Code

SAM101

SAM102

SAM103

SAM104

SAM105

SAM106

SAM107

SAM108

SAM109

SAM110

SAM111

SAM112

SAM113

SAM114

SAM115

SAM116

SAM117

Divison

Key Responsiblities (Special Asset Management Department)SAM

Follow-up & monitoring the court cases on behalf of Head office and attend the court on different dates when required.

To assist branch officer to file case.

Regular Liaison with Panel Lawyers towards progress / quick disposal of the suits.

Regular visiting the branches and clients towards recoverry of the NPLs & checking documentation on test basis.

Prepare different statements for submitting to management.

Regularly following of court cases and submit updated progress report to Head of concern Dept. & Management.

Preparing suit report/legal issues for submitting to the management & Bangladesh Bank.

Receipt & Scrutinizing of the loan proposal from the branchs.

Liason with branch and clients.

Obtaining the required information for the loan proposal.

Prepare a consolidate statement on SMA, overdue, & EOL showing progress of old cases and new cases onward submission to the management.

Monotoring & follow-up of early Alert accounts for identification and promt reporting to the management.

Collecting the NPL statements from the branches.

Regular Cheking to collect the monthly statsment and follow-up the irrigularities of the loan.

Follow up the all branches for monthly Statement of loan & advanches and sent a letter to regularized the overdue loan.

Prepare handover/ downgrade checklist as per CRM.

Preparing NPLs recovery Memo for the Board as required by the management.

Special Asset Mangement Department

Prepare a consolidate statement on SMA, overdue, & EOL showing progress of old cases and new cases onward submission to the management.

Divison MTB Infrustructer Divison

Code Key Responsiblities

ID101 Procure goods and services of desired quality to the economic advantage of bank.

ID102Procure and store at the right time and to ensure the timely supply to meet the demands of the

indenting department /branch/ subsideries of the bank.

ID103 Execute contracts with vendors/clients in such way as to safeguard the interest of the bank.

ID104 prepare approval notes.

ID105Co-ordination and Co-Operation for supplying of various types of goods and services (fixed asset,

office equipment,and other services) with different division

ID106 Arrange purchase committee meeting.

ID107 Keep up-date information of prices of different commodities which are usually used by the bank.

ID108 Check and signed all the payments note .

ID109 Execute and preserve all files and documents of the Division. stationeryDepartment.

ID110 Attending new and old vendors.

ID111 Checking and signing work order.

ID112 Lead and guide the workforces of the Division.

ID113 Supervision of divisional activities & assist the head of infrastructure division making decision.

ID114 scutinize all payment bills of vendors.

ID115 Make payment of bill.

ID116 Contact & negotiate with vendors.

ID117 Preparation of approval notes & payment notes.

ID118 Following up the activities of Cleanco,Shining Associates service providers.

ID119 Requisitions of Head Office & Branches are followed up.

ID120 Preparing notes for approval.

ID121 preparing board memo(s).

ID122 preparing deeds and look after renewal process & others.

ID123 Checking the approval notes, payment notes, work orders before submission.

ID124 Correspond with the stakeholder.

ID125 Preparing an MID MIS for daily task update.

ID126 Enlisting vendor, cancel enlistment.

ID127 Publishing an updated vendor list.

ID128 Scaning all the approval notes for digital back up.

ID129 Issue of all work order regarding Interior Decoration.

ID130 Preparing approval note for issing work order for ATM Booth & KIOSK.

ID131 Preparing disposal note for approval.

ID132 Preparing an MID MIS for daily task update.

ID133 Scaning all the agreement notes for digital back up.

ID134 Maintaining inward & outward registers.

ID135 Maintaining program/ schedule calendar.

ID136 Making correspondences with various vendors.

ID137 Preparing different bills and receive the payment from GF.

ID138 Coordinating beautification works of the Earth Floor.

ID139 Arranging different internal & external meetings & supervise entertainment.

ID140Taking part in business development & deposit procurement over phone & physically from

Corporate Houses.

ID141Receiving the requisition and requirement of item (Office Equipment & Furniture fixture) of

different division/ dept./branches.

ID142Justifying the requisition and requirement of the item & discuss with the higher authority

regarding this.

ID143Making correspondence with the supplier for negotiating the price of the item over phone or

physically for fulfilling the demand of the branch or Head Office.

ID144Attend the vendors, negotiation & settlement price and collect quotations of item from different

suppliers.

ID145 Preparing of approval notes for the items.

ID146 Making work order to the suppliers as per approved note.

ID147 Receiving items and deliver it to the respective division/dept./branch.

ID148 Making approval notes for billing of the items in time.

ID149 Making payment notes for billing in the proper time.

ID150Making payment of Monthly Connectivity Bills (i.e. X-net Ltd., MetroNet, Square informatix

Limited, Access Telecom limitec, Link-3 Limited )

ID151 Making payment of monthly connectivity bills of Flora Bank (online banking software).

ID152 Receive the payment from FAD.

ID153 Payment to supplier through pay order.

ID154 Monthly balancing of items, bill, pending bill, stock etc. and get them verified by reporting

officers/executives.

ID155 Making Purchase Committee Note & other works relavant purchase commiittee meeting.

ID156 Prepare approval/payment note after receiving bills from branches & different vendors.

ID157Receive the requisition from different MTB division & justify them on consultation with the

seniors of the division & provide required items.

ID158 Monthly balancing of table stationery and checking the stock physically.

ID159 Receiving of documents & maintaining records of all incoming and outgoing mails.

ID160 Maintenance of station items for service wise department.

ID161 Making payment of Monthly Stationery Bills.

ID162Reciving and connecting all telephone calls related to the MTB centre and Corporate branch & All

other br.

ID163Informing our customers about our branch locotion & contact numbers etc over the phone or

physically.

ID164 Receving mails from both outside and inside of the office.

ID165 Maintaining and keeping track record of all outgoing and incoming mails .

ID166 After receiving mails deliver its to the respective person/dept./branch.

ID167Receiving Quotations from Vendors & Preparing Office Notes for the Approval of Security/Printing

stationery Items according to the given Requisition of the Branches/Divisions/Departments .

ID168 Issuing Work Order for the Vendors.

ID169Receiving Security/Printing Items from the assigned Vendor of the earliest approval, arranging

items & delivering them to the identical Branches/divisions/departments.

ID170 Preparing Bill for the Vendors of S/P Items as per management approval.

ID171 Physical Stock Maintenance of Security/Printing Items.

ID172 Monthly Balancing of the Security & Printing Items.

ID173Receiving Requisitions from officials & providing information to the vendor for printing of

Business Card.

ID174 T&T & PABX related problem solving of MTB Centre.

ID175 Making contact with BTCL & PABX oriented vendors.

ID176 Preparing Office Notes for Branch T&T oriented expenditure.

ID177Monthly balancing of both the security stationery & printing stationery and checking the stock

physically.

ID178 Preparing supply memo and Debit all branches for supplied stationery.

Code

ED101

ED102

ED103

ED104

ED105

ED106

ED107

ED108

ED109

ED110

ED111

ED112

ED113

ED114

ED115

ED116

ED117

ED118

ED119

ED120

ED121

ED122

ED123

ED124

ED125

ED126

ED127

ED128

ED129

ED130

ED131

ED132

ED133

ED134

ED135

ED136

ED137

ED138

ED139

ED140

ED141

ED142

ED143

ED144

ED145

ED146

ED147

ED148

ED149

ED150

ED151

ED152

ED153

ED154

Division

ED155

ED156

ED157

ED158

ED159

ED160

ED161

ED162

ED163

ED164

ED165

ED166

Completion of interior decoration works of the permises of all proposesd new branches of MTB.

completion of under construction MTB Tower

Completion of MTB Booth.

Completion of repair ,maintenance and renovation works as and when required form CHO,Branches and other MTB offices.

Providing engineering support to MTB and subsidiaries as and when required.

Responsible for full time supervision of the under construction MTB Tower at kazi Nazrul Islam Avenue, Bangla Motor.

Responsible for preparing future Engineering plans of MTB.

Responsible for all MTB premises for the Bank and all its subsidiaries all over the country.

Look after of Consultant & Contractors of Head Office Corporate Building.

Follow up the construction of Head office building.

Floor measurement of the premises for new branches.

Floor Plan of Branches, SME Center & rearrangement of floor plans of HO by Civil Engineer.

Tender calling for interior decoration, A/C & Generators.

Quotation justify and submit to purchase committee for kind approval.

Work order to decorator and implementation.

Time to time supervision of interior decoration with designated bank officials.

Bill checking and payment approval for interior decoration works.

Electric load calculation, Capacity determination of Generator, Capacity determination of Air-conditioner, servicing of A/C & Generator for each branch and HO by Electrical Engineer.

Checking at least 1 R/A bill prepared by MAHL in association with consultant.

Follow up the monthly progress of MTB Tower.

Teach juniors in the Engineering Department with at least two classes.

visiting new location of proposed branches or renovation projects overal the country.

Construction Supervision of MTB Tower i/c placing of M.S Bar, Checking, confirmation of work as per specifications, Quality Control i/c Quantity(ies), ckecking of R/A bill and report to higher authority for necessary action etc.

Follow up day-to-day activity Work Plan of MTB Tower supplied by the Concerned Contractor.

Floor Plan of Branch(s)/Interior arrangement of different branches of MTBL and close monitoring of work progress.

Liaison with C.E and High officials of MTB, Advisor of MTB Tower, Concrened Contractor and Consultant as and when required for the sake of smooth running of on going work of MTB Tower.

Quality control of pouring concrete of MTB Tower.

Follow up tests results of pouring concrete of different component & re-check the test results.

Follow daily activity works by concerned contractor as per approved drawings.

Follow up monthly physical progress report of MTB Tower.

Overall progress is 28% and it will stands 32% by september,2012 and 65% by December,2012.

Feasibility study to find out the required premises of ATM booths,KIOSK on the basis of engineering point of view and accordingly report to MTB chief engineer.

Layout plan and Correction of Drawing & Design.

Preparation BOQ for Interior Decoration.

Estimate for Interior Decoration,Drawings of Interior Decoration.

Cost analysis & Issuing Work Order.

Supervision of Interior Decoration works.

Running bill payment & Final bill Checking and payment.

Property Valuation.

Issuing note for getting permission for calling tender getting approval before issuing work order.

Renovation of Office decoration time to time.

Maintenance of Sanitary & Plumbing.

Liaison with Decorator Firm.

BOQ of Electrical Part of Interior decoration.

Estimate of Electrical for Interior Decoration.

Cost analysis of Electrical work.

Final bill Checking Electrical Part.

Interior Decoration Electrical work supervision.

All Branches & Head office Electric load Calculation.

Maintenance of A/C, Maintenance of Generator, Maintenance of all Electric Equipments.

Develop better relation with CHO Division,MTB branches.

Establish cost effective electrical design by introducing LED,CFL,T5 lights.

Gather upgraded knowledge about regulatory changes and legal requirements of the bank and engineering sector.

Reduce maintenance or servicing time of air conditioners of different branches.

Key Responsiblities

MTB Engineering Division

Installation, Repairing, Maintenance ,Servicing of Sub-station, Generator, Air Conditioners, Lighting and all Electrical Equipments

Supervision of Civil works.

Preparation of approval note.

Bill Checking.

Miscellaneous desk works as per requirements,documentation.

Electric works like light, electric connection, wiring, computer connection etc repair & connection as & when necessary.

Necessary servicing & repairing of Air-condition.

Give Network connection wiring to new desk.

Give Partion of Desk arrangements.

Necessary Electric parts collect & buy form local market.

Necessary servicing of Generator.

Necessary electric works of branches and Head Office.

Electric load calculation, Capacity determination of Generator, Capacity determination of Air-conditioner, servicing of A/C & Generator for each branch and HO by Electrical Engineer.

Construction Supervision of MTB Tower i/c placing of M.S Bar, Checking, confirmation of work as per specifications, Quality Control i/c Quantity(ies), ckecking of R/A bill and report to higher authority for necessary action etc.

Liaison with C.E and High officials of MTB, Advisor of MTB Tower, Concrened Contractor and Consultant as and when required for the sake of smooth running of on going work of MTB Tower.

Feasibility study to find out the required premises of ATM booths,KIOSK on the basis of engineering point of view and accordingly report to MTB chief engineer.

Key Responsiblities

DivisionKey area(1)

Code

CAD101

CAD102

CAD103

CAD104

CAD105

CAD106

CAD107

CAD108

CAD109

CAD110

CAD111

CAD112

CAD113

CAD114

CAD115

CAD116

CAD117

CAD118

CAD119

CAD120

CAD121

CAD122

Key area(2)

CAD123

CAD124

CAD125

Key area(3)

CAD126

CAD127

CAD128

Credit Administration DepartmentApprove Limit Setup

Key Responsiblities

Preparation the LDCL for all kinds of loans.

Business analysis for loans & advances. (CRG, WCA)

Documentations of Loans & Advances; (CC (HYPO), CC (Pledge), OD, SOD, SOD (Others),TERM LOAN, LTR, LIM, SME & RETAIL

Mortgaging & handling immovable securities.

Completing & Disburshment of all kinds of loans & advances.

Issuance of Bank Guarantees against security.

Recovery

Correspondence, follow-up & processing of sanction.

All Banking Corresponding.

Evaluation & Apprising the credit proposal.

Analyze, Scrutinize & preparation of Offoce notes for Bank management/branch management.

Preparation Memo for Board & Sanction advice for all kinds of cerdit proposal (Corporate/ SME/ Retail/Others).

Cheking & Resolve the pending doccuments.

Review & design policy as per requirements.

Limit setup & authorizaion in swoftware.

Attending/ preparation of all credit related meeting.

Preparation of MIS data of Classified loan for internal use.

Checking interest posting request which implemented in the system.

Mark/ Withdrawal of lien.

Business sector wise information upgrading.

Preparation of EAC Memo for approval

Monitoring EOL facilities

Monitoring & Controlling

Monitoring the customers portfolio regularly all kinds of loans & advances.

Monitoring leagal affiars relating to recovery of old classified advances.

Reporting & monitoring of all loans & advances to BB.

Regulatory Compliance

Compliance regulated issue.

Prepare CIB inquiry & report to BB.

Preparation the statement (Monthly, Quarterly, Half Yearly & yearly).

Key Area (1) General Banking Operations Dept.Code Key Responsiblities

BO101 Prepare Note/Proposal for waiver of fees, commission, charges etc.

BO102 Issue the Fixed Number and variable number of Test Key

BO103 Collection of statements related to AML (CTR, STR) for BOD

BO104 Check the compliance status of the branches in respect of BB inspection, AML system check and ICC audit report.

BO105 Select sites & preparaing the survey report & also draft of various letter for installation of new branch, ATM booth, Kiosk etc. for the management.

BO106 Modify/ Review/ Revision of the existing deposit products & and development of New deposit Products for MTB to make lucrative for the customer.

BO107 Arrange AML training / workshop to make MTB official aware of / updated with the change in regulations.

BO108 Visit MTB Branches for the compliance of AML checks

BO109 Decision making for various BOD and AMLD matters as instructed by the Department Head

BO110 Board Memos related to Banking Operations Department

BO111 Preparation / Correction/ Newly added of Anti Money Laundering reports

BO112 Correspondence / Extend all sort of co-operation with regulatory bodies including Bangladesh Bank and Govt. Agencies.

BO113 Prepare/ Correction/ New added the Schedule of Charges & Commissins as per management instruction & also to comply with Bangladesh Bank's guidelines/instructions.

BO114 Repoting against compliance of BB reporting/ queries.

BO115 Analysis of Self Assessment Report submitted by the branches

BO116 Compare the ‘Independent Procedure Testing Report’ submitted by ICC Audit with the ‘Self Assessment Report’

BO117 Correspondence with branches regarding mitigation of lapses

BO118 Assist BACH & BEFTN Implementation Programs.

BO119 Facilitating of CCU Meeting and prepare draft of minutes.

BO120 Collection of Information of Persons/Organizations from all branches and submission of Special important returns to National Task Force.

BO121 Assignment related to procure the Permission of Evening Banking licenses from Bangladesh Bank

BO122 Correspond with Customers' Interests Protection Centre (CIPC) of Bangladesh Bank as well as the customers regarding their complaints.

BO123 Correspondence with Private General Insurance Companies regarding their Policies .

BO124 Collection of informaton and submission of Monthly, Bi-Monthly and Quarterly statements and other special statements.

BO125 Compliance of the instructions of BRPD, DCMPS of BB as and when required.

BO126 Assignment in regard to arrange 'Complaint Cell' meeting

BO127 Suplimentary assignment in regard to procure deposit from Govt. semi govt. and other private organigations.

BO128 Correspondence with MTB branches and respective banks regarding Lien Confirmation.

BO129 Collection of Torn Note statements, Quarterly statements and submission of same to Bangladesh Bank.

BO130 Issuance of all kinds of guidelines, instruction circulars, circuler letter etc. regarding banking operations

BO131 Provide inforamtion to differnet department of bangladesh bank per their requirement

BO132 Liaison with Bangladesh Bank for opeing 'New Branch'

BO133 Taking necessary measures to comply with the instructions of Bangladesh Bank inspection report regarding banking operation

BO134 Discharging required services as MTB Bach Program manager to ensure participation of MTB in Bangladesh Automated Clearing House

BO135 All kind of general banking and operations related works to improve operational procedure of the bank and also improve customer service at branch level.

BO136 Work in revising, redesigning process of corporate Account Opening Form as per the decisions of management.

Key Area (2) Anti Money Laundering Dept.

Code Key Responsiblities

AML201 Monitoring KYC filling in the system and optioning the position of branches.

AML202 Monitoring TP upgrading and prepare list of accounts to update TP of different branches.

AML203 Monitoring CTR reporting and basic support for posting CTR into the FIU reporting system correctly.

AML204 AML purpose and make the branches perfect on AML compliance.

AML205 Technical support for submitting RIT .

AML206 Upload Security Council Resolutions, Acts and Ordinances to AML Home page.

AML207 Collect account information of the clients (Persons/Organization) from MTB branches

AML208 Make correspondence with the branches regarding AML issues.

AML209 Complete Quarterly performance report of AMLD for submission to the senior management.

AML210 Check the AML & CFT compliance status, submit report and follow-up compliance.

AML211 Prepare database of all important files of AMLD

AML212 Monitoring the activities of branches regarding compliance of AML instructions and guidelines.

AML213 Conducting training/ workkshop with the assistance of MTB training institute to make the officials aware/updated with the change in regulations,procedures etc.

Divison Banking Operations Divison

AML214 Holding meetings of central compliance unit on a quaterly basis and report the progress to MD.

AML215 Analysis and Examination of Suspicious Transaction Reports received from branches and submit to Bangladesh Bank with clarification and necessarry documents.

AML216 compliance of BB Investment Report on AML

AML217 Developing system to make the bank fully compliant with respect AML regulations.

AML218 Examination/analysis of quarterly self assessment report and independet procedures testing reports and submission of consolidated report to Bangladesh Bank and take neceassary measures to mitigate the irregularires/problems

AML219 ALL AML related actions

Key Area (3) Business Development and Marketing Department

Code Key Responsiblities

BDMD301 Extend all sorts of assistance to the branches for their business development.

BDMD302 Liaison with various Government and Non-government organitation in connection of business development purpose.

BDMD303 Formulation of yearly business plan of the branches.

BDMD304 Arrangement for holding yearly and Half Yearly Business conference ,Regional/zonal Business conference to review the business position and also for the improvement of business.

BDMD305 Make plan for branch expantion,feasility study for selection of new location,physical visit and prepare survey report for the competent authority for final selection.

BDMD306 Review of existing branches locations and make necessary arrangement for shifting of branches ti suitable permises if requires.

BDMD307 All other development tasks assigned by the competent authority for time to time.

Key Area (4) Test Key Department (TKD)

Code Key Responsiblities

TKD401 Fixation of fixed numbers for all branches with the newly opened branches.

TKD402 Regular fixation of variable numbers of branches as per their requirment.

Examination/analysis of quarterly self assessment report and independet procedures testing reports and submission of consolidated report to Bangladesh Bank and take neceassary measures to mitigate the irregularires/problems