financial propriety & role of gfr.pptx prob 2013.pptx

7/18/2019 FINANCIAL PROPRIETY & ROLE OF GFR.pptx prob 2013.pptx

http://slidepdf.com/reader/full/financial-propriety-role-of-gfrpptx-prob-2013pptx 1/27

FINANCIALPROPRIETY & ROLEOF GFR



STANDARDS OF FINANCIAAL

PROPRIETY EVERY OFFICER IS EXPECTED TO EXERCISE THE SAME VIGILANCE IN RESPECT OFEXPENDITURE INCURRED FROM THE PUBLICMONEY AS A PERSON OF ORDINARYPRUDENCE WOULD EXERCISE IN RESPECT OFEXPENDITURE OF HIS OWN MONEY.




PROPRIETY THE EXPENDITURE SHALL NOTBE PRIMA FACIE MORE THAN THE

OCCASION DEMANDS




PROPRIETY NO AUTHORITY SHOULD EXERCISE ITS POWER

OF SANCTIONING EXPENDITURE TO PASS ANORDER WHICH WILL BE DIRECTLY ORINDIRECTLY TO ITS OWN ADVANTAGE




PROPRIETY EXPENDITURE FROM PUBLIC MONEYS SHOULD

OT BE INCURRED FOR THE BENEFIT OF APARTIULAR PERSON OR A SECTION OF THE

PEOPLE UNLESSA) A claim f! "#$ am%&" c%l'($ $&f!c$' i& a c%!" f la !

B) T#$ $*+$&'i"%!$ i, i&+%!,%a&c$ f a !$c-&i$' +lic/! c%,"m




PROPRIETY THE AMOUNT OF ALLOWANCES GRANTED TO

MEET EXPENDITURE OF A PARTICULAR TYPESHOULD BE SO REGULATED THAT THEALLOWANCES ARE NOT ON THE WHOLE ASOURCE OF PROFIT TO THE RECIPIENT



GUIDELINES FOR PURCHASE OFGOODS

AVOID SMALL QUANTITY WHERE LARGEQUANTITY IS REQUIRED & LARGE QUANTITYWHEN SMALL QUANTITY REQUIRED.

NOT TO PURCHASE MUCH IN ADVANCE IF IT

IS LIKELY TO BE UNECONOMICAL.ENSURE PRICE OS REASONABLE &

CONSISTENT.DON’T SPLIT THE SANCTION TO AVOID

APPROACH TO HIGHER AUTHORITY.MATERIALS PURCHASED WHEN RECEIVEDSHALL BE EXAMINED, COUNTED, MEASUREDOR WEIGHED AS THE CASE MAY BE .

STOCK ENTRY WHEN RECEIVED & ISSUED



GUIDELINES FOR PURCHASE OFGOODS

EFFICIENCY, ECONOMY & TRANSPARANCYSPECIFICATION IN TERMS OF

QUALITY,TYPE, QUANTITY ETC. SHOULDBE SPELT CLEARLY

PROCURING AUTHORITY SATISFY THESELECTED OFFER MEETS THEIRREQQUIREMENT & THE PRICE ISREASONABLE

THE PROCURMENT AUTHORITY MUSTRECORD THE CONSIDERATIONS WHICHWEIGHED WITH IT WHILE TAKING THEPROCUREMENT DECISION.

(RULE 1! GFR"



POWER FOR PROCUREMENT OFGOODS (GFR 1#$"

Mi&i,"!/0D$+a!"m$&" #a, f%ll +$!,.

If "#$/ lac1 !$2%i,i"$ $*+$!"i,$3 "#$/ ma/a++!ac# DGS4D

RATE CONTRACT 5GFR 676)DGS4D c&cl%'$, Ra"$ C&"!ac", i"# "#$

8R$-i,"$!$' S%++li$!,9 f! cmm& %,$!i"$m,. All '$"ail, a!$ #,"$' & i", $(,i"$

.'-,&'.-:.i&



PURCHASE OF GOODS WITHOUT

QUOTATION (GFR 145)1. NO QUATATION%TENDER FORPURCHASE VALUE UPTO RS.1,$$$%' ON EACH OCCASION

. (F)**)+- /023/420 2) 50 0/)60657 C)89020-2 A:2;)27"

. 8I;;;;;.3 am +$!,&all/ ,a"i,<$' "#a""#$,$ -', +%!c#a,$' a!$ f "#$!$2%i,i"$ 2%ali"/ a&' ,+$ci<ca"i& a&'#a:$ ($$& +%!c#a,$' f!m a !$lia(l$,%++li$! a" a !$a,&a(l$ +!ic$9

. Cm+$"$&"A%"#!i"/



PURCHASE OF GOODS BYPURCHASE COMMITTEE (GFR 1#<"

ONLY QUATATIONS NOT TENDERS FOR THEPURCHASE VALUE BETWEEN RS. 1$$1 TORS..1,$$,$$$%'

(F)**)+- /023/420 2) 50 0/)606"

=C02306 2;42 +0>>>..,80850? )@2;0 9:/;4?0 /)882200 40 )-2*74-6 -66:4**7 ?42?306 2;42 2;0))6? 0/)880-606 @) 9:/;4?0 40)@ 2;0 0:?20 ?90/3/42)- 4-6:4*27 9/06 42 2;0 904*-8402 420 4-6 2;0 ?:99*00/)880-606 ? 0*45*0 4-6/)89020-2 2) ?:99*7 2;0 ))6? -

:0?2)-



PURCHASE COMMITTE THREE MEMBERS OF APPROPRIATE

LEAVELS AS DECIDED BG THE HEAD OFDEPARTMENT

COMMITTEE WILL SURVEY THE MAR=ETASCERTAIN THE REASONABLENESS OF

RATE3 >UALITY AND SPECIFICATIONS

IDENTIFY APPROPRIATE SUPPLIERBEFORE RECOMMENDING PURCHASE

RECORD CERTIFICATE

5R%l$ 67?)



UNDER RATE CONTRACT (GFR1#!(1""

Ra"$ C&"!ac"$' G', ca& ($ +!c%!$''i!$c"l/ f!m "#$ ,%++li$!, +!:i'$' +!ic$ 4"#$! "$!m, 5Ta*$,3 a!!a&"/3 +lac$ f'$li:$!/ $"c.) a!$ ,am$.

T#$ Mi&i,"!/0D$+a!"m$&" m%," ma1$ i",

& a!!a&-$m$&" f! i&,+$c"i&3 "$,"i&- f-',.R$-i,"!a"i& f S%++li$!, 5GFR 67@)S%++li$!, !$-i,"$!$' i"# DGS4D a!$ li,"$'

& $(,i"$. HOD ca& !$-i,"$! ,%++li$!, f!,+$ci<c ,%++li$, !$2%i!$' (/ "#$D$+a!"m$&".

S%++li$!, a!$ " ($ !$-i,"$!$' f! <*$'+$!i' af"$! :$!if/i&- c!$'$&"ial, a&' "#$i!

+$!f!ma&c$ ,#%l' ($ !$:i$$'



PURCHASE OF GOODS BY ADVERTISED TENDERENQUIRY. VALUE LAKHS (GFR 1$"

A':$!"i,$' i& I&'ia& T!a'$ %!&al 5+%(li,#$'(/ DG f Cmm$!cial I&"$lli-$&c$ 4 S"a"i,"ic,3=l1a""a) 4 a" l$a," &$ Na"i&al Dail/. S+$cif/$(,i"$ a''!$,,.

A':$!"i,$ & $(,i"$ f !-a&i,a"i& 4 +!:i'$li&1 " NIC W$(,i"$ 5#""+00"$&'$!,.-:.i&).P!:i'$ (i''i&- 'c%m$&" i& 'a&la'a(l$f!m i"# +!:i,i& " +a/ (i' +!ic$ al&- i"#(i' (/ D.D. $"c.

Mi&im%m +$!i' $$1, f! Na"i&al a&' 7$$1, f! I&"$!&a"i&al Bi', 5c+/ f NIT " ($+!:i'$' " I&'ia& Em(a,,i$, a(!a' 4 f!$i-&mi,,i&, i& I&'ia.

C S O GOO S O G

http://tenders.gov.in/

http://tenders.gov.in/



PURCHASE OF GOODS THROUGHLIMITED TENDER ENQUIRY. (GFR11"

5A) TENDER VALUR 6 LA=HS @ LA=HS.Bi''i&- 'c%m$&", ,#%l' ($ ,$&" 'i!$c"l/ " "#$

8R$-i,"$!$' S%++li$!,9. T$&'$!, ,#%l' ($ +%(li,#$' & "#$ W$(.

Mi&im%m &. f ,%++li$!, !$2%i!$' i, 7.5B) TENDER VALUE @ LA=HS.Cm+$"$&" a%"#!i"/ c$!"i<$, "#a" '$ma&' i,

%!-$&" 4 a''i"i&al c," i&:l:$' i, %,"i<$' i&:i$ f %!-$&"/.

R$a,&, " ($ !$c!'$' " i&'ica"$ +%!c#a,$"#!%-# A':$!"i,$' T$&'$! %l' NOT ($ i& P%(licI&"$!$,".

S%!c$ f ,%++l/ i, '$<&i"$l/ 1&&.5C) S%ci$&" "im$ ,#%l' ($ all$' f!

,%(mi,,i& f (i',.



PURCHASE THROUGH KB%NCCFAMENDMENT TO RULS 1#,1#<,1#!(1" &11"

A) R%l$ 673 67? P%!c#a,$, %+" 6 la1#.N 2%"a"i& i, !$2%i!$'.C$!"i<ca"$ %&'$! GFR 673 67? !$2%i!$'.

R$,+&,i(ili"/ f !$a,&a(l$&$,, ! !a"$32%ali"/3 ,+$ci<ca"i& $"c ill ($ $2%all/,#a!$' (/ +%!c#a,$! 4 =B0NCCF.

B) R%l$ 66 P%!c#a,$, 6 la1# @ la1#,=B0NCCF ,#%l' al, ($ i&:i"$' a, (i''$!.If +!ic$ 2%"$' (/ =B i, i"#i& 6J f L6

+!ic$3S%++l/ O!'$! ca& ($ +lac$' i"# =B a" L6

+!ic$.

TWO BID SYSTEM (GFR



TWO BID SYSTEM (GFR1" T +%!c#a,$ #i-# :al%$3 cm+l$* +la&" 4

mac#i&$!/3 B%il'i&-,3 B!i'-$, $"c.

T$c#&ical Bi' 4 Fi&a&cial Bi' 1$+" i&

,$+a!a"$ ,$al$' c:$!. T$c#&ical Bi' i, $:al%a"$' (/ $*+$!"

cmmi""$$. If i" i, acc$+"a(l$ "#$&Fi&a&cial Bi' i, +$&$'.

LATE BIDS Bi', !$c$i:$' af"$! $*+i!/ f'a"$ 4 "im$ f ,%(mi,,i& ,#%l' &" ($c&,i'$!$'. 5GFR 6)



SINGLE TENDER ENQUIRY (GFR 1#"

6) If &l/ +a!"ic%la! <!m ma&%fac"%!$, "#$!$2%i!$' -',.

@) I& ca,$ f $m$!-$&c/.

) Cm+a"i(ili"/ f mac#i&$!/3 ,+a!$, i"#$*i,"i&- $2%i+m$&".

PROPRIATARY ARTICLE CERTIFICATE " ($+!:i'$' f! +%!c#a,$ %&'$! 6 a&' a(:$.



PURCHASE THROUGH KB%NCCFAMENDMENT TO RULS 1#,1#<,1#!(1" &11"

R%l$ 67K56) S%++l/ !'$!, %+" R,. @la1#, ca& ($ +lac$' i"# =B3 +!:i'$' "#$/f%l<ll all c&'i"i&, a, +$! DGS4D Ra"$

C&"!ac".Am$&'m$&" i, a++lica(l$ f!m 'a"$ f

i,,%$ i.$. "# %l/ @K "ill 6," Ma!c# @6.

O"#$! M%l"i S"a"$ C+$!a"i:$ Sci$"i$,

5!$-i,"$!$' +!i! " i,,%$ f "#i, O.M)3#$!$ ma!i"/ ,#a!$, a!$ #$l' (/ C$&"!alG:". ca& al, a:ail a(:$ ($&$<",.



T.C.F.A. IN PROCUREMENT (GFR

1<$"

TRANSPARANCYCOMPETETION

FAIRNESS

ARBITRARINESS ELEIMINATION

BUT HOW ?

1. BIDDING DOCUMENT –SELF CONTAINED & COMPREHENSIVE

2. BIDDERS REQUIREMENT OF PAST PERFORMANCE, TECHNICAL

CAPABILITY, MANUFACTURING FACILITIES

3. DATE, TIME AND PLACE FOR SENDING BIDS

. TERMS OF DELIVERY




1<$"

Bi''$! ca& 2%$,"i& (i''i&- c&'i"i&,3+!c$,, 4 !$$c"i& f #i, (i'.

P!:i,i& f A!(i"!a"i& Cla%,$ i& C&"!ac".

C&"!ac" " ($ i&"$!+!$"$' %&'$! I&'ia&La,.

R$a,&a(l$ "im$ f! ,%(mi,,i& f (i'.Bi''$!, all$' " !$mai& +!$,$&" #il$(i', a!$ +$&$'.

S+$ci<ca"i& ,#%l' cl$a!3 ,"a&'a!' a&'(!a' (a,$' " a""!ac" m!$ (i''$!,.




1<$"

P!$(i' c&f$!$&c$ I& ca,$ f "%!&1$/ +!$c" !+!c%!$m$&" f ,+#i,"ica"$'3 c,"l/ $2%i+m$&".

N c#a&-$ i& "$!m,0c&'i"i&, f (i' %+& #ic#$:al%a"i& f (i' '$+$&',.

Bi''$!, &" " m'if/ (i', af"$! $*+i!/ f '$a'li&$f! !$c$i+" f (i',.

N$-"ia"i& i"# (i''$!, &" all$' 5$*c$+" i&Ra"$ C&"!ac" <&ali,a"i& (/ DGS4D). I&$*c$+"i&al ca,$, +$!mi""$' &l/ i"# l$,"(i''$!.

C&"!ac" " ($ aa!'$' " l$," (i''$!. If #$ca&&" ,%++l/ f%ll 2%a&"i"/3 &$*" #i-#$," (i''$! "($ a,1$' " ,%++l/ a" L6 !a"$,.



BID SECURITY TO AVOID WITHDRAWNING OR ALTERING ITS BID

DURING THE BID VALIDITY PERIOD BIDSECURITY(EARNEST MONEY" WILL BE OBTAINEDSUBMIT ALONGWITH BIDAMOUNT TO OF ESTIMATED VALUEFORM BANK GUARANTEE,DD,FD BANKER’S

,CHEQUE ETCB%S VALID UPTO # DAYS BEYOND THE FINAL BID

VALIDITY PERIODB%S OF UNSUCCESSFUL BIDDERS SHOULD BE

RETURNED WITHIN $ DAYS FROM THE DATE OFFINAL AWARD OF CONTRACT

EXEMPTION FIRMS REGISTERED WITHDGS&D%NSIC

(R:*0 1!"



PERFORMANCE SECURITY OBTAINED FROM THE SUCCESSFUL

CONTRACTORTO ENSURE PERFORMANCE OF

CONTRACTNO EXEMPTION'SHOULD BE COLLECECTED

FROM ALL

AMOUNT TO 1$FORMAT DD%BG%A%C PAYEE CHEEQUE

VALID FOR BEYOND <$ DAYS AFTER THE COMPLETION OF WORK & CONTRACTUAL

WORK BID SECURITY REFUNDED TO THE

SUCCESSFUL BIDER ON RECEIPT OF PERFORMANCE

SECURITY (R:*0 1J"



ADVANCE PAYAMENT

ORDINARILY3 PAYMENT SHOULD BE MADE ONLY AFTER SUPPLY IS MADE EXEMPTION 6. ANNUAL CONTRACTS FOR SERVICING 4 MAINTENANCE OF AC. WATER

COOLER3 TYPEWRITER3 COMPUTER ETC BUT AMOUNT LIMITED TO SIXMONTHS. @. ADVANCE PAYMENTS DEMANDED BY THE FIRM FOR SUUPLY OF

STORES AGAINST TURN=EY 4 FABRICATION CONTRACTS CONDITIONS A) ADVANCE PAYMENT SHOULD BE MADE ONLY WHERE ABSOLUTELY

NECESSARYB) VALID EXPENDITURE SANCTION FROM COMPETENT AUTHORITY FOR

ADVANCE PAYMENTC) ADVANCE PAYMENT SHOULD BE LIMITED TO J TO PRIVATE PARTIES 4

7J TO PSU 4 GOVT. AGENCY.D) MAINTENANCE CONTRACT AMOUNT PAYABLE FOR SIX MONTHSE) THE CEILING CAN BE RELAXED WITH CONSENT OF I.F.A.

5RULE 656) OF G.F.R.)PART PAYMENTIF TERMS OF DELIVERY IN THE CONTRACT PROVIDE FOR

5RULE 65@) OF G.F.R.)



BUY BAC= 5GFR 6?@)

If i"# "#$ a++!a:al fCm+$"$&" A%"#!i"/ 5f! 'i,+,al l' i"$m,) i" i, '$ci'$' "

"!a'$ l' i"$m, #il$+%!c#a,i&- a &$ &$3 a cla%,$" "#i, $$c" ,#%l' ($ i&cl%'$'

i& "#$ (i'.H$:$! a& +"i& &" " (%/(ac1 "#$ l' i"$m m%," ($

+!:i'$' i& "#$ (i'.



THANK U

&

WISH U A HAPPY LEARNING

financial propriety & role of gfr.pptx prob 2013.pptx

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