Be a Successful Zone Chairperson

1

1

Bud Wahl Past International

Director 2003 - 2005

J. Carl YoungPast International

Director2009-2011

Jama WahlGLT Area 1 - C Leader

2014-2017

Presented by

Objectives for Today!

Understand Your Role & Duties

Learn of tools available to support your success

Utilize your district cabinet resources to support the clubs

Create your plan to communicate and support your clubs

Explore new tools you can use to support your clubs

Share Best Practices with your fellow zone chairpersons

2

2

You are an important part of the district cabinet

3

Image courtesy of Stuart Miles at FreeDigitalPhotos.net

Further the purposes of the Association

Chair the District Governor’s Advisory Committee

Support membership development in your clubs

Identify and develop club leadership

The Zone Chairperson is the Link

Image courtesy of David Castillo Dominici / FreeDigitalPhotos.net

4

Between the district

and the clubs

It’s Time to GET PREPARED!

Get yourself organized

Plan your calendar for the year

Get familiar with tools available to you• The Zone and Region webpage• MyLCI• The Club Health Assessment Report

Prepare for your District Governor Advisory Committee meetings with the clubs

Bring in expert resources from the district cabinet – The District Governor Team, GLT and GMT coordinators 5

5

Assess your clubs’ health every month!

6

Tools - Zone and Region Chairperson Resource Center

7

7

The Zone & Region Chairperson Manuals

8

Roles and Responsibilities

Working with the district governor team, district cabinet and GMT/GLT coordinators

Working and communicating with the clubs

Structure of International Headquarters

Access Club Information Using MyLCI

9

9

10

Helpful Tools for Club Development

Certified Guiding Lion

Club 1

Club President

Club Secretary

Club 2

Club President

Club Secretary

Club 3

Club President

Club Secretary

Club 4

Club President

Club Secretary

You Provide Two-way Communication

DG

GMT

GLT

11

Cabinet MeetingsDistrict Governor Advisory Committee Meetings

District Governor Advisory Committee

12

Host three zone meetings

Agendas in the new Model District Governor Advisory Meeting

Schedule meetings soon after the cabinet meetings

Ask someone to keep the minutes

Offer a different venue for each meeting

Invite a speaker on the subject you wish to promote

Image courtesy of David Dominici at FreeDigitalPhotos.net

Model District Governor Advisory Committee Meetings

13

Tips for successful meetings

Model meeting formats which focus on

ServiceMembershipLeadershipRecognition

Sample administrative tools for the meetings

Focus on Service – Engage your District Cabinet

14

International, multiple district and district programs

International President’s programs

District-wide service projects and programs

Club Service Project Idea Exchange• Ways to identify new service

projects• Community Needs

Assessments

Tools to guide club planning and management

Encourage club participation in conventions

Focus on Membership - Engage the GMT

15

Promote membership resources to clubs

Club Quality Initiatives

Support and guide club membership chairpersons

Find communities for potential new clubs

Implement a membership growth plan for clubs

Communicate club membership needs to district GMT members

Focus on Leadership - Engage the GLT

16

16

Nurture future club leaders

Promote development and further leadership opportunities

Encourage club leaders to fully engage in responsibilities

Participate in club officer training events

Communicate club leadership development needs to District GLT members

17

Report results of District Governor Advisory Committee Meeting

Complete report following each zone meeting

Report any concerns or issues the clubs wish to communicate to the district

Interesting Service Projects being initiated by your clubs (Service Activities)

Concerns you have about your clubs

Recommendations you want the cabinet to consider

Be your clubs’ best friend! – Visit your clubs

Promote the district convention to the clubs and encourage full representation of each club at the district convention 18

18

Visit once per year to support the club and share district information

Prepare and be knowledgeable about the club and its projects

Take a membership induction ceremony with you and an invocation

Be prepared to answer questions about Lionism including fees and dues, etc.

Ensure that every club operates under a duly adopted constitution and by-laws

Celebrate Club Achievements

19

19

Service

Membership Growth

Leadership Development

Club Promotion

Make it a Winning Tradition

The Roadmap to Success

Zone and Region Chairperson Awards

20

Each chairperson must be recorded via MyLCI by the district governor Two semi-annual periods to qualifyRequirements for each period are uniqueRequires application signed by district governorThose who qualify both periods also receive the International Leadership Award

20

One Great AdventureThe Role of the Zone Chairperson

• LCI Leadership Development Webinars

• An engaging way to understand what it takes to excel in this vital Lions position. • Wednesday, July 15, 2015, 12:00pm (12 Noon) CDT • Friday, July 24, 2015, 7:00pm (19:00) CDT

21

21

Discussion Time

22

22

Discussion Question #1

23

The president of a club is very controlling. He/she does not welcome new ideas from members. Some members have transferred to another club because of the president’s actions and attitude.

Members requested a meeting with the president to discuss their concerns about the recent club officer election, but he did not respond. The members contacted you as zone chairperson for guidance on its election and maintaining the club.

What advice and guidance can you give the club?

23

Discussion Question #2

• A club has a potential problem regarding the election of officers for the following year. A number of members on the board do not want the second vice president to be first vice president the following year.

• • How can a zone chairperson assist the

club in ensuring a fair and credible process and election and maintain harmony within the club?

24

24

Discussion Question #3

25

It has been a practice in the zone for clubs to procrastinate regarding membership and activity reporting.

What actions will you take to ensure that both activities are being reported?

What can you do as zone chairperson to ensure the clubs in your zone earn the Club Excellence Award?

25

Discussion Question #4

• A two-year old Lions club has a club roster that shows 50 members, but only 15 are active dues-paying members. The others are non-active and have not paid dues. It is July and the club treasurer has just received the club’s per-capita billing.

• • What advice and guidance can you

give to the club officers that could help correct its financial situation?

26

26

Discussion Question #5

• A new zone chairperson is beginning to plan the upcoming year’s zone meetings. He is informed that during the last fiscal year, none of his assigned zone clubs attended the last zone meeting of the year.

• How can he/she best plan and what tools should he/she use to ensure that each club attends the zone meetings and prepares to actively engage and participate in the meetings? Who can he consult with to prepare for his zone meetings?

27

27

Thank you for your Leadership

and Service!

28