FredoniaEmployee Orientation

2014-2015

Full-Time Academic and Professional UUP-Represented Employees

August 19, 2014

Program Overview• SUNY System• Fredonia• Human Resources• Payroll/Time &

Attendance• Benefits• EAP• Diversity, Equity, &

Inclusion

• Facilities Services• Environmental Health &

Safety• Internal Control• Faculty Student Association• University Senate• UUP

SUNY SystemCore Values

• Student Centeredness

• Community Engagement

• Diversity

• Integrity

• Collaboration

SUNY System“A great state of mind”

• 7500 degree and certificate programs• 463,000 students• $930.2 million Research activity• $16 billion NYS economic impact• 90,000+ employees• 3+ million alums

Fredonia

• Skilled

• Connected

• Creative

• Responsible

Fredonia

• National Recognition• US News & World Report• Money Magazine• Princeton Review• Kiplinger’s• The Chronicle

SUNY Fredonia• “Fredonia Facts”

• $106.6 million budget• $370+ million economic impact• 5,405 students• 48,350+ alumni• I. M. Pei & Partners designed campus• 111 academic programs (80 undergraduate, 31

graduate)

Human Resources• Michael Daley – Director• Jodi Rzepka – Associate Director • Laurie Ensign - Assistant Director• Workplace Policies• Employment

– H.A.R.P.

– UUP Agreement

– SUNY Policies of the Board of Trustees

• Criteria for Evaluation

• Term/Continuing/Permanent Appointment

Workplace PoliciesEmployee obligation to know and follow ALL policies http://www.fredonia.edu/humanresources/policies.asp•Workplace Violence & Domestic Violence Prevention•Mandatory Reporting & Prevention of Child Sexual Abuse•Tobacco-Free Workplace•Equal Opportunity Employment•Ethics & Internal Control•Sexual Harassment•Consensual Relations•Drug & Alcohol Free Workplace

• FREDTraining

Employment• Term Appointment (FT Academic & Professional)

• Continuing Appointment (FT Academic)

• Permanent Appointment (FT Professional)

• Prior Service Credit (FT academic & professional)

• Academics – 3 year max.• Professionals – 3 year max.

(limited to SUNY service)• 6-month application window

Employment• Renewal & Non-renewal

• Appointment & Reappointment Letters• Notice Dates• Article XI, Title D, Section 5-Policies• See Academic Affairs Calendar

Criteria for Evaluation – Academic

• Mastery of subject matter

• Effectiveness in teaching

• Scholarly ability

• Effectiveness of university service

• Continuing growth

• Consult with Chair

Criteria for Evaluation – Professional

• Performance Program Objectives

• Effectiveness in performance

• Mastery of specialization

• Professional ability

• Effectiveness in university service

• Continuing growth

• Consult with immediate Supervisor

The Journey to Term/Cntg/Perm

HR NewsFor up-to-date HR News, subscribe to the HRNEWS

listserv by addressing an e-mail to LISTSERV@LISTSERV.FREDONIA.EDU. 

The command to send is:

Subscribe HRNEWS yourfirstname yourlastname

Follow Us @FredoniaHRVisit us at www.fredonia.edu/humanresources

Payroll/Time & Attendance• Susan Cortes, Director

http://www.fredonia.edu/admin/payroll/index.asp

• Payroll cycle• Biweekly pay, every other Wednesday

• Two week lag

• Faculty first paycheck for semester - September 24 , 2014*

• Biweekly check calculation

* FT faculty first full paycheck – October 8, 2014

Payroll/Time & Attendance• Self Service Portal

https://www.suny.edu/hrportal•Time and Attendance (TAS)

•View Paycheck

•Update Address

-Submit change of address by year-end for W-2 receipt

• Direct Deposit•Easy, Safe, and Convenient!

Payroll/Time & Attendance• Attendance and Sick Leave Record completed monthly

in TAS

• Faculty - Earn sick accruals monthly - September through May at 1.25 days/month for 1st year

• Professional – Earn sick and vacation accruals monthly at 1.25 days/month for 1st year

• Report 1 day for each whole workday absent (.75, .50, or .25 for partial day)

• Training materials on home page of Payroll website

Employee Benefits

• Benefits - Laurie Ensign, Assistant Director www.fredonia.edu/humanresources/benefits.htm• Health Insurance• Dental/Vision• Retirement Plans (ERS, TRS, ORP)• Tax Deferred Savings Plans

• Supplemental Retirement Savings Programs• NYS Deferred Compensation Plan

Employee Benefits• Additional Benefits

• $6,000 life insurance policy

• Long-term total disability

• Tuition waiver/reimbursement

• Fitness Center

• Credit Union

• Child Care Center

• SUNY PERKS

• NYS Flex Spending Account

• Child/Elder care

• Health care

Employee Assistance Program

• EAP Coordinator – Sue Murphy – Free, Confidential Assessments & Referrals

– EAP Programming

– EAP Committee

– Health & Wellness Events

– Contact – 673-3586 (Admin Office Complex)

Diversity, Equity, & Inclusion

• Dr. Bill Boerner – Director, Chief Diversity Officer

• http://www.fredonia.edu/aaoffice/

• Campus non-discrimination policies

• Discrimination claim process overview

• Inclusive environment

• Affirmative Action, ADA, Title IX

Facilities Services• Kevin Cloos, Director Facilities Services http://www.fredonia.edu/facilities

• Department Overview• Custodial Services

• Electrical Services & Energy Management

• Grounds & Landscaping

• HVAC & Refrigeration

• Structural Trades/Lock shop

• Maintenance Areas & Work Orders• Keys & Access

Environmental Health & Safety

•Anne Podolak, Director EH&S

http://www.fredonia.edu/admin/envhealth•Workplace Safety & Training

•Emergency Planning

•Environmental Compliance

•Fire Safety & Your Role on Campus

•Sustainability

Internal Control

• Amy Beers – Director www.fredonia.edu/internalcontrol

• TouchNet

• Significant Policies• Cash Handling and Control

• ISEC

• Copier/Tele Pin codes

Faculty Student Association• Terry Helwig – Human Resources Manager

• FREDCard (www.myfredcard.com)

• FREDFunds

• Bookstore

• Dining Facilities • Cranston Marche

• Centre Pointe

• Cafes & C-Store

• Starbucks & Tim Hortons

• College Lodge

University Senate

• Rob Deemer, Associate Professor, Music & Chair Fredonia Senatehttp://www.fredonia.edu/senate/

UUP

• Ziya Arnavut- President, UUP- Fredonia chapter

• Idalia Torres – Vice President for Professionals

• Fredonia Chapter Leadershiphttp://www.fredonia.edu/uup/

SUNY Fredonia

Closing Remarks & Questions

WELCOME!