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Charts and printing

Unit objectives Create charts; identify chart elements;

change chart types; format charts; and move, resize, copy, or delete chart objects

Change worksheet margins and orientation; insert headers and footers; display gridlines and sheet options; and proof, preview, and print a worksheet

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Topic A

Topic A: Working with charts Topic B: Printing and proofing

worksheets

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Charts

Picture of data Communicates more effectively than a

table of numbers Create manually or use the Chart

Wizard

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The first step of the Chart Wizard

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Chart terminology

LegendData pointCategory axis

Value axis

Data series Chart title Plot area Chart area

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Chart types

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The Format Data Series dialog box

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Adding a title and axis labels

1. Choose Chart, Chart Options

2. Click the Titles tab

3. Enter the labels

4. Click OK

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Moving and resizing charts

To move a chart:1. Click the object

2. Drag to a new location

To resize a chart:1. Click the chart

2. Drag a sizing handle

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Copying and deleting charts

To copy a chart: 1. Choose Edit, Copy

2. Place insertion point

3. Choose Edit, Paste

To delete a chart:1. Select the object

2. Press Delete

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Topic B

Topic A: Working with charts Topic B: Printing and proofing

worksheets

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The Page tab of the Page Setup dialog box

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The Margins tab of the Page Setup dialog box

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The Header/Footer tab of the Page Setup dialog box

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Custom Header/Footer buttons

File nameDate

Total pages

Page number

Font

Sheet nameTime

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The Spelling dialog box

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Print preview

Shows how printer worksheet will look Shows effects of page setup options

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The Print Preview screen

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Previewing multiple worksheets

1. Hold Ctrl and click each worksheet tab

2. Click

3. Click Next to navigate

4. Click Close

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Controlling sheet options

Print only specified range Repeat headings Display gridlines

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The Print dialog box

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Setting and clearing print area

Set a print area:1. Select the range

2. Choose File, Print Area, Set Print Area

Clear a print area:1. Choose File, Print Area, Clear Print

Area

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Printing a selection

1. Select the range to print

2. Choose File, Print

3. Select “Selection”

4. Click OK

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Unit summary

Created charts based on selected data and identified chart elements; change chart type and formatted chart objects; and learned how to move, copy, resize, and delete charts and chart objects

Changed page orientation and margins, inserted headers and footers, checked worksheet spelling, and previewed and printed worksheets