Secretary:(Controller of Operations)

presented by

Kimball Williams N.C.E.Past President IEEE EMC Society

Overall Philosophy:

As much as possible, it is the Secretary’s role to manage the administrative functions of the Branch such that the Chair, Vice-Chair & Treasurer are unaware that they even need to be managed.

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Agenda

Meetings: vTools: Reports: Interactions:

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Branch Administrative Teleconferences & Meetings:

Meeting date: -Transcribe minutes of the meeting.

Meeting date: - Record attendance at meeting.

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Function Secretary Chair Committee

Draft Agenda Revisions

Draft Agenda Draft Agenda Mtg. Notice *

Draft Minutes Revisions

Draft Minutes Draft Minutes

Draft Agenda

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Hand Shake As the reports arrive from the Secretary, each one should

receive an acknowledgement to confirm receipt and understanding of the document. Without that, what is the sender to believe?

It got lost? It made it through? It was illegible? It got scrambled? It did not make sense? The receiver is asleep at the switch?

Each message deserves a response! … BUT… NOTE: DO NOT use reply to all.

vTools Meeting Format for SBs Web Conference L31 for SBs e-notice Survey Officer Reports for SBs Yearly SB Reports Elections for SBs

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Reports

vTools: Above (L31 / Officers / Yearly SB / etc.) Monthly => Chair Student Activities Financial Requests: SEM Treasurer

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Interactions

Section (ExCom – Standing Invitation) Other SBs (9 just in our Section) Chapters (16 in our Section) Affinity Groups (4 in our Section) Region 4 (Yearly Student Workshops) IEEE HQ (Assistance through SB

Dept.)

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Overall Philosophy:

As much as possible, it is the Secretary’s role to manage the administrative functions of the Branch such that the Chair, Vice-Chair & Treasurer are unaware that they even need to be managed.

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Thank you!

Questions?