director (p & m) egkjk.kk izrki Ñfk ,oa izks|ksfxdh fo'ofo ... · with reference to your...

Website : www.dpm&mpuat.ac.in Email: [email protected]

Tel. 0294-2470570 (O) 0294-2415687 (R) 09460082796 (M)

Dr. Surendra Kothari

Director (P & M)

Directorate of Planning and Monitoring Communication Centre, University Campus

Maharana Pratap University of Agriculture & Technology Udaipur (Raj.)

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(1)

Website : www.mpuat.ac.in Email: [email protected]

Tel. 0294-2470570 (O)

0294-2415687 (R) 09460082796 (M)


Director (P & M)



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No. :DPM/MPUAT/Tender/Colour Printing/2018-19/….. Dated : 01.06.2018

M/s. ________________________

____________________________

____________________________

____________________________

Sub: Tender for Job work of Colour Printing

Ref: Your No. ___________________________

Dear Sir,

With reference to your letter cited above, please find enclosed herewith the following:

1. Tender documents for Job work of Colour Printing.

2. Special terms and condition for Job work of Colour Printing.

3. General terms and conditions of tender.

4. Tender Form for quoting the rates.

The tender form along with terms and conditions duly completed and signed must

accompany with a demand draft towards earnest money and be submitted to this office by

24.06.2018 up to 11.30 A.M.

Please Note:

1. No tenders will be entertained without earnest money.

2. On envelope, (tender for Job work of Colour Printing) due date on 24.06.2018

upto 11.30 AM etc. must be explicitly mentioned.

3. If the tender form, special and general terms & conditions are down loaded from the

University website, the tenderer has to enclose a demand draft of Rs. 200/-

(Rs. Two Hundred Only) and Rs. 250/- (Rs. Two Hundred Fifty Only) by Post as

tender form fee (Non-refundable) in favour of the Director, (P&M), MPUAT, Udaipur

payable at Udaipur failing which the tender shall not be considered.

4. Tenders must be submitted in double cover. The inner cover must be Sealed.

Yours faithfully

DIRECTOR (P&M)

Encl: as quoted above

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Tel. 0294-2470570 (O) 0294-2415687 (R) 09460082796 (M)


Director





TENDER FORM

Cost of Tender Form Rs. 200/-

By Post Rs. 250/-

To,

The Director Directorate of Planning & Monitoring, MPUAT, Udaipur

Sub: Tender for Job work of colour printing

Ref: Your Tender Notice F. DPM / MPUAT / Adv. / Tender / Printing / 2018-19/…. dated 01.06.2018.

Sir, In response to the above-referred Tender Notice, I/we are submitting the offer (above/below of University rates mentioned below) for Job work of colour printing. The details are as under:

1. Name of the Tenderer _________________________________ 2. (a) Address of the Tenderer _________________________________ _________________________________ (b) Phone No. _________________________________ (c) Fax No. _________________________________

University rates for Job work of Colour Printing for Computer Type Setting, Scanning, Offset Printing and Miscellaneous work are as under:

A. Computer Type Setting (Both English/Hindi or Mixed)

Type of Matter Size

A4 Foolscap (Minimum Charges per page or part thereof)

(i) Running Text Rs. 12.00 Rs. 17.00

(ii) Tabulation Matter Rs. 21.00 Rs. 25.00

(iii) Graphics/Design Work/Flow Chart + Illustrations Rs. 34.00 Rs. 42.00

(iv) Mixed Matter (Running text + tabulation graphics) Rs. 21.00 Rs. 25.00

Note: (1) For every matter two proofs and one final print on butter/plain paper (1200 dpi) will be provided by the

approved contractor.

(2) If text matter is provided by the Indentor in composed form & if the matter is to be printed almost as such no composing charges will be given to the printer.

(3) 50% of composing charges will be taken for page setting and corrections.

Cont......2

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: 2 :

B. Scanning

Type of Matter A4 Foolscap Color Scanning, Splitting films making Rs. 3.00 per square inch Rs. 3.00 per sq. inch

C. Offset Printing

Type of Matter Plate Size

17" × 27" 18" × 22" 20" × 30" (i) Any single colour printing charges including

plate making for minimum 1000 impressions or

multiples excluding type setting and scanning

Rs. 269.00 Rs. 179.00 Rs. 265.00

(ii) Printing charges of additional 1000

impression in any single colour Rs. 139.00 Rs. 85.00 Rs. 150.00

D. Mini Offset Printing (A4)

Any single color printing charges including cost of

master plate making for minimum 1000

impressions or multiples excluding typesetting

and scanning

Rs. 60.00

E. Colour Laser Photocopying Type of Matter A4 (18x23/4) A/3 (18x23/2) (i) Photocopy only (colour) Rs. 25 per copy Rs. 40 per copy

(ii) Designing and Photocopy (colour) Rs. 55 per copy Rs. 65 per copy

F. Screen Printing* (excluding design/typesetting and butter making)

(i) Visiting Card Rs. 50.00 per 100 impressions or multiples

(ii) Letter Heads Rs. 75.00 per 100 impressions or multiples

(iii) A4 size full matter Rs. 90.00 per 100 impressions or multiples

(iv) Foolscap full matter Rs. 80.00 per 100 impressions or multiples

(v) Envelopes etc. Rs. 35.00 per 100 impressions or multiples

(vi) Invitation cards upto 7"×5" Rs. 100.00 per 100 impressions or multiples

Cont......3

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G. Binding work as per size of paper

Type of Matter Full Half Quarter Below ¼ size (Rate upto 500 pages) (i) Spiral Rs. 50.00 Rs. 45.00 Rs. 40.00 Rs. 30.00

(Per 100 Pages or multiples) (ii) Section Binding Rs. 4.00 Rs. 3.50 Rs. 3.50 Rs. 3.00

(iii) Stitching/Staple binding without cost of cover Rs. 3.50 Rs. 3.50 Rs. 3.00 Rs. 2.00

(iv) Stiff binding with full Cloth/Rexene Rs. 18.00 Rs. 18.00 Rs. 15.00 Rs. 15.00

(v) Stiff binding with Rexene/Cloth back Corner & Abri Rs. 30.00 Rs. 25.00 Rs. 20.00 Rs. 15.00

(vi) Limp binding with full cloth Rs. 30.00 Rs. 25.00 Rs. 20.00 Rs. 15.00

(vii) Limp binding with cloth back Rs. 25.00 Rs. 20.00 Rs. 20.00 Rs. 10.00

(viii) Glue binding Rs. 40.00 Rs. 30.00 Rs. 20.00 Rs. 20.00

Size of paper 1/2 1/4 & 1/5 1/6 & 1/8 Below 1/8

(ix) Letter Pad binding (Saras or Fevicol) including cost of Material Rs. 10.00 Rs. 8.00 Rs. 6.00 Rs. 4.00

(x) The rates for binding forms Rs. 90.00 per form (containing 8 page) for book work (per thousand copies)

(xi) Pasting Charges Rs. 140.00 (per thousand copies)

H. Miscellaneous Jobs (When done exclusively)

Numbering Rs. 10.00 (per thousand)

Folding Rs. 25.00 (per thousand)

Perforation Rs. 25.00 (per thousand)

Stitching Rs. 25.00 (per thousand)

Ruling (Both Side) Rs. 40.00 (per thousand)

Cutting Charges RS. 3.00 (per thousand)

Eyelet Fixing Rs. 100.00 (per thousand)

Printing of Envelopes (address etc.) of all size including cloth/plastic

Rs. 50.00 (per thousand copies)

Lamination

(i) Sheet Lamination Rs. 0.02 per Sq. inch

(ii) Solution/Chemical Lamination Rs. 0.01 per Sq. inch

I/We hereby declare that I/We have read carefully all the above University rates, Special & General Terms and Conditions and I/We hereby agree to work on ………….percent below/above on the above rates.

SIGNATURE OF THE TENDERER

WITH HIS FIRM’S RUBBER STAMP

(5)


Tel. 0294-2470570 (O)

0294-2415687 (R) 09460082796 (M)


Director (P & M)





PRESCRIBED TENDER FORM AND TERMS & CONDITIONS FOR JOB WORK OF COLOUR PRINTING FOR THE YEAR 2018-19 IN REFERENCE TO OUR

NIT NO. 2 DPM/MPUAT/ADV./TENDER/Colour Printing/2018-19/….. DATED 01.06.2018

Note: Tender must be submitted strictly in accordance with all the terms & conditions of the

Tender-Notice and in the tender form issued by the University, otherwise the tender shall not be considered and shall be rejected outright. Counter conditions shall not be accepted. Tenderers should read these conditions very carefully and comply strictly before submitting their tender. If a tenderer has any doubts regarding the interpretation of any of the conditions or specifications mentioned in these documents he should, before submitting the tender, refer these to the Director, Directorate of Planning & Monitoring, and obtain necessary clarification. The decision of the Director (P&M) regarding interpretation of the conditions and specification shall be final and binding on the tenderers.

There are two sets of tender forms containing the following documents:

1. Tender Notice No. F. DPM/MPUAT/Adv./Tender/Printing/2018-19/ DATED 01/06/2018.

2. Special terms and condition for Job work of Colour Printing.

3. General terms and conditions of tender.

4. Tender Form for quoting the rates.

Please retain one set for your record and submit one complete set duly filled in, signed and stamped on every page alongwith the earnest money remittance evidence, failing which, the tender will be rejected.

DIRECTOR (P&M)

Encl: As above.

Details about the tenderer: To be filled in by the tenderer:

1. Name & complete postal address of the Tenderer, Telephone number, Mobile number

(if any):__________________________________________________________________

________________________________________________________________________

2. Earnest Money deposited in form of Bank Draft/Pay Order No. ________________

dated_____________for Rs. 10,000/- (Cheques/FDR's are not acceptable) issued by

___________________________________________(Name of Bank).

*3. Tender form fee of Rs. 200/- in form of Bank Draft/Pay order No._____________

dated____________ issued by_____________________________ (Name of Bank)

(Cheques/FDR's are not acceptable).

*Note:- Applicable when downloaded from website/copied.

I/We declare that I/We have read all the terms and conditions & specifications of the work mentioned in all the above documents of the tender-form and I/We agree to confirm to these.

Dated: SIGNATURE OF THE TENDERER

(With seal/Stamp)

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Tel. 0294-2470570 (O) 0294-2415687 (R) 09460082796 (M)


Director





NO. DPM/MPUAT/Tender/Printing/2018-19/…… Dated : 01.06.2018

SPECIAL TERMS & CONDITIONS FOR JOB WORK OF COLOUR PRINTING UNDER TENDER IN REFERENCE TO TENDER NOTICE

1. Sealed tenders are invited from the bonafide Printers for Colour Printing Job

required for various units of the University for the period 2018-19 w.e.f. the date

of approval of the tender to 24.06.2018.

2. Tender should be submitted on prescribed tender form enclosed herewith

(Page 1-4) along with samples of articles/materials to the Director,(P&M), MPUAT,

Udaipur and should reach on or before 24.06.2018 upto 11.30 AM. The Tender

should be submitted in a bigger envelope containing two envelopes; one

containing the earnest money and the other containing the rest of the documents

and duly sealed and marked “TENDER FOR JOB WORK OF COLOUR

PRINTING NOT TO BE OPENED BEFORE 24.06.2018 at 12.15 Afternoon”.The

tenders will be opened in the Directorate of Planning & Monitoring office in the

presence of tenderers or their representatives who may wish to be present on

24.06.2018 at 11.30 A.M. In case the tender is handed over personally at the

above office then a receipt should be obtained. The tender may also be sent by

Registered Post. However the University will not be responsible for any postal

delay. Any tender received after the due date and time shall not be considered.

3. The tender must be accompanied with an Earnest Money of Rs. 10,000/-

(Rupees Ten Thousand only) in the form of Demand Draft/Pay Order in the

name of DIRECTOR (P&M), MPUAT, UDAIPUR, payable at Udaipur failing which

it will be liable to be rejected. Cheques / F.D.R. are not accepted in any case.

The earnest money will be converted in Security Deposit for successful tenderer.

No separate security deposit will be required.

4. Tender must be submitted strictly in accordance with the terms & conditions and

specifications of the Tender document and the tenderer should not quote their

own /counter condition while submitting their tender documents otherwise the

tender will liable to be rejected. Once the tender is submitted, it will be considered

and construed that the tenderer agrees to all the terms & conditions of the tender.

5. The rates should be quoted in the tender form only. The rates should be quoted

inclusive of all taxes, if extra then mentioned separately.

6. Rates must be quoted upto the indentor destination: MPUAT jurisdiction

located in viz, Udaipur, Dungarpur, Banswara, Bhilwara, Chittorgarh, Rajsamand,

Vallabhnagar and Pratapgrah. The Unit officers will place order as per their

requirement during contract period. Contd. … 2

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: 2 :

7. The rates shall remain firm and fix during the contract period and no increase shall

be allowed.

8. Validity of the tenders/offers would be 60 days from the date of opening of

the tender.

9. The approved rate shall be effective from upto 30.06.2018.

10. The tenderer is not allowed to withdraw or modify his offer or add any condition

after opening of the tender, otherwise his earnest money is liable to be forfeited.

11. University reserves the right to accept any tender not necessarily the lowest, reject

any tender without assigning any reason and accept one or more tender for all or

any one or more items for which tender has been submitted.

12. Payment of the bill shall be made by the Indentor after completion of the work, if

satisfactory. No part payment will be entertained/accepted.

13. Approved tenderer will have to execute an agreement in the prescribed format

(which shall be supplied with the approval order) on a non-judicial stamp of

Rs. 100/- at his own cost within seven days from the approval order in the

Director (P&M) Office.

14. The tender must be submitted accurately in accordance with the conditions of the

tender and all the enclosures (duly signed and stamped) otherwise the tender will

be rejected.

15. If the work order(s) is /are not executed in time and / or to the satisfaction, the

contract approval can be repudiated at any time by the Director (P&M), MPUAT,

Udaipur after giving an opportunity to the contractor (Tenderer) for being heard.

16. Notwithstanding anything contained herein before in these special terms &

conditions the University reserves to itself the right to take action against the

defaulting suppliers or against the supplier/agent(s) for any kind of misbehavior or

for any breach of the contract what-so-ever inclusive of forfeiture of security

deposit, cancellation of order, cancellation of the agreement and ban on future

business dealing and such other action which the University deem fit.

17. Rates must be quoted in appropriate column only of the prescribed tender form.

18. The ordered job work will have to be supplied within 15 days from the date of

placing the work order. The ‘Urgent’ marked purchase order(s) will have to be

supplied executed immediately within the period as mentioned in the order(s).

19. The tenderer shall quote the rate above/below in % on the University rate

mentioned in the tender form enclosed herewith. The rates should be quoted

taken together all the items i.e. A to G. Above and below must be written before %

figure quoted by the tenderer.

20. Liability on the part of University will arise only when the printing order is issued by

the Intending Officer of the University.

21. Legal Proceedings if any arising on this tender shall have to be lodged in the

courts situated in Udaipur only.

Contd. … 3

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: 3 :

22. Proof reading will be arranged by the Indentor of the University from where

the indent has been issued.

23. One copy of the Typeset matter will be provided to the Indentor by the approved

printer in the format approved by the Indentor and this will be kept under safe

custody by the indentor. Above rates are upto the destination of the Indentor office

and including all charges except paper. Paper will be supplied by the concern

Indentor unit. For multicolour printing the paper wastage calculated will be 5%.

24. No payment will be made for poor workmanship & University will get the work

done at the risk & cost of the approved printer.

25. Delivery/Collection of proof etc. will be arranged by the approved printer.

26. Printing paper and printing materials will be collected/delivered by the

approved printer from the Indentor office of the University.

27. Paper usage account shall be submitted by the printer alongwith the bill else the

bills will not accepted.

28. The committee constituted for finalization of the tender reserves the right to visit

the site of the printer (tenderer).

DIRECTOR (P&M)

MPUAT, UDAIPUR

I/We hereby declare that I / We have read carefully all the above mentioned

Special Terms & Conditions and I/We agree to confirm these.

SIGNATURE OF THE TENDERER

WITH HIS FIRM’S RUBBER STAMP

(11)

(e) Applicability of the provisions of confidentiality.

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