finance committee...2014/05/28 · meeting minutes livingston county may 14, 2014 - 7:30 a.m....

FINANCE COMMITTEE5/28/2014

304 E Grand River, Board Chambers, Howell, Michigan 488437:30 AM

AGENDA

1. CALL MEETING TO ORDER2. ROLL CALL3.

APPROVAL OF MINUTES A. Minutes Dated: May 14, 2014 B. Closed Session Minutes Dated: May 14, 2014

4. TABLED ITEMS FROM PREVIOUS MEETINGS5. APPROVAL OF AGENDA

Regular Agenda - Res. 09 thru 156.

REPORTS Road Commission Project Vision Update Prosecuting Attorney Annual Report Veterans Affairs Annual Report

7. CALL TO THE PUBLIC8.

RESOLUTIONS FOR CONSIDERATION: Regular Agenda - Res. 09 thru 15

09

Treasurer RESOLUTION AUTHORIZING VACATION TIME PAYOFF TO INCLUDE HOURS EARNED IN EXCESS OF ALLOWED HOURS.

10

Human Resources RESOLUTION TO MODIFY THE VACANCY REVIEW POLICY

11

Human Resources RESOLUTION AUTHORIZING A CONTRACT WITH MUNICIPAL CONSULTING SERVICES, LLC FOR A CLASSIFICATION AND COMPENSATION STUDY

12

Circuit Court RESOLUTION AUTHORIZING AGREEMENTS WITH MARY HAYEK, CATHOLIC CHARITIES AND KAREN BERGBOWER & ASSOCIATES, PC TO PROVIDE TRAUMA TREATMENT SERVICES - 44TH CIRCUIT COURT AND 53RD DISTRICT COURT

13 District Court RESOLUTION TO APPROVE THE FILLING OF THE PRE-TRIAL

SERVICES SPECIALIST POSITION IN COMMUNITY CORRECTIONS, AND THE SUBSEQUENT FILLING OF THE FULL TIME ADMINISTRATIVE SPECIALIST FOR SWIFT & SURE SANCTIONS (POSITION #168-00103)

14

Administration RESOLUTION AUTHORIZING REORGANIZATION OF BOTH 911-CENTRAL DISPATCH AND EMS

15

Central Dispatch RESOLUTION AUTHORIZING FITCH AND ASSOCIATES TO PROVIDE 911 CONSULT SERVICES - 911/Public Safety Committee/Finance Committee

16. CLAIMS17. PREAUTHORIZED18. CALL TO THE PUBLIC19. ADJOURNMENT

MEETING MINUTES LIVINGSTON COUNTY

MAY 14, 2014 - 7:30 A.M.

ADMINISTRATION BUILDING - BOARD CHAMBERS 304 E. Grand River Avenue, Howell, MI 48843

FINANCE COMMITTEE

XXXX COMM.

DENNIS DOLAN - FINANCE CHAIR

XXXX COMM.

DAVID DOMAS

□□□□ COMM.

DONALD PARKER

□□□□ COMM.

CAROL GRIFFITH

XXXX COMM.

KATE LAWRENCE

XXXX COMM.

GARY CHILDS

XXXX COMM.

WILLIAM GREEN

XXXX COMM.

RON VAN HOUTEN

XXXX COMM.

STEVE WILLIAMS

OTHERS:

JOE SEWARD

BRIAN JONCKHEERE

RICHARD MALEWITZ

DIANE GREGOR

ROBERTA BENNETT

CHRIS FOLTS

SALLY REYNOLDS

MARK JOHNSON

BARB RITCHIE

JENNIFER PALMBOS

DOUG BRITZ

JOHN EVANS

ROB SPAULDING

MARGARET M. DUNLEAVY

DEBBIE WARDEN

1. CALL TO ORDER: Meeting called to order by CHAIRMAN DENNIS DOLAN at 7:30 AM.

2. ROLL CALL.

3. APPROVAL OF MINUTES: MINUTES OF MEETING DATED APRIL 23, 2014:

MOTION TO APPROVE THE MINUTES

MOVED BY: LAWRENCE / SECONDED BY: GREEN

ALL IN FAVOR – MOTION PASSED

4. TABLED ITEMS FROM PREVIOUS MEETINGS: None.

5. APPROVAL OF AGENDA:

� A. CONSENT AGENDA: Res. 10 thru 16

� B. REGULAR AGENDA: Res. 17 thru 25

MOTION TO APPROVE THE CONSENT AGENDA AND REGULAR AGENDA AS PRESENTED.

MOVED BY: LAWRENCE / SECONDED BY: GREEN

ALL IN FAVOR – MOTION PASSED

6. REPORTS:

� Human Resources Annual Report: Jennifer Palmbos gave a handout explaining all the

accomplishments for 2013 and goals for the human services department in 2014

� Facility Services Annual Report: Chris Folts talked about the custodians, full and part time,

what was done in 2013 and what still needs to be done in 2014.

� Update from Munis User Training: Roberta Bennett, Diane Gregor and Barb Ritchie spoke

regarding their classes they took and how it was a great opportunity for them

7. CALL TO THE PUBLIC: None.

8. APPROVAL OF CONSENT AGENDA (Roll Call)

MOTION TO APPROVE THE CONSENT AGENDA, AS PRESENTED.

MOVED BY: GREEN / SECONDED BY: WILLIAMS

AYES: GREEN, VANHOUTEN, WILLIAMS, DOLAN, DOMAS, LAWRENCE, CHILDS; NAYS: NONE; ABSENT: PARKER, GRIFFITH

MOTION PASSED

9. RESOLUTIONS FOR CONSIDERATION:

10. LETS: RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FROM FEDERAL STATE OF GOOD

REPAIR GRANT AND ISSUANCE OF A PUCHASE ORDER - L.E.T.S./GENERAL

GOVERNMENT/FINANCE/BOARD

RECOMMEND MOTION TO THE BOARD



MOTION PASSED

11. AIRPORT: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO A GRANT AGREEMENT WITH THE MICHIGAN

DEPARTMENT OF TRANSPORTATION TO FUND THE




MOTION PASSED

12. AIRPORT: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO AMEND RESOLUTION 2013-07-190 AND THE AGREEMENT

WITH C&S COMPANIES TO INCLUDE CONSTRUCTION ADMINISTRATION

SERVICES FOR THE CONSTRUCTION OF THE AIRPORT FUEL FARM -- AIRPORT




MOTION PASSED

13. I.T.: RESOLUTION AUTHORIZING ESRI USER CONFERENCE/TRAINING EXPENSES




MOTION PASSED

14. I.T.: RESOLUTION AUTHORIZING THE PURCHASE OF SECURITY SWIPE LOCKS AND

CAMERAS FOR THE EAST COMPLEX AND ADMINISTRATION BUILDING – GENERAL

GOVERNMENT, FINANCE COMMITTEE, BOARD OF COMMISSIONERS / INFORMATION

TECHNOLOGY




MOTION PASSED

15. I.T.: RESOLUTION AUTHORIZING OUT-OF-STATE TRAVEL FOR THE CHIEF INFORMATION

OFFICER TO ATTEND THE GARTNER SECURITY AND RISK MANAGEMENT SUMMIT IN

NATIONAL HARBOR, MARYLAND/ COUNTY INFORMATION TECHNOLOGY




MOTION PASSED

16. I.T.: RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO TRANSFER FUNDS FROM

CAPITAL TO EQUIPMENT– INFORMATION TECHNOLOGY




MOTION PASSED

17. HUMAN RESOURCES: RESOLUTION AUTHORIZING THE FILLING OF THE VACANT FULL-TIME PAYROLL CLERK POSITION - HUMAN RESOURCES


MOVED BY: LAWRENCE / SECONDED BY: VAN HOUTEN

MOTION PASSED

18. LETS: RESOLUTION AUTHORIZING THE CREATION OF ONE (1) 29 HOUR PER WEEK DRIVER

POSITION - L.E.T.S./GENERAL GOVERNMENT/FINANCE/BOARD


MOVED BY: LAWRENCE / SECONDED BY: WILLIAMS

MOTION PASSED

19. I.T.: RESOLUTION TO APPROVE THE HIRING OF ONE FULL-TIME HARDWARE TECHNICIAN

IN THE LIVINGSTON COUNTY INFORMATION TECHNOLOGY DEPARTMENT TO REPLACE THE RECENT VACANT POSITION AT THE HIRE RATE OF GRADE J - INFORMATION

TECHNOLOGY / GENERAL GOVERNMENT COMMITTEE / FINANCE COMMITTEE


MOVED BY: WILLIAMS / SECONDED BY: CHILDS

MOTION PASSED

20. EQUALIZATION: RESOLUTION TO LEVY 2014 ALLOCATION MILLAGE


MOVED BY: DOMAS / SECONDED BY: WILLIAMS

MOTION PASSED

21. DRAIN COMMISSIONER: RESOLUTION TO AUTHORIZE THE ADVANCE OF GENERAL FUND

MONIES TO THE LAKE TYRONE SANITARY SEWER DRAIN DRAINAGE DISTRICT FUND 802-8250

TO COVER CERTAIN CURRENT EXPENSES PRIOR TO PROJECT BONDING


MOVED BY: WILLIAMS / SECONDED BY: GREEN

MOTION PASSED

22. CIRCUIT COURT: RESOLUTION AUTHORIZING THE 44TH CIRCUIT COURT TO APPLY FOR FY 2015 FUNDING THROUGH THE SWIFT AND SURE SANCTIONS PROBATION

(SSSP) GRANT FROM THE STATE COURT ADMINISTRATIVE OFFICE


MOVED BY: CHILDS / SECONDED BY: GREEN

MOTION PASSED

23. DISTRICT COURT: RESOLUTION AUTHORIZING THE 53RD DISTRICT COURT TO APPLY FOR

FY 2015 FUNDING FOR ITS INTENSIVE TREATMENT MENTAL HEALTH

COURT FROM THE STATE COURT ADMINISTRATIVE OFFICE


MOVED BY: LAWRENCE / SECONDED BY: VAN HOUTEN

MOTION PASSED

24. DISTRICT COURT: RESOLUTION APPROVING THE APPOINTMENT OF JERRY SHERWOOD AS ATTORNEY/MAGISTRATE FOR THE 53RD DISTRICT COURT


MOVED BY: VAN HOUTEN / SECONDED BY: LAWRENCE

MOTION PASSED

25. CIRCUIT COURT: RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO THE 2014 APPROVED COURT CENTRAL SERVICES BUDGET TO ADD FEDERAL GRANT AWARDS RECEIVED FROM U.S. DEPARTMENT OF JUSTICE (DOJ) OFFICE OF JUSTICE PROGRAMS (OJP) BUREAU OF JUSTICE

ASSISTANCE (BJA) AND THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES (HHS), SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION (SAMHSA), JOINT ADULT DRUG COURT

SOLICITATION TO ENHANCE SERVICES, COORDINATION AND TREATMENT-CIRCUIT COURT


MOVED BY: VANHOUTEN / SECONDED BY: LAWRENCE

MOTION PASSED

26. CLAIMS

MOTION TO APPROVE THE CLAIMS DATED APRIL 9, 2014

MOVED BY: LAWRENCE / SECONDED BY: CHILDS

MOTION PASSED

27. PAYABLES

MOTION TO APPROVE THE PAYABLES DATED APRIL 9, 2014

MOVED BY: WILLIAMS / SECONDED BY: GREEN

ALL IN FAVOR - MOTION PASSED

28. CALL TO THE PUBLIC: None.

29. CLOSED SESSION:

MOTION TO RECESS TO CLOSED SESSION AT 7:46 AM

MOVED BY: CHILDS / SECONDED BY: VANHOUTEN

ALL IN FAVOR - MOTION PASSED

RETURN TO OPEN SESSION AT: 9:35 AM

MOVED BY GREEN AND SECONDED BY VANHOUTEN TO ACCEPT COUNSEL’S RECOMMENDATION

DOMAS: NAY

MOTION PASSED

30. ADJOURNMENT:

MOTION TO ADJOURN AT 9:40 AM

MOVED BY: LAWRENCE / SECONDED BY: WILLIAMS

MOTION PASSED

DEBBIE WARDEN RECORDING SECRETARY

RESOLUTION NO:

LIVINGSTON COUNTY DATE:

RESOLUTION AUTHORIZING VACATION TIME PAYOFF TO INCLUDE HOURS EARNED IN EXCESS OF ALLOWED HOURS. – TREASURER

WHEREAS, the County’s vacation policy states, “Any vacation days accumulated in excess of 264

hours will be forfeited unless approved by the employee’s department head and the

Director of Human Resources”; and

WHEREAS, the Treasurer and the Director of Human Resources approved the accrual of vacation

hours in excess of the 264 hours for the Chief Deputy Treasurer in December 2013 and

extending into the 2014 year; and

WHEREAS, the excess of hours earned was the result of projects and work load which prevented the

use of vacation time; and

WHEREAS, the Chief Deputy Treasurer plans to retire effective June 30, 2014; and as of that date,

will have earned 128.89 hours in excess of the allowed hours.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby

authorizes a one-time, non-precedent setting payment of unused vacation hours resulting

from retirement to include those hours earned in excess of the allowed hours.

# # #

MOVED:SECONDED:CARRIED:

MemorandumTo: Livingston County Board of Commissioners

From: Jennifer M. Nash, Livingston County Treasurer

Date: May 15, 2014

Re: Resolution Authorizing Vacation Time Payoff To Include

Hours Earned In Excess of Allowed Hours

In December of 2013, I realized the Chief Deputy Treasurer had exceeded the allowed hours of unused vacation time under the county’s vacation policy, and as a result was actually losing hard earned vacation time. The same policy allows for exception to the rule with authorization from the Department Head and Director of Human Resources. The authorization as allowed was granted based upon the many tasks/projects preventing the use of vacation time.

With the announcement and planning for the Chief Deputy Treasurer’s June 30th retirement came the discovery that while the authorization to earn and use the additional hours was granted, there was nothing that allowed the inclusion of the unused excess hours in the vacation payoff that results from retirement.

I am asking for a one time authorization to include the unused hours in the payoff of vacation time. As of June 30, 2014, the Chief Deputy Treasurer will have earned 128.89 hours in excess of the allowed hours.

Taking into account the 33 years of dedicated service and over 1300 hours of unpaid overtime within the last 6 months alone, (as a salaried employee), I believe the value received from the Chief Deputy Treasurer far exceeds the dollars associated with 128.89 hours of pay. For this reason, I ask for your support of the attached resolution.

If you have any questions regarding this matter please contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF LIVINGSTON COUNTY TREASURER

200 E. GRAND RIVER HOWELL MI 48843

Phone 517-546-7010 Fax 517-545-9638Web Site: livingstonlive.org

RESOLUTION NO:


RESOLUTION TO MODIFY THE VACANCY REVIEW POLICY(Personnel – Finance – Full Board)

WHEREAS, Resolutions Nos. 2009-07-217, 2010-06-189, and 2012-01-019 established and amended the Vacancy Review policy to address filling position vacancies during the current hiring freeze and to ensure departments identify the need for the position before the position is approved for filling by the Board of Commissioners; and

WHEREAS, the policy currently requires general fund departments to seek approval through the Vacancy Review process to fill most vacant positions; and

WHEREAS, in some cases that means Department Heads and Elected Officials must make multiple requests to fill vacant positions within the same budget year to fulfill staffing needs; and

WHEREAS, the Strategic Planning - Competitive Compensation Committee has reviewed the Vacancy Review policy and recommends the Board Sub-Committees have final approval to fill vacant, budgeted positions and recommends shortening the Request for Exception to the Hiring Freeze form be shortened; and

WHEREAS, requests for new positions must continue to go through the full approval process through the Board of Commissioners and departments must fill out the budget form for new positions; and

WHEREAS, the Personnel Sub-Committee and Finance Committee has reviewed this matter and have recommended the revision of the Vacancy Review policy.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners

hereby approves the revisions to the attached Vacancy Review policy and Request

for Exception to the Hiring Freeze form.

RESOLUTION NO:

PAGE: 2

BE IT FINALLY RESOLVED that this resolution shall take effect upon adoption and shall

remain in effect until revised or rescinded by the Livingston Board of County

Commissioners.

# # #

MOVED: SECONDED: CARRIED:

LIVINGSTON COUNTY APPROVED: 1.17.12

VACANCY REVIEW POLICY Page 1 of 3 Pages RESOLUTION: #2012-01-019

LIVINGSTON COUNTY

HUMAN RESOURCES VACANCY REVIEW POLICY

RESOLUTION #2012-01-019 LIVINGSTON COUNTY, MICHIGAN APPROVED: 1.17.2012

RESOLUTION #2010-06-189 APPROVED: 6.21.2010


A. POLICY

1. PURPOSE: Livingston County instituted a number of cost reduction measures in light of the financial forecasts indicating the County would be unable to sustain current levels of services within available resources. One of those measures is a hiring freeze. The objective of the hiring freeze for general fund departments and departments that receive a significant subsidy from the general fund is to contribute to the reduction of the budget deficit and to begin to make long-term structural changes and improved efficiencies in Livingston County’s work force.

2. POLICY STATEMENT: The Board of Commissioners instituted a hiring freeze on July 7, 2008, which resolved:

No position in a General Fund department which becomes vacant shall be replaced. In departments not funded by the General Fund, vacancies shall be posted internally with employees in General Fund departments given first consideration. The Board encourages the sharing of responsibilities within or between Departments. In addition supervisory positions may be filledinternally as long as a vacancy ultimately falls off the payroll. The Board of Commissioners also endorses consolidation of County offices in order to reduce operating expenses.

In addition, on December 1, 2008 the Board reaffirmed their position on the hiring freeze by resolving:

Any services funded by State/Federal grants which costs exceed grant funding and which services are not basic to the health, safety, and welfare of the residents of Livingston County and/or which are provided by others; shall be discontinued and the grant funding declined.

The approved Authorization and Funded Employee List contained in the annual budget (as amended by authorization of the Board of Commissioners) shall limit the number of employees who are authorized to be employed and no funds are appropriated for any position or employees not on the approved Authorization and Funded Employee List.

All vacancies that occur during this hiring freeze are hereby declared to be a position reduction on the Authorized and Funded Employee List for each such vacated position and funding shall be removed from the Courts, Elected Officials and Department Head budgets. Said vacated position shall not be filled, except by specific Board authorization.

If the Board of Commissioners authorizes a vacant position to be filled, then all Judges, County Elected Officials and County Department Heads will hold that position vacancy that occurs during the 2009 fiscal year for the appropriate duration of time to properly compensate for vacation and/orsick payoffs to insure personnel expenditures don’t exceed the 2009 authorized budget provided that the judges and elected officials can still perform their mandated functions at a serviceable level.



However, there may be a few instances in which the best interests of Livingston County are served by allowing a hire to take place. The attached Vacancy Review Guidelines explain the objective, criteria and procedures for granting exceptions to the hiring freeze.

Vacancy requests will be approved only when it is clear to the applicable Sub-Committee of the Board of Commissioners that:

The work is essential to Livingston County;

The Elected Official/Department Head has examined current work and staffing to identify and then implement changes that improve service, reduce costs and reduce the number of staff required to get the department’s work done;

Alternatives to getting the work done have been seriously explored including redesigning work, reassigning current staff, using additional technology or rethinking how work is performed, streamlining and any other staff-suggested means;

Lower priority work has been eliminated, deferred, or handled some other way. In other words, with approval, can some of the department’s current duties be discontinued?;

There is no reasonable alternative to hiring.

Where there is no reasonable alternative to hiring, it is expected that another position will be surrendered. Step placement at hiring should be scrutinized to minimize overall personnel costs. Avoid incurring any costs that are not necessary. All County expenditures – not just personnel costs need to be examined to reduce costs to the greatest extent possible.

3. APPLICABILITY: Applies to all budgeted full-time and part-time positions that become vacant during the period of time that the hiring freeze is in effect. New positions must go through the applicable subcommittee with final approval vested in the Board of Commissioners. The hiring freeze applies to positions in a general fund department and to departments that receive a significant, greater than 50%, general fund subsidy. Every position will be reviewed on an individual basis.

The following are the exceptions whereby a department head may fill a vacancy without first obtaining the approval of the Board of Commissioners:

Where the Board of Commissioners has previously approved the filling of a vacancy of the same job classification and hours within the same budget year and that position is again vacated

Departments are permitted to temporarily increase staffing levels due to increased workload, vacancies created by terminations or employee leaves of absence if sufficient funding is available within that department’s budget. No approval is required to return the incumbent employee to the original position. If funding is not available within a department’s budget sufficient to cover the expense of a temporary position, the department must receive approval from the Board of Commissioners through the vacancy review procedure prior to filling a temporary vacancy.

The hiring freeze will be in effect until further notice, and will not be lifted without an affirmative action taken by the Board of Commissioners.

4. DEFINITIONS:

5. REFERENCE AND LEGAL AUTHORITY:

BOARD RESOLUTION #604-193:.............Resolution Establishing a Position Review Process to Justify the Current Need for Vacant Positions under the General Hiring Freeze



BOARD RESOLUTION #2008-07-201:......Resolution Authorizing Implementation of Adjustments to the 2008 Livingston County Budget

BOARD RESOLUTION #2008-12-352: .....Resolution Adopting the 2009 Livingston County Budget

BOARD RESOLUTION #2009-05-156: .....Resolution Authorizing Livingston County’s Annual Budget Process and Calendar for 2010

6. SEE ALSO:

PERSONNEL POLICY: Workforce Reduction

FORM: Livingston County 2004 General Hiring Freeze, Request to Fill

FORM: Request for Exception to the Hiring Freeze

7. SUPERSEDES: #2009-07-217; and, #2010-06-189.

8. APPROVED BY:

PERSONNEL COMMITTEE: .............. 12/21/2011

FINANCE COMMITTEE: ................... 01/11/2012

BOARD OF COMMISSIONERS: ......... 01/17/2012

9. RESOLUTION: #2012-01-019

10. REVIEW HISTORY:

B. PROCEDURE:

The requesting Elected Official/Department Head will complete the analysis required to Request an Exception to the Hiring Freeze. The appropriate Board Sub-Committee will review all requests for hiring within their jurisdiction. Only when the appropriate Board Sub-Committee is confident that the hire meets the criteria will the request receive further review from the Finance Committee and ultimateauthorization will be provided by the Board of Commissioners prior to making a job offer.

The Board Sub-Committee may request clarification or additional information as deemed necessary.

Administration will adjust budgets to reflect the savings from vacant positions.




[SEE REQUEST FOR EXEMPTION TO HIRING FREEZE ATTACHED HERETO]

S:\WP\Policies\HR Manual\Vacancy Review.doc



REQUEST FOR EXCEPTION TO THE HIRING FREEZE

Request Submitted by:

Title of Position to be Filled: Salary:

Position Control#:

Annual Cost of Budgeted Position (incl. fringe benefits):Projected Cost for the next five years (incl. fringe benefits):

New Position/Classification (Yes/No):If No: Name of Employee Last Occupying this Position

When did the position become vacant?

Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget?

1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description.

2. Budgeted department head count for the past five years: Jan., 20__: Jan., 20__: Jan., 20__: Jan., 20__: Jan., 20__:

3. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring?

4. Specifically list three reasonable options or detriments to the department if your request to replace a position is denied.

5. What budget saving measures has this department implemented? Have additional measures been identified? For example, use of temporary employees or part-time (less than 30 hours) employees Please provide explanation(s).

7. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)?

8. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s).

9. Are your actual revenues coming in at your projected budgeted revenue amounts?



LIVINGSTON COUNTY

HUMAN RESOURCES

VACANCY REVIEW POLICY

RESOLUTION #2012-01-019 LIVINGSTON COUNTY, MICHIGAN APPROVED: 1.17.2012



A. POLICY

1. PURPOSE: Livingston County instituted a number of cost reduction measures in light of the financial forecasts indicating the County would be unable to sustain current levels of services within available resources. One of those measures is a hiring freeze. The objective of the hiring freeze for general fund departments and departments that receive a significant subsidy from the general fund is to contribute to the reduction of the budget deficit and to begin to make long-term structural changes and improved efficiencies

� � � � � � � � � � � � � � � � � � � � �force.

2. POLICY STATEMENT: The Board of Commissioners instituted a hiring freeze on July 7,

2008, which resolved:

· No position in a General Fund department which becomes vacant shall be replaced. In departments not funded by the General Fund, vacancies shall be posted internally with employees in General Fund departments given first consideration. The Board encourages the sharing of responsibilities within or between Departments. In addition supervisory positions may be filled internally as long as a vacancy ultimately falls off the payroll. The Board of Commissioners also endorses consolidation of County offices in order to reduce operating expenses.

In addition, on December 1, 2008 the Board reaffirmed their position on the hiring freeze by resolving:

· Any services funded by State/Federal grants which costs exceed grant funding and which services are not basic to the health, safety, and welfare of the residents of Livingston County and/or which are provided by others; shall be discontinued and the grant funding declined.

· The approved Authorization and Funded Employee List contained in the annual budget (as amended by authorization of the Board of Commissioners) shall limit the number of employees who are authorized to be employed and no funds are appropriated for any position or employees not on the approved Authorization and Funded Employee List.

· All vacancies that occur during this hiring freeze are hereby declared to be a position reduction on the Authorized and Funded Employee List for each such vacated position and funding shall be removed from the Courts, Elected Officials and Department Head budgets. Said vacated position shall not be filled, except by specific Board authorization.

· If the Board of Commissioners authorizes a vacant position to be filled, then all Judges, County Elected Officials and County Department Heads will hold that position vacancy that occurs during the 2009 fiscal year for the appropriate duration of time to properly compensate for vacation and/or � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ! �

2009 authorized budget provided that the judges and elected officials can still perform their mandated functions at a serviceable level.



However, there may be a few instances in which the best interests of Livingston County are served by allowing a hire to take place. The attached Vacancy Review Guidelines explain the objective, criteria and procedures for granting exceptions to the hiring freeze.

Vacancy requests will be approved only when it is clear to the applicable Sub-Committee of the Board of Commissioners that:

· The work is essential to Livingston County;

· The Elected Official/Department Head has examined current work and staffing to identify and then implement changes that improve service, reduce costs and reduce the number of staff required to " � � � ! � � � � � � � # � � � � $ � � � � � � � %

· Alternatives to getting the work done have been seriously explored including redesigning work, reassigning current staff, using additional technology or rethinking how work is performed, streamlining and any other staff-suggested means;

· Lower priority work has been eliminated, deferred, or handled some other way. In other words, with � � � � � & � � ' � � � � � # � � � � ! � � � � � � � # � � � � � � � � � � � � � � � � � ( � � � � � � � � � � � � � ) %

· There is no reasonable alternative to hiring.

Where there is no reasonable alternative to hiring, it is expected that another position will be surrendered. Step placement at hiring should be scrutinized to minimize overall personnel costs. Avoid incurring any costs that are not necessary. All County expenditures * not just personnel costs need to be examined to reduce costs to the greatest extent possible.

3. APPLICABILITY: Applies to all budgeted full-time and part-time positions that become vacant

during the period of time that the hiring freeze is in effect. New positions must go through the applicable subcommittee with final approval vested in the Board of Commissioners. The hiring freeze applies to positions in a general fund department and to departments that receive a significant, greater than 50%, general fund subsidy. Every position will be reviewed on an individual basis.

The following are the exceptions whereby a department head may fill a vacancy without first obtaining the approval of the Board of Commissioners:

· Where the Board of Commissioners has previously approved the filling of a vacancy of the same job classification and hours within the same budget year and that position is again vacated

Departments are permitted to temporarily increase staffing levels due to increased workload, vacancies created by terminations or employee leaves of absence if sufficient funding is + � + � , + - , . � �� / � � � / + � 0 . 1 + � 2 . � � � � - 0 � . � 3 4 � + 1 1 � � + , � � . 5 � . 0 � � . � � � / . � � 6 2 - . � �employee to the original position. 78 8 � 0 � � � � � � � � + � + � , + - , . � �� / � � + 0 . 1 + � 2 . � � � � - 0 � . �sufficient to cover the expense of a temporary position, the department must receive approval from the Board of Commissioners through the vacancy review procedure prior to filling a temporary vacancy.

The hiring freeze will be in effect until further notice, and will not be lifted without an affirmative action taken by the Board of Commissioners.

4. DEFINITIONS:

5. REFERENCE AND LEGAL AUTHORITY:

BOARD RESOLUTION #604-193: ............. Resolution Establishing a Position Review Process to Justify the Current Need for Vacant Positions under the General Hiring Freeze



BOARD RESOLUTION #2008-07-201: ...... Resolution Authorizing Implementation of Adjustments to the 2008 Livingston County Budget

BOARD RESOLUTION #2008-12-352: ..... Resolution Adopting the 2009 Livingston County Budget

BOARD RESOLUTION #2009-05-156: ..... 9 . � � , � � � � : � / � �; � � � � � � � � � � � � � � � � � � � : � � + ,Budget Process and Calendar for 2010

6. SEE ALSO:

PERSONNEL POLICY: Workforce Reduction

FORM: Livingston County 2004 General Hiring Freeze, Request to Fill

FORM: Request for Exception to the Hiring Freeze

7. SUPERSEDES: #2009-07-217; and, #2010-06-189.

8. APPROVED BY:

PERSONNEL COMMITTEE: .............. 12/21/2011

FINANCE COMMITTEE: ................... 01/11/2012

BOARD OF COMMISSIONERS: ......... 01/17/2012

9. RESOLUTION: #2012-01-019

10. REVIEW HISTORY:

B. PROCEDURE:

The requesting Elected Official/Department Head will complete the analysis required to Request an Exception to the Hiring Freeze. The appropriate Board Sub-Committee will review all requests for hiring within their jurisdiction. Only when the appropriate Board Sub-Committee is confident that the hire meets the criteria will the request receive further review from the Finance Committee and ultimate authorization will be provided by the Board of Commissioners prior to making a job offer.

The Board Sub-Committee may request clarification or additional information as deemed necessary.

Administration will adjust budgets to reflect the savings from vacant positions.




[SEE REQUEST FOR EXEMPTION TO HIRING FREEZE ATTACHED HERETO] S:\WP\Policies\HR Manual\Vacancy Review.doc



REQUEST FOR EXCEPTION TO THE HIRING FREEZE

Request Submitted by: Title of Position to be Filled: Salary: Position Control#: Annual Cost of Budgeted Position (incl. fringe benefits): Projected Cost for the next five years (incl. fringe benefits): New Position/Classification (Yes/No): If No: Name of Employee Last Occupying this Position When did the position become vacant? Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget? 1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description. 2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work. 3. Budgeted department head count for the past five years: Jan., 20__: Jan., 20__: Jan., 20__: Jan., 20__: Jan., 20__: Please explain changes: 4. Does the vacant position for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Identify all special skills, education and/or licensing requirements for the position. 5 3. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring? 6. 4. Specifically list three reasonable options or detriments to the department if your request to replace a position is denied.



7. What are the consequences of deferring the vacant position over the next several months and beyond? 85. What budget saving measures has this department implemented? Have additional measures been identified? For example, use of temporary employees or part-time (less than 30 hours) employees Please provide explanation(s). 9. What position or other costs would you be willing to drop to enable hiring * if that becomes necessary to obtain approval for hire? 10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services. 11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments? 12. Explain what services can be provided by others, private sector or non-profit? 13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled? 14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s). 15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s). 16.7. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)? 17.8. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s). 9. Are your actual revenues coming in at your projected budgeted revenue amounts?

RESOLUTION NO:


RESOLUTION AUTHORIZING A CONTRACT WITH MUNICIPAL CONSULTING SERVICES, LLC FOR A CLASSIFICATION AND COMPENSATION STUDY – Human Resources

WHEREAS, the County has a need for a classification and compensation study for non-union employees as the last study was implemented in 2004; and

WHEREAS, a request for proposals (RFP) was published on the Michigan Inter-governmental Trade Network site with over 223 companies receiving notice of the bid. The RFP was also advertised in the local newspaper; and

WHEREAS, the County received two (2) responsive bids and after a successful interview, the bid review committee of the Strategic Planning - Competitive Compensation Committee recommends contracting with Municipal Consulting Services, LLC to perform the classification and compensation study.


hereby authorizes a contract with Municipal Consulting Services, LLC of Ann Arbor, Michigan

to perform the non-union classification and compensation study for a cost not to exceed $95,000.

BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby

authorizes any budget amendments necessary to effectuate this contract.

BE IT FINALLY RESOLVED that the Chair of the Livingston County Board of

Commissioners be authorized to sign any agreements, renewals, or documents as needed for this

project upon review of Civil Counsel.

# # #


RESOLUTION NO:


RESOLUTION AUTHORIZING AGREEMENTS WITH MARY HAYEK, CATHOLIC CHARITIES AND KAREN BERGBOWER & ASSOCIATES, PC TO PROVIDE TRAUMA TREATMENT SERVICES - 44TH CIRCUIT COURT AND 53RD DISTRICT COURT

WHEREAS, Livingston County has a need for Trauma Treatment Services; and

WHEREAS, the current contracts will expire on September 30, 2014; and,

WHEREAS, in accordance with the County’s Purchasing Policy, a formal quoting process was performed and the submitted quotes were evaluated; and

WHEREAS, Mary Hayek and Catholic Charities and Karen Bergbower & Associates, PC submitted a quote that will provide Trauma Treatment Services at the flat rate not to exceed $225.00 per intake/assessment; hourly rate for group meetings not to exceed $240.00; and hourly rate for individual treatment not to exceed $75.00; for the period of May 1, 2014 through September 30, 2014, with an option for a 2 year renewal; and

WHEREAS, funding for same is available through the BJA/SAMHSA Drug Court Enhancement grant; and

WHEREAS, this Resolution has been recommended for approval by the Finance Committee.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes

entering into agreements with Mary Hayek, Catholic Charities, and Karen Bergbower &

Associates, PC for Trauma Treatment Services at the flat rate not to exceed $225.00 per

intake/assessment; hourly rate for group meetings not to exceed $240.00; and hourly rate for

individual treatment not to exceed $75.00; for the period of May 1, 2014 through September

30, 2014 together with an option for a 2 year renewal for services described above.

BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners be authorized to sign the

above-referenced contract upon preparation by Civil Counsel.

BE IT FURTHER RESOLVED that, upon satisfactory performance of the contract, as determined by the

County Administrator, the Board Chairperson be authorized to sign a 2 year renewal as

prepared by Civil Counsel.

# # #


Memorandum

To: Livingston County Board of Commissioners

From: John Evans, Circuit Court Administrator

Date: 5/28/2014

Re: RESOLUTION REGARDING AWARD OF TRAUMA TREATMENT

CONTRACTS

The Circuit Court continues to find Trauma Treatment to be an effective tool for working with at-risk participants to prevent the need for more intensive counseling services or out-of-home placements and

to provide the participants with life skills, alternative conflict resolution methods and intensive trauma

counseling.

The per-hour counseling rate not to exceed $225.00 per intake/assessment; hourly rate for group

meetings not to exceed $240.00; and hourly rate for individual treatment not to exceed $75.00. There will

be no additional mileage reimbursement. Based on a competitive bidding process, a decision has been

made to award Trauma counseling contracts to Mary Hayek, Catholic Charities, and Karen Bergbower

and Associates. The proposed resolution will approve contracts with each of these providers for Trauma

Treatment services. Each provider has been notified that a masters’ level, licensed provider will be

required to provide the services. Total payments are included in the BJA/SAMHSA Drug Court

Enhancement grant budget, and will not exceed $ $15,000.00 per year.

Thank you for your consideration in this matter.

LIVINGSTON COUNTY, MICHIGAN 44

TH CIRCUIT COURT

204 S. HIGHLANDER WAY HOWELL, MI 48843

Phone 517-540-7789 Fax 517-546-3731

Web Site: co.livingston.mi.us

RESOLUTION NO:


RESOLUTION TO APPROVE THE FILLING OF THE PRE-TRIAL SERVICE SPECIALIST POSITION IN COMMUNITY CORRECTIONS, AND THE SUBSEQUENT FILLING OF THE ADMINISTRATIVE SPECIALIST POSITION FOR SWIFT AND SURE SANCTIONS (POSITION # 168-00103).

WHEREAS, Community Corrections had an opportunity to review staffing and programming within the department due to the vacancy of two part time positions; and

WHEREAS, Creation of this new position has eliminated those vacant two part time positions within Community Corrections by reorganizing and combining duties of the Community Corrections Manager and Pre-trial investigator; and

WHEREAS, Creation of this new position has been evaluated by Rahmberg Stover and Associates who have graded the position as a Grade J; and

WHEREAS, The Personnel committee approved the creation of this position on May 21, 2014; and

WHEREAS, These personnel changes have been reviewed and approved by both the Michigan Department of Corrections, who awards the grant, and the Community Corrections Advisory Board; and

WHEREAS, funding for this position is provided for in the current grant budget; and


approves the filling of the Pre-Trial Service Specialist position in Community

Corrections and subsequent filling of the Administrative Specialist position for the Swift

and Sure Sanctions program. If funding for this position through the grant is eliminated,

this position will also be eliminated.

MOVED:SECONDED:CARRIED:

Memorandum

To: Livingston County Board of Commissioners

From: Debra Kubitskey, 53rd District Court

Date: May 21, 2014

Re: Resolution to fill the newly created position of Pre-trial Services

Specialist

The Community Corrections Department had two vacancies – the Pre-Trial Investigator position and the Community Corrections Manager position. These vacancies provided an opportunity for management and the Community Corrections Advisory Board to review some of the areas of concern within the department, which included staffing and programming. In conjunction with the Michigan Department of Corrections, we worked on restructuring the department to provide more investment and continuity in the Community Corrections program, resulting in this new full time position. The creation of this new full time position will result in the elimination of the two currently vacant positions within the department.

This position will be responsible for many of the duties of the previous Pre-trial Investigator position, in addition to new responsibilities of improving mental health assessment opportunities for incarcerated individuals, as well as closely monitoring and assessing incarcerated individuals who are unable to post bond.

We are excited about the improvements to Community Corrections, and have worked closely with the Community Corrections Advisory Board and the Michigan Department of Corrections in building a new direction for the department. We feel strongly that this new full time position will provide the department with additional investment from the staff, as well as provide continuity in the programs.

If you have any questions, please feel free to contact me at your earliest convenience.

Regards –Debra KubitskeyDistrict Court Administrator

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF 53RD DISTRICT COURT

204 S. Highlander Way, Ste. 1Howell, MI 48843

Phone 517-540-7637 Fax 517-548-9445Web Site: co.livingston.mi.us

RESOLUTION NO:


RESOLUTION AUTHORIZING REORGANIZATION OF BOTH 911 - CENTRAL DISPATCH AND EMS - COUNTY ADMINISTRATION

WHEREAS, this recommendation supports the Board of Commissioners’ strategic planning and succession planning efforts for Livingston County as we look to create long-term visions for our departments; and

WHEREAS, this reorganization was communicated to the 911 Administrative Oversight Board and they supported this recommendation at their May 7th Meeting.

WHEREAS, it is the goal that, upon the retirement of Jeff Boyd:

o The 911 / EMS Director / AME position will be eliminated;

o The 911 - Central Dispatch Deputy Director will be moved to the 911- Central Dispatch Director position; creating a vacant Deputy Director position; and,

o The EMS Deputy Director will be moved to the EMS Director / AME position; creating a vacant Deputy Director position

This will require separate action by the Board of Commissioners.


hereby authorizes the creation of a Department Director position responsible for

both 911 - Central Dispatch and EMS and the appointment of Jeff Boyd, current

EMS Director / Assistant Medical Examiner (AME), to said position;


authorizes the reorganization for 911 - Central Dispatch as follows:

Separation of the Assistant 911 Director / Emergency Program Manager Position and elimination of Assistant 911 Director position; and,

Creation of a Deputy Director position.


authorizes the reorganization for EMS Department with the creation of a Deputy

Director position;

<< Departmental Position Listings on Page 2 >>

RESOLUTION NO:

PAGE: 2

911 - CENTRAL DISPATCH

CURRENT POSITIONS REQUESTED POSITIONS

POSITION TITLEFULL -TIME

# POSITION TITLEFULL -TIME

#

911 Director 1 911 / EMS / AME Director .5Administrative Assistant 1 Deputy Director 1Asst Dir / Emerg. Program Mgr 0.75 Administrative Assistant 1Dispatch Supervisors 911 2 Emergency Program Mgr 0.75Dispatchers / Shift Leaders 25 Dispatch Supervisors 911 2Operations Manager 1 Dispatchers / Shift Leaders 25

TOTALS: 34.75 Operations Manager 1TOTALS: 35.25

EMSCURRENT POSITIONS REQUESTED POSITIONS

POSITION TITLEFULL -TIME

# POSITION TITLEFULL -TIME

#

Director / Asst. Medical Exam. 1 911 / EMS / AME Director .5Administrative Assistant 1 Deputy Director 1Administrative Manager 1 Admin Technical Specialist 1Billing Specialist 4 Administrative Assistant 1Admin Technical Specialist 1 Administrative Manager 1Finance Manager 1 Billing Specialist 4Operations Manager 1 Finance Manager 1Paramedics 60 Operations Manager 1Q1/Education Specialist 1 Paramedics 60Road Supervisor 3 Q1/Education Specialist 1Medical Examiners 3 Road Supervisor 3

TOTALS: 77 Medical Examiners 3TOTALS: 77.5

# # #

MOVED:

SECONDED:

CARRIED:

LIVINGSTON COUNTY ADMINISTRATIONLIVINGSTON COUNTY, MICHIGAN

304 E. Grand River Avenue - Suite 202 - Howell MI 48843

TEL: (517) 546-3669 BELINDA M. PETERS E-MAIL: [email protected] COUNTY ADMINISTRATOR

MEMORANDUM

TO: PUBLIC SAFETY & GENERAL GOVERNMENT COMMITTEES

FROM: BELINDA M. PETERS - COUNTY ADMINISTRATOR

RE: 911 CENTRAL DISPATCH & EMS REORGANIZATION

DATE: MAY 6, 2014

This recommendation is a bit unique because it spans the authority of both major subcommittees: Infrastructure & Development / Public Safety (911 - Central Dispatch) and General Government / Health & Human Services (EMS). The recommendation is a reorganization of both 911 - Central Dispatch and EMS. This will be accomplished by:

Creating an intermediate term Department Director position responsible for both 911 – Central Dispatch & EMS.

o Appointing Jeff Boyd as Director.

Creating two Deputy Director positions: one (1) each for 911 – Central Dispatch & EMS.

o This will result in decoupling the Assistant Director/Emergency Program Manager position (this position is current held by Mike Kinaschuk) into two (2) positions.

It is the goal that both of these departments will maintain their respective and separate identities.

There are many advantages to this recommendation:

Consistent with Board of Commissioners long-term strategic planning vision to create a succession plan for our aging workforce (similar to the smooth transition of Ted Westmeier’s departure from the Health Department);

Provides for a seasoned/extremely successful Department Director (Jeff Boyd) to mentor the deputy directors, build relationships between deputy directors and

public safety community leaders. As you know, Jeff already has established relationships at the local & state levels; and with professional organizations.

Provides flexibility for 911 – Central Dispatch & EMS, regarding current legislation; more specifically, Next Gen 911 and the impact of healthcare reform on EMS charges-for-service.

Allows the Emergency Program Manager position to focus efforts on emergency management programs. By way of example, rewriting the required mitigation plan; and set-up / practice events for the EOC (Emergency Operations Center).

The final phase of the recommendation is, upon the retirement of Jeff Boyd, the 911 - Central Dispatch & EMS Director position will be eliminated. The 911 -Central Dispatch Deputy Director will be move to the 911- Central Dispatch Director position; creating a vacant Deputy Director position. The EMS Deputy Director will be move to the EMS Director position; creating a vacant Deputy Director position.

I attended the 911 Administrative Oversight Board (AOB) meeting on Wednesday, May 07, 2014 and outlined the above 911- Central Dispatch & EMS reorganization. They support the recommendation.

The goal is a long-term vision for succession planning, smooth transition for operations and delivery of effective/efficient services to the Livingston County constituents. If you have any questions, please feel free to contact me. I will be in attendance at the General Government / Health & Human Services meeting on May 12th and the Infrastructure & Development / Public Safety meeting on May 27th to answer any questions.

BMP / csj

S:\WP\Administration\EMS & 911 Reorg.doc

RESOLUTION NO:


RESOLUTION AUTHORIZING AN AGREEMENT WITH FITCH AND ASSOCIATES TO PROVIDE 911 CONSULTING SERVICES - 911 / Public Safety Committee / Finance Committee

WHEREAS, Livingston County 911 Center has determined a need to complete a strategic plan

outlining the, effectiveness, and efficiency study of the county 911 System and providing

a road map to the future; and

WHEREAS, Livingston County 911 has determined that the results of this study will assist in the 911

5 year strategic plan; and

WHEREAS, the study will also assist 911 in future staffing needs, response time efficiency and

comprehensive overview of the organizations performance practices; and

WHEREAS, in accordance with the County’s Purchasing Policy, a competitive bid process was

performed and the submitted bids were evaluated; and

WHEREAS, Fitch and Associates of Platt City, Missouri, submitted a proposal that will provide the

consulting services at the fixed rate not to exceed $73,950.00; and

WHEREAS, funding is available through the 911 Budget in the operating line item; and

WHEREAS, those funds will be transferred to the contract services line item; and

WHEREAS, this Resolution has been recommended for approval by the Public Safety Committee; and


authorizes entering into an agreement with Fitch and Associates for 911 Consulting

Services at the rate fixed of $73,950.00 further be it resolve the Board authorizes a

transfer of $73,950.00 from the operating services line item to the contract services line

item; and

BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners be authorized to sign

the above-referenced agreement if required upon review and preparation by Civil

Counsel.

# # #MOVED:SECONDED:CARRIED:

MemorandumTo: Livingston County Board of Commissioners

From: Jeffrey R Boyd Interim 911 Director

Date: 05/27/2014

Re: 911 Strategic Plan Services with Fitch & Associates

In 1998 the Livingston County 911/Central Dispatch and Emergency Management departmentwas created to provide consolidated dispatching services for police, fire and EMS within the county. Since that inception date, the center has operated under its original structure and plan. The original staffing model from 1998, the facility and the internal equipment are reaching the end of their life cycle.

In addition, the roles and responsibilities of the disciplines served by 911 are rapidly changing. Each discipline is facing new challenges and 911 is the first point of contact for those disciplines that serve the residents of Livingston County. 911 is changing from a reactionary style of managing calls to a proactive response and it’s time for the center to develop a plan of action. Fitch and Associates will provide a thorough review of the Center’s operation and organizational structure including staffing levels; call processing, best practice standards for Police, Fire and EMS; facility design and layout; hiring and training review for best practices and improvements; and assessment of job satisfaction for existing internal employees and external customers.

911 issued a Request for Proposal (RFP) to obtain bids for this service in which 11 proposals were received. Staff from County Administration, Purchasing and 911 reviewed the bids and recommend award to Fitch and Associates.

Therefore, we are requesting that the attached resolution be approved authorizing a contract with Fitch and Associates for 911 Strategic Plan services at a cost not to exceed $75,000.

If you have any questions or concerns regarding this matter, please do not hesitate to contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF CENTRAL DISPATCH

300 S. Highlander Way, Howell, MI 48843Phone 517.546.4620 Fax 517.546.5008

finance committee...2014/05/28 · meeting minutes livingston county may 14, 2014 - 7:30 a.m....

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