csbg 2015-16 application process needs assessment, logic model, and work plan office on volunteerism...
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CSBG 2015-16 Application Process
Needs Assessment, Logic Model, and Work Plan
Office on Volunteerism and Community Services, Office of Community Services
January 20, 2015
Application Content
1. Community Services Block Grant Application coversheet - (CSBG A-01)
2. Certification of Required Documentation - (CSBG A-02)
3. List of Grantee Board of Directors - (CSBG A-03)◦ Need to have plan for vacancies
4. Certification of Needs Assessment - (CSBG A-04)
COMMUNITY SERVICES BLOCK GRANT APPLICATION
JULY 1, 2015 TO JUNE 30, 2016 Grantee: Counties to be Served: Cities to be Served: BOARD CERTIFICATION This Community Services Block Grant Application was/will be reviewed and
approved by the Grantee's Governing Board on: .
Signature of Board Chairperson Date Typed Name of Board Chairperson:
Application Content (cont’d)
◦ 5. Budget Summary - (CSBG A-05) – 2 Tabs - Federal CSBG and TANF
◦6. Program Budget–Non-CSBG Match(CSBG A-06)
◦7. Funded Positions by Program Area -(CSBG A-07) – Federal CSBG and TANF
◦8. TANF Non-Assistance Expenditures Budget -(CSBG A-08)
Application Contents (cont’d)
◦ 9. TANF Budget Documentation Worksheet - (CSBG A-09)
◦ 10. CSBG Estimated Outcomes – (CSBG A-10) New form that matches the reporting form, insert targets
for each outcome, and outputs that feed into outcome.
◦ 11.Sub-Grant Summary Sheet – (CSBG A-11) If necessary
◦ 12. Logic Model and Workplan – (CSBG A-12)
Areas that have changed
A-04 (Cert of needs assessment)
◦Listing primary needs in each service area
Some may be same in multiple areas
Some may be needs you can’t address personally◦Needs shouldn’t match your programs 100%◦Must lead in region on finding solutions to needs (partners,
planning)
These needs will feed into the logic model
Do not focus on the #◦4 is a minimum, give a good feel for what is needed
Areas that have changed
A-10 CSBG Estimated Outcomes◦No listing of $’s per output
◦New reporting form used Added target columns
Added instruction to list (in “other” area) the outputs that feed up into outcome (the NPI)
Enables alignment (make sure outputs with correct NPI)
Able to use same form throughout
Areas that have changed
A-12 (Logic Model and Workplan)◦New addition
◦Process
Needs Assesmen
t
Logic Model Workplan
Needs Assessment reviewed for
changes next year
Logic Model reviewed, feedback given and changes
made before contract
Workplan reviewed, feedback given and
changes made before contract
Timeline
Date Action Responsible
January 21-Mar. 31 Develop Application materials
CAA (contact OVCS for assistance)
April 1 Application DueSubmit 2 hard copies, 1 electronic to OVCS
CAA
April 1 – April 20 All feedback sent by OVCS to CAA’s
OVCS
May 15 All changes made and approved by OVCS
CAA (approval by OVCS)
June 30Date depends on notification of funding
Contract preparation OVCS
Key points to consider
Needs Assessments address all needs
◦Constantly improve your processes to get the best information possible
◦Always conduct a review after to discuss strengths/weaknesses
Key Points to Consider
Logic Model preparation requires needs, operations, and measurement to complete
◦This is first year for this requirement. You will need to begin thinking about improvement to this as soon as this application is submitted. OVCS expectation will be higher next year
◦Requires input of multiple stakeholders Is it realistic, measurable, and clear?
Key points to consider
Workplan operationalizes the Logic Model
◦OVCS expectations for next year much higher
◦As detailed as you need to easily track success/challenges
◦How all needs are met (identified, may be by partners)
Logic Model
Logic Model is often confused with the work plan
◦LM is a support for planning and carrying out the plan
◦Logic Model shows Changes that occur because of your activity Connects the operation of the program to
measurable outcome
Logic Model Group Exercise
You will be given information for your group (you can create your own)
Follow the format of the Logic Model Template from left to right◦Focus on creating clear needs/problems and
giving practical but innovative steps for meeting the needs
◦Follow format◦Take the time to really discuss, and list
problems/questions you came across
Logic Model Group Exercise
Each group will report out for 3 to 5 minutes◦ We will discuss NPI matchup
These sample Logic Models will be sent out as resources to the Network
Getting to a Workplan
Needs assessment fed into Logic Model
Logic Model shows what we want to happen (the change)
Workplan is how we get there, and how we know we’ve arrived
Attachment 2 (Workplan)
Attachment 2 of the CSBG Application Instructions
◦A list of the elements expected in the Workplan
OVCS Expectations
All identified needs addressed◦ Tied to existing or new programs◦ Partners identified for those you can’t serve
Includes agreements/resources needed, or those you have and how used
Plan for building additional resources/partners
Clear, measurable, impactful outcomes◦ Outputs feed up into an outcome◦ Long-term outcomes have a review process
Specific, detailed◦ Anyone that reads this should know what you’re doing and
why
OVCS Expectations
Responsibilities assigned
Timelines for completion of elements
Who will track progress and how?◦The reports people receive, how used◦Processes for review of information◦Evaluation methods
Elements of the plan
Programs/activities/strategies
The objective of each program (outcome)◦ How it was derived◦ Specific, measurable, achievable, realistic, time-bound
Who are you targeting? How are customers identified?◦ Marketing of program (traditional, social media)
Means of measuring outcomes◦ Specific tools, people responsible◦ Types of data
Who will review it How its evaluated
◦ Concerns, things to develop
Elements of the plan
Consider using a Responsibility Chart with Timeline
◦Break down to individual tasks, person responsible, support people needed, when due
◦There will be upfront burden/work this year, but should become a regular update in future
Elements of the Plan
Individual program descriptions
◦How they fit into the agency mission
◦How they tie specifically to the outcome and the need
Ultimate requirements
All applications must have a logic model and workplan◦Feedback will be given◦CAA’s must address/respond to feedback◦Technical assistance will be available
This process should be constructive and will result in better contract documents
What is the point?
Eventual goal is that you can provide this workplan to anyone, and they can clearly know what you are doing and how
◦For our office, this will enable us to understand program needs, what we should be expecting to see in reporting, and ways to target training/additional resources
Final thoughts
Your workplan is a tool. Develop it as suchSpend appropriate time on development
◦For this year, there is an understanding that this will be a first step
Next year, your workplan should be an instructive and useful guide to all things CSBG (and CSBG-related)
Thank you!
Questions? Contact