director russell's suggestions for board evaluations

8/8/2019 Director Russell's Suggestions for Board Evaluations

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Policy Type: Governance Process

GP-2-E

BOARD SELF ASSESSMENT

The Board will use the following instrument to evaluate its performance during meetings.This evaluation will be done on a quarterly basis (March, June, September and December)

and submitted to the board president for tabulation.

Director: _________________________ Date of evaluation: ________________________

I. General Meeting BehaviorRate the Boards meeting behavior over the past three months by assigning a numerical rating

using the following scale:

1=Failing 2=Poor 3-Satisfactory 4=Good 5=Commendable

1 2 3 4 5

The Board followed its agendas and did not allow itself to get sidetracked.

The agendas were well planned to focus on the real work of the Board.

The meetings proceeded without interruptions or distractions.

The Boards deliberations and decision-making processes were public.

Participation was balanced. All participated; no one dominated.

Directors listened attentively, avoiding side conversations.

Work was conducted in an atmosphere of trust and openness.

Meeting participants treated each other with respect and courtesy.

Remarks:

II. Governance Principles ReviewWere these principles followed? Mark Yes or No. For any not followed, please add

remarks.

Yes No N/ABoard actions occur at the policy level rather than at the operational level.

The Board reviews policy about each topic before discussing that issue.

In writing additional policies, the Board starts with a broad statement and

becomes more detailed in a logical and disciplined sequence.

The Board minimizes Board meeting time monitoring past performance.

The Board routinely dedicates time to reviewing/improving its own process.

The Board clarifies priorities/values when considering potential outcomes,beneficiaries, and costs of outcomes.

The Board follows an annual calendar based on a plan for doing its work.

The Board President helps the Board efficiently conduct its meeting.

The Board spends most of its time deliberating issues, defining and clarifying

its vision, and linking with its community, as opposed to fixing things.

The Board supports the Superintendent in any reasonable interpretation of its

Policy.


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Board Effectiveness Feedback

Evaluator_________________________________ Date: ______________

1=Failing 2=Poor 3-Satisfactory 4=Good 5=Commendable

In your opinion, did every Director:

1 2 3 4 5

Study the agenda prior to the meeting and clarify questions in advance?

Participate in the meeting, with no one dominating?

Listen attentively as each participant spoke, avoiding side conversations?

Treat each other with respect and courtesy?

Contribute to an atmosphere of trust and openness?

Did Directors focus on Ends instead of Means during presentations and discussions?

Follow the agenda and not get sidetracked?

Was information provided in a manner that made it easily understandable?

Was the agenda well-planned to focus on the work of the Board?

Comments:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________


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Board Self-Assessment

Date: __________________

1 2 3 4 1 = Not at all; 2 = Somewhat; 3 = Good; 4 = Commendable Expla

1)The Board followed its agenda and did not allow itself to getsidetracked.

2) The meeting setting supported/facilitated Board productivity.

3)Travel related logistics were well managed and lodging wasclean and comfortable.

4)The meeting proceeded smoothly without interruptions ordistractions.

5)The Boards deliberations and decision-making processesprovided adequate and appropriate opportunities for publicinput.

6) Participation was balanced. All participated; no one dominated.

7) Members listened attentively, avoiding side conversations.

8)Presentations and discussion supported the Board engaging inprogressive policy dialogue that supports its vision of highestpossible standards for education professionals.

9) Meeting participants treated each other with respect andcourtesy.

0)Board questions and discussion reflected adequate preparationon the part of all members.

1)Board discussion and actions occurred at the policy level ratherthan at the operational level.

2) Board members were provided adequate time for discussionprior to action.

3)Staff provided appropriate context and background needed toenable Board discussion and action.

4)The agenda, presentations and discussion align with and areclearly aimed at achieving progress on the Boards Goals/EndsPolicies.

Professional Educator Standards Board1


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Board Self-Assessment

Professional Educator Standards Board2

1 2 3 4 1 = Not at all; 2 = Somewhat; 3 = Good; 4 = Commendable Expla

5)The agenda focused primarily on discussion and action withinformational or procedural items kept to a minimum/placed onconsent agenda.

6)The Board clarifies priorities/values when considering potentialoutcomes, beneficiaries and costs of outcomes.

7) The Board Chair helps the Board efficiently conduct its meeting.

1 2 3 4Overall Rating:

1 = Poor 2 = Fair 3 = Good 4 = Commendable

18) Mark the number that corresponds with your evaluation of themeeting.

Additional Remarks:


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Board Monitoring of GP-4, GP-5, GP-8, GP-9, GP-10, &GP-11 (with comments)

With respect to the provisions of Board Policies GP-4, GP-5, GP-8, GP-9, GP-10,

& GP-11, I evaluate the performance of the Board of Directors as follows:

GP-4: Monitoring Board Governance Process and Board-CEO RelationshipPolicies - The purpose of monitoring the Boards Governance Process andBoard-CEO Relationship policies is to determine the degree to which the Boardadheres to and fulfills its own the policy commitments. Monitoring will be done asefficiently as possible, using Board time effectively so that meetings can be usedto create the future rather than to review the past.

1 GP-4: These policies are monitored through Board self-assessmentaccording to the following frequency: BC/R1 through BC/R5 Frequency:

Annually; GP-1 through GP-11 Frequency: Annually.

In Compliance

In Partial Compliance

Not In Compliance

2 GP-4 Comments:

GP-5: President's Role - The President of the Board ensures the integrity of theBoards processes and normally serves as the Boards official spokesperson.Accordingly, the President has the following authority and duties:

3 GP-5(1): Monitor Board behavior to ensure that it is consistent with itsown rules and policies and those legitimately imposed upon it fromoutside the organization. (a) Conduct and monitor Board meetingdeliberations to ensure that Board discussion is focused on boardissues, as defined in Board policy, (see GP-3); (b) Ensure that Board

meeting deliberations are fair, open, and thorough, but also efficient,timely, orderly and to the point; (c) Chair Board meetings with all thecommonly accepted power of that position as described in RobertsRules of Order; (d) Conduct timely board meeting debriefings and

periodic self-assessments to ensure process improvement.

In Compliance


Not In Compliance

Page 1 of 9Zoomerang

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4 GP-5(1) Comments:

5 GP-5(2): Make all interpretive decisions that fall within the topicscovered by Board policies on Governance Process and Board/CEORelationship, except where the Board specifically delegates suchauthority to others, using any reasonable interpretation of the provisionsin those policies. (a) Refrain from making any interpretive decisionsabout policies created by the Board in the Ends and ExecutiveLimitations policy areas; (b) Refrain from exercising any authority as an

individual to supervise or direct the CEO.

In Compliance


Not in Compliance

6 GP-5(2) Comments:

7 GP-5(3): Assure that all members of the Board are informed aboutmatters of concern to the full Board.

In Compliance


Not In Compliance

8 GP-5(3) Comments:

9 GP-5(4): Facilitate and summarize the evaluation of the CEO.

In Compliance


Not In Compliance




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10 GP-5(4) Comments:

11 GP-5(5): Represent the Board to outside parties in announcing Board-stated positions and in stating decisions and interpretations within theareas assigned to the President, delegating this authority to other Board

members when appropriate, but remaining accountable for its use.

In Compliance


Not In Compliance


13 GP-5(6): Sign all contracts authorized by the Board.

In Compliance


Not In Compliance


15 GP-5(7): Appoint members of all Board committees.

In Compliance


Not In Compliance





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17 GP-5(8): In concert with the CEO, plan proposed board meetingagendas.

In Compliance


Not In Compliance


19 GP-5(9): With Board concurrence, contact the district attorney regardingnegotiation of the Superintendents contract.

In Compliance


Not In Compliance


GP-8: Annual Agenda Planning - To accomplish its stated objectives, the Boardwill follow an annual agenda that schedules continuing review, monitoring andrefinement of Ends policies, linkage meetings with community and staff groups,monitoring of policies, and activities to improve Board performance through

education, enriched input and deliberation.

21 GP-8(1): The planning cycle will end each year in February in order thatadministrative decision-making and budgeting for the forthcoming yearcan begin and be based upon accomplishing the next one-year

segment of the Boards most recent statement of long term Ends.

In Compliance


Not In Compliance





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23 GP-8(2): The planning cycle will start with the Boards development ofits annual agenda for the next year, and will include: (a) Scheduled

linkage discussions and consultations with selected groups and personswhose insights and opinions will be helpful to the Board; (b) Educationdiscussions on governance matters, including orientation of candidatesand new Board members in the Boards governance process, andperiodic discussions by the Board about means to improve its ownperformance; (c)Education related to Ends policies (e.g. presentationsby futurists, demographers, advocacy groups, staff, etc.); (d) Scheduled

monitoring of all policies.

In Compliance


Not In Compliance


25 GP-8(3): Throughout the year the Board will attend to consent agendaitems as expeditiously as possible. An item may be removed from the

consent agenda only upon approval of a majority of the Board.

In Compliance


Not In Compliance


27 GP-8(4): Monitoring of Executive Limitations policies will be included onthe agenda for separate discussion only if CEO reports indicate non-compliance, if a majority of the Board has questions about CEOcompliance or reasonable interpretation, or if policy content is to bedebated. Otherwise EL monitoring reports will be included in the

consent agenda.

In Compliance




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Not In Compliance


GP-9: Board Members Code of Conduct - The Board commits itself and itsmembers to ethical, businesslike and lawful conduct, including proper use ofauthority and appropriate decorum when acting as Board members.

29 GP-9(1): Board members will represent the interests of the citizens ofthe entire school district. This accountability to the whole district

supercedes: (a) any conflicting loyalty a member may have to otheradvocacy or interest groups; (b) loyalty based upon membership onother boards or staffs; (c)conflicts based upon the personal interest ofany Board member who is also a parent of a student in the district; (d)conflicts based upon being a relative of an employee of the district; or

In Compliance


Not In Compliance


31 GP-9(2):Board members may not attempt to exercise individualauthority over the organization. (a) Members interaction with the CEOand with staff must recognize the lack of authority vested in individualsexcept when explicitly authorized by the Board. (b) Members interactionwith the public, press or other entities must recognize the samelimitation and the inability of any Board member to speak for the Boardexcept to repeat explicitly-stated Board decisions. (c) Members will not

publicly express individual negative judgments about CEO or staffperformance. Any such judgments of CEO or staff performance will bemade only by the full Board, meeting in executive session.

In Compliance


Not In Compliance




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33 GP-9(3): Members shall maintain confidentiality appropriate to sensitiveissues and information that otherwise may tend to compromise theintegrity or legal standing of the Board, especially those matters

discussed in statutorily authorized executive session.

In Compliance


Not In Compliance


GP-10: Board Member Conflict of Interest - Board members are expected toavoid conflicts of interest involving any matter pending before the Board. Aconflict of interest is deemed to exist when a member is confronted with an issuein which the member has a personal or financial interest or an issue orcircumstance that could render the member unable to devote complete loyalty

and singleness of purpose to the public interest.


36 GP10(2): A member of the Board shall not also be an employee of thedistrict, nor shall a member receive any compensation for servicesrendered to the district. This provision shall not prohibit members fromreceiving reimbursement for authorized expenses incurred during the

performance of Board duties.In Compliance


Not In Compliance





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38 GP-10(3): The Board shall not enter into any contract with any of itsmembers or with a firm in which a member has a beneficial interest

unless one of the exemptions of state statute apply.

In Compliance


Not In Compliance


40 GP-10(4): A Board member is expected to avoid conflict of interest inthe exercise of the member's fiduciary responsibility. Accordingly, aBoard member may not: (a) disclose or use confidential informationacquired during the performance of official duties as a means to furtherthe Board member's own personal financial interests or the interests ofa Board member's friends or immediate family; and (b)accept, directly orindirectly, any compensation, gratuity or reward in connection with anycontract from any other person beneficially interested, or accept any giftwhich would tend to improperly influence a reasonable person, or whichthe Board member knows or should know is primarily for the purpose of

a reward for official action.

In Compliance


Not In Compliance


GP-11: Process for Addressing Board Member Violations - The Board and eachof its members are committed to faithful compliance with the provisions of theBoards policies. In the event of a members willful and continuing violation ofpolicy, the Board will seek remedy by the following process:

42 GP-11 (a)conversation in a private setting between the offending




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member and the Board president or other individual member; (b)discussion in a private session between the offending member and thefull Board (if permitted by law); (c)public censure of the offending

member of the Board.

In Compliance


Not In Compliance

43 GP-11 Comments:




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Board Meeting Evalu

l

ation Questions

Director Jeff Russel

ecember 8, 2010D

Have we approached this meetings topics at the policy level striving to think

strategically and respecting the distinction between organizational ends and means?

Have we spent time on topics proportionate to the overall goals of the district as set

by the board?

Have we accomplished the agreed upon agenda items thoroughly and efficiently?

?Did we have sufficient background information to ensure an informed discussion

Was each board member given opportunity to speak and were our agreed uponlimits of speech observed?

Did we keep our remarks germane to the topic at hand?

Did we speak with a tone of courtesy and respect, focusing upon issues and not

ersonalities?p

director russell's suggestions for board evaluations

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