cso la infosession presentation

Civil Society Organisations and Local Authorities(CSO-LA)

- Republic of Moldova -

Information Session

Summit event, 25 March 2015

Funded byEuropean Union

Civil Society Organisations and Local Authorities(CSO-LA)

- Republic of Moldova -

Information Session

Summit event, 25 March 2015

Agenda14:30 -14:40 Opening

Fabien Schaeffer, project manager Education, Culture, youth,employment and research (EU-Delegation to Moldova)

14:40 -15:30 Presentation of guidelines and objectives of Call for ProposalEuropeAid/: Civil Society Organisations and Local Authorities(CSO-LA)Natasa Gospodjinacki, Project and Guidance Manager, EU fundedproject "Strengthening non-State actors' Capacities to PromoteReform and increase Public Accountability“

15:30 -16:30 Q&A session


14:30 -14:40 OpeningFabien Schaeffer, project manager Education, Culture, youth,employment and research (EU-Delegation to Moldova)

14:40 -15:30 Presentation of guidelines and objectives of Call for ProposalEuropeAid/: Civil Society Organisations and Local Authorities(CSO-LA)Natasa Gospodjinacki, Project and Guidance Manager, EU fundedproject "Strengthening non-State actors' Capacities to PromoteReform and increase Public Accountability“

15:30 -16:30 Q&A session

Objectives of the Programme andpriority issues (1.2 GfA )

Civil Society Organisations and LocalAuthorities (CSO-LA)


Civil Society Organisations and LocalAuthorities (CSO-LA)

To promote participation of civil society and freecompetent media to contribute to the country's

democratic reform and sustainable development onnational and local level in enhanced cooperation with

local authorities.

Ref: 1.2. of the GfA

Global objective


To promote participation of civil society and freecompetent media to contribute to the country's

democratic reform and sustainable development onnational and local level in enhanced cooperation with

local authorities.

Ref: 1.2. of the GfA

1) To promote freedom of expression and free andcompetent media, in particular reform of publicbroadcasters, to positively contribute to improvedgovernance, social accountability and media literacyamong the public over the long term.

Specific Objectives: (GfA art. 1.2)


1) To promote freedom of expression and free andcompetent media, in particular reform of publicbroadcasters, to positively contribute to improvedgovernance, social accountability and media literacyamong the public over the long term.

2) To strengthen the involvement of civil societyactors in supporting, developing and monitoringactivities promoting media freedom, in particular ofnational regulatory bodies.

3) To promote increased access of the population tobasic social services, in particular targeting womenand children from vulnerable groups, by supportinginitiatives and cooperation between civil society andlocal authorities.

Specific Objectives: (GfA art. 1.2)


2) To strengthen the involvement of civil societyactors in supporting, developing and monitoringactivities promoting media freedom, in particular ofnational regulatory bodies.

3) To promote increased access of the population tobasic social services, in particular targeting womenand children from vulnerable groups, by supportinginitiatives and cooperation between civil society andlocal authorities.

Indicative financial allocations(GfA art. 1.3)


1.1.250250.000.000 €€The overall indicative amount madeavailable under this Call for Proposals is

The Contracting Authority reserves the right not to award all available funds.

Size of Available Grant(GfA art. 1.3)

Amountsavailable


Minimum 550 000€€

Maximum 625 000€€

In exceptional and duly justified cases, grants of less than EUR 550,000.00 may be accepted.

Financial structure of the grant (CSO applicantsestablished in Republic of Moldova (see also Section 2.1.5)

(GfA art. 1.3)Co-financing

Grant


Min 10%Max 50%

Min 50%Max 90%

Financial structure of the grant (CSOs established in a Member Stateof the European Union or states and contracting parties to the

Agreement on the European Economic Area (see also Section 2.1.5)(GfA art. 1.3)

Co-financing

Grant


Min 25%Max 50%

Min 50%Max 75%

Financial structure of the grant (see also Section 2.1.5)(GfA art. 1.3)

The balance (i.e. the difference between the total cost ofthe action and the amount requested from the ContractingAuthority) must be financed from sources other than theEuropean Union Budget or the European Development

Fund.


The balance (i.e. the difference between the total cost ofthe action and the amount requested from the ContractingAuthority) must be financed from sources other than theEuropean Union Budget or the European Development

Fund.

Attention!(GfA art. 2)

RULES FOR THIS CALL FOR PROPOSALS


Eligibility criteria (GfA art. 2.1)

TheActions

TheActors


TheActions

The Costs

TheActors

The Actors

AffiliatedEntities


Applicant

Co-Applicant

Eligibility criteria (GfA art. 2.1.1)There are three sets of eligibility criteria, relating to:(1) the actors:

The applicant, i.e. the entity submitting the application form (2.1.1),

if any, its co-applicant(s) (where it is not specified otherwise the applicant andits co-applicant(s) are hereinafter jointly referred as the "applicants") (2.1.1),

and, if any, affiliated entity(ies) to the applicant and/or to a co-applicant(s).(2.1.2);

2) the actions:

Actions for which a grant may be awarded (2.1.4);

3) the costs:

Types of cost that may be taken into account in setting the amount of the grant(2.1.5).


There are three sets of eligibility criteria, relating to:(1) the actors:

The applicant, i.e. the entity submitting the application form (2.1.1),

if any, its co-applicant(s) (where it is not specified otherwise the applicant andits co-applicant(s) are hereinafter jointly referred as the "applicants") (2.1.1),

and, if any, affiliated entity(ies) to the applicant and/or to a co-applicant(s).(2.1.2);

2) the actions:

Actions for which a grant may be awarded (2.1.4);

3) the costs:

Types of cost that may be taken into account in setting the amount of the grant(2.1.5).

Applicant must (i.e. applicant and co-applicant(s)) (GfA art. 2.1.1)

• be legal persons;

• be non profit making;

• be specific types of civil society organisations such asnon-governmental non-profit organisations andindependent political foundations, community basedorganisations and private sector non-profit agencies,institutions and organisations and networks thereof atlocal, national and regional level;


• be legal persons;

• be non profit making;

• be specific types of civil society organisations such asnon-governmental non-profit organisations andindependent political foundations, community basedorganisations and private sector non-profit agencies,institutions and organisations and networks thereof atlocal, national and regional level;

Applicant must (i.e. applicant and co-applicant(s)) (GfA art. 2.1.1)

and

• be directly responsible for the preparation andmanagement of the action with their partners, notacting as an intermediary.


and

• be directly responsible for the preparation andmanagement of the action with their partners, notacting as an intermediary.

The eligibility of applicants is restricted to CSOs and theirassociations originating from:

(GfA art. 2.1.1)• the EU partner country where the action takes place; the Republic of

Moldova;

• the EU Member States and contracting parties to the Agreement on theEuropean Economic Area.

Priority will be given to local organizations from the Republic of Moldova.

International organizations are not eligible for this call.

The project proposals from applicants from other eligible countries than Moldovashould be based on local initiatives and genuine involvement of partner countries/CSOs.


• the EU partner country where the action takes place; the Republic ofMoldova;

• the EU Member States and contracting parties to the Agreement on theEuropean Economic Area.

Priority will be given to local organizations from the Republic of Moldova.

International organizations are not eligible for this call.

The project proposals from applicants from other eligible countries than Moldovashould be based on local initiatives and genuine involvement of partner countries/CSOs.

Eligibility of applicants (i.e. applicant andco-applicant(s))(GfA art. 2.1.1)

• In addition to the categories referred to in section2.1.1, the following are however also eligible as co-applicants: Local Authorities (LA) or associations ofLocal Authorities constituted in accordance with thelegislation in force of the country concerned.

• The term "association of Local Authorities" includes networks of associations of Local Authorities: a group ofassociations with a permanent representative body established as an autonomous organisation in accordance with thelaws in force in the country concerned. It must comply with all the eligibility criteria laid down, and must be able toassume full contractual responsibility for the actions undertaken, based on a mandate from the members of thenetwork. The network must have the capacity to manage an action of the scale of that which is being proposed.


• In addition to the categories referred to in section2.1.1, the following are however also eligible as co-applicants: Local Authorities (LA) or associations ofLocal Authorities constituted in accordance with thelegislation in force of the country concerned.

• The term "association of Local Authorities" includes networks of associations of Local Authorities: a group ofassociations with a permanent representative body established as an autonomous organisation in accordance with thelaws in force in the country concerned. It must comply with all the eligibility criteria laid down, and must be able toassume full contractual responsibility for the actions undertaken, based on a mandate from the members of thenetwork. The network must have the capacity to manage an action of the scale of that which is being proposed.

Eligibility of applicants (i.e. applicant andco-applicant(s)) (GfA art. 2.1.1)

The potential applicant may not participate in callsfor proposals or be awarded grants if it is in any ofthe situations listed in Section 2.3.3 of the Practical

Guide;

In Part A, section 3 of the grant application form (‘Declaration by theapplicant’), the applicant must declare that the applicant himself, the co-applicant(s) and affiliated entity(ies) are not in any of these situations.


The potential applicant may not participate in callsfor proposals or be awarded grants if it is in any ofthe situations listed in Section 2.3.3 of the Practical

Guide;

In Part A, section 3 of the grant application form (‘Declaration by theapplicant’), the applicant must declare that the applicant himself, the co-applicant(s) and affiliated entity(ies) are not in any of these situations.

Applicant(i.e. applicant and co-applicant(s)) (GfA art. 2.1.1)

The applicant must act with at least 2 co-applicant(s).

If awarded the Grant contract, the applicant willbecome the Beneficiary identified as the Coordinator

in annex E3h1 (Special Conditions).


The applicant must act with at least 2 co-applicant(s).

If awarded the Grant contract, the applicant willbecome the Beneficiary identified as the Coordinator

in annex E3h1 (Special Conditions).

Co-Applicant

• Design and implement action and incurecosts that are eligible;

• Must satisfy the same eligibility criteria (seeGfA for more details);

• Must sign Mandate in Part B of AF;

• Will become beneficiary too.


• Design and implement action and incurecosts that are eligible;

• Must satisfy the same eligibility criteria (seeGfA for more details);

• Must sign Mandate in Part B of AF;

• Will become beneficiary too.

Affiliated Entities (GfA 2.1.2.)• Applicant and Co-Applicant may have

affiliated entities;• May be linked in a legal or capital way, such

as network;• Same eligibility criteria applies to them too,

their costs are eligible;• They may not become beneficiaries;• Must sign Affiliated Entities Statement.


• Applicant and Co-Applicant may haveaffiliated entities;

• May be linked in a legal or capital way, suchas network;

• Same eligibility criteria applies to them too,their costs are eligible;

• They may not become beneficiaries;• Must sign Affiliated Entities Statement.

The following are not considered entities affiliated toa beneficiary:

• Entities that have entered into a (procurement) contract orsubcontract with a beneficiary, act as concessionaires ordelegatees for public services for a beneficiary;

• Entities that receive financial support from the beneficiary;

• Entities that cooperate on a regular basis with the beneficiaryon the basis of a memorandum of understanding or share someassets;

• Entities that have signed a consortium agreement under thegrant contract.


• Entities that have entered into a (procurement) contract orsubcontract with a beneficiary, act as concessionaires ordelegatees for public services for a beneficiary;

• Entities that receive financial support from the beneficiary;

• Entities that cooperate on a regular basis with the beneficiaryon the basis of a memorandum of understanding or share someassets;

• Entities that have signed a consortium agreement under thegrant contract.

Associates (GfA 2.1.3.)

• Do not sign any statements;• Do not become beneficiaries;• May not receive funds or claim costs, except

for per-diem and travel costs;• They are just mentioned in the AF;• Typically those not being able to comply with

eligibility criteria, but are useful in the action.


• Do not sign any statements;• Do not become beneficiaries;• May not receive funds or claim costs, except

for per-diem and travel costs;• They are just mentioned in the AF;• Typically those not being able to comply with

eligibility criteria, but are useful in the action.

Contractors (GfA 2.1.3.)• GBs and their affiliates may award contracts;• Affiliates and associates cannot be

contractors;• They may not receive financial support, such

as grants;• Contractors are subject to the procurement

rules set out in Annex IV to the standardgrant contract.


• GBs and their affiliates may award contracts;• Affiliates and associates cannot be

contractors;• They may not receive financial support, such

as grants;• Contractors are subject to the procurement

rules set out in Annex IV to the standardgrant contract.

Actions (GfA art. 2.1.4)• Composed of set of activities (project);

• They may be between 24 and 48 months;

• Must take place in Republic of Moldova,including the region of Transnistria.

• Selected based on relevance, expected resultsand potential effectiveness (multiplicationand sustainability are considered too).


• Composed of set of activities (project);

• They may be between 24 and 48 months;

• Must take place in Republic of Moldova,including the region of Transnistria.

• Selected based on relevance, expected resultsand potential effectiveness (multiplicationand sustainability are considered too).

Actions - Priority (GfA art. 2.1.4)• will be given to supporting CSOs from partner

countries in order to strengthen their capacity, inline with the overall objectives of the Programme;

• will be also given to joint activities with publicbroadcasters and local public authorities and actionsincluding sub-granting;

All actions supported have to include an element ofcapacity building for local CSO and/or LA.


• will be given to supporting CSOs from partnercountries in order to strengthen their capacity, inline with the overall objectives of the Programme;

• will be also given to joint activities with publicbroadcasters and local public authorities and actionsincluding sub-granting;

All actions supported have to include an element ofcapacity building for local CSO and/or LA.

Types of activity (GfA art. 2.1.4)Indicatively, those may be:

• Capacity building (networks, trainings…)• Dialogues• Awareness raising• Advocacy• Etc.For full list see pages 10 & 11 of GfA


Indicatively, those may be:

• Capacity building (networks, trainings…)• Dialogues• Awareness raising• Advocacy• Etc.For full list see pages 10 & 11 of GfA

Types of activity (GfA art. 2.1.4)• Activities supporting reform of public broadcasters and monitoring

work and activities of, in particular, national regulatory bodies.

• Activities for improving dialogue, joint activities and networkingbetween different actors like: civil society, media, decision-makers andpublic authorities, on the issues and priorities of this call forproposals;

• Activities enhancing enabling environment and building capacity ofcivil society organisations to actively contribute to democratic reformon the issues and priorities of this call for proposals, among othersthrough consortium-building with NGOs at a local level andsustainable partnerships with the private sector and public authorities;


• Activities supporting reform of public broadcasters and monitoringwork and activities of, in particular, national regulatory bodies.

• Activities for improving dialogue, joint activities and networkingbetween different actors like: civil society, media, decision-makers andpublic authorities, on the issues and priorities of this call forproposals;

• Activities enhancing enabling environment and building capacity ofcivil society organisations to actively contribute to democratic reformon the issues and priorities of this call for proposals, among othersthrough consortium-building with NGOs at a local level andsustainable partnerships with the private sector and public authorities;

Types of activity (GfA art. 2.1.4)• Activities promoting transparency and accountability in public matters;

• Innovative awareness raising activities to increase public media literacyand stimulate publics' demand of quality journalism;

• Activities increasing cooperation between journalists, their groups andcivil society organisations for benefiting investigative journalism onpublic matters;

• Activities promoting free pluralist media and professional and ethicaljournalism;

• Evidence based advocacy on the issues and priorities of this call forproposals;


• Activities promoting transparency and accountability in public matters;

• Innovative awareness raising activities to increase public media literacyand stimulate publics' demand of quality journalism;

• Activities increasing cooperation between journalists, their groups andcivil society organisations for benefiting investigative journalism onpublic matters;

• Activities promoting free pluralist media and professional and ethicaljournalism;

• Evidence based advocacy on the issues and priorities of this call forproposals;

Types of activity (GfA art. 2.1.4)• Development of joint innovative activities with local authorities to support

health and/or social sector related initiatives to respond to population needs,reaching especially women and children from vulnerable groups of thesociety.

To avoid to create parallel structures and overlapping with public authorities serviceproviders, CSO activity has to be carried out in a multi-actor partnership approach(including outsourcing schemes where public authorities share selected functions andtasks with CSOs and the private sector) and design activities in an institution-buildinglogic of state institutions.

Participation in policy dialogue in the social sector and the stimulation of population’sdemand of quality service delivery of public authorities is supported.


• Development of joint innovative activities with local authorities to supporthealth and/or social sector related initiatives to respond to population needs,reaching especially women and children from vulnerable groups of thesociety.

To avoid to create parallel structures and overlapping with public authorities serviceproviders, CSO activity has to be carried out in a multi-actor partnership approach(including outsourcing schemes where public authorities share selected functions andtasks with CSOs and the private sector) and design activities in an institution-buildinglogic of state institutions.

Participation in policy dialogue in the social sector and the stimulation of population’sdemand of quality service delivery of public authorities is supported.

Types of activity (GfA art. 2.1.4)Further to these sectors, themes and activities, priority will be given to:

• Actions involving sub-granting;

• Actions that demonstrate a national impact;

• Actions that involve grass-roots, community-based and umbrellaorganisations ;

• Actions that reach rural and/or remote areas;

• Actions that involve vulnerable groups (elderly people, women, peoplewith disabilities, migrant communities, minorities);

• Actions with pilot interventions and development of best practices.


Further to these sectors, themes and activities, priority will be given to:

• Actions involving sub-granting;

• Actions that demonstrate a national impact;

• Actions that involve grass-roots, community-based and umbrellaorganisations ;

• Actions that reach rural and/or remote areas;

• Actions that involve vulnerable groups (elderly people, women, peoplewith disabilities, migrant communities, minorities);

• Actions with pilot interventions and development of best practices.

Actions (GfA art. 2.1.4)Sub-granting through the selection modality of a call for proposals isencouraged in the context of this call to allow small actors to contribute tocommunity-based development and to better respond to their needs.

• For each activity assigned by sub-granting a specific narrative andfinancial report annexed to the grant contract activity reports isrequired.

• The sub-grant awarded by the Beneficiary is subject to prior approvalof the Contracting Authority.

• The eligibility requirements for the sub-grantees remain the same asfor the applicants (see 2.1.1.)


Sub-granting through the selection modality of a call for proposals isencouraged in the context of this call to allow small actors to contribute tocommunity-based development and to better respond to their needs.

• For each activity assigned by sub-granting a specific narrative andfinancial report annexed to the grant contract activity reports isrequired.

• The sub-grant awarded by the Beneficiary is subject to prior approvalof the Contracting Authority.

• The eligibility requirements for the sub-grantees remain the same asfor the applicants (see 2.1.1.)

Financial support to third parties (GfAart. 2.1.4)

• May be made with aim of achievingobjectives of the action;

• Up to 60,000 euro;

• Eligibility criteria fully applies.

Under this Call, financial support to third partiesmay not be the main purpose of the action.


• May be made with aim of achievingobjectives of the action;

• Up to 60,000 euro;

• Eligibility criteria fully applies.

Under this Call, financial support to third partiesmay not be the main purpose of the action.

Financial support to third parties (GfA art. 2.1.4)Applicants should define mandatorily in section 2.1.1 of the grant applicationform:

i. the objectives and results to be obtained with the financial supportii. the different types of activities eligible for financial support, on the basis of a fixed listiii. the types of persons or categories of persons which may receive financial supportiv. the criteria for selecting these entities and giving the financial support has to be

through a call for proposalsv. the criteria for determining the exact amount of financial support for each third entity,

andvi. the maximum amount which may be given.

In all events, the mandatory conditions set above for giving financial support(points (i) to (vi)) have to be strictly defined in the contract as to avoid anyexercise of discretion.


Applicants should define mandatorily in section 2.1.1 of the grant applicationform:

i. the objectives and results to be obtained with the financial supportii. the different types of activities eligible for financial support, on the basis of a fixed listiii. the types of persons or categories of persons which may receive financial supportiv. the criteria for selecting these entities and giving the financial support has to be

through a call for proposalsv. the criteria for determining the exact amount of financial support for each third entity,

andvi. the maximum amount which may be given.

In all events, the mandatory conditions set above for giving financial support(points (i) to (vi)) have to be strictly defined in the contract as to avoid anyexercise of discretion.

Visibility (GfA art. 2.1.4)• Communication and Visibility Manual for

EU external actions must be followed;

• Can be found athttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_en).

• Contains all important templates(brochures, plaques, flags, etc.).


• Communication and Visibility Manual forEU external actions must be followed;

• Can be found athttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_en).

• Contains all important templates(brochures, plaques, flags, etc.).

Number of applications and grants perapplicants (GfA art. 2.1.4)

• The applicant may not submit more than one application(s) under this Call forProposals.

• The applicant may not be awarded more than one grant(s) under this Call forProposals.

• The applicant may be a co-applicant or an affiliated entity in anotherapplication at the same time.

• A co-applicant/affiliated entity may not submit more than one application(s)under this Call for Proposals.

• A co-applicant/affiliated entity may not be awarded more than one grant(s)under this Call for Proposals.

• A co-applicant/affiliated entity may be the applicant or an affiliated entity inanother application at the same time.


• The applicant may not submit more than one application(s) under this Call forProposals.

• The applicant may not be awarded more than one grant(s) under this Call forProposals.

• The applicant may be a co-applicant or an affiliated entity in anotherapplication at the same time.

• A co-applicant/affiliated entity may not submit more than one application(s)under this Call for Proposals.

• A co-applicant/affiliated entity may not be awarded more than one grant(s)under this Call for Proposals.

• A co-applicant/affiliated entity may be the applicant or an affiliated entity inanother application at the same time.

Eligibility of costs (GfA art. 2.1.5)• Only eligible costs may be financed;

• Budget indicates types and ceiling of thosecosts and is both a cost estimate and anoverall ceiling for ‘eligible costs’.

• Same rule applies to both funds, those of EUand those of Applicant;

• They may be actual costs or simplified costs.Funded byEuropean Union

• Only eligible costs may be financed;

• Budget indicates types and ceiling of thosecosts and is both a cost estimate and anoverall ceiling for ‘eligible costs’.

• Same rule applies to both funds, those of EUand those of Applicant;

• They may be actual costs or simplified costs.

Simplified Costs (GfA art. 2.1.5)

• unit costs: covering all or certain specific categories of eligiblecosts which are clearly identified in advance by reference to anamount per unit.

• lump sums: covering in global terms all or certain specificcategories of eligible costs which are clearly identified inadvance.

• flat-rate financing: covering specific categories of eligible costswhich are clearly identified in advance by applying a percentagefixed ex ante.


• unit costs: covering all or certain specific categories of eligiblecosts which are clearly identified in advance by reference to anamount per unit.

• lump sums: covering in global terms all or certain specificcategories of eligible costs which are clearly identified inadvance.

• flat-rate financing: covering specific categories of eligible costswhich are clearly identified in advance by applying a percentagefixed ex ante.

Simplified Costs (GfA art. 2.1.5)The methods used to determine the amounts or rates of unit costs,lump sums or flat-rates must comply with the criteria establishedin Annex K;

ensure that the costs correspond fairly to the actual costs incurredby the Grant Beneficiary(ies) and affiliated entity(ies), are in linewith their accounting practices, no profit is made and the costs arenot already covered by other sources of funding (no doublefunding).

Refer to Annex K for directions and a checklist of controls toassess the minimum necessary conditions that provide reasonableassurance for the acceptance of the proposed amounts.


The methods used to determine the amounts or rates of unit costs,lump sums or flat-rates must comply with the criteria establishedin Annex K;

ensure that the costs correspond fairly to the actual costs incurredby the Grant Beneficiary(ies) and affiliated entity(ies), are in linewith their accounting practices, no profit is made and the costs arenot already covered by other sources of funding (no doublefunding).

Refer to Annex K for directions and a checklist of controls toassess the minimum necessary conditions that provide reasonableassurance for the acceptance of the proposed amounts.

Simplified Costs (GfA art. 2.1.5)The applicant proposing this form of reimbursement, must clearlyindicate in worksheet no.1 of Annex B:

• each heading/item of eligible costs concerned by this type offinancing, i.e. add the reference in capital letters to:

"UNIT COST" (per month/flight etc), "LUMPSUM" or"FLAT RATE" in the Unit column. (see example in AnnexK)


The applicant proposing this form of reimbursement, must clearlyindicate in worksheet no.1 of Annex B:

• each heading/item of eligible costs concerned by this type offinancing, i.e. add the reference in capital letters to:

"UNIT COST" (per month/flight etc), "LUMPSUM" or"FLAT RATE" in the Unit column. (see example in AnnexK)

Budget for the Action All Years

Costs

Unit # of units Unitvalue

(inEUR)

Costs(in

EUR)

1. Human Resources1.1 Salaries (gross salaries including socialsecurity charges and other related costs, localstaff)4

1.1.1 Technical per month 12 4.000 48.0001.1.2 Administrative/ support staff UNIT COST per month 12 3.500 42.000

1.3 Per diems for missions/travel51.3.1 Abroad (staff assigned to the Action) per diem 60 100 6.0001.3.2 Local (staff assigned to the Action) UNIT COST per diem 200 20 4.000

100.000


Subtotal Human Resources100.00

02. Travel62.1. International travel Per flight 5 1.000 5.0002.2 Local transportation UNIT COST Per month 12 200 2.400Subtotal Travel 7.4004. Local office FLAT RATE 3% 2.7004.1 Vehicle costs Per month4.2 Office rent Per month4.3 Consumables - office supplies Per month4.4 Other services (tel/fax, electricity/heating,maintenance) Per monthSubtotal Local office 2.7005. Other costs, services8

5.1 Publications9

5.2 Studies, research9 LUMP SUM 8.000Subtotal Other costs, services 8.000

In the above example:

The costs for 1.1.1. Technical staff will be reimbursed on the basis of actual costsincurred.

The costs for 1.1.2 Administrative/ support staff will be reimbursed on the basis of theUNIT COST per month. When actual payroll data are available, the amount of 42.000EUR will be reimbursed (the auditor verifies the quantitative data (i.e. number of monthsand staff concerned) and checks whether the unit cost is the one which was approved assimplified costs option).

The cost for the local office (heading 4) will be reimbursed by calculating the 3% on thefinal cost of salaries (1.1.Salaries) Additional information is provided in the JustificationSheet. (see annex K)

If the study is carried out in accordance with the conditions agreed, a lump sum of EUR8.000 will be reimbursed.

Simplified Costs (GfA art. 2.1.5)


In the above example:

The costs for 1.1.1. Technical staff will be reimbursed on the basis of actual costsincurred.

The costs for 1.1.2 Administrative/ support staff will be reimbursed on the basis of theUNIT COST per month. When actual payroll data are available, the amount of 42.000EUR will be reimbursed (the auditor verifies the quantitative data (i.e. number of monthsand staff concerned) and checks whether the unit cost is the one which was approved assimplified costs option).

The cost for the local office (heading 4) will be reimbursed by calculating the 3% on thefinal cost of salaries (1.1.Salaries) Additional information is provided in the JustificationSheet. (see annex K)

If the study is carried out in accordance with the conditions agreed, a lump sum of EUR8.000 will be reimbursed.

Simplified Costs (GfA art. 2.1.5)Additionally in Annex B, in the second column of worksheet no.2,"Justification of the estimated costs" per each of the corresponding budgetitem or heading the applicant must:

• describe the information and methods used to establish theamounts of unit costs, lump sums and/or flat-rates, to which coststhey refer, etc.;

• clearly explain the formulas for calculation of the final eligibleamount* ;

• identify the beneficiary who will use the simplified cost option .


Additionally in Annex B, in the second column of worksheet no.2,"Justification of the estimated costs" per each of the corresponding budgetitem or heading the applicant must:

• describe the information and methods used to establish theamounts of unit costs, lump sums and/or flat-rates, to which coststhey refer, etc.;

• clearly explain the formulas for calculation of the final eligibleamount* ;

• identify the beneficiary who will use the simplified cost option .

Eligibility of costs (GfA art. 2.1.5)

• The CA will decide to accept or notproposed modalities of simplified costs;

• Total amount of simplified costs cannotexceed 60,000 euro;

• Provide realistic and cost-effective budget.


• The CA will decide to accept or notproposed modalities of simplified costs;

• Total amount of simplified costs cannotexceed 60,000 euro;

• Provide realistic and cost-effective budget.

Contingency reserve (GfA art. 2.1.5)

• May be budgeted for a maximum amountof 5% of estimated direct costs;

• It cannot be used without prior writtenauthorisation of the CA.


• May be budgeted for a maximum amountof 5% of estimated direct costs;

• It cannot be used without prior writtenauthorisation of the CA.

Eligible Indirect Costs (GfA art. 2.1.5)• May be indicated as a flat rate funding, but may not exceed 7% of

direct costs;

• Indirect costs are eligible if not covered by a heading of a directcosts;

• Once the flat rate has been fixed in the special conditions of thestandard grant contract, no supporting documents need to beprovided.;

• If any of the applicants or affiliated entity(ies) is in receipt of anoperating grant financed by the EU, it may not claim indirectcosts on its incurred costs within the proposed budget for theaction.


• May be indicated as a flat rate funding, but may not exceed 7% ofdirect costs;

• Indirect costs are eligible if not covered by a heading of a directcosts;

• Once the flat rate has been fixed in the special conditions of thestandard grant contract, no supporting documents need to beprovided.;

• If any of the applicants or affiliated entity(ies) is in receipt of anoperating grant financed by the EU, it may not claim indirectcosts on its incurred costs within the proposed budget for theaction.

SF(1

Diapozitiv 48

SF(1 SCHAEFFER Fabien (EEAS-CHISINAU); 24.03.15

Contribution in kind (GfA art. 2.1.5)

• Provision of goods or services to a Beneficiary(ies)or affiliated entity(ies) free of charge by a thirdparty;

• Not expenditure, therefore not eligible cost;

• May not be treated as co-financing;

• If proposed action includes contributions in kind, ithas to be made.


• Provision of goods or services to a Beneficiary(ies)or affiliated entity(ies) free of charge by a thirdparty;

• Not expenditure, therefore not eligible cost;

• May not be treated as co-financing;

• If proposed action includes contributions in kind, ithas to be made.

Ineligible costs (GfA art. 2.1.4)The following types of action are ineligible:

• actions concerned only or mainly with individualsponsorships for participation in workshops,seminars, conferences and congresses;

• actions concerned only or mainly with individualscholarships for studies or training courses;


The following types of action are ineligible:

• actions concerned only or mainly with individualsponsorships for participation in workshops,seminars, conferences and congresses;

• actions concerned only or mainly with individualscholarships for studies or training courses;

Ineligible costs (GfA art. 2.1.5)• Debts and interests;

• Losses or potential future liabilities;

• Costs financed by another Action;

• Purchase of land and buildings, with some exceptions;

• Currency exchange loses;

• Credit to third parties;

• Salary costs of the personnel of nationaladministrations.


• Debts and interests;

• Losses or potential future liabilities;

• Costs financed by another Action;

• Purchase of land and buildings, with some exceptions;

• Currency exchange loses;

• Credit to third parties;

• Salary costs of the personnel of nationaladministrations.

HOW TO APPLY AND PROCEDURETO FOLLOW ?


HOW TO APPLY AND PROCEDURETO FOLLOW ?

1st phase of application (GfA art. 2.2)

• Phase 1 – Concept NoteRegistration in PADOR obligatory for grants

exceeding 60,000 euro

• Optional, but strongly recommended:Co-Applicants and Affiliated Entities


• Phase 1 – Concept NoteRegistration in PADOR obligatory for grants

exceeding 60,000 euro

• Optional, but strongly recommended:Co-Applicants and Affiliated Entities

Concept Note (GfA art. 2.2.1)• Closely follow the template;• Must be in English;• Do not exceed 5 full pages;• Do not forget to sign the Declaration by the applicant for the• Concept Note (Section 3 in Part A of the grant application

form);• Estimate of co-financing rate may not later vary by more than

20%;• Own contribution may be replaced by other donors’

contribution;• Hand written CNs rejected;• CNs with annexes may be rejected;


• Closely follow the template;• Must be in English;• Do not exceed 5 full pages;• Do not forget to sign the Declaration by the applicant for the• Concept Note (Section 3 in Part A of the grant application

form);• Estimate of co-financing rate may not later vary by more than

20%;• Own contribution may be replaced by other donors’

contribution;• Hand written CNs rejected;• CNs with annexes may be rejected;

Submission of CN (GfA art. 2.2.2-3)• One original and three copies, each bound;• Electronic version must be included;• Mark envelopes clearly according to GfA;• Make sure of correct address from GfA;• Only hand-delivered or posted CNs accepted;• Incomplete ones will be rejected;

Submission deadline is 4th May 2015!!!16:00 for hand-delivery and date for posted!!!


• One original and three copies, each bound;• Electronic version must be included;• Mark envelopes clearly according to GfA;• Make sure of correct address from GfA;• Only hand-delivered or posted CNs accepted;• Incomplete ones will be rejected;

Submission deadline is 4th May 2015!!!16:00 for hand-delivery and date for posted!!!

Submission of CN (GfA art. 2.2.2-3)Postal address:

EU Delegation to the Republic of MoldovaFinance, Contracts and Audit Section

12 Kogalniceanu str – 2001 Chisinau, Moldova

Applicants must verify that their Concept Note is complete using theChecklist for Concept Note (Part A section 2 of the grant application form).


Postal address:

EU Delegation to the Republic of MoldovaFinance, Contracts and Audit Section

12 Kogalniceanu str – 2001 Chisinau, Moldova

Applicants must verify that their Concept Note is complete using theChecklist for Concept Note (Part A section 2 of the grant application form).

Other on CN (GfA art. 2.2.4)• Questions may be sent to CA 21 days before deadline (i.e.

13th April) to [email protected]

• Replies to all latest 11 days before deadline (i.e. 23rd

April); https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

• the Contracting Authority cannot give a prior opinion onthe eligibility of applicants, or affiliated entity(ies), anaction or specific activities.


• Questions may be sent to CA 21 days before deadline (i.e.13th April) to [email protected]

• Replies to all latest 11 days before deadline (i.e. 23rd

April); https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

• the Contracting Authority cannot give a prior opinion onthe eligibility of applicants, or affiliated entity(ies), anaction or specific activities.

2nd phase of application (GfA art. 2.2)

• Phase 2 – full proposal

Registration in PADOR is obligatory for allpre-selected applicant, co- applicant(s) and alltheir affiliated entity(ies)

• PADOR accessible athttp://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm


• Phase 2 – full proposal

Registration in PADOR is obligatory for allpre-selected applicant, co- applicant(s) and alltheir affiliated entity(ies)

• PADOR accessible athttp://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm

Full Application (GfA art. 2.2.5)• Strictly follow provided format;• Same language as the CN – i.e. English;• Use the checklist from Part B, Section 7;• Hand written AFs will be rejected;• No supplementary annexes are to be sent;• Only hand delivered or posted AFs accepted;• 1 original, 3 copies + electronic version;• Mark envelopes properly as per GfA.


• Strictly follow provided format;• Same language as the CN – i.e. English;• Use the checklist from Part B, Section 7;• Hand written AFs will be rejected;• No supplementary annexes are to be sent;• Only hand delivered or posted AFs accepted;• 1 original, 3 copies + electronic version;• Mark envelopes properly as per GfA.

Evaluation of CNs (GfA art. 2.3)The following is checked for admin compliance: Whether CN is submitted within deadline; Instructions for CN have been followed; Declaration by Applicant filled in and

signed; English language is used; 1 original and 3 copies provided; Electronic copy is enclosed.


The following is checked for admin compliance: Whether CN is submitted within deadline; Instructions for CN have been followed; Declaration by Applicant filled in and

signed; English language is used; 1 original and 3 copies provided; Electronic copy is enclosed.

Evaluation of CNs (GfA art. 2.3)The following is checked for relevance of action:

• Relevance to the objectives of the CfP;• Relevance to needs and constraints of country;• How well chosen are final beneficiaries and

target groups and their problems addressed;• Added-value elements, such as environment,

gender, disabled people, minorities, etc.Funded byEuropean Union

The following is checked for relevance of action:

• Relevance to the objectives of the CfP;• Relevance to needs and constraints of country;• How well chosen are final beneficiaries and

target groups and their problems addressed;• Added-value elements, such as environment,

gender, disabled people, minorities, etc.

Evaluation of CNs (GfA art. 2.3)

The following is checked for design of action:

• Coherence of the action, analysis of theproblems, external factors and relevantstakeholders;

• Feasibility of the action in relation toobjectives and expected results.


The following is checked for design of action:

• Coherence of the action, analysis of theproblems, external factors and relevantstakeholders;

• Feasibility of the action in relation toobjectives and expected results.

Evaluation of CNs (GfA art. 2.3)Scores

1. Relevance of the action Sub-score 301.1 How relevant is the proposal to the objectives and priorities of the Call for Proposals?* 5x2**

1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is theproposal (including synergy with other EU initiatives and avoidance of duplication)?

5x2*

1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)?Have their needs been clearly defined and does the proposal address them appropriately?

5


1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)?Have their needs been clearly defined and does the proposal address them appropriately?

1.4 Does the proposal contain specific added-value elements, such as environmental issues, promotionof gender equality and equal opportunities, needs of disabled people, rights of minorities and rightsof indigenous peoples, or innovation and best practices, including capacity- and consortium-building among the third sector and integration of and\or support to local NGOs

5

2. Design of the action Sub-score 202.1 How coherent is the overall design of the action?

In particular, does it reflect the analysis of the problems involved, take into account external factorsand relevant stakeholders?

5x2**

2.2 Is the action feasible and consistent in relation to the objectives and expected results? 5x2**

TOTAL SCORE 50

Important hintsGo through all PCM analysis before drafting CN

and make sure you have well established Logicof Intervention;

Identify all resources before costing;

To be able to not deviate more than 20% in thebudget of CN and FA, develop FA budget at thisstage already;

Preface is written after the book is finished…Funded byEuropean Union

Go through all PCM analysis before drafting CNand make sure you have well established Logicof Intervention;

Identify all resources before costing;

To be able to not deviate more than 20% in thebudget of CN and FA, develop FA budget at thisstage already;

Preface is written after the book is finished…

Evaluation of CNs (GfA art. 2.3)• Maximum score for above points is 50;• Only those reaching score of 30 points pass;• List may be reduced to amount to 200%+ of

total allocation;• All applicants will be informed of findings and

their rankings;• The pre-selected applicants are invited to

submit Full Application.Funded byEuropean Union

• Maximum score for above points is 50;• Only those reaching score of 30 points pass;• List may be reduced to amount to 200%+ of

total allocation;• All applicants will be informed of findings and

their rankings;• The pre-selected applicants are invited to

submit Full Application.

Thank youand good luck!


Thank youand good luck!

cso la infosession presentation

Documents

participation of civil

media freedom

media literacyamong

freecompetent media

local level

free andcompetent media

project manager education

funded byeuropean union2