthur Cr. M. Couvrette Cr. C. Westwell REGRETS: Mayor L. Napier Cr. J. Cox Cr. L. Beaulieu STAFF: K. Morrison, Senior Administrative Officer K. Reid, Executive Secretary GALLERY: RCMP Cpl. Chris MacDonald

RCMP Cst. Amy Forbes Meeting 08-19 7:00 PM August 20th, 2019 Council Chambers A. CALL TO ORDER & CONFIRMATION OF QUORUM

D/M Smith called the meeting to order at 7:00 p.m. and confirmed a quorum of Council was present.

B. APPROVAL OF AGENDA

Administration advised that correspondence from the Minister of Lands, Louis Sebert, was received and requested the agenda be amended to provide an update. Council agreed to the amendment. 19-155 Moved by: Cr. Westwell

Seconded by: Cr. Campbell That the agenda be adopted as amended. CARRIED UNANIMOUSLY

C. PRESENTATIONS

a. RCMP Delegation i. Police Report – The RCMP Police Report for July 2019 was reviewed. Cpl.

Chris MacDonald introduced Cst. Amy Forbes who is new to the community from Saskatchewan with eleven years of service. Cpl. MacDonald advised that in July the detachment addressed the issue of substance abuse by sending a member to informant handler training. He indicated that traffic enforcement was also addressed a few times in July. He noted that there was an impaired driving incident at the cemetery and another erratic impaired driving incident on Calder Avenue. He added that charges are pending for both occurrences. Cpl. MacDonald advised that Sgt. Gilbert is spearheading the Citizens on Patrol program and is meeting with Cr. Beaulieu to facilitate the program.


With regard to youth intervention, Cpl. MacDonald advised that the detachment performed ten curfew checks. He indicated that one youth involved with the youth crime spree had returned to Fort Smith and was hiding from the RCMP. The youth had warrants in Edmonton, Fort Chipewyan, Yellowknife and Fort Smith. The youth was arrested, remanded to Yellowknife and returned to Fort Smith. Cpl. MacDonald advised that the RCMP participated in the Canada Day Parade and that Sgt. Gilbert had attended the Pine Lake Picnic. He added that the detachment had also donated food to Sunset Chalet Seniors Home. Additionally, that the RCMP performed two foot patrols during the month of July. Cpl. MacDonald indicated that the RCMP responded to five calls for domestic violence and that charges were laid in three of the occurrences. Cpl. MacDonald advised that there were four reported break and enters in July; one at the Library and three residential that are believed to be related. Night shift members responded to a call of a suspicious male in the area and arrested the young offender who was caught in the process of attempting a break and enter. The youth involved had been arrested for a second time in July and was remanded to Yellowknife where he will be held until October when trial is set. Cpl. MacDonald advised that in July there were three mental health calls, four calls of missing persons, and three complaints of sexual assault. RCMP members were also busy assisting the Fort Chipewyan detachment with a firearm call in WBNP and a fatal motor vehicle accident on Pine Lake Road. Cr. Campbell asked how frequently youth curfew checks are performed. Cpl. MacDonald replied that the frequency of curfew checks is dependent on the number of youths in the community and that checks are regularly performed on a random basis. Administration heard that the RCMP Community Barbeque to welcome new members was a successful event. Council welcomed Cst. Amy Forbes to the community and noted that they were pleased with the level of RCMP engagement with Council this term.

D. APPROVAL OF MINUTES

19-156 Moved by: Cr. Couvrette Seconded by: Cr. Pischinger That the minutes of Regular Meeting 07-19 of July 23rd, 2019 be adopted as presented. CARRIED UNANIMOUSLY

19-157 Moved by: Cr. Westwell

Seconded by: Cr. McArthur That the minutes of Special Meeting SP-03-19 of August 6th, 2019 be adopted as presented. CARRIED UNANIMOUSLY


F. DECLARATION OF FINANCIAL INTEREST a. Statement of Disclosure of Financial Interest – There were no disclosures of

financial interest. G. COUNCIL BUSINESS

a. Introduction and Consideration of Committee Reports

Corporate Services Standing Committee – Administration advised that there was a question asked at the Corporate Services Standing Committee as to why debenture interest in the variance report was different than the budgeted amount. He advised that the difference is due to monthly reconciliations not being complete and the interest not being allocated. There was another question asked with regard to accounts receivable interest and he advised that review of the accounts receivable file shows that there are no large interest accumulating accounts. The department is reviewing accounts receivables for bad debt to be forgiven and a briefing note would be brought forward to Council on this. Administration indicated that a subsequent briefing note would be brought to Council on property tax forgiveness, the tax auction date and sale, and potential lobbying efforts to revise the Seniors and Disabled Tax Relief Program to allow Seniors who were in arrears and ineligible for the program when it was implemented to be eligible for the program. Administration thinks there are only two Seniors who were not eligible for the program due to outstanding property taxes and indicated that they continue to pay taxes while interest accumulates and as a result have been unable to pay their entire debt. Once the debt is cleared, they become eligible for taxes. Administration advised that the only large debt in accounts receivable is a debt from the Department of Health and Social Services and indicated that there was an undocumented commitment made to contribute $50,000 when the Recreation facility was built for rooms for counselling services. He noted that the deal did not transpire, although the debt was recorded in account receivables. The debt does not accumulate interest and may be requested to be forgiven. 19-158 Moved By: Cr. Couvrette

Seconded By: Cr. McArthur That the Corporate Services Standing Committee minutes from August 6th, 2019, be adopted as presented. CARRIED UNANIMOUSLY

Road South Committee – Cr. Pischinger asked if the motion was to appoint the SAO until October then revisit the appointment. D/M Smith suggested that the motion could be amended at any time. Cr. Couvrette thought the motion should read that the SAO be appointed until the scope and terms of reference are defined. Cr. Westwell agreed with D/M Smith, that the motion could be reviewed at a later date. 19-159 Moved By: Cr. McArthur

Seconded By: Cr. Couvrette That Mayor and Council of the Town of Fort Smith support and advocate for the development of an alternate road through Wood Buffalo National Park that possibly ties into Fort Chipewyan, Alberta; and That the SAO be appointed to work with the Committee.

CARRIED UNANIMOUSLY


Fort Smith Airport Runway Modification ATIP Request 19-160 Moved By: Cr. Couvrette

Seconded By: Cr. Pischinger That the Mayor have Administration prepare an ATIP request to the Department of Infrastructure to prepare information regarding the narrowing of the Fort Smith Airport Runway to 100 ft, including all written and electronic means of communication.

CARRIED UNANIMOUSLY

Aurora College Transition to Polytechnic University Ad Hoc Committee – Cr. Westwell advised that he would have to withdraw his name from the Ad Hoc Committee. D/M Smith advised that he would accept being appointed to the Committee. 19-161 Moved By: Cr. Couvrette

Seconded By: Cr. Campbell That Council form an Ad Hoc Committee to revisit the issue of the transition to a Polytechnic Institute; and That the Committee consist of Cr. Couvrette, D/M Smith and Mayor Napier-Buckley through the election period and following through to the forming of the following government over the next six-month period.

CARRIED UNANIMOUSLY

2019 Second Quarter Variance Report 19-162 Moved By: Cr. McArthur

Seconded By: Cr. Couvrette That the 2019 Second Quarter Variance Report be accepted as presented.

CARRIED UNANIMOUSLY

Appoint Standing Acting Senior Administrative Officer Cynthia White 19-163 Moved By: Cr. Couvrette

Seconded By: Cr. McArthur That Cynthia White, Director of Community Services, be appointed Standing Acting Senior Administrative Officer on an as and when required basis when the Senior Administrative Officer is away from the office effective August 6th, 2019.

CARRIED UNANIMOUSLY

Appoint Development Officer Obrian Kydd 19-164 Moved By: Cr. Westwell

Seconded By: Cr. Campbell That Obrian Kydd, Director of Corporate Services, be appointed as a Development Officer for the Town of Fort Smith.

CARRIED UNANIMOUSLY


Breathing Apparatus Purchase – Cr. McArthur asked if the Capital Plan is a public document for vendors to see before submitting pricing. D/M Smith confirmed that the document is public and that the budget process determines reflective amounts for projects. Administration advised that a representative Capital Plan is prepared by collecting information from different vendors to set budget amounts. He added that it is clear when collecting information that it is not a guaranteed sale or tender and when soliciting, proper procurement methods are used. Administration advised that the breathing apparatus purchase was a sole source and that sole source procurements are required to be justified. 19-165 Moved By: Cr. Campbell

Seconded By: Cr. Westwell That the sole-source purchase of Fire Department breathing apparatus be awarded to Rocky Mountain Phoenix in the amount of $137,393.00 plus GST.

CARRIED UNANIMOUSLY

Community Services Standing Committee 19-166 Moved By: Cr. McArthur

Seconded By: Cr. Pischinger That the Community Services Standing Committee minutes from August 13th, 2019, be adopted as presented.

CARRIED UNANIMOUSLY

Municipal Services Standing Committee 19-167 Moved By: Cr. Westwell

Seconded By: Cr. Couvrette That the Municipal Services Standing Committee minutes from August 13th, 2019 be adopted as presented.

CARRIED UNANIMOUSLY

Bylaw 998 Appoint Bylaw Officer Gavin Burke 19-168 Moved By: Cr. Pischinger

Seconded By: Cr. McArthur That Bylaw 998 Appoint Bylaw Officer Gavin Burke be brought forward to the Council Meeting of August 20th, 2019 for First and Second Reading.

CARRIED UNANIMOUSLY

Territorial Elections All-Candidates Forum 19-169 Moved By: Cr. Couvrette

Seconded By: Cr. Pischinger That the Town of Fort Smith partner with the Union of Northern Workers on an all-candidates forum for the Territorial Elections in September 2019.

CARRIED UNANIMOUSLY


b. Enactment of Bylaws and Policies

Bylaw 998 Appoint Bylaw Officer Gavin Burke First Reading 19-170 Moved By: Cr. Westwell

Seconded By: Cr. McArthur That Bylaw 998 Appoint Bylaw Officer Gavin Burke be introduced and given First Reading;

WHEREAS, the Council of the Municipal Corporation of the Town of Fort Smith, in the Northwest Territories, deems it necessary to appoint Bylaw Enforcement Officers to enforce the bylaws of the Municipality; NOW THEREFORE, the Council of the Municipal Corporation of the Town of Fort Smith, at a duly assembled meeting enacts as follows: 1. That Gavin Burke be appointed Bylaw Enforcement Officer for the Town of Fort Smith.

2. That this appointment shall come into effect upon this bylaw receiving third reading.

3. That Bylaws 712 and 990 be hereby repealed.

CARRIED UNANIMOUSLYBylaw 998 Appoint Bylaw Officer Gavin Burke Second Reading 19-171 Moved By: Cr. Pischinger

Seconded By: Cr. Campbell That Bylaw 998 Appoint Bylaw Officer Gavin Burke be given Second Reading by title only. CARRIED UNANIMOUSLY

c. Mayor and Council/Board Representative Updates

i. Cr. Campbell – Cr. Campbell gave his condolences to the family of Floyd Daniels.

ii. Cr. McArthur – Cr. McArthur gave his condolences to the family of Floyd

Daniels. He advised that he would be away from the community until September 4th, 2019.

iii. Cr. Pischinger – Cr. Pischinger gave her condolences to the families of

Floyd Daniels, Edward Nadary and Margaret Plamondon. Cr. Pischinger requested updates on the Landslide Slope Stabilization Project and the angled parking at the McDougal Centre. She also requested an update on the timeline of the Water and Sewer Infrastructure Replacement Project.

Administration replied that the Slope Stabilization Project has been awarded and the contractor has begun tabletop design. Administration indicated that angled parking at the McDougal Centre was approved by Council as per engineering drawings as part of their development permit. He noted that approval of the parking does not allow people to park extending onto the sidewalk or road and that if a vehicle is too large for the parking spot it needs to park elsewhere. He advised that the building owner has been notified of the issue and has been asked to notify their tenants. He added that Bylaw Enforcement would be monitoring the area for parking violations and that warnings would be issued to start. Alternatively, he advised that Council can reevaluate the approval of the diagonal parking for the building.


Administration provided an update on the timeline of the Water and Sewer Replacement Infrastructure Project. He advised that the project is split into six phases and that they are finished half of Phase 2 on Mercredi Avenue. He noted that the work on Mercredi Avenue was scheduled to be finished in four days and that the contractor is now on twenty-one days. Administration has been pressing for a schedule and advised that decisions will need to be made on how much progress can be anticipated this season.

iv. Cr. Westwell – Cr. Westwell was pleased that Council approved working

with the UNW on an all-candidates forum for the upcoming elections. He advised that Roaring Rapids Hall has been booked as the venue and requested that Councillors reach out with comments or ideas for questions. Cr. Couvrette advised that he had submitted suggestions for questions. Cr. Westwell noted that it was mentioned addressing candidates outside of Fort Smith. Cr. Westwell also requested support from Councillors to run tables. He is hoping Cr. Cox will moderate for the event. Cr. Westwell advised that he was approached by three residents that indicated they were pleased with the new four-way stop on Calder Avenue and Field Street. He added that one resident was concerned of a pothole at the intersection.

v. D/M Smith – D/M Smith gave his condolences to the Plamondon, Daniels

and Nadary families. He advised of upcoming events including the Circus Camp Open House and Dark Sky Festival. Cr. McArthur advised that he would be out of town and unable to attend the new Corrections Facility Opening Ceremonies on August 30th.

d. Administration – Administration advised that Cr. Westwell, who was Acting Mayor

at the time, approached the Minister of Lands regarding how to advance Commissioner’s land issues and that a response was received today from the Minister. He indicated that the Minister had provided a photocopy of how to complete the application form to transfer Commissioner’s land. Administration clarified that the forms were already completed and submitted, although a response from the department was never received. Administration advised that the Mayor sent a letter to the Minister of Lands requesting to meet with the Minister and necessary staff regarding the Commissioner’s land transfers of the Snowboard Park lots and Riverside Park. An immediate response was received stating that the Town’s application for the three lots where the Snowboard Park run is located have been transferred to the Town’s ownership and that the applications to acquire the Riverside Park lot and adjacent washcar lot has been put on hold. The Minister also indicated that he was unavailable to meet but the Associate Deputy Minister (ADM) was available to meet that afternoon on August 19th. Administration advised that he met with the ADM and Superintendent of Lands and discussed a variety of territorial land issues that are affecting all NWT communities. Administration has been corresponding with Yellowknife, Hay River, and Inuvik whom have all wrote letters to the Minister of Lands in regard to the updated Lands Act as they are having issues acquiring land. He noted that there is a lack of clarity in transferring Commissioner’s land and that the department works arbitrarily. The department indicated two years prior that the Town owned the Snowboard Park run lots followed by recent correspondence that stated further consultations had to be performed before transferring. He noted that the department is lacking in policy support and clear direction.


Administration advised that they discussed land transfers and land stewardship within municipal boundaries. Administration asked why the GNWT wants the land and advised that they are best in the Town’s ownership to administer. He also advised that Commissioner’s land was originally transferred from the Federal Government to be transferred to municipalities for municipal use. Administration advised with regard to land stewardship, that if the GNWT will not transfer the land to the municipality, the municipality would look to the GNWT as a private landowner with the expectation to manage their properties like any other landowner within the municipality. He would expect the GNWT to manage their properties, so they do not pose a public risk; to not allow unmonitored vehicular traffic in prohibiting zones; and perform fire abatement initiatives. Administration advised that the Town is preparing to issue multiple development violations against the GNWT. He clarified that college properties and Commissioner’s land are unmaintained and added that the walking trail was widened for vehicular use increasing ATV traffic which is in violation of zoning. He advised that a stop work order was issued for the widening of the trail and there is a period to submit an application for development permit for the work. He noted that as the trail widening is in violation of the zoning and a development permit would be refused. He added that next step would be to appear in court. Administration advised that there was a landslide on Commissioner’s land this spring due to increased unapproved ATV use. Administration advised that the intent is that the GNWT could be charged for this and for the court to state that the GNWT is responsible as the landowner and to set precedence in communities across the NWT. Administration added that the majority of land in the community is Commissioner’s land whether developed or vacant, and that their land is unsafe, unsightly and unmanaged and would require groundskeepers, managers, etc. Administration advised that the ADM asked how the Town would manage the land. He responded that the Town has obtained Federal Climate Change funding for slope stabilization of the landslide area and indicated that the majority of land along the landslide is Commissioner’s land. The ADM indicated that the department was not comfortable transferring ownership of the Riverside Park lot and adjacent washcar lot to be developed on. Administration clarified that all developments on the property meet the zoning requirements as per the Community Plan and Zoning Bylaw. The ADM indicated that they would not move forward with lots until the washcar facility was moved. Administration advised that the direction from Council was not to move the building until there is documentation that the Town would receive the lots. Administration suggested a written commitment that the lots would be transferred after consultation. The ADM restated that the washcar building is in violation and that they cannot move forward until it is removed. Administration suggested that the department won’t transfer fee simple and that only a lease would be provided placing controls on the use of the lots. Administration also discussed environmental liability of the sites, similar to the Landfill and Sewage Lagoon which are on Commissioner’s land. Cr. Westwell thanked Administration for the update and noted his displeasure in the Ministers response letter to his questions while Acting Mayor. He wasn’t pleased with the photocopied form which had already been completed and submitted and didn’t feel that the response was acceptable as a result of a productive conversation. Cr. Westwell advised that Fort Smith’s assets were GNWT Regional Centres and the Aurora College which have become depreciated. He hopes to advance positively with the new government after elections.


Cr. McArthur and Cr. Couvrette agreed with Cr. Westwell’s comments. Cr. Couvrette hopes the new government will be more responsive to the constituents they are representing. He agreed in filing violations to bring their lands to the standard that residents are expected to maintain. Administration replied that there are currently four immediate issues that could result in development orders being issued. He advised that the Department of Lands office had been grandfathered in the no development zone and that they have been developing the property without submitting applications for development permits. They have been quietly moving the developments from the property since. He also suggested revising the Unsightly Lands Bylaw to include wording that properties shall not pose a fire threat to adjacent properties. D/M Smith noted that the original motion was to meet with the Minister regarding Commissioner’s land issues and suggested a response to the letter be sent.

I. ABSENCE OF COUNCIL MEMBERS

19-172 Moved By: Cr. Westwell

Seconded By: Cr. Campbell That Cr. Beaulieu and Cr. McArthur be excused from the Corporate Services Standing Committee Meeting on August 6th, 2019.

CARRIED UNANIMOUSLY

19-173 Moved By: Cr. Westwell

Seconded By: Cr. McArthur That Cr. Cox be excused from the Community and Municipal Services Standing Committee Meetings on August 13th, 2019.

CARRIED UNANIMOUSLY

19-174 Moved By: Cr. McArthur

Seconded By: Cr. Couvrette That Mayor Napier, Cr. Cox and Cr. Beaulieu be excused from the Regular Meeting of Council on August 20th, 2019.

CARRIED UNANIMOUSLY

J. DATE OF NEXT COUNCIL MEETING

Corporate Services Standing Committee Meeting – September 3rd, 2019 Community and Municipal Services Standing Committee Meetings – September 10th, 2019 Council Meeting 09-19 – September 17th, 2019


K. ADJOURNMENT

19-175 Moved By: Cr. Couvrette Seconded By: Cr. Pischinger

That the meeting be adjourned at 8:35 p.m. CARRIED UNANIMOUSLY

Minutes adopted this 17th day of September , 2019.

____________________________________ Mayor Lynn Napier ___________________________________ Certified Correct by the Senior Administrative Officer Keith Morrison L. QUESTION PERIOD A question period was offered in accordance with policy.

Special Council Meeting – August 30, 2019 Page - 1 -

COUNCIL OF THE TOWN OF FORT SMITH

SPECIAL MEETING SP-04-19 THE FOURTH SPECIAL MEETING OF COUNCIL FOR

THE YEAR 2019

PRESENT: Mayor L. Napier Cr. K. Campbell Cr. J. Cox Cr. L. Beaulieu Cr. C. Westwell Cr. A. Pischinger Cr. M. Couvrette REGRETS: D/M K. Smith Cr. B. McArthur STAFF: K. Morrison, Senior Administrative Officer K. Reid, Executive Secretary GALLERY: Honourable Minister Wally Schumann Honourable Minister Louis Sebert Don Jaque Special Meeting SP-04-19 2:00 PM August 30, 2019 Council Chambers The purpose of the Special Meeting is to meet with the Honourable Wally Schumann, Minister of Infrastructure and Minister of Industry, Tourism and Investment; and the Honourable Louis Sebert, Thebacha MLA, Minister of Justice, and Minister of Lands. A. CALL TO ORDER & CONFIRMATION OF QUORUM

Mayor Napier called the meeting to order at 2:00 pm and confirmed quorum of Council was present.

B. APPROVAL OF AGENDA

19-176 Moved by: Cr. Cox Seconded by: Cr. Couvrette That the agenda be adopted as presented. CARRIED UNANIMOUSLY

C. DISCUSSION

i. Department of Industry, Tourism and Investment Superintendent Position – Mayor Napier and Council welcomed Ministers Louis Sebert and Wally Schumann. Minister Sebert advised that they attended the Opening Ceremony of the new Corrections Facility that morning. Minister Schumann indicated that August 31st is the last day government business until elections but welcomed dialogue. Mayor Napier stated that the topic of the location of the ITI Superintendent position has been discussed before and is an ongoing issue as the position is assigned to Fort Smith but that the Superintendent lives and works in Hay River. She added that multiple funding applications submitted by the Town to ITI have been denied and that most business is being pursued in Hay River including the Fish Plant which is not a government agency.

Special Council Meeting – August 30, 2019 Page‐2‐

Cr. Westwell noted that multiple government positions in the community have moved including the Aurora College President position not living in Fort Smith. Other changes in positions including Director and Superintendent positions assigned to Fort Smith have been relocated long term and there is concern of them not returning. He indicated that the Superintendent position has been in Hay River for five years and the issue of the position returning to Fort Smith has been left unresolved. He added that the Department of Transportation was also moved to Hay River. Cr. Couvrette stated that Fort Smith has been negatively impacted economically from the relocation of the position and through loss of property tax revenue. He added that the negative impacts continue through the loss of the Superintendent position of Transportation/Infrastructure and the loss of the Aurora College President position. Cr. Cox expressed concern that the loss of these positions from the community results in the loss of the community’s decision-making ability within the Territorial Government and that the Town is experiencing the affects of not having the voice of the Regional Superintendent. She requested an explanation on how to get the positions relocated back to Fort Smith. Minister Schumann was happy to invite discussion and was pleased with the invitation. He felt that the many of the issues are a result of misinformation. He indicated that the Aurora College President position isn’t lost as the Department of ECE is performing a full review which will be determined by the 19th Legislative Assembly. He noted that the Department of Infrastructure Superintendent position being relocated to Hay River was due to the amalgamation of two departments and was offset by the Superintendent of Lands position being relocated to Fort Smith. Minister Schumann added that the number of positions in Fort Smith has not changed. Minister Sebert clarified that the Public Service Annual Report states that as of December 31st, 2015 there was a total of 513 government employees in Fort Smith and in March 31st, 2019 there was also a total of 513 employees. Minister Schumann stated that there may have been changes through amalgamation but that Minister Sebert has added positions through Lands expanding the equity and leases department and that Fort Smith has not lost any positions.

Minister Schumann advised that the Superintendent of ITI was renting a house in Fort Smith, but his workload has been heavily situated in Hay River with the Aurora Wood Pellets, the Fish Plant and other ongoing projects. He indicated that his work would continue in Hay River as work progresses with the Pine Point Mines. He noted that the Superintendent provided him with contribution reports for Fort Smith since 2016 which includes key performance indicators and advised that Fort Smith continues to get their fair share. Minister Schumann advised that the Superintendent and himself have concerns with the Town removing ITI from all ex-officio seats and felt that if ITI is not at the table regarding economic development, ITI is in a reaction mode which does not bode well for Fort Smith. He added that almost every other community has included ITI as ex-officio as part of their mandate going forward for economic development and felt that not having ITI at the table for tourism is not a good thing for Fort Smith. Minister Schumann has reviewed contribution reports and indicated that Fort Smith is getting a lot. He stated that in regard to economy, Fort Smith is an end-of-the-road community and that there is not much industry and suggested that there are opportunities that could be expanded on including tourism. Minister Schumann noted that he visits the tourism booth in Hay River frequently and promotes tourism to Fort Smith. He felt that the paving of Highway 5 through Wood Buffalo National Park has increased tourism as travelling on gravel roads is a concern of tourists travelling with campers. Minister Schumann advised that the GNWT has brought in over a billion dollars from the Federal Government for infrastructure projects across the NWT. He noted that the GNWT had the grand opening for the new Women’s Correction’s facility today and that other initiatives include the Mine Training Society building that was opened last fall at the Aurora College.


Minister Schumann stated that there was a lot of push back regarding the Aurora College and felt that if Fort Smith has a clear understanding of what ECE Minister Cochrane is trying to accomplish, Fort Smith will be a big part of the solution moving forward. He anticipates plenty of opportunities and discussion in the 19th Legislative Assembly regarding the future of the Aurora College. Minister Schumann advised that the Superintendent position would continue in Fort Smith for the near term due to ongoing initiatives but that he has had discussion with the department about implementing an associate position for the South Slave regarding opportunities that are here. He added that the implementation of the position may be dependent on who is elected into the 19th Legislative Assembly. Minister Schumann has had discussion with his Deputy who would work to move this forward. Minister Schumann advised that the 19th Legislative Assembly and Executive Council will be elected on October 24th and recommended attempting to be the first community to invite the new Premier and Executive Council to Fort Smith to provide input and discuss how to steer the new Legislative Assembly. He added that there will be extreme fiscal pressure on the newly elected government as they are very close to their debt limit and noted that the 18th Legislative Assembly has done their share in performing debt reduction. He stated that the 19th Legislative Assembly will need to make decisions on status quo with limited money for capital projects or to determine other forms of debt reduction or revenue sources moving forward. Minister Schumann appreciated that the Town is worried about the economy in Fort Smith and felt that it was good that Minister Sebert and himself could meet with Council to explain. He added that it is clear to the Executive Council, Minister Sebert and himself that the number of positions in Fort Smith has not changed but that there have been allocations of positions. Additionally, he noted that the ITI Superintendent position is in Fort Smith and anticipates dependent on the new Legislative Assembly that the position will remain in Fort Smith for the foreseeable future. Mayor Napier advised that she had previously met with the Premier and Minister Schumann earlier this year and that she had requested the number of employees with the GNWT in Fort Smith. The number received on May 10th was 340 employees as of March 13th, 2019 and 339 employees as of on March 13th, 2016. Minister Sebert clarified that the number previously provided excluded the Department of Health and Social Services employees. Mayor Napier asked if there were any changes to the levels of employees. Minister Sebert understands they are the same with minimal changes. Cr. Westwell suggested that there may be a lack of communication rather than misinformation. He advised that he has attended every meeting in Fort Smith with Minister Cochrane and has been told that Dr. Tom Weegar’s position as ADM and President of the Aurora College is based out of Yellowknife. He noted that the future of the Office of the President is still undetermined and that there were other promises about not moving head office from Fort Smith. He felt that with the Strategic Plan and other initiatives underway, it would be a number of years without the position in Fort Smith. He noted that this position in conjunction with multiple other senior management positions being moved, vacant positions, and the shuffling of positions due to devolution, there is concern of a trend of decentralizing from Fort Smith. Regarding the ITI Superintendent position, he felt that renting a house in Fort Smith doesn’t compare to raising a family in Fort Smith and that each family member contributes to the community via school funding formulas, etc. He added that ten years ago the Aurora College had no vacant pods and that they are now 50% vacant. He had concerns with the number of positions numbered compared to the visible vacancies. He clarified that the community is concerned with senior management positions transferred, GNWT position vacancies, the uncertainty of the Aurora College, and the centralization of Health and Social Services in Hay River. He added that the cornerstone of Fort Smith economy is GNWT services and that the tourism economy hasn’t amounted. Cr. Westwell’s perception from previous meetings with the Premier was that the GNWT has plans for all NWT communities, except Fort Smith.


Minister Schumann urged Mayor and Council to invite the 19th Legislative Assembly once sworn in on October 24th to Fort Smith to discuss plans moving forward. He advised that his portfolios are tied to economy and that he anticipates a downturn and recession due to Donald Trump’s US Presidency. He noted that the diamond mines are a major contributor to economy and that a recession would have a much bigger impact than a few GNWT jobs leaving the community. He suggested preparing a vision for Fort Smith moving forward with the new Legislative Assembly. Minister Schumann added that Hay River lost thirty-three job within the same time frame. He noted that Hay River has a different economy including half the economy as private businesses and that the GNWT took over NTCL but that most NTCL jobs are contract based. Cr. Couvrette referred to Minister Schumann’s comment regarding ITI being removed as ex-officio on the Tourism and Trade Advisory Board. He advised that he represents the Tourism and Trade Advisory Board as a Councillor, and previously as a representative of the Department of ITI and his understanding was that the department withdrew their participation. He doesn’t think the Town asked the department not to participate and he felt that having ITI at the table was valuable resource. As the Councillor representative on the board, Cr. Couvrette would be pleased to see a member of the department participate as ex-officio and felt this could be addressed prior to the closing of government business. Minister Schumann stated that based on his discussion with the Superintendent was that the Town had removed the department from ex-officio seats but advised that the department would be supportive of being included in discussions. Minister Schumann advised that the GNWT puts tools in place to create opportunities but is not in the business of being in business which is what entrepreneurs do. He noted that Fort Smith has a lack of entrance in that space as there appears to be a lack of opportunities or people do not want to take the opportunities. He noted that the GNWT will allow programs and services for those opportunities going forward. He believes there are opportunities in Fort Smith but asked how to create the opportunities to inspire people to do them and felt that that is the challenge going forward. He suggested this discussion take place around the review of the Aurora College. He added that he is supportive of the Futurepreneur, an outside agency offered through BDIC, with mentors that provide a four-day course that takes your through the process to become an entrepreneur. Minister Schumann advised that Minister Sebert and himself have toured every community in the NWT and that other communities besides Fort Smith, Hay River, Yellowknife and Inuvik have very limited opportunities. He felt that it is not good for communities to build their business models around the GNWT and that the government needs to continue to work with all communities on opportunities. He suggested that Fort Smith’s biggest opportunity and resource would be Wood Buffalo National Park.

ii. Request to Secure Department of Infrastructure Compound – Mayor Napier advised that over the past few years there has been an increase in youth-related crime. One of the issues is youth having access to guns and vehicles due to government compounds not being secured. Mayor Napier is looking for a commitment from the GNWT to have their compounds secured and alarmed to prevent harm to the public and indicated that the concern had been expressed through the RCMP due to lack of a response from the Department of Infrastructure. She noted that the issue is a GNWT concern due to liability, and aside from damage and theft, if anyone was seriously injured or killed due to lack of security around the compound. Minister Schumann was unaware of the issue and advised that the concern was never brought forward to the Legislative Assembly. He has received feedback from the Acting Superintendent of Infrastructure who has indicated that they are looking at a plan going forward to secure the compound including barred windows and alarms. He reassured Council that funds have been allocated for this and there is a plan to secure the compound.


Cr. Westwell was disappointed that the issue wasn’t made more apparent. He noted that the compound is fenced although it hadn’t always been. He added that keys had been left in heavy duty trucks and that a recent incident included Northern Store doors being driven through and the Aurora College property being smashed including their fence. He advised that keys to government facilities were accessed through the breach of the Infrastructure compound and that the Aurora College had spent thousands on key and door replacements. Minister Schumann advised that he would contact the department for their plan and will provide Council with the details. Cr. Campbell clarified that the Department of Environment and Natural Resources compound has been secured with Liberty Security Systems and that guns have been put in a secure location.

iii. Airport Runway Modifications – Mayor Napier advised that a letter was sent from

local governments in opposition of the narrowing of Fort Smith runway and that Fort Smith has seen a lack of consultation on the issue. She noted that the runway will be much narrower than any other runway in the territory. Mayor Napier was previously advised that the new runway width would be the same as Norman Wells, but that it isn’t the same width. She noted that the understanding was that new LED lights were to be installed and that the narrowing to 100 feet was issued with no consultation with local business Northwestern Air Lease (NWAL). She added that NWAL is Fort Smith’s major airline and would be starting an aviation school in Fort Smith. Mayor Napier advised that the narrowing of the runway is a huge concern for the community. Cr. Couvrette reviewed surveys of all NWT airports and stated that all major communities in the NWT including Inuvik, Norman Wells, and Fort Simpson have runways with a width of a minimum of 150 ft. He noted that all other airports that have gravel strips are roughly 100 ft wide. He felt that the Fort Smith’s runway is being downgraded to an airstrip and noted that NWAL indicated that minimum consultation occurred. Cr. Couvrette added that a 200 ft wide runway would be ideal for the aviation school; 150 ft wide would be okay; and that 100 ft wide may increase the chance of an accident. Cr. Couvrette also expressed concern that Fort Smith Airport is a major operational centre for the GNWT fleet and that when flying in less than ideal conditions there is additional risk involved in operating on less than a standard airstrip. Cr. Westwell agreed that the government isn’t in the business of being in business and should be in the business of supporting businesses development and incentivizing and making an economy favourable for business. He advised that NWAL is one of the economic pillars in Fort Smith as the largest employer in the community, a long-term flyer in the north and is implementing aviation school. He noted that the changes have impacted that aviation school and is a great entrepreneurial opportunity due to a shortage of pilots in the north. He noted that NWAL was included at the table until construction began and that both NWAL and the Town were unaware of the changes. Cr. Westwell wasn’t pleased with the lack of consultation for the narrowing of the runways and doesn’t think the potential economic opportunity lost versus the snow removal savings would justify the cost of the expense.


Minister Schumann advised that there would not be any economic opportunities lost and that the work is being performed by a local contractor for approximate two million dollars. He noted that concerns have been raised about downgrading the airway but reassured Council that 737s and airbuses up to a A30321 would continue to land in Fort Smith. He added that a resident of Fort Smith had concerns that Westjet would not land in Fort Smith and that Westjet has been contacted and that they have no issues besides concerns of the ends of the runway and the ability to turn the aircraft. As a result, a change order was issued to accommodate Westjet’s concerns in case there was ever the need to evacuate Fort Smith. He confirmed that all commercial aircrafts can continue to land in Fort Smith. Minister Schumann advised that the GNWT had consulted with Northern Air Transport Association (NATA), Transport Canada, with other aviation partners and with the local contractor before performing the work. He noted that as concerns have been raised with the issue the department has addressed them including the Westjet issue. Minister Schumann also recognized that the new LED lights are to Transport Canada regulations. Minister Schumann advised of the fiscal issue that Transport Canada has stated that they will no longer pay for overlay on 60 meter runways through their assistance program which is used for all airports across the NWT. He noted that the narrower runway meets Transport Canada regulations and will have better lighting moving forward. Minister Schumann advised that the modification has already occurred in Tuktoyaktuk and that he anticipates the change in other communities as well. Minister Schumann noted that the project is on schedule and will be complete in the next few weeks. He added that he responded to a letter from local governments with concerns. Cr. Westwell thinks that the issue may be communication. He was appreciative of written and email communication and was pleased to have discussion in person. Cr. Westwell thought it was interesting that NWAL advised that they weren’t consulted with. He felt that the larger issue was that the municipality was unaware of the plans and would appreciate being consulted directly. Cr. Cox thanked Minister Schumann for reassurance that the runway could still accommodate larger aircrafts. Cr. Cox reiterated the concern with the process of how the decision was made and that there was no communication. Minister Schumann advised that NWAL uses Jetstream aircrafts and that only a 23 meter wide runway is required according to Transport Canada. He noted that the Fort Smith runway is 30 meters wide.

iv. GNWT Commissioner’s Land Transfers – Mayor Napier advised that this has

been an ongoing issue and that the recent Public Lands Act highlighted the problems Fort Smith and other communities are having with Commissioner’s land within municipal boundaries including the GNWT responsibility of the land and the inability for the Town to manage land within municipality. She indicated that the Town has a few issues regarding GNWT’s responsibility of Commissioner’s land including fire abatement, landslide instability up and downstream of the areas that has already been treated, the acquisition of the Riverside Park lot and adjacent washcar lot, and leasing of Commissioner’s land within municipal boundaries which disables the municipality from determining the use of the property. Mayor Napier asked for the process to have Commissioner’s Land transferred to the municipality and if changes have been made to the Public Lands Act to allow municipalities control of the properties.


Minister Sebert was pleased to meet with Council. He advised that Cabinet had approved the transfer of the three Snowboard Park run lots to the municipality. Minister Sebert is aware of Fort Smith’s and other community’s concerns as a result of NWTAC meetings and indicated that the Town would need to submit applications for the other two lots and that the process is cumbersome. Minister Sebert advised that on a policy basis, the Departments of MACA and Lands will be working together on this. He understands the need to have Commissioner’s land transferred but that the issue in transferring in Fort Smith is due to unsettled land claims. He added that consultation occurred for the three lots north of Marine Drive and that there were no concerns expressed. He felt that there may be concerns with the two larger lots as aboriginal groups may wish to express land claims. He understands that the Town does need land within the municipality and hopes for a less cumbersome process in the future. Cr. Westwell advised that he received Minister Sebert’s letter in response to their conversation and that he was displeased with the response and manual provided to acquire land. He noted that the Town had already initiated the process in submitting applications for the two lots and that he was hoping for a more direct response. He asked if the Town would be required to restart the process of submitting applications for the lots. Minister Sebert advised that the lots north of Marine Drive had been transferred after consulting with one additional aboriginal group that had not yet been consulted; Salt River First Nation. He added that as the lands are in the slide zone, they cannot be used for much. Minister Sebert advised that there would still be the need to consult with aboriginal groups regarding the other two lots and understands that there may be interest as the lots are larger and more valuable. He noted that the other issue is that the Town signed an agreement to remove the structures from the adjacent lot to Riverside Park and that it would be difficult for him to tell the department to ignore the agreement. He understands that the Town would rather own than lease but felt that the transfer would not be as simple as the lots north of Marine Drive due to consultation.

Cr. Westwell agreed with Minister Sebert’s comments and was looking for a response as to whether they would waive the agreement or if the structures would have to be moved to push the applications forward. Cr. Westwell understands from Minister Sebert’s comments that the Lands Department doesn’t have the Town’s applications on file for the two lots. He felt that the Town having requested the lands in 2016 would have initiated the consultation process similar to the other three lots that were transferred. Minister Sebert was not certain that requests were made for the larger two lots as a response wasn’t issued. He indicated that he would have to check the file but that requests were certainly made for the three lots north of Marine Drive. He added that the other two lots haven’t had consultations and that he does understand that the Town does want to acquire the lots now. Cr. Westwell clarified that he was looking for a response in regard to the structures to move forward with the acquisition process of the other two lots as it was his understanding that the Town submitted requests for all five lots. Minister Sebert replied that the structures are in the slide zone and wondered if the Town would want the structures there but understands that the answer is yes. Cr. Westwell noted another issue is the interpretation of use of the structures on the adjacent lot. He noted that the structures are portable washroom and change room facilities that promote the use of the Snowboard Park and festival site, and that removing the buildings is an obstacle although understands the Town signed an agreement. Beyond the issue of the structures is that he understands that consultations have not moved forward on the other two lots and felt that it was unfortunate due to missing information and hopes the Town will not have to restart the process. Minister Sebert will check if a request was submitted for the other two lots.


Cr. Couvrette asked if the department would consider an extension to leave the structures on the lot until determination is made if the properties will be transferred to the Town. He noted that moving the structures to and from the site is a high expenditure over the schematics. Minister Sebert suggested writing a letter to the department with the request although restated that an agreement was made to move them. He understands the structures aren’t residencies but that there are concerns of them being in the slide zone. He added that he would be interested for the Town to determine a solution for the department to move around the issue. Cr. Campbell asked if the structures could be left in place until after land claims. Minister Sebert restated that an agreement was made that the structures were temporary and noted that the settlement of land claims could extend years and would essentially be agreeing to leave them in place permanently. He restated the concern of the structures being in the slide zone and that the agreement was made to facilitate the Arctic Winter Games in 2018. Cr. Couvrette clarified that the Town is in the process of determining if the lots have been applied for or reapplying for the two lots and requested the structures be left until a decision is made on the process. He felt that it would be redundant to move the structure back if the department is willing to transfer the lots to the Town. He added that having washroom and change room facilities is a requirement to support the legacy Snowboard Park. He also noted that the Town is not allowed to have structures in the slide zone but that the Department of Land has placed structures in the slide zone area. Minister Sebert suggested a letter be written with the request to extend leaving the structures until after consultations if the Town does not receive the lots and clarified that he is not saying he would be in agreement. Minister Sebert felt that there is a good chance the Town would not receive the lots as a result of aboriginal consultations as he believes interest has been expressed. He added that he was unsure how far the structures would be required to be moved to be out of the slide zone area as there is concern of slide activity in the area and having any buildings within the slide zone. Mayor Napier clarified that the two lots are above the treated area of the slide zone that hasn’t moved. Cr. Westwell advised that the buildings promote economic development opportunities and that the area in question has been stable since the 1980’s when the slope was treated. He felt that the Town should be partners with the Department of Lands to ensure the safety and stability of the land while also collaborating on the enhancement of the land. He hopes to establish development guidelines that are acceptable to both the Department of Lands and the Town. He felt that the Town’s guidelines are reasonable but understands the concern of larger structures in the area and that there is a differing opinion on guidelines for where they are located. Minister Sebert realizes that there are larger issues and noted that some of the land within the slide zone is owned privately and since it isn’t taxed, there is no incentive for the owners to transfer to the government. He acknowledged that the land privately owned should be transferred and that it may be challenging to acquire. He understands there is concerns of the slide zone and that the SAO has been meeting with the department to discuss those issues. Minister Sebert would look forward to hearing a solution regarding the Riverside Park lot and adjacent washcar lot and anticipates receiving a letter on the proposal put forward regarding the adjacent lot. He didn’t feel the department was being difficult due to legalities and felt that there are legitimate concerns of major structures in the slide zone which is why the clause was incorporated into the agreement. Minister Sebert advised that in regard to the slide zone along the riverbank, the land is both privately owned and Commissioner’s land and whether a study or slope stabilization is performed, the solution would be costly but that he hopes to work together with the Town on the concern of lands and the riverbank.


Mayor Napier noted that Bill 46 was passed by the GNWT against the recommendations of the Standing Committee on Economic Development and Environment who felt that the Bill was fundamentally flawed and didn’t address any of the recommendation for consultations especially with Indigenous governments. She added that there wasn’t anything in the Bill about the transfer of Commissioner’s land within municipal boundaries, extending municipal boundaries and the leasing of Commissioner’s land. She asked why the Bill was pushed through when there were multiple objections against it especially regarding consultation. Minister Sebert agreed that the Public Lands Act did not break new ground but was an amalgamation of the Commissioner’s Land Act and the Territorial Lands Act. He noted that the main concern was to rationalize the two Acts and that the new Public Lands Act was passed through the Legislative Assembly. He added that there wasn’t much concern expressed by aboriginal governments. He acknowledged that there was some opposition to the new Act and that there may be opportunity for improvement in the future. Mayor Napier advised that the municipalities of Inuvik, Hay River, Yellowknife and Fort Smith submitted objections to the Bill as there was not clarification on the transfer of Commissioner’s land, the ability to determine what development occurs on the land, and planning and management of land. She noted that as a result, this leaves decisions to the department without clarity or information in the Bill on how to administer the land. Minister Sebert is hoping that when regulations are developed for the Bill that it will provide clarification on the process of how to obtain Commissioner’s land. Mayor Napier suggested that this may be an issue to bring back to the next Legislative Assembly. Minister Sebert stated that there may be opportunities for improvements with the Bill in the future but he felt that moving forward with the Bill was the right decision.

v. Prisoner Escort Services – Mayor Napier advised that the RCMP Sergeant delegates regularly to Council and it has been brought to their concern that RCMP members have been required to perform prisoner transport services which decreases the number of RCMP members in the community. She requested that transport services become the responsibility of the Department of Justice Correction’s Officers and felt that this is a territory wide issue. Minister Sebert advised that escort services are performed one to two times per week and that each escort takes approximately an hour. He also noted that Fort Smith has had five or more members since 2018. He added that quite often Correction’s Officers perform transport services to the airport but was unsure if they take them to Yellowknife. Minister Sebert has contacted the local Correction’s facility Warden and advised that they are working towards this. He thanked Mayor and Council for bringing the concern forward as he wasn’t aware of the issue. Cr. Westwell added that Mayor and Council have meaningful discussions with the local RCMP Sergeant and work collaboratively together with the local detachment.

vi. Youth Rehabilitation/Treatment Centres in the NWT – Mayor Napier was pleased to see an anonymous two million dollar donation for mental health for youth. Mayor Napier advised that it is a major concern that there are no youth rehabilitation centers in the NWT. Minister Sebert noted that the letter sent from Council was directed to the Minister of Health and Social Services, Glen Abernethy, and was pleased to assist in providing information from Minister Abernethy. He indicated that there are two options for children and youth requiring specialized treatment; Up Services in Yellowknife for children eight to twelve years old and Shift at Trail Cross in Fort Smith for youth twelve to eighteen years old. He advised that service contracts for Up Services and Shift are managed by HSSA regional offices and admission is coordinated on a regional level.


Minister Sebert advised that Trail Cross is an emerging resource for approximately six months and that nine youth have attended the program since opening. The program strives to promote cultural activities, therapeutic programs, counselling, educational support, and engagement with families in communities. He noted that due to the infancy of the program, performance indicators are not available at this time. He added that both Up Services and Shift support children and youth who are struggling at home, school or in the community and provide counselling, mental health support, structure and routine. He noted that staff in both facilities work with children and youth, case managers, family, and social workers on reintegration into their homes and community. He noted that significant efforts are made to keep the children and youth with their families, however, sometimes the level of support is beyond what can be provided. He stated that in these circumstances out of territory programs are used and reviewed a list out of territory programs. Minister Sebert advised that out of territory placement is requested at the regional level and coordinated with the Department of Health via the interprovincial and territorial services specialists. He added that youth facing criminal charges may be able to access out of territory services if their needs cannot be met within the territory’s resources and that probation orders are sent to the receiving jurisdictions for follow up. He noted that the courts have also mandated youth to treatment services for the purposes of rehabilitation. Minister Sebert stated that the issue is complex and there are treatment options available but that there may not be specialized treatment options in the north. Minister Sebert advised that there is a child and youth mental wellness action plan that was released two years ago which includes the major initiative of establishing child and youth counsellors on a phased approach. He added that this would bring fourty-nine new positions to the NWT and that they are in year two of four for the initiative. He thanked Minister Abernethy for the extensive note and for providing indication that the issue is being treated seriously. Mayor Napier replied from the report provided that services for youth are a priority, but the Town is seeing a deterioration of services or lack funding and cuts to programs such as Our Youth Our Future, Our Babies Our Future and youth center funding on a territorial level. Minister Sebert replied that the establishment of fourty-nine positions as a result of the Child and Youth Mental Wellness Action Plan is a significant financial investment. Cr. Cox advised that the concern heard from monthly RCMP delegations is a lack of treatment options for prolific offenders. She noted that prolific offending youth in the community are sent out and returned to the community with very limited treatment options and that there is concern that the pattern will continue to escalate without adequate treatment centers. Minister Sebert advised that the concern of after care is an issue of the adult system as well and that the Hay River Correction’s Centre would be converted to a Guthrie House model. Mayor and Council thanked the Ministers for meeting. Cr. Westwell requested more communication and collaboration going forward to become better partners. Minister Schumann advised that the government is working to increase communications and that the next Legislative Assembly will push heavily for an enhanced social media presence. Minister Sebert thanked Mayor and Council for the invitation to the meet. He is Minister for a more open and transparent government and noted that more meetings are open to the public. He urged Council to write a letter regarding slide zone issues. Minister Schumann also thanked Mayor and Council and advised that he would provide a plan for securing the Department of Infrastructure compound.


D. ABSENCE OF COUNCIL MEMBERS

19-177 Moved by: Cr. Couvrette Seconded by: Cr. Campbell

That D/M Smith and Cr. McArthur be excused from the Special Meeting of Council on August 30th, 2019.

CARRIED UNANIMOUSLY

E. ADJOURNMENT

19-178 Moved by: Cr. Cox Seconded by: Cr. Couvrette That this meeting be adjourned at 4:14 pm.

CARRIED UNANIMOUSLY

Minutes adopted this 17th day of September , 2019. ____________________________________ Mayor Lynn Napier ___________________________________ Certified Correct by Keith Morrison Senior Administrative Officer F. QUESTION PERIOD

CorporateServiceStandingCommitteeDateofMeeting:September3,2019 Page1

Town of Fort Smith

Corporate Services Committee Tuesday, September 3rd, 2019, at 7:00 pm

Chairperson: D/M Smith Members: Mayor Napier, Cr. Westwell, Cr. Pischinger, Cr. Cox, Cr.

McArthur, Cr. Couvrette, Cr. Campbell Regrets: Cr. Beaulieu Staff Present: Cynthia White, A/Senior Administrative Officer; Obrian Kydd,

Director of Corporate Services; Katie Reid, Executive Secretary

1. Call to Order D/M Smith called the meeting to order at 7:02 pm.

2. Declarations of Financial Interest

a. Statement of Disclosure of Financial Interest – There were no disclosures of financial interest.

3. Review

a. Agenda –The agenda was reviewed. RECOMMENDATION Moved by: Cr. Cox Seconded by: Cr. Couvrette That the agenda be adopted as presented. CARRIED UNANIMOUSLY

b. Minutes – The minutes of August 6th, 2019, were reviewed and adopted at the Council meeting of August 20th, 2019. Cr. McArthur requested an update on the Special Meeting of August 30th with Ministers Louis Sebert and Wally Schumann. Mayor Napier advised that the Ministers indicated that there would be no expected changes with the runway modifications and several other issues, and that the advice given was to contact the next Legislative Assembly once elected to address outstanding and ongoing issues. She added that there was a letter read at the meeting from Minister Abernethy in regard to Youth Rehabilitation Centre and that it was emailed to Mayor and Council. Cr. Couvrette advised that Minister Schumann indicated that the ITI Superintendent position would remain in Hay River due to increased economic activity and that a new Associate Deputy position would be created to compensate for this. He suggested asking the Minister which community the Associate Deputy position would be assigned to.

c. Vision and Values– The Vision and Values were reviewed.

d. Strategic Plan – The Strategic Plan was reviewed.

4. Governance

a. Council Priorities – The Council Priorities were reviewed. D/M Smith advised that Council reviewed priorities after the last Municipal Services meeting on August 13th.


5. Director’s Report The Director provided a report on the operations of the Corporate Services Department. The Director advised that the implementation of the new Collective Bargaining went well with no issues. He noted that there is a new set of leave established for domestic violence. The Director is in the process of reviewing budget and capital planning for 2020. Cr. McArthur requested an update on property tax arrears. Administration advised that a briefing note regarding property tax arrears would be brought forward to the Committee meetings next week. Cr. Cox has received positive comments from the community expressing support for the Town pursing property tax arrears and commended the Town for their work. a. Accounts Paid List – The Accounts Paid List from August 2019 was

reviewed. Cr. Couvrette noted a payment for preparation of the Town newsletters. He requested that newsletters be pinned to the top of the Facebook page and website.

b. Correspondence – The Correspondence from August 2019 was reviewed. Cr. Cox requested a separate column in the correspondence list to indicate the receiver and sender of mail. Cr. McArthur requested an update on prisoner escort services and Commissioner’s land transfers from the Special Meeting of August 30th. Cr. Westwell advised that the Minister of Lands was unaware that the Town submitted acquisition requests for the Riverside Park lot and adjacent washcar lot. It was suggested that the Town either enter into the process again or submit requests regarding the improvements on the lots. In regard to prisoner escort services, Cr. Westwell advised that the Minister of Justice was unaware of issue. Cr. Cox clarified that it was their understanding that it is common practice for correction’s officers to escort prisoners to other communities and that there was a lack of awareness of why that wasn’t happening in Fort Smith.

c. License Report – The License Report from August 2019 was reviewed.

6. Other Business Cr. Couvrette reminded Council that additional thought needs to be put into the all-candidates forum questions.

Administration provided an update on the Water and Sewer Infrastructure Replacement Project. She advised that an updated schedule has been received and that it has been decided not to pave this year. She indicated that the contractor is moving to the next phase of work on Breynat Street between Mercredi Avenue and McDougal Road, and that they will continue to work until frost begins to form. Cr. Cox asked if additional expenses incurred by the Town due to the delay in work would be at the responsibility of the contractor. Administration replied that the Town will be working within the contract and that there are penalty clauses for time. Cr. Couvrette asked if Water Tower is still being bypassed and stress is still being put on Water Treatment Plant staff. Administration advised that the Water Tower has been operational and Water Treatment Plant staff are back to their regular schedules since over a week ago. Cr. Campbell asked if the Portage Avenue in front of Conibear Park would be leveled before starting work on Breynat Avenue. Administration is unsure of the sequence of work to be performed and noted that the priority is to maintain access to the Health Centre. Cr. Pischinger noted that there were water main breaks due to water pressure from the Water Tower being bypassed and asked who is responsible for covering the cost of the repairs. Administration will follow up with the SAO on this but thinks the repairs are covered by Water Interruption Insurance.


7. Excusing of Councillors RECOMMENDATION Moved by: Cr. McArthur Seconded by: Cr. Pischinger That Cr. Beaulieu be excused from the Corporate Services Standing Committee meeting of September 3rd, 2019. CARRIED UNANIMOUSLY Lynn advised that she would be away from the community and returning September 15th. It was asked if Cr. Beaulieu indicated that she would not be attending the meeting. The Executive Secretary confirmed that she did not receive any notification. Cr. Cox asked what would happen if Council did not vote in favour to excuse Councillors at Committee meetings. D/M Smith replied that the recommendation would not be brought forward to the Regular Council Meeting as a motion, but if passed it would be brought for further discussion and consideration.

8. Date of Next Meeting

The next Corporate Services Standing Committee meeting will be held on October 1st, 2019.

9. Adjournment

RECOMMENDATION Moved by: Cr. Cox Seconded by: Cr. Couvrette That the meeting be adjourned at 7:33 pm. CARRIED UNANIMOUSLY

CommunityServiceStandingCommitteeDateofMeeting:September10,2019 Page1

Town of Fort Smith

Community Services Committee Tuesday, September 10th, 2019 at 7:00 pm

Chairperson: Cr. McArthur Members Present: D/M Smith, Cr. Campbell, Cr. Couvrette, Cr. Cox, Cr. Pischinger,

Cr. Westwell, Cr. Beaulieu Regrets: Mayor Napier Staff Present: Keith Morrison, Senior Administrative Officer; Cynthia White,

Director of Community Services; Paul Kaeser, Director of Municipal Services; Katie Reid, Executive Secretary

1. Call to Order

Cr. McArthur called the meeting to order at 7:02 pm.

2. Declaration of Financial Interest a. Statement of Disclosure of Financial Interest – There were no

statements of financial interest.

3. Review a. Agenda – The agenda was reviewed.

RECOMMENDATION Moved by: Cr. Cox Seconded by: Cr. Couvrette That the agenda be adopted as presented. CARRIED UNANIMOUSLY

b. Minutes – The minutes of August 13th, 2019, were reviewed and

adopted at the Council meeting of August 20th, 2019. Cr. Cox noted that it was mentioned in the minutes that the British Soccer usage has been decreasing and wondered if the program would continue next year. Administration has discussed engaging community volunteers with the responsibility of establishing a group responsible for soccer. Cr. Cox requested an update on the playground installation. The Director advised that the three playgrounds have been installed and that municipal services staff have been moving sand to the last playground. D/M Smith appreciates what the Town does to utilize the soccer field and that most other sports have organizations. He suggested approaching the schools to partner with soccer as youth in Fort Smith play soccer through school rather than through an association. Administration replied that the Town would also like invest further into the Track and Field facility and the possibility of establishing a multisport volunteer group to champion track and field, soccer and other winter sports. The Director clarified that soccer in Fort Smith is purely a school sport but is a club sport in other communities. She added that British Soccer is only available in the summer and does support all age groups which wouldn’t be supported by schools. She advised that Minor Baseball has also become popular in the last few years and that there has been a struggle to find coaches. She added that volleyball and basketball also don’t have an association in Fort Smith and its necessary to form an association to access funding from territorial sport organizations. She advised that the Town has fantastic facilities but not enough volunteers which is why they are considering the establishment of a multisport organization. She noted that another benefit of having a multisport organization would be that sports could be scheduled in a way that they aren’t overlapping making for a more efficient system. Administration added that similarly, ice users are approached together to schedule and utilize the facility.

c. Vision and Values – The Vision and Values were reviewed.


d. Community Services Master Plan – The Community Services Master

Plan was reviewed. Administration advised that Council approved capital funds to update the Community Services Master Plan and that an RFP was released. He noted that multiple RFP packages were issued although no proposals were received due mainly to travel costs. He advised of the possibility to sole source the work to the consultant who created the Strategic Plan as the Town was pleased with the level of community of engagement, or to reissue the RFP. Administration noted that there are no local consultants available to perform the work.

e. Economic Development Plan – The Economic Development Plan was

reviewed.

4. Directors Report The Director provided a report on the operations of the Community Services Department.

a. Recreation Statistics – The August 2019 statistics report was reviewed. The Director advised that indoor use of the facility is down including use of the gymnasium and that there are not as many drop-in sports being implemented during the summer. Pete’s Gym usage is down but will increase in September. The Director advised that the Town signed a two-year contract with the Aurora College to provide students access to the Recreation facility immediately. She noted that there was no group fitness programming during the summer and that squash usage is down due to summer. Day Camp has been well utilized with often the maximum of twenty kids in attendance. The Parents ’n’ Tots and Youth Night programs have also been well used throughout the summer. The Director advised that the Town partnered to facilitate an Art Camp, Science Camp, and Circus Camp in August. She has heard positive comments with respect to the Circus Camp performance. The Director advised that the Recreation Programmer is implementing a skateboarding clinic. She noted that there was Summer Soccer and Minor Ball in mid-July. She added that the Dark Sky Festival dinner was held in the gymnasium and that the facility was happy to host the event.

b. Pool Statistics – The August 2019 statistics report was reviewed. The Director advised that the August was a slow month for the pool due to the facility closure to replace the pool liner and perform annual maintenance. She added that swimming lessons concluded in August.

c. Mary Kaeser Library Statistics – The August 2019 statistics report was reviewed. The Director advised that the Library held fewer Parents ‘n’ Tots programs throughout the summer as a result of feedback from parents. She added that some Story Time programs were held in the parks and that the only other program that ran significantly throughout the summer was the Elders Technology and Tea program. Additionally, that the Library hosted a Book Club during the summer too. The Director provided an update on the playground installation. She noted that the Municipal and Community Services staff helped the contractor with the installation and that a tree fell on one of the older playgrounds as a result of a windstorm. She noted that luckily the installer was in the community and determined that the parts could be replaced and that the playground would be fine. The Director advised that the Community Block Party would be held on September 28th which would include outdoor music, a welcome back


barbeque for students, the bouncy castle, a free swim, and community organization registration from 11:00 am to 3:00 pm at the Recreation facility parking lot. She noted that Women’s Hockey and Figure Skating have expressed interest in participating with the community registration and suggested that the Ski Club may wish to participate as well. She added that local businesses have also been invited to set up booths. The Director advised that 400 people attended the event last year and that she is excited to host the event again. The Director advised that an Introduction to Archery program would be held on October 5-6th; the Laurie Hobart Memorial Volleyball Tournament in mid-October; Art in the Park this weekend at Mission Park; and a hockey/baseball/golf tournament in October. The Director noted that the afterschool program would only be accepting ten kids after school due to staff turnover. She has also met with ice user groups and that ice installation is starting in preparation for opening on October 1st. Cr. Couvrette gave his appreciation and thanks as organizer of the Dark Sky Festival to Recreation staff who were extremely helpful in facilitating the event and that they would be discussing renting the facility again next year. He advised that the event was phenomenal and that participants were appreciative of the courtesy from staff. Cr. Cox asked if the Town has had to turn people away from the Afterschool Program. The Director noted that they accepted fifteen participants into the program last year, and that they have had to turn people away due to the decrease. She advised that they are looking to see if they can adequately staff two staff members next week to allow for twenty participants. She added that their lead staff member was very ill during the first week of school. Cr. Cox asked if there are plans to hold more swimming lessons or a Junior Swim Club. The Director replied that swimming lessons would commence in October. She advised that the Town has lost three swim instructors and the problem is that they must be sixteen years old to take the course. She noted that there are three staff members ready to take the course but special permission from the Life Safety Society is required to run the course with a small group. The Director advised that they are hoping to move forward with the Junior Lifeguarding Club and are hoping to find an instructor for competitive lifeguarding. She noted that there is a gap between when kids finish swim lessons and when they are eligible to work for the Town at fifteen. She added that the Town can run the programs but need to have qualified staff to teach the lessons.

5. Economic Development


a. Economic Development Report – The August 2019 statistics report was reviewed. The Director advised that the EDO is continuing to work on many regular projects. She noted that the Fort Smith Career Fair is upcoming at the end of October and that the student support councilor from the college and EDO are meeting with the High School to determine how to best get them involved. She noted that the EDO has been working on business visits and has visited eighteen businesses so far. She is finding that there are different businesses interested and some that aren’t participating in this session. She noted that the EDO has been working Thebacha Business Development Services on program development to encourage new businesses and is preparing a resource guide for new business owners. The Director advised that the EDO is also working on facilitating a tourism stakeholder meeting and that the EDO has already contacted some easily identifiable stakeholders. She added that she will send invitations to other people identified as potential stakeholders through tourism impacts. She hopes to host a tourism stakeholder meeting quarterly. Cr. Cox was very appreciative of the social media presence from the Town, especially on Instagram and Twitter.

6. Advisory Boards

a. Recreation Advisory Board – Cr. Cox advised that RAB had met today at lunch and meets the second Tuesday of every month. They discussed vacancies on the board and potentially finding a youth member to fill a vacancy. She noted that there was discussion on the Healthy Foods Policy implementation which was approved by the previous Council and that the Town is looking at year one of three for implementation. She added that year one of implementation is focused on education and discussing healthier options for the 2019-2020 season. She also noted that RAB doesn’t want to see the implementation of the policy affect fundraising initiatives for Minor Hockey but would like to work toward the Town’s goal of being the Healthiest Community in the NWT. Additionally, the board discussed the Community Services Master Plan RFP and upcoming events. She advised that there would be a community barbeque at the Aurora College tomorrow.

b. Advisory Board on Culture – There were no ABC meetings in August. c. Tourism and Trade Advisory Board – There were no TTAB meetings in

August. i. TTAB Appointment Natalie Melnyk – The expression of interest

form was reviewed. RECOMMENDATION Moved by: Cr. Couvrette Seconded by: Cr. Cox That Natalie Melnyk be appointed to the Tourism and Trade Advisory Board for a term ending December 31st, 2020. CARRIED UNANIMOUSLY


7. Other Business a. Briefing Note JBT Donation Request – The briefing note was reviewed.

Administration advised that when new playground equipment was purchased the Town made an agreement to work cooperatively with the GNWT and WBNP to split playground shipping costs and travel costs for the installer. He noted that a request was received from JBT Elementary School to pay their portion of the travel costs for the installer. He advised that due to unexpected additional expenses JBT can no longer afford to pay their portion. He added that WBNP covered the accommodations for the installer at no cost to them. Administration advised that GNWT portion of the travel costs they are requesting donated is approximately $2,000 and suggested the funds could be distributed from the donations budget or from capital projects as there is funds left. He suggested that Council may wish to find another solution such as lobby the GNWT to pay for their playground. Cr. Westwell felt that the request was hard to support as the project costs were shared and as JBT built a fancy playground when the Town did not. He noted that they are requesting the donation after the install and that he is not heavily supportive of the donation at this time. D/M Smith noted that the Town receives many donation requests without much background information. He noted that the DEA has a process in supporting school and was unsure if the DEA was asked for support. He requested more information regarding the DEA impact with the request and if they have funding to help cover the cost. Administration replied that additional information can be requested for the Council meeting next week. The Director advised that the Student Leadership Program fundraised for the equipment but didn’t receive the installation costs with the quote. She added that the previous JBT Principal was hoping for more support from the GNWT for sand to meet safety standards. She is unsure if they requested funding from the DEA. Cr. Pischinger stated that Grade Four through Six students raised the money and that GNWT Infrastructure does not cover the cost of playground equipment in any budget except Junior Kindergarten. She noted that the DEA would be meeting next week and that she would get more information. Cr. Cox confirmed that the students did all the fundraising for the past few years and that playgrounds are not funded by the GNWT. She noted that the Parent Action Committee fundraised for the primary playground side. Additionally, she noted that the equipment was installed by volunteers. Cr. Couvrette also requested additional information and suggested that the schools and parent associates be requested to provide community services in return for the donation such as volunteering at the Recreation facility. The Director advised that the Town maintains five playgrounds and additional green spaces. Administration replied that a donation was received from a resident to sponsor one of the Town playgrounds and suggested the funds could be redirected. The Director will follow up with JBT Principal Pam Walsh to determine if there are any other options for them.


8. Excusing of Councillors RECOMMENDATION Moved by: Cr. Westwell Seconded by: Cr. Couvrette That Mayor Napier be excused from the Community Services Standing Committee Meeting on September 10th, 2019.

CARRIED UNANIMOUSLY

9. Date of Next Meeting The next meeting of the Community Services Standing Committee will be held on October 8th, 2019.

10. Adjournment

RECOMMENDATION Moved by: Cr. Couvrette Seconded by: Cr. Cox That the meeting be adjourned at 7:52 p.m. CARRIED UNANIMOUSLY

MunicipalServicesCommitteeMeetingDate:September10,2019Page1

Town of Fort Smith

Municipal Services Committee Meeting Tuesday, September 10th, 2019 at 8:15 pm.

Chairperson: Cr. Westwell Members Present: D/M Smith, Cr. Campbell, Cr. Couvrette, Cr. Cox, Cr. Pischinger,

Cr. Beaulieu, Cr. McArthur Regrets: Mayor Napier Staff Present: Keith Morrison, Senior Administrative Officer; Paul Kaeser,

Director of Municipal Services; Cynthia White, Director of Community Services; Katie Reid, Executive Secretary

Guests: Denise Yuhas

1. Call to Order Cr. Westwell called the meeting to order at 8:01 pm.

2. Declaration of Financial Interest

a. Statement of Disclosure of Financial Interest – There were no disclosures of financial interest.

3. Review

a. Agenda – The agenda was reviewed. Cr. Couvrette requested discussion on the Chip Sealing of Highway 5 and the Hay River Runway Overlay 05-23 Tender Project be added to the agenda. RECOMMENDATION Moved by: Cr. Couvrette Seconded by: Cr. Pischinger That the agenda be adopted as amended. CARRIED UNANIMOUSLY

b. Minutes – The minutes of August 13th, 2019, were reviewed and adopted at the Council meeting of August 20th, 2019. Cr. Cox noted a typo in the August 13th minutes. Cr. Couvrette expressed gratitude for the work put into the all-candidates forum and commended Cr. Cox on moderating. He was disappointed as the questions he submitted on behalf of Town Council were changed from submission. He noted that background information was left out of the questions which changed the context of what was being asked. He requested that the questions be resubmitted to candidates and a response be submitted in writing to post on the website. Cr. Westwell advised that written material wasn’t provided to the candidates beforehand and that preamble questions were not accepted. He indicated that he shortened the questions by removing the preamble. Cr. Cox appreciated the time and effort put into the preamble but didn’t feel it would have changed the answers to the questions. She suggested that if Cr. Couvrette felt that the answers would be different with the preamble submitted she would not object to submitting the questions in written form for submission. Cr. Couvrette advised that the questions were circulated to Council and that he assumed that they were of an acceptable format. He suggested that it be the decision of Council if they should be answered further with the background context. Cr. Campbell and Cr. Beaulieu agreed with Cr. Couvrette to resubmit the questions. Cr. Pischinger thought the questions from the Town were quite wordy and was unsure if the candidates understood the question but agreed to submit the preamble with the questions. Cr. Westwell noted that the final form of questions wasn’t circulated for security reasons.


c. Vision and Values – The Vision and Values were reviewed.

d. 2019 Capital Plan – The Capital Plan was reviewed. Cr. McArthur requested an update on the Water and Sewer Project. Administration has received an updated schedule and felt that the schedule was not attainable given the time allotted. He noted that the contractor acknowledged that there would be no paving this year and that work would cease once frost enters the ground affecting to the temporary water lines. He advised that there is the need to rationalize the end of season with the phases of work required to be completed. Administration noted that the contractor is currently stripping asphalt on Breynat Street from Mercredi Avenue to the main four-way intersection. The work will be completed and the road reinstated with gravel for the rest of the work to continue next year. Administration is working with the GNWT to extend CWWF funding as it expires on March 31st, 2020. He advised that the options provided by MACA was to modify the scope, terminate the contract, or extend the contract. He noted that there is the option to forgo other Federal funding opportunities but suggested other opportunities would be used for the Landfill. He felt that the only viable option would be for an extension and thinks the Town meets the criteria for this. He added that the contractor is in the process of implementing temporary water services to the Health Centre and Northern Lights Special Care Home, and that the Director has been doing a doing a good job working with the affected institutions to ensure zero interruptions while the work occurs. He added that alternate routes to the Health Centre are being established while the work continues. D/M Smith was appreciative of the update and agreed that extending the project is the only option. He asked if Council could provide any political support to execute the extension and hopes the work won’t be jeopardized by a delinquent contract. Administration has observed local employment for the work provided that the contractor is not from the community.

4. Directors Report

The Director provided a report on the operations of the Municipal Services Department. Administration advised that the department has been working on multiple projects throughout the summer and performed contract management. He added that the Director of Community Services managed differed aspects of the playground installation and pool liner replacement. The Director of Municipal Services advised that the Water Tower was reinstated on August 20th, twenty-five days after the Tower was shut down. He noted that at the last meeting, Administration had indicated that the Tower was only to be off four-days which requires 24-hour operation of the Water Treatment Plant staff and that due to legal requirements and staff burnout, different employees assisted the WTP during that time. The Director advised that the playground installers and Facilities Maintenance staff dedicated many hours to the installation of the new playgrounds. He noted that it was decided at an administrative level and with Blue Imp playground installers, that clean sand was a more economic option for the playground facilities. He added due to heavy equipment used on the parks, the Town will need to reinstate the surface and replant grass. The Director stated that the pool liner installation went a week longer and that Facilities Maintenance staff are now preparing for CIMCO to commission the ice plant.


The Director advised that Facilities Maintenance staff are becoming more efficient at collecting garbage without pickers riding on the back of trucks by using flatbed trucks. He stated that the Town is looking to potentially get pickers back on the garbage truck and that WSCC has advised that they would consider a fall-restraint system. He noted that anchor points would be required to be certified and engineered. He is hoping to have the system reinstated to take pressure off crews. Cr. Cox requested an update on the water truck roll-over accident that happened in August. Administration replied that an internal investigation was performed through standard process and that information was requested from WSCC. He noted that there was no indication of a mechanical malfunction or gaps in operator training. He added that the Town is preparing a tender for the new water truck. He noted that the other water truck is down and that there are no local contractors available to provide potable water. He advised that the Town would be renting a water truck from Hay River and that the cost is covered through insurance. Cr. McArthur asked if the changes in garbage pick-up service is costing the Town more in wages and asked how much longer the Town anticipates the service to run on extended hours. Administration replied that he doesn’t have the additional costs on hand and noted that the garbage truck and one picker is collecting from dumpsters and that the flatbed is picking up household. He noted that Facilities Maintenance is usually busy with other duties and that they will be needed right away to manage the Arena. Administration advised that originally the WSCC Inspector did not support the use of clip in harnesses but that the Town researched this and determined that most other jurisdictions are using them. Administration commended WSCC for ensuring safety standards are followed however the order was issued immediately with not much time to revise operations. He is hoping to have the issue resolved quickly. Cr. Campbell asked if the Town will be filling potholes and performing other summer maintenance. Administration replied that the Town will be performing culvert work and supporting the WTP with waterline flushing. He added that the Town has the ability to fill potholes and that a month of season is left to perform the work.

5. Protective Services Report

Administration advised that the Protective Services Supervisor is now reporting to the Director of Community Services and that she would provide updates on the reports going forward.

a. Fire Department – The August 2019 statistics and training report was

reviewed. The Director of Community Services advised that there were seven call in August including a vehicle fire and a structural fire. She noted that there was one motor vehicle accident on the highway not within municipal boundaries. She added that there were four fire training sessions in August.

b. Ambulance Department – The August 2019 statistics report was reviewed. The Director advised that the report is missing some data due to staff on leave. She noted that there were multiple call outs and ten medivac flights in August. She added that medivacs are down from last year but that there is a similar number of calls from the previous month.

c. Bylaw Department – The August 2019 statistics report was reviewed. The

Director advised that the new Bylaw Officer is still training. She noted that he has been seizing and apprehending dogs, and enforcing speeding and other vehicle infractions. She advised that the new Bylaw Officer would be undergoing radar training in September and has been implementing the positive ticketing program at schools. She added that the new Bylaw SUV has arrived and looks great.


Cr. Westwell was pleased to see Protective Services vehicles highly marked with decals. Cr. Campbell was pleased with the Bylaw presence in the evenings. The Director replied that the goal of Protective Services Department is to have the Bylaw Officer cross-trained with the Ambulance and Fire Departments as well.

6. Advisory Boards

a. Sustainable Development Advisory Board – Cr. Westwell advised that SDAB met on September 5th and reviewed the Housing Affordability Summary. He relayed comments from SDAB asking if Council has any Strategic Plan initiatives for the board to focus on. He added that there are two vacancies on the board.

7. Administration

Administration has contacted SRFN regarding the Road to Garden River Committee as they authored the MOU, and they have advised that they are not prepared to move forward until after elections. Administration has a received a summary of the updated Council Governance Priorities. He noted that Council will be rolling into 2020 and that they can expect to see their second O&M Budget, funding applications to support Capital initiatives, and the slight restructuring of Town organizations for Council review and approval. He added that the Corporate Services Department is looking for additional support and that they will be getting job descriptions evaluated. Administration advised that the Library is now fully staffed by the Town. He noted that the GNWT originally provided the Head Librarian and Assistant Librarian, then only provided the Assistant Librarian. He advised that the Assistant Librarian has resigned and that the GNWT would contribute funding for the position through an MOU. He noted that there is the need to create Librarian job descriptions and rationalize funding from the GNWT for those positions. Administration was pleased to have a Librarian with a master’s degree in library sciences filling the position. He stated that depending on if the funding provided by the GNWT will offset the staff in the building, there may be a request for Council to lobby on the Town’s behalf. Cr. McArthur asked if the Town anticipates doing any paving this year. Administration replied that a list of cut corrections, a wish list of gravel roads to be paved, and a list of deteriorated areas have been provided to the contractor for pricing.

8. Other Business a. Chip Sealing of Highway 5 – Cr. Couvrette felt that a terrible job was done

in chip sealing Highway 5. He suggested that Mayor and Council write a letter to the Department of Infrastructure stating that the work is unacceptable and that a good portion is within municipal boundaries ultimately affecting residents. Cr. Couvrette felt that the gravel road in Bell Rock is in better condition than the chip sealed highway and that the amount of money the company received was too much for the quality of work performed. Cr. Cox was supportive of the Mayor writing a letter to the Department of Infrastructure and agreed that the condition is unacceptable. She suggested encouraging residents to also write letters and felt that if more letters are received, they will be obliged to redo the work properly. Cr. Campbell suggested receiving a second opinion as the work doesn’t look like it was done properly compared to other roads. Cr. McArthur agreed and suggested contacting the Hay River Reserve and Fort Resolution as they had the same work performed.


D/M Smith advised that he would write the letter tonight and request an explanation and resolution to the status of the highway. D/M Smith advised that he missed the Special Meeting with the Minister of Infrastructure but heard the meeting was less than satisfactory. He thinks it’s important for Council to engage and meet with the Minister of Infrastructure as sub-quality work is being performed that is impacting the community negatively. He stated that Council does have the power to engage and lobby to fix problems. He added that the chip sealing of the K’atl’odeeche highway is of much higher quality and that different aggregate and sealing material was used. Administration added that the Department of Infrastructure also was to pay for the sand for the JBT playground. RECOMMENDATION Moved by: Cr. Campbell Seconded by: Cr. Couvrette That the Mayor write a letter to the Department of Infrastructure for an immediate resolution to the substandard chip sealing of Highway 5. CARRIED UNANIMOUSLY

b. Hay River Runway Overlay 05-23 – Cr. Couvrette was researching the chip sealing tender through the GNWT tender registry and discovered a tender for airport runway overlay for the Hay River Airport for a secondary runway. He noted that the runway is shown as a 4,000 ft x 150 ft wide partially asphalt and gravel runway. He advised that the Minister of Infrastructure had stated at the Special Meeting that all runways being worked on are to a new standard of 100 ft wide. He suggested that Council check with the Minister to determine if the runway is actually 100 ft wide. D/M Smith felt that if Council was told that by the Minister, and it is not the case in Hay River, it is essentially lying. He suggested Mayor Napier follow up on this when she is back as he was not in attendance at the Special Meeting on August 30th. Cr. Couvrette suggested the Mayor contact the Department of Infrastructure for a copy of the tender document 2358 to confirm the specifications for the runway overlay project. Cr. Westwell noted that Inuvik is also receiving a substantial upgrade to their runway.

9. Excusing of Councillors

RECOMMENDATION Moved by: Cr. McArthur Seconded by: Cr. Couvrette That Mayor Napier be excused from the Municipal Services Standing Committee Meeting on September 10th, 2019.

CARRIED UNANIMOUSLY

10. Date of Next Meeting The next Municipal Services Standing Committee meeting will be held on

October 8th, 2019.

11. Adjournment RECOMMENDATION

Moved by: Cr. Couvrette Seconded by: Cr. Cox That the meeting be adjourned at 9:08 pm. CARRIED UNANIMOUSLY

Council Priorities ‐ Town of Fort Smith Strategic Plan ‐ 2018

WELCOMING | INNOVATIVE | SUSTAINABLE | UNIFIED | COMMITTED 1

To retain existing and attract new residents. Support the development of affordable housing within the town Actions 1-2 Yrs 3-5 Yrs 6 Yrs +Work with the College to explore feasibility of renovating and renting vacant student housing

G

Work with the GNWT to explore the feasibility of renovating and renting the RCMP homes being replaced

G

Lobby GNWT, Minister, and Federal Government for support to develop housing

G

Develop a road connecting Fort Smith with the south Actions 1-2 Yrs 3-5 Yrs 6 Yrs +Work with the GNWT, Government of Alberta, the Federal Government and Indigenous Governments in and around Wood Buffalo National Park to create the connection

G

To be the healthiest community in the Northwest Territories. Increase community wellness and overall health *Actions require additional finesse.* Actions 1-2 Yrs 3-5 Yrs 6+ YrsWork with partners to update the Community Wellness Plan

G

Work with partners to identify funding for a Community Wellness Coordinator

G

Member of Council to attend the Seniors’ lunch program to develop awareness of elder needs

G

Ensure the safety of our residents Actions 1-2 Yrs 3-5 Yrs 6+ YrsOrganize and attend monthly meetings with RCMP and quarterly meetings with Ambulance and Fire Department

G

Increased and stronger bylaw enforcement presence (speeding, dog control, contamination and littering) *Political & Budgetary support and resources required*

G



Work with inter-agency to address youth crime G Citizens on Patrol in Town (work with RCMP and Indigenous Governments)

G

To grow our role as the education leader in the NWT. Lobby the GNWT to maintain and grow Fort Smith’s educational campus status in the Northwest Territories Actions 1-2 Yrs 3-5 Yrs 6+ YrsWork with Aurora College to initiate discussions with the GNWT about current and future plans for post-secondary education in the Northwest Territories

G

Build strong relationships with the Aurora College Student Community Actions 1-2 Yrs 3-5 Yrs 6+ YrsConnect high school students within and outside the community with College offerings *Enhance marketing towards student community*

G

Lobby the GNWT to replace Breynat Hall and replace/upgrade student housing

G

Maintain the headquarters for NWT post-secondary education in Fort Smith Actions 1-2 Yrs 3-5 Yrs 6+ YrsCommunicate regularly with the Campus Director G Become closer to the governance of the College; communicate with the Office of the President

G

Appoint a Council liaison person G Lobby the GNWT to ensure that Aurora College headquarters remain in Fort Smith, to reestablish appropriate governance of Aurora College, and to reinstate programs recently abolished (teacher education, social work)

G

Work with other territorial governments (municipal, Indigenous) GNWT Ministers and MLAs to emphasize the benefits of having Aurora College headquarters in Fort Smith, and the dangers of GNWT centralization

G



Foster relationship with our schools – Joseph Burr Tyrrell Elementary School and Paul William Kaeser High School Actions 1-2 Yrs 3-5 Yrs 6+ YrsTransition to elected members to the District Education Authority (DEA) with regular reporting back to Council

G

Offer student awards G Support lunch and crosswalk programs G Hold annual youth visioning workshop G Create a youth voice on advisory boards G

To operate a responsive and transparent government. Continue to provide high quality programs and services to our citizens Actions 1-2 Yrs 3-5 Yrs 6+ YrsContinue tax relief program for seniors and disabled persons

G

Coordinate annual meeting of all Advisory Boards; facilitate sharing of information between Boards; quarterly Chair meetings

G

Recognize and support the work of volunteers GA Implement the calls to action for municipal government from the Truth and Reconciliation Commission Actions 1-2 Yrs 3-5 Yrs 6+ YrsFully adopt and implement the United Nations Declaration on the Rights of Indigenous Peoples as the framework for reconciliation *Further Follow up*

G

Reform policies and bylaws in support of decolonization

G

Be the employer of choice in the NWT Actions 1-2 Yrs 3-5 Yrs 6+ YrsHighlight staff achievements G Maintain a safe and respectful workplace GA Maintain stability in management GA Ensure successful collective bargaining GA

Maintain and improve existing community infrastructure Actions 1-2 Yrs 3-5 Yrs 6+ YrsLobby GNWT and Federal Government to stabilize the slide zone

G



Complete 20 year capital plan G Lobby the GNWT and Federal government to close the infrastructure funding gap.

G

Lobby the GNWT to complete outstanding transfers of commissioners land

G

Ensure residents, college students and visitors are well-informed Actions 1-2 Yrs 3-5 Yrs 6+ YrsDevelop community communications guidelines and policies *Communications Committee focus*

G

Host an annual Open House to provide an update on Town activities and provide opportunities for public input

G

Improve communication and dialogue with other levels of government including Indigenous governments Actions 1-2 Yrs 3-5 Yrs 6+ YrsWork with Indigenous governments to implement Municipal Service Agreements

G

Foster partnerships with other agencies and organisations

G

Regular meetings with Smith’s Landing First Nation, Salt River First Nation and the Fort Smith Métis Council to discuss areas of common concern and provide support where applicable

G

THE MUNICIPAL CORPORATION OF THE TOWN OF FORT SMITH BY-LAW 998

Bylaw 998 – Appoint a Bylaw Officer Gavin Burke Third and Final Reading: Page1

A BY-LAW OF THE MUNICIPAL CORPORATION OF THE TOWN OF FORT SMITH, IN THE NORTHWEST TERRITORIES, TO APPOINT A BYLAW ENFORCEMENT OFFICER, PASSED PURSUANT TO SECTIONS 70 AND 137 OF THE CITIES, TOWNS AND VILLAGES ACT S.N.W.T. 2003, c.22

WHEREAS, the Council of the Municipal Corporation of the Town of Fort Smith, in the Northwest Territories, deems it necessary to appoint Bylaw Enforcement Officers to enforce the bylaws of the Municipality;

NOW THEREFORE, the Council of the Municipal Corporation of the Town of Fort Smith, at a duly assembled meeting enacts as follows:

1. That Gavin Burke be appointed Bylaw Enforcement Officer for the Town of Fort Smith.

2. That this appointment shall come into effect upon this bylaw receiving third reading.

3. That Bylaws 712 and 990 be hereby repealed.

READ A FIRST TIME THIS 20th DAY OF August_ , 2019 A.D.

READ A SECOND TIME THIS 20th DAY OF August , 2019 A.D.

READ A THIRD TIME THIS DAY OF , 2019 A.D.

MAYOR SENIOR ADMINISTRATIVE OFFICER

I hereby certify that this bylaw has been made in accordance with the requirements of the Cities, Towns and Villages Act and the bylaws of the Municipal Corporation of the Town of Fort Smith.

____________________________________

SENIOR ADMINISTRATIVE OFFICER

BRIEFING NOTE To: Community Services Standing Committee Date: September 10, 2019 Subject: Donation Request – JBT Elementary School – Playground Installation -

UPDATE Purpose: To brief Council on the donation request from JBT Elementary School to support the installation of a new playground structure. Background: A request was received from Pam Walsh, Principal of JBT Elementary School, for support in covering the cost of the travel of the Blue Imp installer. A new playground structure was installed in the elementary yard in August 2019. This structure was purchased through the fundraising effort of the Student Leadership program at the school, which is a group of grades 4 to 6 students. This fundraising, however, did not cover the cost of installation. As the Town and Wood Buffalo National Park were also installing equipment over the summer it was agreed that the installer would do all three organizations at the same time and that costs for travel and accommodations would be shared. As per Pam Walsh’s letter, the costs of the installation have had to be covered by the school’s budget and they sought support from local businesses and individuals to cover unexpected expenses, such as the cost of the safety sand, which they were hoping would be provided by GNWT Infrastructure. The total cost for travel is $5,772. Each of the three organizations originally agreed to cover a third of all travel and accommodation costs. This means that for travel each organization would cover $1,924. Accommodation for the installation supervisor during his time in the community completing all three projects was provided at no cost by Wood Buffalo National Park in one of their transient residences. The 2019 donation budget (G/L 1-2-0510-023) is $6,500 of which $3,364 has already been dispersed. Additional donations which can be expected for the 2019 budget year are the Senior’s Society Christmas Dinner- $400; YWCA Sutherland House Single Parent Christmas Dinner, $200; and the Christmas Food and Toy Drive - $200. These donations would bring the total spending to $4,164 and $2,336 remaining in the budget.

Alternatively, the current estimated budget for the completion of the installation is $25,664, from capital funds. The total budgeted for the project was $50,000 so there are sufficient funds to absorb the school’s portion of the travel expenses. UPDATE In discussions with Pam Walsh on 12 September she was able to provide some additional information about the playground project at JBT. The student leadership team fundraised for approximately half of the cost of the playground. The total cost of the playground was approximately $50,000 and the additional funds were spent from an administration account that is not funded annually, but rather accumulated over time through various small funding sources. This account is used for a variety of school community initiatives, such as BBQs etc., and has been greatly depleted by the project. The cost of excavation of the site was provided by INF, who contracted out the work. School administration was under the impression that INF would provide the safety sand but this was not the case and as a result was required to purchase the sand as well, resulting in the school having insufficient funds to cover their portion of the travel costs for the installer. Ms. Walsh confirmed that other than the new Junior Kindergarten playground structure, no GNWT department provides funding for school playgrounds. The school has been unable to identify any additional funding sources at this time. Recommendation: That Council provide direction in regards to the submitted request. Respectfully submitted, Cynthia White, Director of Community Services