d6.1-dissemination plan - cordis€¦ · web view24. 5.4. website news ... antwerp 22-oct-2014...

FP7-contract n°: 632738

D6.1-DISSEMINATION PLAN

AbstractDeliverable 6.1 “Dissemination plan”, outlines the overall structure and layout for FI-C3’s dissemination

activities along the whole duration of the project, both to the public at large and among the project partners.

Date of publication: 14 Nov 2014

Document Number: document.doc

document.doc D6.1-Dissemination plan

Table of ContentsTable of Contents................................................................................................................................................21 Objective and strategy.................................................................................................................................32 Targets.........................................................................................................................................................53 Actions and performances indicators...........................................................................................................9

3.1 External dissemination.........................................................................................................................93.1.1 Dissemination package................................................................................................................103.1.2 Website........................................................................................................................................113.1.3 Dissemination at large.................................................................................................................12

3.2 Internal Dissemination.......................................................................................................................163.2.1 Mailing list..................................................................................................................................163.2.2 Collaborative platform................................................................................................................163.2.3 Website news publishing template..............................................................................................163.2.4 Personal and virtual meetings.....................................................................................................16

3.3 Performance indicators.......................................................................................................................174 Actions per target.......................................................................................................................................195 Annexes.....................................................................................................................................................20

5.1 Single event reporting template..........................................................................................................215.2 Dissemination action reporting template............................................................................................235.3 Evaluation questionnaire....................................................................................................................245.4 Website news publishing template.....................................................................................................25

of 25 © FI-C3 consortium 2014

D6.1-Dissemination plan document.doc

1 Objective and strategyThe dissemination and awareness raising proposed in FI-C3 comprises a number of building blocks that will enable a strong proactive and reactive communications effort. The main elements include maintaining a strategic calendar focusing on call organization and project selection process. This WP seeks to strengthen FI-C3 messaging both in terms of content and in the way it is communicated. Active promotion and communication activities, including online and non-electronic communication methods and tools, attending to relevant events as well as publications are core activities of this dissemination plan.

These actions will follow a clear dissemination strategy and action plan. Key measurement parameters will be defined in order to assess the impact of the dissemination strategies.

Table 1 shows the three logical phases regarding the dissemination plan.

PHASE OBJECTIVE ACTIVITIES

Phase 1: Initial awareness phase

Agree upon dissemination strategy and future activities.Create an initial awareness about FI-PPP Phase 3 and FI-C3 project objectives and scopecalls process and dates dissemination.

FI-C3 logo validation Project website designPress release Digital project brochures e-Mailing campaign Select exhibitions, events for attendanceBuild FS6 platform FI-C3 profile.Social Networking (Information promotion and publication of FI-C3 project in already existing Facebook, LinkedIn and Twitter accounts of the consortium members)

Phase 2: Targeted awareness phase

Create a more "targeted awareness" focusing on potential applicants (SMEs and individual entrepreneurs) and rest of audiences regarding the results of the Initial Awareness Phase.Calls process and dates dissemination.Project Selection dissemination.

Refine website Digital project brochures Press release Distribute online marketing material Attend exhibition and eventsSocial Networking (Information promotion and publication of FI-C3 project in already existing Facebook, LinkedIn and Twitter accounts of the consortium members)

Phase 3: Final phase

Maximize FI-C3 awareness. Project Selection.Results disseminationSuccessful projects dissemination and promotion

Adding content to website Attend exhibitions and events Issue final press release Social Networking (Information promotion and publication of FI-C3 project in already existing Facebook, LinkedIn and Twitter accounts of the consortium members). Publish successful stories

Table 1 Dissemination Plan logical phases

© FI-C3 consortium 2014 of 25


The dissemination of the FI-C3 project will be implemented in close coordination with the other 16 FIWARE Accelerators and FIWARE dissemination office managed by Ogilvy.

However, before any knowledge is disseminated, the FI-C3 consortium member will have to inform the whole FI-C3 consortium about the planned publications in order to make sure that the protection of the IPR (Intellectual Property Rights) is not affected, that possible obligation rights have been considered, and that aspects of confidentiality (agreement on confidentiality) have been taken into account. All these issues have been defined within the Consortium Agreement.

The resulting dissemination plan will ensure that specific communication activities are targeted towards relevant groups, to create synergies and reach the largest possible European target audience. In addition, the dissemination plan will address the issue of achieving good coverage throughout the EU. It will propose solutions for achieving an appropriate coverage in all EU Members.



2 TargetsIn this Section the focus is on the possible targets. The basic question here is: who does FI-C3 action matter to?

The FI-C3 dissemination plan will not only promote and publish the FI-PPP Phase 3 calls, but also the project outcomes; it will stimulate linkages and cooperation among target domains (Smart Territories, Media & Content, Care & Well-being) and with other related sectors, creating a platform that will foster creativity, social impact and economic growth. At regional level, the main role for each partner will be to identify and involve their regional stakeholders in the project activities and to ensure their participation throughout the FI-C3 project.

The outputs of dissemination will focus on promoting the calls all over the EU, create awareness about FI-PPP Phase 3 and FI-C3 project, inform about the selected projects, communicating the project results to a wider range of key target audiences, from national and regional authorities and business stakeholders to the European SMEs and individual entrepreneurs. The different targeted audiences in each region in order to reach maximum impact and efficiency will include SMEs and individual entrepreneurs, local authorities, citizens and final users, clusters and networks, researchers and universities, private financing (venture capital, business angels), policy makers (European, national, regional) and opinion leaders and other stakeholders.

SMEs and entrepreneurs are all prime targets of FI-C3 project. But, since reaching entrepreneurs is also our aim, several targets may be taken into consideration:

TECHNICAL (private and public companies)

Private and publicly-owned companies belonging to the three FI-C3 domains (Smart Territories, Media&Content, Care & Wellbeing) interested in developing new products or services within the FI-WARE environment.

POLITICAL

In particular, those regional government institutions directly involved in promoting entrepreneurship, research and development and growing economy issues, (not limited to the participants regions but reaching the whole European Union).

ACADEMIA

Universities, research institutions and business schools are a source of entrepreneurs and SMEs that would be interested in take part in the FI-C3 accelerator.

GENERAL PUBLIC

FI-C3’s underlying goal is to generate new business using FIWARE technology. This implies an equal responsibility to reach the public at large, using all available means.

In order to further specify the indicated audiences and include all target groups, each of the 4 regions involved in FI-C3 have specified a preliminary list of subsectors and niche groups. These tentative audiences are listed in Table 2 and will be complemented with other locations in Europe throughout the project dissemination activities detailed in Section 3 Actions and performances indicators.



REGION SUBSECTOR NICHE GROUP

Spain (Madrid)MAC

Political

Madrid Regional Government Economic Council Cultural Council Council of European AffairsMadrid City Council Culture Department Main Public Cultural Institutions:

Matadero, Centro Conde Duque, Medialab Prado

Ministry of Economy Innovation Department (Red.es)Ministry of Culture

Technical (public and private companies)

SME’sEntrepreneurs and Start UPsRegional Chamber of CommerceOther clusters and associationsEuropean Chambers of Commerce in Madrid

Academia

Universities: Complutense, Autónoma, Carlos III, Rey Juan Carlos I, Politécnica, U-Tad, Udima, European UniversityCSIC and Research CentresMadri+d

General PublicPress, online and offlineBlogs, WebsitesEntrepreneurs, Students


Belgium (Ghent)iMinds

PoliticalLocal government bodies (Smart Cities)Minister of Innovation


SMEsWeb-entrepreneurs & startup communityLocal developers

AcademiaiMinds University groupsLocal University bodies

General Public

Broad public (Newsletters, events)Social Media usersPress, dissemination via partner network




France (Rennes)I&R

Political

Ministry of Economy : DGE : Direction Générale des

EntreprisesRegional Council of Brittany :

Bretagne Développement Innovation

Direction de l’économieRegional Council of Brittany and Pays de la Loire :

AtlanpoleDirection de l’économieRennes Métropole and Nantes Métropole


Regional Chamber of CommerceSME’sEntrepreneurs and Start UPsOther clusters and associations

Academia

University of Rennes 1 & Rennes 2 Université de Bretagne OccidentaleUniverstité de Bretagne SudSupelec, Telecom Bretagne, Ecole des Mines de Nantes, INSAINRIA

General PublicPress, online and offlineBlogs, WebsitesEntrepreneurs, Students

REGION SUBSECTOR NICHE GROUPGermany (Cologne)

GAR

Political

PT-DLR, Project Management Agency – part of the German Aerospace Center (DLR), is a research funding organisation supporting the Federal Ministry of Education and Research (BMBF) and the Federal Ministry of Economics and Technology (BMWi), along with other Federal Ministries, in the implementation of programme-related project funding.Cologne IHK (Cologne Chamber of Commerce and Industry)City of Cologne


German Association of interactive Media (Bundesverband interaktiver Medien)BridgehouseLaw is an international full-service law firm based in Germany with various offices in the United States, the European Union and Middle-East.Grassroots international company network of 140 creative web-entrepreneurs such as Media Artists and



Developers

AcademiaUniversity CologneUniversity of applied ScienceMacromedia High School

General Public

WebsitesHotline Roundtable for Entrepreneurs, Students starting Nov 20th, 2014

Table 2 Tentative target audiences

Once the target audiences have been properly identified, attention is turned to the dissemination tools and materials. This is done in the next chapter.



3 Actions and performances indicatorsThis section provides a list of the various dissemination channels the FI-C3 project will make use to reach the strategic objectives listed in section 2 and the audiences considered in the previous point. The dissemination tools and materials are differentiated into internal and external (see Figure 1).

To evaluate the impact of the dissemination activities and ensure the highest visibility and engagement in both project activities and outcomes at all times, each dissemination activity will be evaluated accordingly to specific performance indicators. To this end, project partners will report their communication activities periodically to the lead partner of WP6 (MAC)1 in order to allow the timely adaptation of possible corrective measures (see annex for reporting templates).

Figure 1. Diagram showing FI-C3’s internal and external dissemination actions

3.1 External dissemination

External communication is comprised of a dissemination package that will provide templates for corporate identity and some basic communication materials so that project partners can readily activate their own established dissemination channels. Moreover, it will set the basis for the other two channels here considered: the project website and dissemination “at large” (which groups a broad set of heterogeneous actions including, workshops, exhibitions and fairs to attend, related projects to watch, use of social media, workshops, etc.).

1 Filled templates (see annex) will be uploaded to the collaborative platform by each partner in a specific section available there (see point XXXX).


Project website

Dissemination package

Logo, templates, brochure and PPT, ...

Dissemination at large

Events, workshops, social media, ...

INTERNAL DISSEMINATI

ONCoordination

activities

Collaborative platform

Repository, sharing, reporting,

management, ...

Traditional communication

meansMailing, phone,

meetings,...

EXERNAL DISSEMINATI

ONProject activities, progress, news,

results


3.1.1 Dissemination package

With the purpose of informing stakeholders and interested parties about the project activities and communicating the project’s outcomes and results, an official dissemination package will be developed in English language. The quantity and format (paper or electronic) of all promotional materials will vary in function of the project need and objectives. The dissemination package comprises the following elements2:

FI-C3 LOGO

The FI-C3 logo, created by Integra Comunicación (Spain), will be used for all project events and activities. Furthermore, the logos of the different partners’ institutions can be used for activities and events in the FI-C3 context. The logo contains a visual symbolic element (isotype) based on the triple C key feature. The result is a natural and colourful memorable representation of FI-C3 project. The logo is presented in both negative and positive version in order to be visible in both dark and pale backgrounds.

Figure 2. FI-C3 logo

All publications, promotional material and publicity and any other dissemination will indicate that FI-C3 has received funding from the EU by using the following sentence:

“The FI-C3 has received funding from the European Union’s Seventh Framework Programme for research, technological development and demonstration under grant agreement no 632738”.And by including the EU flag and the FP7 Cooperation programme logo:High resolution emblems of the EU flag can be found here : http://europa.eu/about-eu/basic-information/symbols/flag/

POWERPOINT PRESENTATION AND TEMPLATE

An official PowerPoint (PPT) presentation will be developed and periodically updated throughout the project lifetime. This PPT presentation will be used during all conferences and events and will provide attractive slides about: FI-C3 objectives and message, the calls dates, challenge tackled, project partners, activities, timeline, case story sheets (when available) and expected results. This presentation will also serve as a template and will be tailored to the corresponding event in order to effectively reach the target audiences. It will be available by month 2.

DELIVERABLE TEMPLATE

Future deliverables of the FI-C3 project will follow the design pattern of the style guidelines. Content and length of the reports will be tailored to their specific characteristics and requirements. It is available since month 1.

2 All elements of the dissemination package will be available in different formats in the collaborative platform after approval granted by all project participants.


http://europa.eu/about-eu/basic-information/symbols/flag/


PROJECT BROCHURE

WP6 will conceive a brochure reflecting the existence and the purpose of the project. The goal is to make SMEs and potential Individual Entrepreneurs aware of the FI-C3 accelerator programme, of the website, the open calls, the funding scheme, the benefits of taking part in FI-C3 and of the procedures on how to apply and contact the FI-C3 consortium. It will be handed to all project partners in order to ensure a widespread dissemination. A provisional draft brochure has been produced and has already been used in all the FI-C3 dissemination events and workshops till the publication date of this deliverable.

FIWARE DISSEMINATION PACKAGE

FIWARE will provide a whole dissemination package to all the 16 Accelerators. This dissemination package will be developed by Ogilvy and will be accessible and available for use to the 16 Accelerators. FI-C3 Accelerator will take advantage of it and will integrate it in its own dissemination package. FIWARE dissemination package consist on brochures, leaflets, videos, PPTs, printable material, posters and infographics, among others.

3.1.2 Website

The project website is already operational since month 2. It has been conceived as an interactive platform and will act as a powerful promotional tool for boosting information flow. It has been built at the beginning of the project (month 2) and it’s available under the following links www.fic3.eu, www.fi-c3.eu and www.fic3project.eu. The website aims to provide access to application procedure, funding scheme, projects development inside the accelerator, news, updates and current events related to the development of the FI-C3 project and will be referred to in all FI-C3 public documents.

The website contains information on the following aspects:

Supported Domainso Smart Territorieso Media & Contentso Care & Well-being

Applicant Areao Supported Domainso Who can participate?o What kind of proposal can receive support?o Maximum funding limito How to prepare and submit a proposal?

Generalities Submission of proposals

o Proposal guidelines Content of the proposal Proposal format Budget Form

o Callso How are proposals selected?

Proposal selection procedure Selection criteria

Sub-grantee Areao Project development phases

Negotiation Phase Implementation Phase


http://www.fic3project.eu/

http://www.fi-c3.eu/

http://www.fic3.eu/


o Support offered to selected projects Financial support Other kind of offered support

Business modelling workshops and customer development workshops One-on-one business coaching High-level advice from potential stakeholders Living Lab support.

Consortiumo YMLPo Images et Reseauxo Grassrootso iMindso Madrid ICT & Audiovisual Cluster

Contact News FAQs Glossary

Moreover, a counter of visitors and other statistical tools will be used (including a visitors feedback tool) to monitor the usability and interest created by the website and the project.

All partners will contribute with contents to keep the website updated during the project duration. These contents (mostly news) will be edited and supported regularly by the MAC team. The social media dissemination on point 3.1.3 Dissemination at large will draw attention to the news and updates published on the website.

3.1.3 Dissemination at large

PUBLICATIONS

The project activities, events and results (deliverables, calls, awarded project, changes in methodology or submission procedure, policy briefs, cases of good practice, papers, booklets among them) will be communicated to the general media and relevant journals if appropriated (priority will be given to open access sources as FI-C3 website and FI-C3 consortium members social media). All publications will mention the project’s website and will be available for download therein.

WORKSHOPS

FI-C3 consortium will organize and host dissemination events and workshops to create awareness of the FI-C3 Accelerator programme and the possibilities and opportunities offered to SMEs and Individual Entrepreneurs.

The following Table 3 shows the already confirmed workshops and events in which the FI-C3 consortium has been or will be present:

DATE EVENT LOCATION17-Sep-2014 ECFI Munich Munich30-Sep-2014 FIWARE info session Brussels11-Sep-2014 Afternoon Europe Nantes, France11-Sep-2014 Info day, FI-PPP Technopôle Anticipa Lannion, France23-Sep-2014 Atelier Interpôles Systématic – Cap Digital – Paris



SCS – Images & Réseaux FI PPP24-Sep-2014 Workshop Aceleradoras FI-PPP Madrid3-Oct-2014 Open Data Day Flanders Flanders7-Oct-2014 SME knowledge fair Antwerp9-Oct-2014 atelier I&R/atlanpole La Roche/Yon, France9-Oct-2014 ICT Proposers Day Florence, Italy14-Oct-2014 Info day, FI-PPP Le Mans, France15-Oct-2014 Info session @ C-Mine (local incubator) Genk15-Oct-2014 Evento FIWARE multisede Seville16-Oct-2014 Info session @ Telenet idealabs (local incubator) Antwerp22-Oct-2014 FI-C3 Dissemination Event. 1st Call awareness Madrid23-Oct-2014 iMinds The Conference Brussels24-Oct-2014 Session d'information nationale sur l'Internet des

objetsParis

4-Nov-2014 Web Summit Dublin5-Nov-2014 Creativity World Forum Kortrijk6-Nov-2014 Web in Lorient Lorient13-Nov-2014 Startup Weekend FIWARE special edition Rennes13-Nov-2014 Startup Weekend FIWARE special edition Rennes18 nov 2014 Smart city expo Barcelona20-Nov-2014 Open Call Workshop Cologne27-Nov-2014 Third A16 Meeting Coimbra, Portugal

Table 3 Confirmed workshops and events

EVENTS

During the FI-C3 progress period, project partners will take part in the most relevant European and international events (conference, workshops, fairs and exhibitions) related to the FI-C3 Accelerator scope.

A tentative list of potential events, where FI-C3 could be present, for the first months of the FI-C3 project is given in Table 4 below:

DATE EVENT LOCATION17 sep 2014 ECFI Munich Munich18 sep 2014 XIFI introductory training session Munich20 sep 2014 CollaborationCamp - Amsterdam Amsterdam22 sep 2014 FINESCE is organizing an Open Day Ireland23 sep 2014 Atelier Interpôles Systématic – Cap Digital –

SCS – Images & Réseaux FI PPPParis

23 sep 2014 La Mercé Spain26 sep 2014 Barcamp Sønderborg Sønderborg27 sep 2014 CollaborationCamp - Copenhagen Copenhagen30 sep 2014 Infosession for Flemish & Walloon region Brussels02 oct 2014 MEET-IOT Rome02 oct 2014 Arrrrrcamp Ghent (Handelsbeurs)03 oct 2014 Games summit Antwerp03 oct 2014 Open Data Day Flanders Flanders07 oct 2014 Semicon Grenoble, France07 oct 2014 Collboration-Tour to Talinn/Estonia Tallinn07 oct 2014 SME knowledge fair Antwerp09 oct 2014 ICT Proposers Day Florence, Italy



10 oct 2014 BusinessModelCamp - Hamburg Hamburg15 oct 2014 FINODEX Information Day Pamplona, Spain16 oct 2014 Betagroup digital Lab Brussels20 oct 2014 TechCrunch Disrupt Europe London22 oct 2014 FINODEX Information Day Seville, Spain22 oct 2014 Smau ICT international exhibition Milan22 oct 2014 Smart City Exhibition Bologna23 oct 2014 iMinds The Conference Brussels27 oct 2014 FINODEX Information Day Galicia, Spain27 oct 2014 BusinessModelCamp - Amsterdam Amsterdam28 oct 2014 IOT360 Rome29 oct 2014 Pioneers Festival Vienna31 oct 2014 BusinessModelCamp - Copenhagen Copenhagen03 nov 2014 ODI Summit London, UK04 nov 2014 Web Summit Dublin05 nov 2014 Creativity World Forum Kortrijk07 nov 2014 SoftwareArchitectureCamp - Hamburg Hamburg08 nov 2014 CoachingDays Hamburg Hamburg10 nov 2014 Devoxx Conference Brussels11 nov 2014 Proposal Submission Training Hamburg Hamburg11 nov 2014 LIBRECON Bilbao, Spain12 nov 2014 CoachingDays Amsterdam Amsterdam12 nov 2014 http://www.apps-world.net/europe/ - Discover the

future of multi-platform appsLondon

13 nov 2014 Proposal Submission Training Amsterdam Amsterdam13 nov 2014 18. Forum Gründungsforschung -

Interdisziplinäre Entrepreneurship Jahreskonferenz

Oldenburg

14 nov 2014 SoftwareArchitectureCamp - Amsterdam Amsterdam17 nov 2014 EBAN WINTER UNIVERSITY 2014 Helsinki17 nov 2014 Innovation Summit Brussels18 nov 2014 Smart city expo Barcelona18 nov 2014 Slush Helsinki19 nov 2014 Global Innovation Forum London20 nov 2014 Proposal Submission Training Copenhagen Copenhagen21 nov 2014 SoftwareArchitectureCamp - Copenhagen Copenhagen22 nov 2014 CoachingDay Copenhagen Copenhagen27 nov 2014 3rd FIWARE Accelerators Meeting Coimbra, Portugal02 dic 2014 Open Day organised by FINISCE Horsens03 dic 2014 SharePSI workshop Lisbon, Portugal04 dic 2014 Premio Nazionale Innovazione Sassari (IT)09 dic 2014 Le Web Paris15 ene 2015 Entrepreneurship Academy HamburgTBD Drupalcamp GhentTBD Annual Growth Coaching program TBD Creative Festival TBD Hackaton (Helsinki Labs developers - Open

Glam)

TBD SocialUpItalia: business idea competition for social ups

Not defined

TBD Europioneers 2015: Award European Web Entrepreneur of the year. Co funded by EC

To be defined



TBD <CeBIT 2015: New perspectives in IT Business> -

Hannover

TBD Nordic Start up conference (+600 entrepreneurs) Not definedTBD Lisbon Challenge - Lisboa

Table 4 Target events for FI-C3 partners

Future potential events hosted during the whole FI-C3 project duration will be identified. Thus, the table above will be continuously updated.

CROSS-PROJECT DISSEMINATION AND NETWORKS

Close coordination and synergy-searching is of vital importance for the success of the project. FI-C3 will contact other projects (16 accelerators and FI-PPP 2nd phase projects), attend activities (regularly planned by the EC to bring together otherwise isolated projects) and share ideas via networks. A tentative list of the opportunities within this area is shown in the Table 5 below:

PROJECT TYPE

IMPaCT FIWARE Accelerator

FABulous FIWARE Accelerator

FINISH FIWARE Accelerator

CREATIFI FIWARE Accelerator

EUROPEAN PIONNEERS FIWARE Accelerator

FICHe FIWARE Accelerator

SMART AGRIFOOD FIWARE Accelerator

SPEED UP! FIWARE Accelerator

FRACTALS FIWARE Accelerator

CEEDTech FIWARE Accelerator

FRONTIER CITIES FIWARE Accelerator

SOUL-FI FIWARE Accelerator

FINODEX FIWARE Accelerator

FI-ADOPT FIWARE Accelerator

INCENSe FIWARE Accelerator

FI-STAR FI-PPP 2nd Phase

FI- CONTENT 2 FI-PPP 2nd Phase

FI-BUSINESS Coordination

FIWARE Coordination

CONCORD Coordination

NEM Network Network

EIT ICT Labs Network

Table 5 Target projects for FI-C3 partners



PRESS RELEASE

A press release will be published if the FI-C3 consortium considers it appropriate and necessary to increase the FI-C3 awareness.

SOCIAL MEDIA DISSEMINATION

FI-C3 project will take advantage of the already used LinkedIn, Facebook and Twitter accounts from each partner of the consortium. Social media dissemination will be carried out by the each partner using its existing social media tools. FI-C3 accelerator will not open specific social media accounts.

Moreover, a F6S platform profile site has been set. The F6S profile is being used to promote and disseminate FI-C3 calls. By the publication date of this Deliverable, the F6S FI-C3 page has 151 followers. You can access the FI-C3 page at F6S platform through the following URL: http://www.f6s.com/fiware-fi-c3#/about

3.2 Internal Dissemination

Project partners will stand in close contact for the project duration. In order to ensure a smooth workflow, a close collaboration is mandatory.

For internal communication the partners are provided with an internal mailing list and a collaborative platform. Personal as well as virtual meetings will also take place.

3.2.1 Mailing list

A mailing list will be created to disseminate information and documents as regards content and administration. All partners are responsible keep the mailing list up to date. The mailing list will be conveniently updated when requested by the partners and grants access to the collaborative platform below. All consortium members should be represented on the mailing list.

3.2.2 Collaborative platform

A collaborative platform has been provided by iMinds. This platform will act as an intranet to facilitate the project coordination and document repository. Every FI-C3 project partner has access to the Platform and can add information. The internal collaborative platform is managed by iMinds and will be maintained and supported by the same partner.

The Platform is accessible by using this URL: https://myminds.be/share/page/site/fi-c3/dashboard.

3.2.3 Website news publishing template

A website news publishing template will be created (see annex 5.4 Website news publishing template). This template will make easier the updating of the news section in the website. All partners that would like to publish a piece of news in the FI-C3 website must fill in the news template and send it to the dissemination work package leader (MAC) who will be the final responsible of its publication in the website.

3.2.4 Personal and virtual meetings

The following meetings already took place (to be continued):

September 3 & 4, 2014: Kick-off meeting, Paris (France)

A tentative planning of personal meetings is given in the Table 6 below:


https://myminds.be/share/page/site/fi-c3/dashboard

http://www.f6s.com/fiware-fi-c3#/about


YEAR MEETING TYPE PLACE AND DATE

Year 1

FIC-3 Consortium follow up & Coordination meeting

November 2014, Paris (France)


February 2015, Paris (France)


May 2015, Paris (France)

Year 2


November 2015, Paris (France)


February 2016, Paris (France)


May 2016, Paris (France)

Table 6 Tentative FI-C3 consortium meetings planning

Every Thursday a virtual meeting through telephone conference call has been set to follow up the FI-C3 project development and coordinate future actions of the FI-C3 consortium. These weekly meeting will take place during the whole 24 months duration of the FI-C3 project.

3.3 Performance indicators

The following Table 7 summarizes the Key Performance Indicators (KPIs) that will be considered to periodically assess the performance of this dissemination plan. The values in parentheses denote the respective forecasted values. It should be remarked here that the project partners will report their communication activities periodically to the lead partner of WP6 (MAC) by using the templates included in the annex.

KPICALL 1 (M12)

CALL 2 (M24)

CALL 3 (M36)

CUMULATIVE (Y/N)

KPI_1 (number of submitted applications)

(300) (300) (200) Y (Around 800)

KPI_2 (number of events organized by FI-C3 for external audiences)

(4) (1 per partner)

(4) (1 per partner)

(4) (1 per partner)

Y (Around 12)

KPI_3 (number of registered participants at the events organized by FI-C3)

(25 per event)

(25 per event)

(25 per event)

Y (Around 25 per event)

KPI_4 (number of projects funded) (15) (15) (15) Y (Around 45)

KPI_5 (number of started applications)

(400) (400) (300) Y (Around 1100)

KPI_6 (number of events attended by FI-C3 consortium members)

(8) (2 per partner)

(8) (2 per partner)

(8) (2 per partner)

Y (Around 24)

KPI_7 (number of countries with projects funded by FI-C3)

(8) (8) (8) N (Around 8)

KPI_8 (number of followers in F6S platform)

(300) (300) (300) N (Around 300)

KPI_9 (number of individuals registered in the submission

(400) (400) (300) Y (Around 1100)



platform)KPI_10 (web statistics based on Google Analytics)

() () () Y

Table 7 KPIs



4 Actions per targetThe set of actions described in this Section are briefly linked to the possible targets listed in Section 2 Targets. The following summarizes, for each target, the possible set of actions which can be carried out:

TARGET AUDIENCE ACTIONS

PoliticalWorkshopsPolicy brief

Brochure, FIWARE dissemination package


WorkshopsCross-project activities, networks

Social networks (F6S Platform, Twitter, LinkedIn mainly)Participation in conferences

WebsitePapers, brochure, FIWARE dissemination package,

newsletter, PPTs

Academia

Events attendanceWorkshop

Social media (F6S Platform, Twitter, LinkedIn mainly)Participation in international fairs and exhibitions

WebsiteBrochure, FIWARE dissemination package, newsletter,

PPT

General Public

Workshops and dissemination eventsPress release

Social Media (Facebook, Twitter, F6S Platform, LinkedIn mainly) Website

FIWARE dissemination package

Table 8 Actions per target



5 Annexes



5.1 Single event reporting template

Name of the FI-C3 partner organizing the event

Name of the event

Date

Place

Type of activity (e.g.: conference, workshop, fair, round table, seminar…)

Partnering Results and performance indicators3:

Number of people invited

Number of participants

Number of organisations participating

Political

Technical (Industry)

Scientific

General public

Other (please specify)

Collaboration with other FI-PPP partners:

Other organisations / networks / projects participating (e.g.: EC,…) :

Report on the event:

Lessons learnt (if applicable):

ActionsError: Reference source not found linked to this event (please select if available and enclose relevant documentation):

3 Target groups, actions and performance indicators can be checked in FI-C3 deliverable 6.1: dissemination plan



Agenda

Catalogue

Report

Presentation

Press release

Article / paper

Evaluation questionnaireError: Reference sourcenot found

Follow-up

Other (please specify in this section)



5.2 Dissemination action reporting template

Name of the FI-C3 partner carrying out the action

Type of actionError: Reference source not found (please select and enclose relative documentation):

Website

Article

Report

Leaflet

Newsletter

Presentation of FI-C3 in international context

Press release

Invitation

Other (please specify in the following section)

Type of distribution:

Paper Number of copies distributed:

Electronic Number of recipients:

If electronic, URL address

Target groupsError: Reference source not found:

Political

Technical (Industry)

Scientific

General public

Other (please specify in the following section)

Abstract and performance indicators4:

4 Target groups, actions and performance indicators can be checked in FI-C3 deliverable 6.1: dissemination plan



5.3 Evaluation questionnaire

Poor Fair Average Good Very good

Excellent

Overall impression of the organizationOverall impression of the eventAdvance information that you received about the eventMaterial providedVenueOpportunities to develop new ideasGeneral comments

PROGRAMME AND PRESENTATIONSProgramme contentHow was the content in addressing your interests and needs?Quality of speakers’ presentations?Opportunities to participate in discussions

TUTORIAL AND HANDS-ON SESSIONSSelection of the sessions’ contentHow was the content in addressing your interests and needs?Quality of the sessionsOpportunities to participate in discussions



5.4 Website news publishing template

Title/ suggested length: 3 to 12 words

Date/ format: yyyy/mm/dd

Text/ suggested length: 100 to 200 words

/use SHIFT + RETURN to add a carriage return

Image/ suggested dimensions: around 400 pixels wide provided there is text

or around 1200 pixels wide

Additional document

Description:

Webpage for further informationURL:

Description:


Additional document provided?

Image provided in additional file

d6.1-dissemination plan - cordis€¦ · web view24. 5.4. website news ... antwerp 22-oct-2014...

Documents