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Be a Successful Zone Chairperson
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Bud Wahl Past International
Director 2003 - 2005
J. Carl YoungPast International
Director2009-2011
Jama WahlGLT Area 1 - C Leader
2014-2017
Presented by
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Objectives for Today!
Understand Your Role & Duties
Learn of tools available to support your success
Utilize your district cabinet resources to support the clubs
Create your plan to communicate and support your clubs
Explore new tools you can use to support your clubs
Share Best Practices with your fellow zone chairpersons
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You are an important part of the district cabinet
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Image courtesy of Stuart Miles at FreeDigitalPhotos.net
Further the purposes of the Association
Chair the District Governor’s Advisory Committee
Support membership development in your clubs
Identify and develop club leadership
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The Zone Chairperson is the Link
Image courtesy of David Castillo Dominici / FreeDigitalPhotos.net
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Between the district
and the clubs
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It’s Time to GET PREPARED!
Get yourself organized
Plan your calendar for the year
Get familiar with tools available to you• The Zone and Region webpage• MyLCI• The Club Health Assessment Report
Prepare for your District Governor Advisory Committee meetings with the clubs
Bring in expert resources from the district cabinet – The District Governor Team, GLT and GMT coordinators 5
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Assess your clubs’ health every month!
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Tools - Zone and Region Chairperson Resource Center
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The Zone & Region Chairperson Manuals
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Roles and Responsibilities
Working with the district governor team, district cabinet and GMT/GLT coordinators
Working and communicating with the clubs
Structure of International Headquarters
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Access Club Information Using MyLCI
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Helpful Tools for Club Development
Certified Guiding Lion
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Club 1
Club President
Club Secretary
Club 2
Club President
Club Secretary
Club 3
Club President
Club Secretary
Club 4
Club President
Club Secretary
You Provide Two-way Communication
DG
GMT
GLT
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Cabinet MeetingsDistrict Governor Advisory Committee Meetings
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District Governor Advisory Committee
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Host three zone meetings
Agendas in the new Model District Governor Advisory Meeting
Schedule meetings soon after the cabinet meetings
Ask someone to keep the minutes
Offer a different venue for each meeting
Invite a speaker on the subject you wish to promote
Image courtesy of David Dominici at FreeDigitalPhotos.net
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Model District Governor Advisory Committee Meetings
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Tips for successful meetings
Model meeting formats which focus on
ServiceMembershipLeadershipRecognition
Sample administrative tools for the meetings
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Focus on Service – Engage your District Cabinet
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International, multiple district and district programs
International President’s programs
District-wide service projects and programs
Club Service Project Idea Exchange• Ways to identify new service
projects• Community Needs
Assessments
Tools to guide club planning and management
Encourage club participation in conventions
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Focus on Membership - Engage the GMT
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Promote membership resources to clubs
Club Quality Initiatives
Support and guide club membership chairpersons
Find communities for potential new clubs
Implement a membership growth plan for clubs
Communicate club membership needs to district GMT members
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Focus on Leadership - Engage the GLT
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Nurture future club leaders
Promote development and further leadership opportunities
Encourage club leaders to fully engage in responsibilities
Participate in club officer training events
Communicate club leadership development needs to District GLT members
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Report results of District Governor Advisory Committee Meeting
Complete report following each zone meeting
Report any concerns or issues the clubs wish to communicate to the district
Interesting Service Projects being initiated by your clubs (Service Activities)
Concerns you have about your clubs
Recommendations you want the cabinet to consider
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Be your clubs’ best friend! – Visit your clubs
Promote the district convention to the clubs and encourage full representation of each club at the district convention 18
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Visit once per year to support the club and share district information
Prepare and be knowledgeable about the club and its projects
Take a membership induction ceremony with you and an invocation
Be prepared to answer questions about Lionism including fees and dues, etc.
Ensure that every club operates under a duly adopted constitution and by-laws
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Celebrate Club Achievements
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Service
Membership Growth
Leadership Development
Club Promotion
Make it a Winning Tradition
The Roadmap to Success
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Zone and Region Chairperson Awards
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Each chairperson must be recorded via MyLCI by the district governor Two semi-annual periods to qualifyRequirements for each period are uniqueRequires application signed by district governorThose who qualify both periods also receive the International Leadership Award
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One Great AdventureThe Role of the Zone Chairperson
• LCI Leadership Development Webinars
• An engaging way to understand what it takes to excel in this vital Lions position. • Wednesday, July 15, 2015, 12:00pm (12 Noon) CDT • Friday, July 24, 2015, 7:00pm (19:00) CDT
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Discussion Time
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Discussion Question #1
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The president of a club is very controlling. He/she does not welcome new ideas from members. Some members have transferred to another club because of the president’s actions and attitude.
Members requested a meeting with the president to discuss their concerns about the recent club officer election, but he did not respond. The members contacted you as zone chairperson for guidance on its election and maintaining the club.
What advice and guidance can you give the club?
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Discussion Question #2
• A club has a potential problem regarding the election of officers for the following year. A number of members on the board do not want the second vice president to be first vice president the following year.
• • How can a zone chairperson assist the
club in ensuring a fair and credible process and election and maintain harmony within the club?
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Discussion Question #3
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It has been a practice in the zone for clubs to procrastinate regarding membership and activity reporting.
What actions will you take to ensure that both activities are being reported?
What can you do as zone chairperson to ensure the clubs in your zone earn the Club Excellence Award?
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Discussion Question #4
• A two-year old Lions club has a club roster that shows 50 members, but only 15 are active dues-paying members. The others are non-active and have not paid dues. It is July and the club treasurer has just received the club’s per-capita billing.
• • What advice and guidance can you
give to the club officers that could help correct its financial situation?
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Discussion Question #5
• A new zone chairperson is beginning to plan the upcoming year’s zone meetings. He is informed that during the last fiscal year, none of his assigned zone clubs attended the last zone meeting of the year.
• How can he/she best plan and what tools should he/she use to ensure that each club attends the zone meetings and prepares to actively engage and participate in the meetings? Who can he consult with to prepare for his zone meetings?
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Thank you for your Leadership
and Service!
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