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Association for Professionals in Infection Control and Epidemiology

42ND ANNUAL CONFERENCE

www.apic.org/ac2015

EXHIBITOR & SPONSORPROSPECTUS

Gain unparalleled access to more than 2,500 infection preventionists from around the world.

pms 355cpms 513c pms 7579c pms 137c pms 7461c

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Schedule At-A-GlanceSubject to change. Check www.apic.org/ac2015 for the most current schedule.

Ask the Expert

6 a.m.

7 a.m.

8 a.m.

9 a.m.

10 a.m.

11 a.m.

12 p.m.

1 p.m.

2 p.m.

3 p.m.

4 p.m.

5 p.m.

6 p.m.

7 p.m.

8 p.m.

9 p.m.

Friday June 26

Saturday June 27

Sunday June 28

Monday June 29

Exhibit Hall Open

Lunch in Hall

ConcurrentSessions

Co�ee Break

ConcurrentSessions

Poster Presentations

WelcomeReception

Co�ee Break

Co�ee Break

Exhibit Hall Open

Lunch in Hall

Wor

ksho

ps

ConcurrentSessions

Ask the Expert

Membership Meeting/State of the Association Address

Closing Plenary

ConcurrentSessions

ConcurrentSessions

Ask the Expert

Exhibit Hall Open

Lunch in Hall

ConcurrentSessions

ConcurrentSessions

Wor

ksho

ps

Opening Plenary

Wor

ksho

ps

Wor

ksho

ps

6 a.m.

7 a.m.

8 a.m.

9 a.m.

10 a.m.

11 a.m.

12 p.m.

1 p.m.

2 p.m.

3 p.m.

4 p.m.

5 p.m.

6 p.m.

7 p.m.

8 p.m.

9 p.m.

Satellite Educational Symposia Satellite Educational Symposia

Science to Practice Awards Ceremony

(5:45–7 p.m.)

Poster Presentations

Plenary (Option of 2 Sessions)

Satellite Educational Symposia

New Member/

Int’lReception

Satellite Educational Symposia Satellite Educational

Symposia

ConcurrentSessions

Orientation Programs

Pre-

Conf

eren

ce W

orks

hops

Oral Abstracts

ConcurrentSessions

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Schedule-at-a-Glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2Attendee Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-52014 Exhibitor List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6APIC Delivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7Exhibit Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10Exhibit Rules and Regulations . . . . . . . . . . . . . . . . . . . . . . 11-13Exhibit Hall Floor Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Important Dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Sponsorship and Advertising Opportunities . . . . . . . . 17-26Exhibitor Satellite Symposia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Hospitality Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Exhibitor Meeting Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Scholarships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Exhibitor Satellite Symposia & Hospitality Event Registration . . . . . . . . . . . . . . . . . . . . . . . . . 30Future Conference Dates and Locations . . . . . . . . . . . . . . . . . . 31

The mission of the Association for Professionals in Infection Control and Epidemiology, Inc. (APIC) is to create a safer world through prevention of infection. The association’s more than 15,000 members direct infection prevention programs that save lives and improve the bottom line for hospitals and other healthcare facilities. APIC advances its mission by pursuing the strategic goals of patient safety, implementation science, competencies and certification, advocacy, and data standardization. Visit APIC online at www.apic.org.

Key Contacts

ExhibitsColleen Campbell | Exhibits Manager | 703-964-1240, Ext. 16

Kim Laws | Exhibits Manager | 703-964-1240, Ext. 25

Melissa Charity | Exhibits Coordinator | 703-964-1240, Ext. 17

[email protected]

Sponsorships and SymposiaJennifer Kerhin | Sponsorship Manager | 301-658-2195

[email protected]

Daily NewspaperJenn Waters | CustomNEWS | 800-627-8723 | [email protected]

General Service ContractorFreeman | Exhibit Services Department

1701 Lebanon Pike Circle | Nashville, TN 37210-3215

615-884-5785 fax | 469-621-5615 | [email protected]

Housing BureauHousing Reservations | 1-877-259-4716 | Hours: 8 a.m.-5 p.m., central time, Mon-Fri

615-259-4126 fax | [email protected]*

Table of Contents

*The APIC 2015 Nashville Housing Bureau is a part of Visit Music City (Nashville’s convention and visitors’ bureau). It is the only o¡cial housing bureau for the APIC Annual Meeting, and is handling all hotel reservations for the conference. Reservations may be accessed through our o¡cial link which will be posted in early December. For more information, visit the Housing section of the prospectus.

4 www.apic.org/ac2015

95% thought there was su�cient time to explore the Exhibit Hall

2,572

2,514

2,867

Numbers of Times Attendees have gone to Annual Conference in the past 6 years

35.17%This is my first time

38.57% 2-3 times

17.03% 4-5 times

9.23% 6 times

(Source: 2014 Attendee Survey)

Attendee DemographicsAPIC’s Annual Conference brings together professionals from across the healthcare continuum, including:

• Infection Preventionists

• Epidemiologists

• Healthcare Executives

• Laboratory Technologists

• Microbiologists

• Nurses

• Physicians

• Public Health Professionals

• Quality and Patient Safety Professionals

• Clinical Pathologists

• Dentists

• Chief Medical O¡cers & Chief

• Nursing O¡cers

• Any healthcare professional whose responsibilities include the prevention of infection

Past conference attendance

2014 Anaheim

2013 Ft. Lauderdale

2012 San Antonio

Figure includes clinical attendees only—does not include guests or exhibitor personnel

What the 2014 Conference attendees said …

think the exhibit hall is a valuable part of the APIC Annual Conference96%

of attendees said the APIC Annual Conference was as good as or better than similar conferences they attend 97%

thought the exhibits provided useful information for their practice95%

recommend products or services for their facility87%

of Conference attendees said they came to the meeting to view new products and/or services being o�ered by exhibitors90%

evaluate products or services for their facility84%

(Source: 2014 Attendee Post-Conference Evaluation)

More than 2,500 Infection Preventionists from over 40 countries are expected to attend APIC 2015 in Nashville, TN

Exhibitor & Sponsor ProspectusAPIC 42ND ANNUAL CONFERENCE

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Ambulatory Care

Acute Care Inpatient/Outpatient Program/ServicesBehavioral

Health

ASC

Hospital Based Clinic

Pediatrics

Dialysis

Long-term Care

Public Health/ Community Health

Other

Military/Veteran’s A�airs

University/School

Practice Settings (Source: 2014 Attendee Post-Conference Evaluation)

APIC Exhibitors gathered 22,979 leads during last year’s conference—an average of 123 leads each.

Exhibit and get your share!

Attendees rank the Exhibit Hall as one of their primary reasons for attending the APIC Conference

Number of Years in Infection Prevention and Control

39.38% 10 or more 19.61% 6-9 years 30.79% 1-5 years 6.07% Less than 1 4.13% N/A

(Source: 2014 Attendee Survey)

31.44% 10+ years 22.12% 1-3 years

8.42% Just joined12.72% 7-9 years

18.80% 4-6 years

6.48% Not a member

Number of Years of APIC membership (Source: 2014 Attendee Survey)

Air purification • Ambulatory care • Ambulatory surgery centers • Antimicrobial agents • Antiseptics • Bacteria testing • Biohazardous/waste management • Bioterrorism • Blood collection • Catheters • Environmental hygiene monitoring • Epidemiology • Fluid control products • Gloves, gowns and masks • Hand cleansers and sanitizers • Hand hygiene compliance • Healthcare construction and renovation • Home care and hospice facilities • Immunizations • Infection prevention • Infectious disease • Isolation rooms • Multi-drug resistant organisms • Pandemic preparation • Patient safety • Public reporting • Respirators • Sharps safety • Smallpox testing and vaccines • Sterilization and disinfection • Surveillance software • Ventilator associated pneumonia • Water purification • Wound management

Attendees are looking for companies, like yours, that o�er products and/or services in areas such as:


3M Healthcare3M Personal Safety

DivisionAAAHCAAMIAbbott Diabetes CareAccreditation Association

for Ambulatory Health Care

ACS-National Surgical Quality Improvement Program

Advantage Medical Cables and Electronics

Aerobiotix, Inc.Agency for Healthcare

Research and QualityAirInSpaceAiRISTAALEREAltapure, LLCAmerican Sentinel

UniversityAngelini Pharma Inc.AnsellAntimicrobial CopperAntimicrobial Test

LaboratoriesAP Goldshield dba

“Goldshield”APIC Consulting Services,

Inc.Applied MedicalARAMARK Uniform

ServicesARC MedicalAssociation for Vascular

AccessB. Braun MedicalBard Access SystemsBard Medical DivisionBaxter Healthcare

CorporationBDBemis Health CareBest Practice

Professionals, Inc.BETCOBiocodex USABioFire Diagnostics, Inc.BIOPATCHBioquell, Inc.Biosan Laboratories, Inc.Bioscience International,

Inc.Bioseal SystemsBiovigil Hygiene

TechnologiesBOWMAN Healthcare

DispensersBraeside Displays-

Intelligent Healthcare Displays

Breakaway SystemsBrulin & Co. Inc.BSN MedicalCareFusion

Carpenters International Training Fund

Catheter ConnectionsCBICCenturion Medical

ProductsCepheidCintas CorporationCKM Healthcare Inc.Cleanis, Inc.Clearly Better MedicalClorDiSys Solutions, Inc.Clorox HealthcareConstruction Specialties,

Inc.Contec, Inc.Cooper-Atkins

CorporationCore Medical ConceptsCrosstex/SPSmedical

Supply Corp.CovidienCS Medical LLCCupron, Inc.Cura Surgical, Inc.Current Technologies Inc.DatalogicDaylight MedicalDebMedDeRoyalDexerials America

CorporationDial, A Henkel CompanyDiversey Care, A Division

of Sealed AirDNV-GL Healthcare

AccreditationDraeger Medical, Inc.EcolabEloquest HealthcareElsevierElyptol, Inc.E-Mist Innovations, Inc.Encompass Group, LLCEnzyme Solutions. Inc.EOS Surfaces, LLCEquipSystemseShields LLCEsterline Interface

TechnologiesExcelsior Medical Corp.Falcon Pro Solutions, Inc.Flow Tek, Inc.Forensic Analytical

Consulting ServicesFreshAire UVFrontline Medical

ProductsFuture Medical, Inc.GE Healthcare–NanosonicsGeneral SensingGeorgia-Pacific

ProfessionalGetinge USA, Inc.GFS BioProtect-USGLANTA Ltd.

GOJO Industries, Inc.Hawaiian MoonHealth Care LogisticsHealthcare Research and

Educational TrustHealthcare Purchasing

NewsHealthmarkHealthy MeasuresHill-Rom IT SolutionsHilti North AmericaHospiraHospital Therapy ProductsHouston Methodist San

Jacinto HospitalHRA ResearchHygieHygienaHyginexIAHCSMMICNet Systems Inc.ICP MedicalICU Medical, Inc.IKEYInfection Prevention

ProductsInPro CorporationInfinite TradingInnovation Med CorpInnovation BioDefense

Inc.InPro CorpInterline Brands, Inc.IrriMax CorporationIso-BeltIvera Medical CorporationJMS North America

CorporationJoint Commission Center

for Transforming Healthcare

Just Manufacturing Company

Karcher North AmericaKEM Medical ProductsKimberly ClarkKontrol Kube by FiberlockKwaluLevel 11LOUNGELoyola University Chicago

School of NursingLumacept, Inc.Magnolia Medical

TechnologiesMan & Machine, Inc.Market ResearchMaxair SystemsMDF InstrumentsMedela, Inc.Medical Action IndustriesMedtronic ENTMEIKOMeridian Bioscience Inc.Metrex ResearchMölnlycke Health Care, Inc.

Muirsis Inc.NanosphereNoble Biomaterials, Inc.NovaerusNozin/Global Life

Technologies Corp.NSF InternationalOberon, Inc.OBP MedicalOlympus America, Inc.On the Right Track

Systems, Inc. oneSource Document

Magazine Management Service

Outpatient Surgery Magazine

Oxford Immunotec, Inc.Pall MedicalPatient Safety & Quality

Healthcare

Patient Shield ConceptsPCI Medical, Inc.PDC HealthcarePDIPrecision Filtration

ProductsPremier Healthcare

AlliancePREVENT Life Safety

ServicesPure Processing LLCQIAGENRapidRecalling.comReckitt BenckiserRed Bag SolutionsRehrig Pacific CompanyResurgent Health and

MedicalRetractable Technologies,

Inc.RL SolutionsRoche DiagnosticsRoyal Arms Medical, Inc.Rubbermaid Commercial

ProductsRymed Technologies, Inc.Sage Products, Inc.Sage Services GroupSanicheck by SimonizSaniTimerSanosil InternationalSanuvox TechnologiesSarstedt, Inc.sBioMed, LLCSeal Shield, LLCSentri7Shoe Inn, LLCSign 4, LLC

SilentiaSmartSleeves by ClearBagsSmiths MedicalSpecial Pathogens

LaboratorySpectra 254Sprixx IncorporatedStericycle, Inc.SteriDesignSterilizSTERIS CorporationSTETHO-SHIELD LLCStrykerSuperVision, LLCSurface Medical, Inc.SurfacideSwipeSenseSymmetryTangentTangent Medical

Teleflex ARROWTender Ivy, LLCTerraMarra InternationalThe Ruhof CorporationThe Society for Healthcare

Epidemiology of AmericaTheraDoc, Inc.TheraworxTIDI ProductsTOMI ENVIRONMENTAL

SOLUTIONSTru-D Smart UVCTruven Health AnalyticsTSI, Inc.TSK ProductsUltimedUltraClenz, LLCUltraViolet Devices, Inc.UV ResourcesVancareVernacareVigiLanz CorporationVirox Technologies, Inc.Vision-Sciences, Inc.Vortek SurgicalWaterlogic Commercial

Products, LLCWelloWexford Labs, Inc.WHO-Private Organizations

for Patient SafetyWinchester Laboratories, LLCXanitos, Inc.XenexZefon International, Inc.ZeroScope

* Denotes current APIC Strategic Partner

2014 Exhibitor List

Don’t let your competitor walk away with all the leads.

Attend APIC 2015!


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APIC DeliversThe largest annual audience of infection preventionists who influence product/service evaluation and purchase for healthcare facilities.

Exclusive Exhibit Hall hours o¦ering uninterrupted networking time. Workshops and educational sessions are not scheduled during these times, thereby eliminating any competition to the Exhibit Hall. Condensed exhibit hours keep tra¡c high and the need for additional exhibit sta¦ low.

Opportunities to drive your product or service through pre- and post-event promotions.

Quality leads from dedicated infection prevention and control professionals who are passionate about learning and improving their facilities with your products.

Complimentary lunch in the hall for attendees, so they don’t have to leave the convention center. This allows them to maximize their time spent with exhibitors.

Housing rates as low as $174/night and some include complimentary breakfast and internet.

A complimentary post-event attendee list to keep the conversation going with attendees after the event. (Post-event attendee list includes: company name, contact name, and mailing address. APIC does not distribute phone, fax or e-mail.)


Badge Type

Number of Badges included

per 10' x 10' space**

Exhibit Hall Access

Educational Session Access

Ability to Earn Continuing Education

for Attending Sessions

Conference Materials (Totebag,

Program, etc)

Lunch Tickets & Access to Welcome Reception

Exhibitor Registration 4 Yes No No Exhibitor

Directory Only

NoTickets available

a la carte:Reception - $100

Additional Exhibitor Registrations ($100)

unlimited Yes No NoExhibitor Directory Only***

NoTickets available

a la carte:Reception - $100

CE Exhibitor Registration ($485)

0 Yes Yes Yes Yes Yes

** For example, if you have a 10’x20’, you get 8 Exhibitor Registrations.

*** Should registration materials remain after the conference, APIC will make every attempt to share these with Strategic Partners, Patron Companies, Sponsors and Exhibitors.

Questions? Contact [email protected]

Exhibit Information

Booth Package Details• 4 complimentary exhibitor booth sta� registrations per 10' x

10' booth: This registration allows access to the exhibit hall only. Sessions and receptions are NOT included. Additional booth sta¦ badges may be purchased for $100. Full conference exhibitor badges that include access to sessions and receptions can be purchased for $485.

• Exclusive exhibit hall hours: No educational sessions will be held during this time.

• Booth identification sign: Complimentary 7" x 44" ID sign with company name and booth number.

• Complimentary Exhibit Hall Only VIP passes for Clients: 20 passes per company.

• Draped back wall and side rails

• 24-hour perimeter security services

• Company name, description, product, and brand name listing in onsite Exhibitor Directory, as indicated in the application and contract for exhibit space.*

• Ability to rent the APIC 2015 pre-show attendee list: Only signed-up exhibitors are permitted to rent the pre-show attendee list. The service manual will contain an order form for the list. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists. This information, however, may be captured when attendees visit your booth and you scan their badge using a lead retrieval unit. Lead retrieval machines may be rented using the order form found in the exhibitor service manual.

• Complimentary one-time use of the APIC 2015 post-show attendee list: Exhibitors are automatically sent the list within two weeks of the show. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists.

• Preferred selection time to reserve booth space for the 2016 APIC Annual Conference (June 11-13, in Charlotte, NC) before space opens to non-exhibiting companies.

* If booth space confirmed and paid in full by May 1, 2015.

Badge Allotments

All booths are standard 10' x 10' units or multiples thereof. Minimum rental is 10' x 10' or 100 square feet.

Become an APIC

Strategic Partner

to receive discounted booth rates!

Linear Booth Space:

Individual 10' x 10' linear booths may be combined to create 10' x 20', 10' x 30', 10' x 40', etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $26.50 depending on your company’s preferred status (see below for details). Be sure to include any corner premium fees that may apply.

$200 corner premium applies to any corner linear booth space.

$2,650 per 10' x 10' space

Island Booth Space:

$13,400 per 20' x 20' island

$20,100 per 20' x 30' island

$26,800 per 20' x 40' island

$30,150 per 30' x 30' island

$40,200 per 30' x 40' island

$53,600 per 40' x 40' island

Booth Reservation Procedure:

1. Go to www.apic.org/ac2015

2. Click “For Exhibitors/Sponsors”, then “I want to Exhibit”

3. Complete the Application for Space. If your company isn’t listed on the website, or you don’t know your password, email [email protected].

4. At the end of the online application process, you’ll be asked to supply payment for a 50% deposit of your anticipated booth fees. The following payment options will be accepted online.

Credit cards: Amex, Visa, and MasterCard

Check: Select the “check” payment option at the end of the online application process and make the check payable to “APIC” and mail to:

APIC 2015 Exhibits Department 512 Herndon Parkway, Suite D, Herndon, VA 20170

Questions?APIC 2015 Annual ConferenceExhibits Department

512 Herndon Parkway, Suite DHerndon, VA 20170Phone: 703-964-1240 ext. 25Fax: 703-964-1246

[email protected]


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Exhibit Hall ScheduleThursday, June 25 8 a.m.–5 p.m. Exhibitor Installation

Friday, June 26 8 a.m.–5 p.m. Exhibitor Installation

Saturday, June 27 7–9 a.m. Exhibitor Installation

9–10 a.m. Show Management Booth Inspection & Final Preparations for Show Opening

10:30 a.m.–1:30 p.m. Exhibit Hall Open (exclusive hours)

Sunday, June 28 10:30 a.m.–1:30 p.m. Exhibit Hall Open (exclusive hours)

Monday, June 29 10:30 a.m.–1 p.m. Exhibit Hall Open (exclusive hours)

1–7 p.m. Exhibitor Dismantle

Tuesday, June 30 7–10 a.m. Exhibitor Dismantle

This schedule is tentative and subject to change. If the o¡cial exhibit hall schedule changes, all exhibitors will be notified in writing. A final schedule will be included in your Exhibitor Services Manual and posted on the APIC website.

Linear Booth Space:

Individual 10' x 10' linear booths may be combined to create 10' x 20', 10' x 30', 10' x 40', etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $26.50 depending on your company’s preferred status (see below for details). Be sure to include any corner premium fees that may apply.

$200 corner premium applies to any corner linear booth space.

$2,650 per 10' x 10' space

Island Booth Space:

$13,400 per 20' x 20' island

$20,100 per 20' x 30' island

$26,800 per 20' x 40' island

$30,150 per 30' x 30' island

$40,200 per 30' x 40' island

$53,600 per 40' x 40' island


Exhibit Information continued

Before Submitting Please read the enclosed exhibit rules and regulations prior to submitting a signed contract. Also review the floor plan enclosed in this prospectus, as well as the online floor plan at www.expocadweb.com/15xapic/ec/forms/attendee/ indexTab.aspx?tab=floorplantab.

After Submitting Once your contract is received, a booth confirmation will be emailed to the contact’s email provided within 10 business days.

Reservation Deadline There is no deadline to reserve a booth. APIC will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and to ensure a listing in the exhibitor directory. The deadline to be listed in the exhibitor directory is May 1, 2015. Any application received after this date will be processed; however, it may not be listed in any onsite publications.

Cancellation Policy Any exhibitor who cancels all of purchased booth space on or prior to March 27, 2015, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 27, 2015 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager.

Space Reduction Should an exhibitor reduce the size of its contracted booth space on or before March 27, 2015, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge will be refunded up to a maximum of $5,000. After March 27, an exhibitor is permitted to reduce the size of their contracted space; however, no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a di¦erent booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager.


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Exhibit Rules & Regulations1. Show Management. The exhibition is organized and managed by APIC. Any matters not covered in these Rules and Regulations are subject to the interpretation of the APIC Board of Directors and the APIC CEO or her designee, and all exhibitors must abide by their decisions. Exhibitors must comply with the Nashville Music City Center’s policies and procedures. The Show Management shall have full power to interpret, amend and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence.

2. Assignment of Booth Space. Once the hall is open for general sale after the 2015 Conference, booth assignments are made on a first-come first-served basis. Visit our website at www.apic.org/2015floorplan for regular floor plan updates. The floor plan is subject to change. A 50% deposit, payable to APIC, must accompany the application. Applications without deposits will not be processed. APIC does not permit end-cap booths, meaning a 10’x20’ booth that is exposed to aisles on three sides. APIC also does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another. Example: If an exhibitor wants to purchase two 10’x20’ spaces across the aisle from one another, this would not be permitted.

3. Installation and Dismantling of Exhibits. Show Management reserves the right to fix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances is the addition to or removal of any portion of an exhibit permitted during show hours. All booths must remain intact until the close of the show. Installation must occur only during the installation times designated in the Exhibitor Prospectus. All booths must be properly installed, fully operational and show-ready no later than 8 a.m. on June 27, 2015 for the final inspection of the exhibit hall by Show Management. Dismantling may not begin until after 1 p.m. on June 29, 2015, and must be completed by 10 a.m. on June 30, 2015. Early dismantle and/or removal of an exhibit may result in the loss of exhibit privileges for future shows. The hours in Rule 1 are tentative and subject to change. If the o¡cial exhibit hall schedule changes, all exhibitors will be notified in writing. Exhibitors are expected to make travel arrangements in accordance with this schedule. If erection of any exhibit has not started by 8 a.m. on June 27, 2015 the APIC Exhibits Manager or his or her designee shall order the exhibit to be erected and the exhibitor billed for all charges incurred. Each exhibitor will complete arrangements for removal of his or her material from the Nashville Music City Center in accordance with the instructions provided in the Exhibitor Services Manual. All material must be packed and picked-up by 10 a.m. on June 30, 2015. Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected by the o¡cial drayage contractor. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.

4. Failure to Occupy Space. Space not occupied by 8 a.m. on June 27, 2015 will be forfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.

5. Rates, Deposits and Refunds. Space will be rented at the rate of $2,650 per 10’ x 10’ linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $3,350 per 10’ x10’ island or $33.50 per square foot. For Preferred exhibitors, meaning 2015 APIC Strategic Partner companies (see page 6), space will be rented at the rate of $2,350 per 10’x10’linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $3,050 per 10’x10’ island or $30.50 per square foot. No application will be processed or space assigned without a deposit in U.S. funds in the amount of 50% of the total cost at the time of submitting the application. Space must be fully paid for by March 27, 2015. If assigned space is not fully paid for by March 27, 2015 it may be reassigned at the discretion of Show Management. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. Any exhibitor who cancels all of purchased booth space on or prior to March 27, 2015, will forfeit and pay to APIC, as liquidated damages, a sum

of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 27, 2015 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager. Should an exhibitor reduce the size of their contracted booth space on or before March 27, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge will be refunded up to a maximum of $5,000. After March 27, an exhibitor is permitted to reduce the size of their contracted space; however, no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a di¦erent booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of the exhibit rental fees will be made which is the limit and extent of APIC’s liability for such cancellation. All cancellation requests must be submitted in writing to the APIC Exhibits Manager.

6. Contractor Services. An o¡cial contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the Exhibitor Services Manual to be forwarded from the o¡cial contractor in April 2015. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will APIC or the Nashville Music City Center assume responsibilities for loss or damage to goods consigned to the o¡cial contractor. Advance shipments of exhibit material must be made to o¡cial contractor as specified in the Exhibitor Services Manual. Should any shipments not be made as specified in the manual it will be removed by the o¡cial contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to exhibiting company. Exhibitors are responsible for all information provided in the Exhibitor Services Manual.

7. Arrangements of Exhibits. Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. The Show Management reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape or other covering material will be placed to cover unsightly wires, unfinished back walls exposed water pipes or hoses, etc. at the exhibitor’s expense.

8. Booth Design. The regulations listed herein are not intended to unduly restrict exhibits as to either design or utility. The spirit in which the rules are presented is to create and maintain an open atmosphere on the exhibit floor. In designing exhibits, tra¡c flow, good judgment and consideration for neighboring exhibitors and attendees should be primary objectives. Every e¦ort has been made to ensure the accuracy of all information distributed by APIC; however, due to the ever-changing needs and maintenance schedules of facilities, such as the Nashville Music City Center, up-to-the-minute information is not always available. With this in mind, we remind all exhibitors that APIC, the Nashville Music City Center and its contractors or agents can make no warranties as to the accuracy of floor plans issued in conjunction with or pertaining to the exposition. If locations of building columns, utilities or other architectural components of the facility are considerations in the construction of an exhibit, it is the responsibility of the exhibitor and/or his/her agent to physically inspect the facility to verify all dimensions and locations.

IN-LINE BOOTHS: In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. Regardless of the number of in-line booths utilized, (e.g., 10’ x 20’, 10’x 30’, 10’ x 40’, etc.), display materials must be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of


8 feet is allowed only in the rear half of the booth space, with a 4-foot height restriction imposed on all materials in the remaining space forward to the aisle. When three or more in-line booths are used in combination, as a single exhibit space, the 4-foot height limitation is applied only to that portion of exhibit space that is within 10 feet of an adjoining booth. A Perimeter Booth is an in-line booth that backs to an outside wall of the exhibit facility rather than to another exhibit. All guidelines for in-line booths apply to Perimeter Booths except that the maximum back wall height is 12’. APIC does not allow end cap booths, meaning booths exposed to aisles on three sides and composed of two 10’x10’ booths)

ISLAND BOOTHS: Island booths are any size booths exposed to aisles on all four sides.

Supplementary regulations governing such exhibits are the following. A. The entire cubic content of the space may be used up to the maximum allowable height of 20’including signage, hanging or stationary, banners, trusses and hanging lighting systems. Any hanging signage will be hung at 20’ from the floor to the top of the sign.

B. Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). The base of the canopy should not be lower than 7 feet from the floor within 5 feet of any aisle. Canopy supports should be no wider than 3 inches. This applies to any booth configuration that has a sight restriction. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.

C. Island Exhibitors should adhere to the following minimum guidelines when determining booth lighting.

• No lighting fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space.

• Lighting should be directed to the inner confines of the booth space. Lighting must not project onto other exhibits or show aisles.

• Lighting that is potentially harmful, such as lasers or ultraviolet lighting, must comply with facility rules and be approved in writing by exhibition management.

• Lighting that spins, rotates, pulsates and other specialized lighting e¦ects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.

Each exhibitor will be provided with an o¡cial Exhibitor Services Manual. The Exhibitor Services Manual describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. In the sole opinion of Show Management, any exhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. All demonstrators or other promotional activities must be confined to the limits of the exhibit space. Su¡cient space must be provided within the exhibit space for the comfort and safety or persons watching demonstrations and other promotional activities. Island booths are restricted to 20’ in height. All booths must be carpeted. Exhibiting companies are responsible for furnishing, cleaning and carpeting their booths. Any booth(s) not carpeted by 8 a.m. on June 27, 2015, will be carpeted by Show Management at the exhibitor’s expense. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped.

9. Subleasing of Space. Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.

10. Conduct. All exhibits will be to serve the interest of APIC members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. Show Management reserves the right to request the immediate withdrawal of any exhibit that APIC believes to be injurious to the purpose of APIC. Show Management reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person or persons.

The use of “sideshow tactics” (e.g. loudspeakers, megaphones, models dressed inappropriately to do business) or other undignified methods considered by APIC to be objectionable are expressly prohibited in or directly outside the exhibition area and all meeting rooms.

11. Type of Exhibiting Companies. The purpose of the exhibition is to further the education of conference attendees through product and service displays and demonstrations. Products or services exhibited must be pertinent to the attendees’ professional interest. APIC reserves the right to restrict who may exhibit at the conference and exhibit sales activities that it deems inappropriate or unprofessional. In addition, APIC reserves the right to prohibit any company, association, or entity from exhibiting at the conference that has products or services that compete with the products and services APIC provides.

12. Exhibitor-Sponsored Events. No exhibitor-sponsored event, meeting, session, seminar, reception, focus group or similar function to which conference attendees are invited may be held during the o¡cial APIC Conference events nor can the topic or event title conflict with an o¡cial APIC event topic or title. APIC reserves the right to determine whether such a conflict exists and request a modification. Please consult the APIC website for a schedule-of-events, or contact the APIC Exhibits Department at 703-964-1240, prior to scheduling an exhibitor-sponsored event or session.

13. Exhibitor’s Personnel. Exhibitor badges will be made available to the o¡cial company representative(s) for distribution to exhibitor personnel. The o¡cial APIC badge must be worn whenever a representative is in the exhibit hall. All personnel representing the exhibitor or his or her agents on the exhibit floor during installation and dismantling must be properly identified. Each exhibit must be fully operational and sta¦ed during the open exhibit hours as defined in Rule 1. Booths should be sta¦ed by company specialists who are qualified to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distributing advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden and may result in immediate eviction from the conference.

14. Selling Products/Merchandise. Selling of products or merchandise on the exhibit floor is strictly prohibited and may result in immediate eviction from the conference.

15. Sound Devices, Lighting, and other Presentation Devices. Public address, sound producing or amplification devices that project sound must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitor and their patrons, nor cause the aisles to be blocked. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Noise levels must be held to a70-decibel maximum at all times. Show Management will monitor the 70-decibel regulation on-site. If an exhibitor is in violation of the 70-decibel regulation, they will receive one warning. If the exhibitor continues to operate noisemaking exhibits in excess of 70-decibels after the first warning, Show Management reserves the right to cut the power of the o¦ending mechanism, or otherwise ensure the noisemaking mechanism is shut o¦. Any expenses incurred in this instance will be the sole responsibility of the exhibitor. Any form of attention-getting devices or presentations must be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. APIC reserves the right to restrict the use of glaring lights or objectionable lighting e¦ects. Music, whether vocal or instrumental, is prohibited.

16. Handout Materials. Promotional giveaways and exhibitor prize drawings will be permitted. All hand-out materials are expected to be of professional nature. APIC reserves the right to disallow any material that it believes to be inappropriate. No exhibitor may use the APIC name or any of its a¡liate organizations in conjunction with any promotional activity or award in the exhibit hall without the expressed written consent of APIC. APIC reserves the right to determine whether or not to grant this consent.

17. Solicitation of Exhibitors. No person will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of APIC. APIC reserves the right to determine whether or not to grant this consent.

Exhibit Rules & Regulations continued


13

General Service ContractorFreeman is the o¡cial general service

contractor for APIC 2015 and will provide all services in the exhibit area. Freeman

can be reached at 615-884-5785 or [email protected]. Complete information, instructions and

schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical

service, furniture, etc., will be included in the exhibitor services manual that will be posted on the Freeman website (www.freemanco.com) in April 2015. Paper copies of the manual will not

be provided. An exhibitors’ service center will be maintained during applicable hours to facilitate

services requested for additional needs of exhibitors. Exhibitors are responsible for

all information provided in the exhibitor services manual.

18. Fire, Safety and Health. The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths. COMBUSTIBLE MATERIALS AND/OR LITERATURE: On-site storage of paper literature for display or distribution must be limited to a one day supply. Reserve supplies must be stored outside the Facility. Booths must be kept clean and cleared of all combustible material. Absolutely no storage is allowed in the electrical alleys located between the booths.

19. Labor Rules and Regulations. Labor rules and regulations for union labor are made by the local unions and may change at any time .Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the o¡cial contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the o¡cial contractor at established rates. Labor order forms will be included in the Exhibitor Services Manual.

20. Storage. The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. APIC assumes no responsibility for damage or loss of packing boxes or crates.

21. Food and Beverage. Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show Management. All requests must be submitted in writing to [email protected] no later than 30 days prior to the opening of the Conference.

22. Liability and Security. APIC makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safe guarding of his or her goods, materials, equipment and display at all times. APIC will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident or other causes. APIC will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted facility. The exhibitor will pay and save APIC, its Board, members, sta¦, and representatives, the City of Nashville, and the Nashville Music City Center harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within the Nashville Music City Center or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor or any of its o¡cers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect APIC, the city of Nashville and the Nashville Music City Center against any and all such claims or demands. Each exhibitor shall be responsible for securing and maintaining the following insurance coverage at the exhibitor’s expense:(a) Workman’s compensation insurance coverage for exhibitor’s employees which shall be in compliance with the laws of the State of Tennessee; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: comprehensive form, premises/ operations, contractual, broad form property damage and products/completed operations, providing for terms of coverage to be e¦ective from on or before June 25, 2015 through June 30, 2015, which shall include exhibitor’s move in and move out. Such insurance shall cover any and all damage or injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit during the term of APIC’s 2015 Annual Educational Conference and International Meeting. (c) Other insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations here under and for its own protection.

23. Trademarks. APIC will be held harmless for any trademark, trade name, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the Nashville Music City Center logo, design, trademark, trade name, patent, copyrighted work or symbol must be approved in writing by the Nashville Music City Center’s marketing department.

24. Photographing of Exhibits. Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing or videotaping its exhibit. The taking of pictures, other than by the o¡cial photographer, is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, or an audio presentation taped, during exhibit hours. Any person found in violation may have their film or electronic media seized or may be asked to immediately delete the photos taken. No exhibitor shall deny any reasonable request from Show Management or the o¡cial photographer to photograph the exhibit from outside the perimeter of the booth.

25. List Publication. The list of APIC exhibitors, in whole or in part, shall not be published other than in APIC o¡cial publications.

26. Facility Use. All public function space in the Nashville Music City Center and host hotels is controlled by APIC. No function space will be released to exhibiting firms or other commercial firms for social functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of APIC by exhibiting firms other than on the exhibit floor during the stated hours (see Rule 1) is expressly prohibited.

27. Violations. APIC may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of APIC forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to APIC all monies paid or due. Upon evidence of violation, APIC may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that APIC may incur thereby.

28. Severability. All agreements and covenants contained herein are severable, and in the event any of them shall beheld to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained rein.

19. Contact. For questions or more information, contact: APIC Exhibits Manager 512 Herndon Parkway, Suite D Herndon, VA 20170 Phone: 703-964-1240 ext. 25 Fax: 866-529-8489 E-mail: [email protected]


Booth Selection Pick 5 scattered booth numbers and indicate them on your application.

APIC does not permit End-cap booths, meaning a 10’ x 20’ booth that is exposed to aisles on three sides.

APIC does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another.

Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $26.50. Be sure to include any corner premium fees that may apply.

For a current floor plan showing availability, visit
























































































































































































































































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ENTRANCE

Important Announcement for 2016 Booth SelectionAPIC is pleased to announce the implementation of an Exhibitor Priority Point System starting with 2016 booth selection. This system is designed to reward loyalty to and support of APIC over the past several years, as well as to ensure a fair and equitable allocation of exhibit space. Exhibitors can accumulate points toward booth selection process for the APIC Annual Meeting. This point system allows companies with the highest accumulation of points to have priority in selecting a booth. For example, companies that earn the most points will have the first opportunity to sign up for booth space for the show. This system creates a fair and balanced process for assigning space. Every company has the opportunity to earn the best booth location. Beginning at the 2015 APIC Annual Conference, all exhibitors will be permitted to select space onsite for the following year. Points earned through June will be counted towards the selection order for the 2016 Annual Conference.

Below is a glimpse of how exhibitors may earn points:

APIC Points Earned

Sponsorship 5 (per $1,000) – carries over for 2 years

Booth size (space paid and occupied) 3 (per 10’x10’) – carries over for 2 years

Consecutive Years Exhibited 2 (per year) – carries over up to 7 years

Years missed -2 (per missed year) – goes back 7 years

APIC Strategic Partner Program Membership 300 (Does not carry year to year)

Exhibitor Survey completed & returned by specified date 1

APIC reserves the right to change any element of this program on an as-needed basis.

Stay tuned for more information and details over the next few months.


15

Important Dates

December 2014 Advance Exhibitor Badge Registration Begins

December 1 Housing Bureau Opens

December 15 Abstract Submissions Due (visit www.apic.org/ac2015 for details)

March 27 Remaining 50% Exhibit Space Deposit Due (invoice is sent one month prior)

April 1 Exhibitor Directory Entry Submissions Begins (link to be provided on this date)

April 1 Exhibitor Service Manual Online at www.freemanco.com

April 17 Exhibitor Directory Advertisement Reservation ($)

April 24 Sponsorship Commitment Deadline for recognition in Onsite Program ($)

May 1 Exhibitor Directory Entry Due (link to be provided in service manual)

May 1 Exhibitor Directory Advertisement Artwork Due ($)

May 8 Exhibitor Sub-Block Housing List Due

May 26 Advance Warehouse Shipping Begins

May 28 Housing Deadline

June 18 Advance Warehouse Shipping Cut-O¦

June 25 Move-in Begins

June 25–28 On-Site Shipping

June 27 Exhibit Hall Opens

June 29 Exhibit Hall Closes

June 29 Move-out Begins

($) = Marketing/advertising opportunity for exhibitors for an additional fee.

(Deadlines subject to change. Check the exhibitor service manual for final deadline dates—the exhibitor service manual will be posted online, April 1, 2015.)

Important Announcement for 2016 Booth SelectionAPIC is pleased to announce the implementation of an Exhibitor Priority Point System starting with 2016 booth selection. This system is designed to reward loyalty to and support of APIC over the past several years, as well as to ensure a fair and equitable allocation of exhibit space. Exhibitors can accumulate points toward booth selection process for the APIC Annual Meeting. This point system allows companies with the highest accumulation of points to have priority in selecting a booth. For example, companies that earn the most points will have the first opportunity to sign up for booth space for the show. This system creates a fair and balanced process for assigning space. Every company has the opportunity to earn the best booth location. Beginning at the 2015 APIC Annual Conference, all exhibitors will be permitted to select space onsite for the following year. Points earned through June will be counted towards the selection order for the 2016 Annual Conference.

Below is a glimpse of how exhibitors may earn points:

APIC Points Earned

Sponsorship 5 (per $1,000) – carries over for 2 years

Booth size (space paid and occupied) 3 (per 10’x10’) – carries over for 2 years

Consecutive Years Exhibited 2 (per year) – carries over up to 7 years

Years missed -2 (per missed year) – goes back 7 years

APIC Strategic Partner Program Membership 300 (Does not carry year to year)

Exhibitor Survey completed & returned by specified date 1

APIC reserves the right to change any element of this program on an as-needed basis.

Stay tuned for more information and details over the next few months.

HousingHotel Reservation Scam InformationThe APIC 2015 Nashville Housing Bureau is a part of Visit Music City (Nashville’s convention and visitors’ bureau). It is the only o¡cial housing bureau for the APIC Annual Meeting, and is handling all hotel reservations for the conference. Reservations may be accessed through our o¡cial link, which will be posted in early December.

Any communications coming from Visit Music City’s Housing Department will be from @visitmusiccity.com or identified as APIC 2015 – Nashville Housing Bureau. Emailed hotel reservation acknowledgments will be from [email protected]. Please do not give your credit card information or make any reservations with any other housing bureau, housing company or convention housing appearing to represent Visit Music City, the Nashville Housing Bureau, APIC, and/or the APIC 2015 – Nashville Housing Bureau.

These companies, frequently based out of Las Vegas and going by names such as Exposition Housing, Expo Housing Group, Convention Housing, et. al, appear to o¦er lower rates for hotel rooms and are a SCAM. We are not able to verify the authenticity of such companies, and will not be able to provide resolution to issues related to such reservations.


HotelAPIC 2015

Conference RateRates do not include

15.25% Room Tax+ $2.50 City Tax

Distance from Convention Center

Most Hotels are within walking distance to the Convention Center.

Omni Nashville $215 Across the street

Hampton Inn $179 Q/$189 K 1.5 blocks

Hilton Nashville $239 2 blocks

Hyatt Place $199 S/$219 D 3 blocks

Union Station Hotel $269 3.5 blocks

Holiday Inn Express $174 4 blocks

Renaissance Nashville $198 4 blocks

Courtyard by Marriott $188 5 blocks

Homewood Suites $206 5 blocks

Doubletree Nashville $189 6 blocks

Sheraton Nashville $189 6 blocks

Hotel Indigo $199 7 blocks

For your convenience and to keep costs lower, APIC uses a housing bureau for its attendees and exhibitors. Please do not contact the hotels directly. Hotels cannot make reservations in the APIC block; reservations must be made through the housing bureau. The APIC Housing Bureau is accessible through the APIC website: www.apic.org/ac2015.

Exhibitor Sub-Block ReservationsFor reservations, please contact the APIC Housing Bureau via phone (1-877-259-4716) or e-mail [email protected] for a group housing contract. All groups will need to sign a separate housing contract prior to making hotel reservations. All group rooming lists will be due by May 8.

TO BOOK YOUR HOUSING:The APIC Housing Bureau is accessible through the

APIC website: www.apic.org/ac2015

Housing Deadline:Thursday,

May 28

Spo

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ips


17

This support can be in the form of unrestricted educational grants, advertising, sponsorships, and other marketing opportunities.

• Increase your booth traffic and maximize your brand exposure to infection preventionists from a variety of practice settings through sponsorships and advertisements.

• Promote innovations in your products and services by hosting an educational symposium.

• Create strong brand exposure by sponsoring receptions, which provide excellent networking opportunities.

APIC 2015 Sponsorship Opportunities

For more information, contact:Jennifer KerhinAPIC 2015 Sponsorship Manager301-200-4616 ext [email protected]


Sponsorship BenefitsAPIC 2015 recognizes multiple levels of support; all conference advertising, sponsorships, symposia and receptions are chosen individually but may be added up to the listed sponsor levels.

Platinum Sponsors equal or greater than $40,000

• Logo and hyperlink on conference website

• Logo listing in all pre-conference marketing and onsite signage

• Large onsite banner displaying logo

• Platinum sponsor floor sticker in front of exhibitor booth

• 1/2 page advertisement in Exhibitor Directory

• Premier exhibitor listing on the online floor plan, including• Logo on your booth• 100 word description

Gold Sponsors equal or greater than $25,000

• Logo and hyperlink on conference website


• Gold sponsor floor sticker in front of exhibitor booth

• 1/4 page advertisement in Exhibitor Directory

• Enhanced company description on online floor plan• Logo on your booth

Silver Sponsors equal or greater than $15,000

• Logo on conference website


• Silver floor sticker in front of exhibitor booth

Bronze Sponsors equal or greater than $5,000

• Logo on conference website


• Bronze floor sticker in front of exhibitor booth

Conference Contributors <$5,000

• Text listing on onsite signage

Questions? Contact Jennifer Kerhin at 301-200-4616 ext 101 or [email protected]

Please note that these benefits are dependent upon receipt of the sponsorship contract by March 2, 2015. After this date, some of these benefits may not be available.


19

NEW

Greening of

Healthcare Lounge $15,000A lounge in the main area between registration, Exhibit Hall and the general session will be devoted to the greening of healthcare. Surrounded by greenery, the lounge will create a garden style atmosphere within the Convention Center. Attendees can meet in this lounge for networking or as a calming atmosphere to review conference materials or check emails.

The lounge will include:

• 1 column wrap (3 panels for your custom graphics)• Comfortable seating with tables• Custom graphics on table stickers

Exhibit Hall Aisle Signs $15,000 Showcase your company logo on ALL Exhibit Hall aisle and carpet signs. These 3-D aisle signs are hung from the ceiling and are highly visible throughout the Exhibit Hall. Carpet sticker signs will be at each aisle at the front of the Exhibit Hall. Your custom graphics will appear on each aisle sign.

Water Bottles $15,000 APIC provides reusable water bottles to each attendee in the conference tote bag. Bottles will have the sponsor’s logo (only logo; no text) on one side of bottle. Water coolers will be set-up throughout the Convention Center.

Recharge Lounge $15,000 each

APIC will o¦er a distinct recharge lounge in the Exhibit Hall for attendees. Attendees can get a quick “jump start” for mobile devices, laptops and tablets that are about to run out of battery power.

This lounge will include:

• 1 column wrap (3 panels for your custom graphics)

• 1 charging station• Comfortable seating• 1 large floor sticker (your

custom graphics)

Photo Station $12,000 A photo station will be in the Exhibit Hall, located in APIC Live. Attendees love to take photos with their colleagues to remember their APIC experience. Your logo will appear on each photo. You can also supply props for attendees to use in the photos.

Directional Signage $10,000 Advertise with company graphics and logos on five APIC 2015 directional signs. These signs measure 1 meter wide x 3 meters tall. Sponsors have the entire back side for their graphics, with their logo and booth # displayed on the front side with the directional information.

Popcorn Carton Advertising $10,000 for each break For the afternoon break, attendees will receive a carton of freshly popped popcorn. Your logo and custom graphics will be displayed on one side of the carton. Coupons for this popcorn can be distributed exclusively from your exhibit booth.

NEW

Escalator Wraps $10,000

Place your custom advertising graphics on the escalators leading from the Exhibit Hall to the upper levels.

NEW

Hand Sanitizing

Displays at Lunch $7,500 each day Increase your exposure by displaying your hand sanitizers at the lunch bu¦et tables in the Exhibit Hall. You can place approximately 10 hand sanitizer stations in the lunch area.

International and New Member Reception $5,000Immediately prior to the Welcome Reception, APIC will host a reception specifically for international attendees and new members. This reception will give more than 370 attendees from 42 countries a chance to network with each other in a more relaxed, intimate atmosphere. The sponsor will be acknowledged on all marketing materials and with onsite signage. No display tables are allowed.

Questions? Contact Jennifer Kerhin at 301-200-4616 ext 101 or [email protected]? Contact Jennifer Kerhin at 301-200-4616 ext 101 or [email protected]


The text, graphics, designs, logos, data compilations and information (“Content”) contained in this Proposal are owned or controlled by Freeman and are protected by United States and international copyright and trade secret laws. Modification or reproduc tion of the Content for any purpose is strictly prohibited.

Customer / Structure: Booth Number / Location: Sales Contact: Location: Job Number:

Show Name: Show Dates: Designer: Location: Passport Line Item:

Show Location: Creation Date: Revision Date: Producing City:

File Name:

Ma r c h 12- 14, 2015H e a r t h Pa t i o a nd B a r b e c u e Ex p o To b y Ro s e Na s h vi l l e L1859 7 8

P:\ Na s h vi l l e \ B r a n c h \ De s i g n \ SH OW S\ 2015\ H PB A - Pr o p o s a l \ Ex p o \ G r a p h i c s - Ar t

07 /09 /14Mu s i c Cit y Ce nt e r 0 7 /09 /14 Na s h vi l l e -

Na s h vi l l ePl a n To u r B a nne r s Ry a n W e l l e r Pr o p o s a l





File Name:

J u n e 22- 29 , 2015, 2015APIC To b y Ro s e Na s h vi l l e L2167 9 6

P:\ Na s h vi l l e \ B r a n c h \ De s i g n \ SH OW S\ 2015\ APIC - 27 3856\ Ex p o \ G r a p h i c s - Ar t

9 /29 /14Mu s i c Cit y Ce nt e r 10/13/14 Na s h vi l l e

Na s h vi l l eSp o ns o r B a nne r s Ry a n W e l l e r 2 7 3856

SPONSOR AREA 16’W x 7’H

APIC SHOW DESIGN AREA - 34’W x 7’H

NEW

Hanging Banners

Inside the Exhibit Hall, there are four distinct locations for hanging banners for your custom graphics.

ID # Location Total Banner Size

Sponsor Banner Dimensions Price

HB1 Exhibit Hall 10' w x 15' t 10' w x 15' t $10,000

HB2 Exhibit Hall 10' w x 15' t 10' w x 15' t $10,000

HB3 Convention Center – Exhibit Hall Entrance 91" w x 15' t 91" wide x 5' tall $10,000

HB4 Convention Center – Main Registration Lobby 16' w x 44" t 16' w x 20" t $7,500

HB5 Convention Center – Main Window over Lobby 25' w x 35' t 25’ w x 10' t $25,000

HB6 Convention Center – Escalator Lobby/General Session 50' w x 7' t 16' w x 7' t $15,000

APIC 2015 Sponsorship Opportunities continued






File Name:

March 12-14, 2015Hearth Patio and Barbecue Expo Toby Rose Nashville L185978

P:\Nashville\Branch\Design\SHOWS\2015\HPBA - Proposal\Expo\Graphics-Art

07/09/14Music City Center 07/09/14 Nashville-

NashvillePlan Tour Banners Ryan Weller Proposal





File Name:

June 22-29, 2015, 2015APIC Toby Rose Nashville L216796

P:\Nashville\Branch\Design\SHOWS\2015\APIC - 273856\Expo\Graphics-Art

9/29/14Music City Center 10/13/14 Nashville

NashvilleSponsor Banners Ryan Weller 273856

SPONSORAREA

91”W x 5’H

APIC SHOW DESIGN AREA - 91”W x 10’H

SPONSOR AREA - 16’W x 20”H

APIC SHOW DESIGN AREA - 16’W x 24”H





File Name:

Ma r c h 12- 14, 2015H e a r t h Pa t i o a nd B a r b e c u e Ex p o To b y Ro s e Na s h vi l l e L1859 7 8

P:\ Na s h vi l l e \ B r a n c h \ De s i g n \ SH OW S\ 2015\ H PB A - Pr o p o s a l \ Ex p o \ G r a p h i c s - Ar t

07 /09 /14Mu s i c Cit y Ce nt e r 0 7 /09 /14 Na s h vi l l e -

Na s h vi l l ePl a n To u r B a nne r s Ry a n W e l l e r Pr o p o s a l





File Name:

J u n e 22- 29 , 2015, 2015APIC To b y Ro s e Na s h vi l l e L2167 9 6

P:\ Na s h vi l l e \ B r a n c h \ De s i g n \ SH OW S\ 2015\ APIC - 27 3856\ Ex p o \ G r a p h i c s - Ar t

9 /29 /14Mu s i c Cit y Ce nt e r 10/13/14 Na s h vi l l e

Na s h vi l l eSp o ns o r B a nne r s Ry a n W e l l e r 2 7 3856

SPONSORAREA

25’W x 10’HAPIC SHOW DESIGN AREA - 25’W x 25’H


21

Column Wraps $3,500 each

Column wraps allow for three vertical panels of custom advertising graphics, with APIC 2015 header and footer. These wraps are placed in strategic locations throughout the Convention Center for maximum visibility.

Floor Stickers $6,000 each– 3 available

Floor stickers lead attendees from the Exhibit Hall entrance to your booth. These stickers will feature your custom graphics along with the APIC 2015 logo. This package includes a total of six floor stickers, with an approx. size 2’ x 2’.

APIC Daily News T-shirts $6,000Display your custom graphics on the back of the t-shirts worn by the sta¦ distributing the APIC Daily News, the daily conference newspaper. Your graphics will be seen by all attendees each morning as the sta¦ hand them out.

Internet Station $5,000 Your company graphics will appear on three large, advertising panels at the Internet Station. Your company screensaver and default website will also greet APIC attendees on each computer. Stations will be located in high tra¡c areas of the convention center for maximum exposure.

Internet Station Keyboards $5,000

Sponsoring the keyboards will allow your company logo to be seen by all attendees using the Internet Station. This is a perfect opportunity for hands-on usage by potential clients. (Price covers for both the kiosk and station.)

Internet Station Cleanser $3,000

These cleansers can be used for wiping down the keyboards and mice in the Internet Station. These cleansers will be located at each computer station.

Hand Sanitizing Display $3,000 each– 5 available

Increase your exposure by displaying your hand sanitizers, lotions and/or creams in highly visible locations in the Convention Center.

“You Are Here” Locator $3,500 each–Display Advertising 3 available

Located on each floor of the Nashville Music Center, these displays provide a quick view of the conference center layout and identify locations of various services. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’) and backlit to increase visibility.

Exhibitor Locator $3,000 each–Display Advertising 2 available

Located right inside the Exhibit Hall entrance, these displays provide a quick view of the exhibit Hall layout and identify each exhibitor’s name and booth #. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’) and backlit to increase visibility.

Aisle Bench Advertising $1,500 each– 6 available

Place your advertisement behind benches in a wide aisle in the Exhibit Hall. This advertisement is 3’ tall by 4’ wide.



Exhibitor Directory The Exhibitor Directory is a four-color, high quality reference publication distributed to each attendee. This directory lists all exhibitors, their products, services and brand names. Attendees use this expanded directory to navigate the Exhibit Hall, and also as a year-round reference guide for finding vendors.

If you want year-round visibility, this is a must-do advertising opportunity for exhibitors!

Back Cover (11” wide x 8.5” tall) $8,000Inside Front Cover (11” wide x 8.5” tall) $6,0002 full-page spread (1 available) (22” wide x 8.5” tall) $5,000Inside Back Cover (11” wide x 8.5” tall) $4,000Inside Vertical Half-Page Ad (5” wide x 8.5” tall) $1,500

Exhibitor Event GuideA listing of all exhibitor symposia, hospitality events andin-booth CE education will be published in the APIC 2015 Exhibitor Event Guide. This four-color guide helps attendees find the exhibitor events that take place during the busy three days of the APIC Annual Conference.

Back Cover (8.5” wide x 5.5” tall) $4,000Inside Front Cover (8.5” wide x 5.5” tall) $2,5002 page spread (1 available) (8.5” wide x 5.5” tall) $2,500Inside Back Cover (8.5” wide x 5.5” tall) $3,000Full page ad (8.5” wide x 5.5” tall) $1,000

Exhibit Hall Map $8,000The foldable exhibit map lists all abstract poster categories and exhibitors with the Exhibit Hall map, which will be placed in the attendees’ tote bag, along with the conference program and exhibitor guide. Your custom graphics will be displayed on the back cover.

Tote Bag Insert $3,000Take your message directly to APIC attendees by placing your company flyer in each conference tote bag. Please note that only 10 are available.

Hotel Room Drop $2,000 Have your literature or product sample delivered to eachattendee’s hotel room. An additional hotel fee per room will apply.

Print and Online Advertising


There are many options to utilize print and online

advertising for your marketing

message.

EXHIBIT HALL MAP AND

CONFERENCE SCHEDULE

www.apic.org/ac2015

EXHIBIT HALL SCHEDULE

Saturday, June 2710:30 a.m.-1:30 p.m. Hall Open

10:30 -11 a.m. Coffee Break Inside the Hall

11:30 a.m.-1 p.m. Lunch Served to Attendees

Sunday, June 2810:30 a.m.-1:30 p.m. Hall Open



Monday, June 2910:30 a.m.-1 p.m. Hall Open




Exhibitor Event Guide

Events for all attendees!

1 APIC 2014Association for Professionals in Infection Control and Epidemiology

Exhibitor Directory


42nd Annual Conference


23

APIC 2015 Insider Enewsletter $2,500 each 3 ads per enewsletter

The APIC 2015 Insider is an enewsletter with conference information and updates sent over the months leading up to the Conference. This enewsletter is sent to the APIC database of members, attendees and prospects — approximately 18,000 email addresses. There are a total of 10 enewsletters that will be sent for APIC 2015. Advertisers of this enewsletter receive one banner ad, which is 162 pixels x 180 pixels, that can be linked to your website.

APIC Daily News Conference NewspaperAdvertising in APIC Daily News, the conference’s o¡cial daily newspaper, will deliver your message to attendees each morning as they start their days in Nashville. Links to each issue will also be sent to all APIC members. Stand out from your competitors by promoting your presence on the show floor and your company’s product lines. Unique opportunities include the New Product Showcase, email advertising, postcard placements and complimentary press release publication. Editorial content will include session previews and recaps, speaker profiles, onsite photography, attendee interviews and association news.

For more information, contact:Jenn Waters, CustomNEWSTel: 240-401-6779 Email: [email protected]

AJICEnhance your exhibit exposure prior to the conference by advertising in the pre-show issues of AJIC (American Journal of Infection Control). Special discounts for exhibitors! AJIC is the o¡cial publication of the Association of Professionals in Infection Control and Epidemiology, a multi-disciplinary international organization. AJIC publishes peer-reviewed articles and original research across the broad field of infection control and epidemiology, including quality management, occupational health, patient safety, and disease prevention. The journal also publishes recommended practices for infection control from the Centers for Disease Control and Prevention (CDC) and APIC.

For advertising information, please contact:Je¦rey S. Berman, Be Media Partners LLC415 King RoadDoylestown, PA 18901-5538Tel: 215-249-3060 • Fax: 215-249-4741Email: [email protected]

Prevention StrategistEnhance your exhibit exposure prior to the conference by advertising in the pre-show issue of Prevention Strategist. This is a quarterly magazine for APIC members that helps put science into practice by providing proven strategies and practices for reducing infections, along with cutting-edge information and resources.

For advertising information, please contact: Brian Agnes: Naylor, LLCTel: 770-810-6979Email: [email protected]


ISSN 0196-6553

December 2012Volume 40Number 10

American Journal of Infection ControlDISSEMINATION AND IMPLEMENTATION SCIENCE FOR INFECTION PREVENTION AND CONTROL

Official Publication of

Full Table of Contents Inside

visit AJIC onlineatwww.ajicjournal.org

Hospital privacy curtains are frequently and rapidly contaminated with potentially pathogenic bacteria M Ohl , M Schweizer , M Graham , K Heilmann , L Boyken , and D Diekema Intrinsic bacterial burden associated with intensive care unit hospital beds: Effects of disinfection on population recovery and mitigation of potential infection risk HH Attaway III , S Fairey , LL Steed , CD Salgado , HT Michels , and MG Schmidt Analysis of the air/water channels of gastrointestinal endoscopies as a risk factor for the transmission of microorganisms among patients MM Ribeiro and AC de Oliveira

Assessing risk of health care – acquired Legionnaires’ disease from environmental sampling: The limits of using a strict percent positivity approach JG Allen , TA Myatt , DL MacIntosh , JF Ludwig , T Minegishi , JH Stewart , BF Connors , MP Grant , and JF McCarthy

Predictors of stethoscope disinfection among pediatric health care providers J Muniz , RKV Sethi , J Zaghi , SI Ziniel , and TJ Sandora Biofilms on environmental surfaces: Evaluation of the disinfection efficacy of a novel steam vapor system L Song , J Wu , and C Xi

Impact of alcohol-impregnated port protectors and needleless neutral pressure connectors on central line – associated bloodstream infections and contamination of blood cultures in an inpatient oncology unit MA Sweet , A Cumpston , F Briggs , M Craig , and M Hamadani

Issue Highlights:

Decem

ber 2012

AJIC

: Am

erican Jo

urn

al of In

fection C

ontro

l

Vol. 40 N

o. 10 Pages 903-1024

INSERT A

DVERT

Special Issue: Infectio

n & the E

nvironm

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Special Issue:Infection & the Environment

YMIC_v40_i10_COVER.indd 1

11/15/2012 8:03:06 PM


Education

Conference Educational Proceedings Drive all attendees to your booth with this sponsorship! All conference attendees receive the complete Conference Educational Proceedings—educational session slide presentations with synced audio and handouts—as part of their registration fee. They must present a coupon, printed with your company name and included in the registration bags, to your booth to pick up their access key card. Large onsite signage will point attendees to your booth for the pickup. On the Proceedings, the main menu will have a link to your company profile, with logo and hyperlinks. These Proceedings are available for purchase by the entire APIC membership. Your exposure will reach all 3,000 or so attendees, as well as potentially 15,000 or so members and prospects. Specific benefits and pricing are described separately.

Abstract Poster Online Gallery $20,000APIC will make available to ALL APIC members, free of charge, the online abstract poster gallery. This gallery will showcase a graphic image of each poster as well as the complete abstract text and author profile. Search features include by speaker, title and topic. Your sponsorship includes a flash introductory page with your company logo and hyperlink, as well as acknowledgement of your sponsorship in all marketing of this member benefit.

Opening and Closing Plenary $6,000

Sponsor the opening or closing plenary session that fits your marketing strategy and showcase your company to ALL attendees. Your company logo will appear on all marketing materials, including the brochures, Onsite Program, and onsite signage.

Concurrent Session $2,500 Link a targeted educational session that fits your marketing strategy and showcases your company to approximately 300–800 attendees! Your company logo will appear on all marketing materials, including the brochures, Onsite Program, and onsite signage.



25

NEW

Spy for a Prize $1,000 per sign (6 signs total)

APIC is excited to announce an interactive game for attendees at this year’s conference. This unique game is both a scavenger hunt and networking activity. Attendees will receive decoder glasses as they enter the Welcome Reception on Friday, June 26, 2015. Decoder signs will be placed at di¦erent areas throughout the reception. Each sign will contain a word hidden that is only visible with the decoder glasses. Attendees must collect all words to form a sentence. The final word will be on a sign at the stage. Once the attendee decodes all the words and spells out the phrase, they can submit their ballot to be entered into the special drawing for a multitude of prizes! Each sponsor’s logo will appear on one sign. Each sponsor will receive 1 entrance ticket.

Digital Caricature $6,000A live caricature artist will be digitally sketching attendees while others watch the large display screen in live action. Attendees receive a printed caricature of themselves with friends as a memorable keepsake. Your logo will be placed on each printed caricature and on the large display screen. Sponsor will receive 5 entrance tickets.


Photo Booth $6,000 A photo booth provides a fun and memorable activity for attendees! Your logo will appear on each photo strip. You can also supply props for attendees to use in the photos. Sponsor will receive 5 entrance tickets.

Event Pass $8,000At registration, all attendees receive a custom event pass with lanyard for the Welcome Reception. Since this reception is outside, this event pass will be needed throughout the event. Your logo will appear on all event passes. Post-event photos will showcase your logo on these passes. Sponsor will receive 7 entrance tickets.

¸

¸

Welcome Reception Sponsorships APIC 2015 will welcome attendees with an outdoor evening reception held at the pedestrian thoroughfare between the Music Center and the HQ hotel, Omni Nashville.

Each sponsor receives entrance tickets; no other exhibitor personnel are invited to attend this reception. Sponsorship benefits include your logo on all marketing of this event, significant onsite signage and the opportunity to attend and network.




Exhibitor Meeting RoomsAPIC o¦ers exhibitor meeting rooms to be used for o¡ces or select client meetings in the exhibit hall. These meeting rooms will be available from 8 a.m. to 5 p.m. each day—not just during exhibit hall hours.

LARGE MEETING ROOM

This room is an enclosed large hard wall structure in the exhibit hall. This room can fit 20 people and includes:

• Lockable Door• Carpet• Conference Table with 8 Chairs• Additional Seating• Standard Electrical• Daily Cleaning• Company Identification Sign

Exhibitor is responsible for any additional costs including but not limited to Internet, phones, catering and o¡ce equipment.

SMALL MEETING ROOMS

These rooms are an enclosed hard wall structures in the exhibit hall. Each meeting room can fit 8-10 people and includes:

• Lockable Door• Carpet• Conference Table with 6 Chairs• Additional Seating• Standard Electrical• Daily Cleaning• Company Identification Sign

Exhibitor is responsible for any additional costs including but not limited to Internet, phones, catering and o¡ce equipment.

Each meeting room is available from Friday, June 26 to Monday, June 29.

LARGE MEETING ROOM SMALL MEETING ROOM

2 hour segments $1,500 $750Full day rental $4,800 $2,400

ScholarshipsSeveral exhibitors o¦er scholarships for APIC members that allow them to attend the Annual Conference. APIC can o¦er these companies the opportunity to advertise these scholarships.

APIC will create a scholarship page on the APIC 2015 conference website dedicated to these company scholarships. Send us your information and we will post it online.

APIC will not handle any of the scholarship process; APIC will ONLY list the available scholarships and hyperlink to the company’s webpages.

27

pms 355cpms 513c pms 7579c pms 137c pms 7461c

STEP 1: Company Information

Company:

Contact (name):

Street Address:

City: State: Zip:

Phone: Fax:

Email:

STEP 2: Sponsorship Selection

Sponsorship Name Price $





STEP 3: Logo Recognition on SignageI agree to submit my company logo to the sponsorship manager ([email protected]) via email within 1 business week of signing the sponsorship agreement. If my company logo changes at any point, I will notify the sponsorship manager immediately and send the new logo. Due to production time of certain items, if a logo change occurs, it is not guaranteed that the item can be printed with the new logo. Please check with the sponsorship manager for individual items’ production times.

STEP 4: Payment ScheduleFull payment is due with this signed agreement. If this payment has not been received within 4 weeks, the sponsorship item may be released and this Sponsorship Application form will be declared null and void so that the item may be reassigned.

Payment Method

p Check for $ enclosed, check number (Make check payable to: APIC) OR

p Please charge $ p Visa p MasterCard p American Express

Card # Exp. Date /

Cardholder’s Name:

Authorized Signature:

STEP 5: AuthorizationBy signing this Agreement, I agree that I have read the above guidelines, and agree to abide by the terms and conditions set forth. A Sponsorship Application must be signed in order to confirm sponsorship of item.

AUTHORIZED SIGNATURE

DATE TITLE

Cancellation PolicyNo refunds due to sponsorship cancellation will be granted. Sponsor will be obligated to pay any outstanding balance due on sponsorship as outlined in the sponsor application/contract.

Sponsorship Contract

Total $

Return Application to:

APIC 2015 Sponsorship ManagerFAX TO: 888-908-2732

MAIL TO: PO Box 600 White Marsh, MD 21162

EMAIL: APICsponsorships@ sponsorshipboost.com

PHONE: 301-200-4616

Sponsorship Level The total sponsorship contribution qualifies my company for:

p PLATINUM

p GOLD

p SILVER

p BRONZE

* Exhibitor Symposia fees will count towards recognition level and will be added by show management.


Satellite symposia are not part of the Annual Conference educational programming presented by APIC.

Session ContentThe satellite symposium can be as long or as short as you choose. You have complete control over the speaker and educational content.

A content topic must be listed on the application. APIC allows only one content topic per time slot to maximize the attendees experience as well as help increase attendance for exhibitors.

CE CreditCompanies are responsible for making their own CE provider arrangements. APIC does not provide or approve CE credit for any exhibitor sponsored event.

Dates/TimeEducational events can be held within these time frames. Final times are chosen by the host. Symposia do not need to start at 5:00 a.m.; they only need to finish by 7:45 a.m.

Saturday, June 27 5–7:45 a.m. or 6–10 p.m.

Sunday, June 28 5–7:45 a.m. or 6–10 p.m.

Monday, June 29 5–7:45 a.m

Symposia Regulations• Only APIC 2015 exhibitors are eligible to host symposia.

All marketing partners and educational contractors must be approved by APIC.

• These symposia cannot conflict with any o¡cial APIC 2015 functions or sessions. Acceptable times are listed.

• All exhibitor marketing planned during the symposia must be approved by APIC. This includes, but is not limited to, invitations, announcements, and mailers.

• Space is assigned on a first-come, first-served basis. Space will NOT be assigned or held without a complete registration form and full payment.

• Joint ventures or combined exhibitor events are allowed; however one company name must be listed as the event host. This company must be an APIC 2015 exhibitor.

Pricing includesMarketing

• Pre-registration list of conference attendees (mailing address only)

• Listing of symposium title, faculty, location and sponsoring company with 150 word description in Exhibitor Events Guide

• Listing of symposium title, faculty, location and sponsoring company with 150 word description on APIC 2015 website

Convention Center Room Rental• Room rental

• Podium

Audio Visual • Speaker microphone/wireless lavalier

• Projector screen

• Audio mixer

• Desktop computer and laptop

• A/V tech before/during presentation

Registration• 6’ desk with 2 chairs outside of meeting room

• Lead Retrieval equipment for meeting time

• 1 email to all APIC attendees detailing all of the symposia o¦erings

$22,000 per event

PLEASE NOTE: APIC provides a listing in the itinerary builder; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.

This fee DOES NOT include:• Catering costs

• A/V - Captured content

• Education content

• Accreditation or approvership

• Faculty management, fees/honorarium, travel

• Presentation materials/hand-outs

A complete service kit will be available upon completion of signed registration form and payment in full.

Reach infection prevention and control professionals with events in your own style and format!

Satellite Symposia



29

Hospitality events are strictly social activities and may NOT contain product demonstrations, scientific presentations, or educational programs.

Hospitality events can be during these times:

Dates/TimeSaturday, June 27 6–10 p.m.

Sunday, June 28 6–10 p.m.

PricingMarketing

• Pre-registration list of conference attendees (mailing address only)

• Listing of Hospitality event, location and sponsoring company in Exhibitor Events Guide

• Listing of Hospitality event, location and sponsoring company on the APIC 2015 website

Registration• One (1) email to all APIC attendees detailing all

of the hospitality events.

Hotel room rental

PLEASE NOTE: APIC provides a listing in the itinerary builder; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist hospitality event hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.

$6,000 per event


Hospitality Events

pms 355cpms 513c pms 7579c pms 137c pms 7461cSTEP 1: Symposia Type

p Hospitality Event $6,000 p Satellite Symposia $22,000

STEP 2: Estimated Attendance

p 50–100 p 101–299 p >300

STEP 3: Day/Time (please select only one)

Saturday, June 27 p 5–7:45 a.m. p 6–10 p.m.

Sunday, June 28 p 5–7:45 a.m. p 6–10 p.m.

Monday, June 29 p 5–7:45 a.m.

STEP 4: Content Topic

Contact Information

Company:

Contact (name):

Street Address:

City: State: Zip:

Phone: Fax:

Email:

Fine PrintPayment in full is required with application submittal. Space will not be assigned or held until full payment has been received. Bookings are final at the time of confirmation by show management. Space is assigned based on room set arrangements and estimated attendance. If estimated attendance decreases after booking, vendor may be given a di¦erent room than initially assigned. If estimated attendance increases, show management will in good faith try to reassign to a larger space. Session title, topic and speakers must be submitted to Symposia Manager at [email protected] by no later than March 20, 2015. Vendors shall not promote, advertise, or represent any Symposia as an APIC event or as sponsored, supported, or endorsed by APIC, nor allow the appearance as such. Any promotional materials used in advertising the session must be sent to APIC by March 20, 2015 for approval for compliance with this covenant. Approval of materials by APIC shall in no way be construed as endorsement or approval of the substance of such materials or of the session. Vendor shall not require attendance at multiple sessions in order for the attendee to receive a complimentary item of value. Companies are responsible for marketing their sessions. Contact names will be provided when confirmation/payment is sent. Vendor hereby agrees to indemnify and hold convention center and the host hotel harmless for any and all claims, expenses, costs (including without limitation, reasonable attorney’s fees), and liabilities of any nature associated with or resulting from the Symposium, or from any acts or omission of Vendor, its employees, or agents.

Cancellation PolicyIf the symposium is cancelled on or before February 13, 2015, a 50% refund will be issued. No refund of any kind will be issued for any seminar cancelled

after February 13, 2015. Fees are final at the time of confirmation by show management.

CONTACT SIGNATURE DATE TITLE

STEP 5: Payment Information

p Check for $ enclosed, check number (Make check payable to: APIC) OR

p Please charge $ p Visa p MasterCard p American Express

Card # Exp. Date /

Cardholder’s Name:

Authorized Signature:

Satellite Symposia & Hospitality Event RegistrationReturn Application to:

APIC 2015 Sponsorship ManagerFAX TO: 888-908-2732

MAIL TO: PO Box 600 White Marsh, MD 21162

EMAIL: APICsponsorships@ sponsorshipboost.com

PHONE: 301-200-4616


31

CHARLOTTE, NC June 11–13, 2016

PORTLAND, ORJune 14-16, 2017

Future APIC Annual Conferences

Satellite Symposia & Hospitality Event Registration

www.apic.org/ac2015

APIC 2015 Annual ConferenceExhibits Department512 Herndon ParkwaySuite DHerndon, VA 20170www.apic.org/ac2015

Reach the largest annual audience of Infection Preventionists.

EXHIBITOR & SPONSORPROSPECTUS

exhibitor & sponsor prospectus - log into your...

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