Flagler County Tourist Development Council

Agenda

August 15, 2018 • 10:00 a.m.

Government Services Building 2, Board Chambers, 1769 E. Moody Blvd., Bunnell, FL 32110

August 15, 2018 TDC Meeting Page 1 of 1

1) Pledge to the Flag and Moment of Silence This meeting will stream live on Spectrum channel 492 and Flagler County YouTube.com

2) Meeting Minutes: Request the Board approve the minutes from the following meeting(s):

a) July 18, 2018

3) Financial Reports: Request the Board approve the financial report(s) listed below: a) Revenue Report b) Budget to Actual Report

4) Marketing Reports: Request the Board approve the marketing report(s) listed below:

a) June Marketing Report

FUND 109 Capital Projects: Review and recommend to the Board of County Commissioners for the following grant:

$150,000 - City of Flagler Beach – Dune Walkovers, Mobi Mats, Bicycle Racks and repair of “A” Frame at the pier

5) FY 18-19 Budget Proposal for Funds 109, 110 & 111

6) Tourism Development Office Update

7) Community Outreach: A thirty-minute time has been allocated at the end of the meeting for public comment. Each speaker will be allowed up to three minutes to address the Board on items not on the agenda.

8) Board Member Commentaries

9) Adjournment

Please take notice that individual Commissioners of the Board of County Commissioners may attend this meeting. The Commissioners who attend, with the exception of the Commissioners who serve on the designated board being noticed, will not take any action or take any vote at this meeting. This is not an official meeting of the Board of County Commissioners of Flagler County. This notice is being provided to meet the spirit of the Sunshine Law to inform the public that commissioners may be present at these discussions. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in this meeting should contact the number listed above at least 48 hours prior to the meeting.

FLAGLER COUNTY TOURIST DEVELOPMENT COUNCIL

Flagler County Government Services Building Board Chambers – First Floor

July 18, 2018 10:00 A.M.

Minutes

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MEETING CALLED TO ORDER BY CHAIR GREG HANSEN AT 10:00 A.M. Chair led the pledge to the flag and requested a moment of silence. Chair announced that because of the large agenda and in the essence of time if there is a Council Member who would like to have an item pulled or if there is a member of the Public who would like to speak to a particular item then let the Chair know, otherwise the Council will move forward on a vote without a presentation. The Council will still ask for public comment on any motion. 1. Attendance

PRESENT: Chair Greg Hansen, Pamela Walker, Tom Grimes, Michelle Brown, Ryan Crabb, Stephen Baker ABSENT: Milissa Holland, Eric Cooley 2. Adoption of Minutes from May 2018 Meeting Walker/Grimes. Motion to adopt the May 2018 meeting minutes. Motion Carries. 3. Accept Financial Reports for Review

a) Revenue Report b) Budget to Actual Financial Report

Inks/Crabb. Motion to Accept Revenue Report. Motion Carries. Grimes/Ink. Motion to Accept Budget to Actual Financial Report. Motion Carries. 4. Accept Marketing Reports For Review

a) March Golf Report b) April Marketing Report c) May Marketing Report

Brown/Walker. Motion to Accept All Reports, Items 4(a) (b) (c). Motion Carries. 5. FYE 18 FUND 109 Capital Improvements

Review and recommendation to the Board of County Commissioners for the following grant: a) $150,000 – Town of Marineland – Town of Marineland Phase 3, Projected completion date June 2019

Leslie Babonis, Mayor of The Town of Marineland and Chris Kelly, Marineland Marina Dock master shared a PRESENTATION about the background of the project.

Grimes asked if the request is within the guidelines of no more than two requests within 5 years format. Dunn confirmed that has been checked and yes it does. Grimes asked about type of visitor at the Marina. Babonis explained there are no live aboards allowed at the Marina and most visitors are transient for no more than 30 days. The advantage of the new floating docks will be for day use boaters to visit Marineland. Grimes asked about the collection of TDT. Babonis said this has not been addressed yet and the Town Council is looking into it. Currently there is no precedent for paying bed tax in a Marina. They do collect sales tax.

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July 18, 2018 TDC Meeting

Walker asked about restaurant or store facilities in Marineland. Babonis said at this time there is none but again they are working on figuring out how to get food service in town. Brown asked about the distribution of revenues from the Marina. Babonis said the revenues are split between the Marina management company and the Town of Marineland. Brown asked about commercial use of the boat docks. Babonis said there is none but Ripple Effects was Grandfathered in because of their presence at the Marine prior to the contracts for the Marina. Inks asked how the Marina markets itself. Kelly explained that word of mouth is their best advertising through internet cruising forums. Brown asked who the Marine management company is. Babonis answered Mobius Marine. Brown asked if they involved the Town of Marineland with decision making about the operation of the docks. Babonis explained they have a contract that the day-to-day operations were in the purview of the Marina manager, but the budget and capital improvements are shared with the Town. Brown shared her concern that the management company should be helping more people get involved with the marina and wants to make sure it benefits the local residents and small businesses. Hansen agreed that this is important and encouraged the Mayor to make some allowance for commercial use. Baker asked if this grant will be a match from the Florida Inland. Kelly explained the various funding resources and that the TDC funds are necessary for the matches.

Inks/Grimes. Motion to recommend to the Board of County Commissioners to approve $150,000 from Fund 109 for the Town of Marineland Phase 3 project. Motion Carries.

6. FYE 19 FUND 110 Regional Drive Market Grant Applications:

Review and recommendation to the Board of County Commissioners for the following grants:

a) $1,250 Rotary Club of Flagler Beach – Race on the Runway, February 9, 2019 b) $1,250 Flagler Broadcasting – Hot “n” Spicy 2019, February 10, 2019 c) $1,250 Choral Arts Society – 3 Concert Series, Dec. 7 & 9, May 2019 d) $1,250 Flagler Beach Historical Museum – Cheer at the Pier, April 2019 e) $1,250 Florida Hospital Flagler – Pink Army 5k, October 14, 2018 f) $1,250 Matanzas High School Boys Basketball – Kiwanis Holiday Shootout, Dec 21 & 22, 2018 g) $1,250 Friends of Washington Oaks – Earth Day Celebration, April 20, 2019 h) $1,250 Flagler County Chamber of Commerce – 14th Annual Creekside Festival, October 6 & 7, 2018 i) $1,250 Rotary Club of Flagler County Foundation – 13th Annual Fantasy Lights Festival, December 1-30, 2018 j) $1,250 Flagler Auditorium and Performing Arts Center – Masquerade 5K & Fun Walk, September 14, 2019 k) $1,250 Palm Coast Arts Foundation – Shakespeare in the Park: Taming of the Shrew, February 21-24, 2019 l) $1,250 Friends of A1A Scenic & Historical Coastal Byway – 7th Annual Spoonbills & Sprockets Cycling Tour,

November 3 & 4, 2018 m) $1, 250 Wolfe Productions, LLC – Flagler Film Festival, January 11-13, 2019 n) $1,250 FPCHS – Rob Moramarco Basketball Challenge, January 4 & 5, 2019

Crabb/Walker. Motion to recommend to the Board of County Commissioners to approve all items 6 (a-n) FYE 19 Fund 110 Regional Drive Market Grant funding requests. Motion Carries.

7. FYE 19 FUND 110 Overnight Stay Special Events Grant Applications:

Review and recommendation to the Board of County Commissioners for the following grants:

a) $2,000 Rotary Club of Flagler Beach – Cycle Flagler 2019, May 4, 2019 b) $2,500 Flagler Broadcasting, LLC – Kix Country Fest, October 6, 2018 c) $2,500 Flagler Broadcasting, LLC – Freedom Fest, November 3, 2018 d) $2,000 Flagler Broadcasting, LLC – Rock n Ribfest, April 6 & 7, 2019 e) $2,500 Flagler County Corvette Club – Corvettes At The Beach, Oct 6 & 7, 2018 f) $4,000 Flagler Sports and Conservation Association – CFDA Florida State and Eastern US Territorial

Championships, April 25-28, 2019 g) $2,500 CAAM Events – Flagler Fondo, September 14 & 15, 2019 h) $8,000 Continuing Education Company – 10th Annual Primary Care Summer Conference, July 8-12, 2019 i) $8,000 Continuing Education Company – 13th Annual Primary Care Spring Conference Session I & II, March 25-

29 and April 1-5, 2019 j) $10,000 Flagler Auditorium Governing Board, Inc – Flagler Auditorium Season, October 1, 2018 – August 31,

2019 k) $2,500 Palm Coast Tennis Center – USTA Pro Circuit Men’s Futures Tennis Tournament, January 21-28, 2019

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Walker/Inks. Motion to recommend to the Board of County Commissioners to approve all FYE 19 Fund 110 Overnight Stay Grant funding requests with the exception of Item 7e, 7h and 7i due to Conflict of Interest and Item 7g for discussion. Motion Carries.

Grimes removed item 7e to declare Conflict of Interest. Form 8B completed and signed. 8b TG 7e Brown/Walker. Motion to recommend to the Board of County Commissioners to allocate $2,500 for the Corvettes at the Beach to be held October 6 & 7, 2018. Motion Carries with Grimes abstaining.

Hansen removed item 7g for discussion. Brown/Grimes. Motion to recommend to the Board of County Commissioners to allocate $2,500 for the CAAM Events Flagler Fondo to be held September 14 & 15, 2019. Motion Carries.

Hansen questioned the reasonability of awarding grants to events that are showing significant profits. Dunn explained there is not a policy regarding profit vs. non-profit policy. Grants are focused on developing overnight stays. Kim Carney, Flagler Fondo Event Director, explained that the grant support documents are merely a budget presented for this application. The grant application only requires the disclosure of expected event expenses but the applicant has provided a full budget including revenue.

Baker removed Item 7h to declare Conflict of Interest. Form 8B completed and signed. 8b SB 7h Inks/Brown. Motion to recommend to the Board of County Commissioners to allocate $8,000 for Primary Care Summer Conference Sessions to be held July 8-12, 2019. Motion Carries with Baker abstaining. Baker removed Item 7i to declare Conflict of Interest. Form 8B completed and signed. 8b SB 7i Brown/Walker. Motion to recommend to the Board of County Commissioners to allocate $8,000 for the Primary Care Spring Conference, Session I and II to be held March 25-29 and April 1-5, 2019. Motion Carries with Baker abstaining.

8. FYE18 FUND 110 Discretionary Event Funding Requests:

Review and recommendation to the Board of County Commissioners for the following funding requests:

a) $15,000 Florida Restaurant & Lodging Association – Songwriters Showcase, September 28 – October 1, 2018 b) $1,000 Sommer Sports – Florida Xtreme Triathlon, November 17-19, 2018

Baker declared Conflict of Interest for both Item 8a and 8b. Form’s 8B completed and filed. 8b SB 8a 8b SB 8b Walker/Crabb. Motion to recommend to the Board of County Commissioners to allocate funding to Items 8a and 8b. Motion Carries with Baker abstaining.

9. Tourism Development Office Update Dunn reported statistics, logistics, and possible upcoming events and opportunities. Dunn reported effective June 1, 2018 we switched the collection deposits:

Dunn stated we are about 90% of the way through the proposed FY 2019 budget process and he will be meeting individually with TDC Board members for discussion. County Commission will should approve the final budget at the first BOCC Meeting in Sept. Dunn updated the self-collection of TDT will begin August 1, 2018. The Tax Collector secured an online software program for remittance. This will allow for data collection from property owners.

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July 18, 2018 TDC Meeting

Brown asked how the Air BnB TDT remittance will be handled. Dunn explained individual property owners will be responsible for registering properties, obtaining a business tax receipt and remitting the tax. Walker asked if we are also working with other booking agents for tax collection purposes. Dunn said there is an effort in place to try and form relationships with those other entities.

10. Community Outreach: A thirty-minute time has been allocated at the end of the meeting for public comment. Each

speaker will be allowed up to three minutes to address the Board on items not on the agenda. Becky Pourchot, Flagler Beach – Expressed appreciation for the effort on the 4th July to distribute garbage bags to keep

the beaches clean. 11. Board Member Commentaries 12. Adjournment Baker. Motion to adjourn meeting at 11:02am.

RECORDING OF MEETING CAN BE ACCESSED BY THE FOLLOWING LINK:

TDC Meeting July 18, 2018 If a person decides to appeal any decision made by the Tourist Development Council with respect to any matter considered at the meeting, a record of the proceedings may be needed and, for such purposes, the person may need to ensure that a verbatim

record is made, which record includes the testimony and evidence upon which the appeal is to be based.