feeder session 4 th of june 2008. agenda electronic data interchange (edi) ect website...
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Feeder Session
4th of June 2008
Agenda Electronic Data Interchange (EDI)
ECT Website possibilities
Port Infolink
No Match - No Access
Cargo Opening Deep-Sea
Cargo Closing Deep-Sea
Delta Barge Feeder Terminal (DBFT)
Lunch!
Electronic Data Interchange
No match No acces
Tom Niels
EDI: the international standard
EDI stands for Electronic Data Interchange, an international
standard for information exchange.
EDI is used in industries where the accuracy of complex and
high density information exchange among parties is crucial.
EDI has been developed in the 80’s and has become the
international standard for information exchange in the shipping
industry.
Standards have been developed by the Ship Message
Development Group (SMDG) a working group of the United
Nations
EDI usage in container world
The increase of container volume requires electronic data exchange.
Even after twenty years, the usage of EDI is not yet fully
incorporated by all parties.
The advantages of EDI can only be realised when the same rules
are applicable to all parties.
EDI reduces the number of mistakes, increases efficiency in the
chain and improves the reliability of information.
European Custom Authorities enforce mandatory electronic data
exchange with the introduction of Export Control System (ECS) in
June 2009
Usage of EDI at ECT
The use of EDI by means of EDIfact, Port Infolink and/or www.
ect.nl - web services will be mandatory for all discharge and
load information.
Box operators accept and release containers by electronic
means only.
ECT no longer accepts containers without a matching booking
number (No Match-No Access).
Possibilities to submit EDI
loadorder dischargeorder acceptanceorder releaseorder
EDI fact x x x xPortinfolink x x n/a n/aECTwebsite n/a n/a x x
Four Messages required
EDIFACT language
Load order = COPRAR-loadDischarge order= COPRAR-dischargeAcceptance order= COPARNRelease order= COREOR
Load Situation When the Feeder operator is loading containers at ECT the following
means of Electronic Data Exchange can be used – EDIFACT message Coprar-load.
– Port Infolink Service Load List. – These should be at ECT 16 hours before ETA vessel (as from the 1st of
August 2008)(under construction)
When the Feeder operator is loading Transshipment Containers
operated by Deep-sea Carrier(s), you should provide the Box operator release number ,if the box operator required this.
When the Feeder operator is loading Feeder operated Containers
(Feeder operator acting as Box operator), no release number is necessary.
For a clear overview ECT requires a summary of the total load orders from the ships operator
Discharge Situation When the Feeder operator discharging containers at ECT the following
means of Electronic Data Exchange can be used– EDIfact message Coprar-discharge.
– Port Infolink Service Discharge List.
When the Feeder operator is discharging Transshipment Containers
operated by Deep-sea Carrier(s), it is mandatory to provide the Booking number, also known as the Box Operator reference number.
When the Feeder operator is discharging Feeder operated Containers
(Feeder operator acting as Box operator), it is mandatory to provide a second modality e.g. for import truck, rail or barge and for transshipment the radio call sign and voyage number of the outgoing vessel.
For a clear overview ECT requires a summary of the total discharge orders from the ships operator
Acceptance Order
Acceptance
When the Feeder operator is acting as Box operator, you are mandatory to electronically communicate the acceptance of your container.
This can be done by means of an EDIFACT message called COPARN or via the e-services on the website of ECT, (authorization can be arranged by request via www.ect.nl).
Make sure you communicate the booking number to the party who needs to deliver the container at ECT.
Release Order
Release
When the Feeder operator is acting as Box operator and your container is on an ECT terminal, you are mandatory to electronically communicate the release of your container.
This can be done by means of an EDIFACT message called COREOR or via the e-services on the website of ECT, (authorization can be arranged by request via www.ect.nl).
Make sure you communicate the release number to the party who needs to load the container at ECT.
ECT
Message movement
Coprar discharge 2 1 Acc
epta
nce o
rder
3 No Match
Feedback on daily bases Feedback on daily bases
Match onBooking nr.
Box operatorsFeeder
operators
No Match – No Access
DeliveryBooking
OKBookingnot OK
EDIgewenstesituatie
onbekende boeking
Hardcopymanueleinvoer
Geen EDIonjuisteboeking
Delivery
OK not OK
EDIpropersituation
Unknown booking
Hardcopymanualinput
No EDIfalsebooking
PickupPin/Release
OKPin/Release
not OK
EDIgewenstesituatie
onbekende pin/release
Hardcopymanueleinvoer
Geen EDIonjuiste
pin/release
PickupPin/Release
OKPin/Release
not OK
EDIpropersituation
Unknown pin/release
Hardcopymanualinput
No EDIfalse
pin/release
Feeder operator Delivery
Feeder Delivery
Website demo
Roel Kuyper
Input Data via ECT.NL
Acceptance order
enter your acceptance order
Input Data via ECT.NL
Release order
enter your release order
Check on information ECT.NL
Inland Carrier Tool
Export
check the correctness from your Load list before sending EDI
below subjects to check
Import
check the correctness from your discharge list before sending EDI
below subjects to check
Reporting
Stanley Brabers
Reporting
Reporting automatic procedure via website
First bookings list on website 62 hours before ETA
Preliminary load list on website 52 hours before ETA
Update every 4 hours until effective Cargo Closing
at 24 hours before ETA
Continued updates of preliminary load list after
cargo closing
Reporting of Preliminary load list stops 4 hours
before ETA
Overview
Reports Delta Terminal Discharge- and Load lists / Bookings lists 24 Hours Reports Real time reports Future reports
Reports Delta Terminal The reports placed on the ECT website can be divided in
to 3 main categories:– Discharge- and Load list/Bookings lists
– 24hours reports
– Real time reports
Discharge- and Load lists
Preliminary reports– Acceptance Orders(Bookings list)
• Contains bookings received for this vessel hold and released
– Preliminary discharge list• Contains to be discharged containers, profound ok by COT and/or booking
– Preliminary load list• Contains released containers which are expected or have a different hold(customs,
shipping line and others)• If a electronic load list has been processed, contains containers present on a
released booking but with a line hold
Final reports– Discharge list – from the waterside system
– Load list – from the waterside system
In the directory Reports- Load/Discharges Container Lists the reports are divided by container operator.
In the directory Reports- Load/Discharges Object Lists the reports are combined for the object operator
Timetable for acceptance orders and loadlists
Prel. Loadlist
Acceptance orders
hold/releasedAcceptance orders hold
36 uur < CCO X28 uur < CCO X24 uur < CCO X X20 uur < CCO X16 uur < CCO X X12 uur < CCO X X8 uur < CCO X X6 uur < CCO X4 uur < CCO X X2 uur < CCO XAt CCO X X2 uur > CCO X4 uur > CCO X8 uur > CCO X12 uur > CCO X14 uur > CCO X16 uur > CCO X18 uur > CCO X20 uur > CCO X
Reports triggered by CCO, if blank by ETA:(based on deep sea CCO)
24 Hours Reports 24 Hours Reports with the following information, kicked off
every 24 hours, containing the previous 24 hours:
– Receivals and deliveries per container by road, rail, barge short sea/feeder
– Several RTO storage deadline containers
– Containers on storage
– Containers on storage longer than 3 or 12 days
– Special Handlings
Real time reports Not quite real-time, but kicked off at 07:30 am, 11:30 am and 15:35 pm The reports presented are txt files and are a reflection of our database
tables, all files are semicolon separated At the moment the information in these files contain only data regarding
present containers These reports are available as from the 1st of july The tables presented contain the following information:
Terminal Type DescriptionDT Equ Equipment uses(Containers in the yard)DT EqO Equipment orders(bookings)DT EqOI Equipment orders items(booking lines-lenght/type/height)DT Dam Equipment damages(Damaged containers)DT Hld Equipment holds(Containers on hold)DT Haz Equipment hazards(Containers with hazardous material)DT Rel Equipment releases(Release orders-Import)DT Doc Registered customs documents
Future reports Complete preliminary load list landside modalities last quarter 2008
“Real Time” historic data first quarter 2009
Questions?
Deep-sea Nathalia Zantman +31(0)181278113 [email protected] Rinus van der Hor +31(0)181278126 [email protected]
FeederMartijn van Eck +31(0)181278193 [email protected]
BargeRonald van den Broek +31(0)181278241 [email protected] Borel +31(0)181278116 [email protected]
RailRoel Kuyper +31(0)181277896 [email protected]
TruckRonald van den Broek +31(0)181278241 [email protected] van de Bas +31(0)181278241 [email protected]
Port Infolink
Leo van Driel
Cargo OpeningCargo Closing
No Match – No Access
Florian Vreeburg
Cargo Closing Deep-Sea
Administrative and physical closing 24 hours
before the deep-sea vessel’s Estimated Time
of Arrival (ETA) as per May 1st 2008.
These procedures are in line with anticipated
EU regulations
Administrative Closing
Lines send load list latest 24 hours before ETA
Load list received by ECT is final.
Load list is complete and accurate.
No changes, no voids, no dummy numbers.
Split call: load terminal leading.
Physical Closing Containers not present are cancelled from load list.
Containers that remain on the load list:
– Containers from objects in operation
– Late Arrival Requests
– Inter terminal transport containers and containers
from depot(s).
– Custom blocked containers
Administrative processing starts latest after
administrative closing at 24 hours before ETA.
Internal Operational Reality
At a certain moment ECT internally needs to finalize closing
procedure (blocked containers, depots, vessels in operation
etc.). This is done at 6 hours before ETA of vessel (final
closing).
Changes in ETA (>24 hours Cargo Closing Time) of the vessel
result in a change of all deadlines. The processed actions
cannot be changed.
Delta Barge Feeder Terminal (DBFT)
Theo van Zijll
Appendix
Loadorder detailsEDI loadlist
mandatory items optional itemsIn a general sensevoyagenumber xfeedername xvessel operator xcallsign xarrival date/time xPer containercontainernumber xboxoperator xsizetype xcategory export/transhipment
x
full/empty xfeederowned loadingcontainers via inboundorder from ic,fd,ds
releasenumber x if required by boxoperatorcargo reference x dangerous goodsPOD xPOD2 xdestination xweight xoff-standard xtemperature xhandling instruction ximo xcelposition xAbbreviations:POL port of loading=previous
portPOD port of
discharge/load=rotterdamPOD2 port of destination=bv
bilbao
bookingnumber x
Dischargeorder detailsEDI Discharge list
mandatory items optional itemsIn a general sense:VOYAGENUMBER xFEEDERNAME xVESSEL OPERATOR xCALLSIGN xARRIVAL DATE/TIME xCRN xECT TERMINAL DDW,DDE,DDN xPer container:Containernumber xBox operator xSizetype xCategorie import/transhipment) xFull/Empty x
transhipment/other flowoptional if boxisfeederowned
BL nr x feederowned containersCargo reference x dangerous goodsPOL* xPOD* xPOD2* xDestination xweight[gross] xOff-standard xTemperature xHandling instruction xIMO xsecond modality x import flowThird party xAbbreviations:POL* port of loading=previous portPOD* port of discharge/load=rotterdamPOD2* port of destination=bilbao
bookingnumber x
Further actions necessary
Still too many interruptions.
Late arrivals disturb the process till vessel departure
Container availability vessels in operation not
transparent enough.
Too much personal interpretation of guidelines
Transition period until implementation of mandatory
rules European Community effective summer 2009.
Late Arrival Requests
Late arrival request on the load list latest at 24 hours
before ETA.
Specification of bookings number and container
number.
Maximum of 10 Late Arrivals per call per box
operator.
‘Specials’ are possible
Container needs to be present at the terminal 6
hours before ETA (with the exception of banknotes
and IMO 1)