Emergency Pay guideline Emergency Pay guideline By Payroll OfficeJavier Martinez, Director

Emergency Pay GuidelineEmergency Pay GuidelinePurpose: Formalize and provide

departments and employees with Emergency Pay process

Effective November 1st 2010

Emergency Pay Guideline Emergency Pay Guideline List Employee Eligibility

◦Employee’s pay is late by the scheduled payday

◦Regular Salary or Wages only◦Missing pay is $100 or greater◦Missing pay results in financial hardship

Emergency Pay Restrictions◦Direct Deposit is not available◦Pays 90% of estimated Net Pay◦Check must be picked up in person at the

Payroll Office, photo identification required

Emergency Pay GuidelineEmergency Pay GuidelineNon-eligible Pay Categories

◦Supplemental appointment◦Longevity or Hazardous Duty◦Overtime◦Regular Salary or Wages less than

$100◦All termination pay: Vacation and

Floating Holiday ◦Special Lump Sum Voucher Payments

Emergency Pay GuidelineEmergency Pay GuidelineEmergency Check Request Procedure

◦Notify affected employee of missed payroll

◦Determine if employee is eligible for an Emergency Check

◦If employee agrees with Emergency Check request, ensure all pay documents are final approved and submitted

◦Complete and submit Emergency Check Form request to Payroll Office by email only to payroll@utsa.edu

◦Notify employee when check will be available at Payroll Office

Emergency Pay GuidelineEmergency Pay GuidelineGuideline Link:

http://www.utsa.edu/payroll/◦Continue to: Forms &

Worksheets/Emergency Check Request

Emergency Pay GuidelineEmergency Pay GuidelineQuestions?