gc-224 job status reporting: beyond the...

GC-224 Job Status Reporting: Beyond the Basics

Karen Williams, WJ Technologies, LLC Lesley Beardow, WJ Technologies, LLC

•Key Takeaways •Understanding the basics of the Job Status Report (JSR)

• Brief Overview •Tips for running JSR(s)

• Report Groups • Report ID’s • Batch Processing • Contract Security

• Analyzing T&M revenue • Analyzing project charges •Best Practices •Q&A

Session Agenda

9/14/2012 ©2012 Deltek, Inc. All Rights Reserved 2

9/14/2012 3 ©2012 Deltek, Inc. All Rights Reserved

•How to streamline the running and distribution of JSR’s •Use T&M reports

Key Takeaways


Job Status Reports: The Basics

Features Commonly Used Current or Future Accounting Period Rates: Actual or Target Combine tasks for each contract Include inactive contracts & tasks As of Date Print in excel, PDF or text

Presenter

Presentation Notes

As of Date: this date will print as part of the heading; it is for information purposes only and does not affect what costs are included in the report; costs included in the reports will reflect postings to the G?L as of the time revenue was calculated


Job Status Reports: The Basics, con’t

Presenter

Presentation Notes

Review at a summary level what the different selection boxes mean as they relate to the report output



Presenter

Presentation Notes



Tips for Running JSR’s: Report Groups

Examples of Report Groups By Program Manager By Contract Type By Business Area By Customer


Tips for Running JSR’s: Report ID’s

Create Report ID’s for specific JSR reporting purposes

Expedites the future generation of JSR’s as the report criteria is saved by Report ID


Tips for Running JSR’s: Batch Manager

Key Features Ability to create batch

processing of JSR’s Ability to schedule

the running of JSR’s and the output format and distribution of reports


Tips for Running JSR’s: Contract Security

Key Features Ability to control access only to

contracts to which a specific user ID has been given privileges

Must use the contract security feature in the G/L control file

Access is in the Users, Security & Profiles modules in System Administration


Analyzing T&M Revenue

Reports Available T&M Ceiling Worksheet T&M Summary Worksheet T&M Sales Worksheet

ODC Costs and Task Options


Analyzing T&M Revenue: T&M Ceiling Worksheet

REPORT DATE: 09/06/12 19:47 Sample Company PAGE 0002PERIOD ENDING: 07/31/12

JOB SUMMARY REPORT ROJECT MGR: Joe Program ManagerCLIENT: US Navy TIME AND MATERIALS CEILING WORKSHEET DIVISION #: 1.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 EST TOT VAL: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 STATUS: ACTIVE PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12

============================================================================================================================ (1) (2) (3) (4) (5) (6) (7)

LABOR CUM PREV. (1 - 2) (5 * 6) CATEGORY INCURRED RECOG. UNRECOG. ELIGIBLE BILLING CURRENT CODE DESCRIPTION HOURS HOURS HOURS CEILING HOURS RATE REVENUE ============================================================================================================================ HA HSPD-12 Analyst 234.5 78.5 156.0 1,040.0 156.00 59.80 9,328.80

______________________ __________ ___________ ______________234.5 78.5 156.0 156.00 9,328.80

NOTES: 1. PREVIOUSLY RECOGNIZED HOURS ARE PROVIDED ONLY FOR CATEGORIES WHICH HAVE A CEILING SET. UNRECOGNIZED HOURS IS THE DIFFERENCE BETWEEN CUM INCURRED AND PREVIOUSLY RECOGNIZED HOURS. 2. WHERE NO CEILING IS SET, ELIGIBLE HOURS ARE THOSE INCURRED IN CURRENT PERIOD. 3. AN ASTERISK BESIDE THE CEILING COLUMN INDICATES THAT A CONTRACT LEVEL CEILING IS SET.


Analyzing T&M Revenue: T&M Summary Worksheet


PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # 1

CLIENT: US Navy TIME & MATERIALS SUMMARY WORKSHEET EST TOT VAL: 62,192.00PRIME CONTRACT ID: XXXX AS OF 07/31/12 FUNDED VALUE: 62,192.00CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE

LABOR ------------ TOTAL CONTRACT ----------CATEGORY BILLING CURRENT CURRENT YTD YTD CTD CTD BUDGET/ REMAINING REMAININGCODE DESCRIPTION RATE HOURS REVENUE HOURS REVENUE HOURS REVENUE CEILING HOURS DOLLARS

HA HSPD-12 Analyst 59.80 156.00 9,328.80 234.5 14,023.10 234.5 14,023.10 1,040.0 805.50 48,168.90

TOTAL LABOR 156.00 9,328.80 234.5 14,023.10 234.5 14,023.10 1,040.0 805.50 48,168.90

PRIOR CURRENT -------- TOTAL CONTRACT ---------- OTHER DIRECT COSTS YEARS PERIOD YTD CTD BUDGET REMAINING COMMITMENTS

SUBTOTAL ODC 0.00 - - - - - 0.00

TOTAL INDIRECT COSTS 0.00 - - - - - 0.00

ODC PLUS INDIRECT COSTS 0.00 - - - - - 0.00

COSTS PLUS LABOR REVENUE 0.00 9,328.80 14,023.10 14,023.10 62,192.00 48,168.90

REVENUE 0.00 9,328.80 14,023.10 14,023.10


Analyzing T&M Revenue: T&M Sales Worksheet


PROJECT MGR: Joe Program Manager JOB SUMMARY REPORT DIVISION #: # 1

CLIENT: US Navy TIME AND MATERIALS SALES WORKSHEET EST TOT VAL: 62,192.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 NDED VALUE: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&M CONTRACT NAME: TO-001 RATE TYPE: ACTUAL PERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE

========================================================================================================================================= LABORCATEGORY BILLING CURRENT CURRENT YTD YTD CONTRACT TO CONTRACT TO CODE DESCRIPTION RATE HOURS REVENUE HOURS REVENUE DATE HOURS DATE REVENUE=========================================================================================================================================

HA HSPD-12 Analyst 59.80 156.0 9,328.80 234.5 14,023.10 234.5 14,023.10 -------- ---------- -------- ---------- -------- ----------

TOTAL LABOR 156.0 9,328.80 234.5 14,023.10 234.5 14,023.10 ---------- ---------- ----------

REVENUE 9,328.80 14,023.10 14,023.10 ========== ========== ==========


Analyzing T&M Revenue: JSR for comparison


PROJECT MGR: Joe Program ManagerJOB SUMMARY REPORT DIVISION #: #

CLIENT: US Navy EST TOT VAL: 62,192.00 PRIME CONTRACT ID: XXXX AS OF 07/31/12 FUNDED VALUE: 62,192.00 CONTRACT NUMBER: 5000-B01 JOB TYPE: T&MCONTRACT NAME: TO-001 RATE TYPE: ACTUALPERIOD OF PERFORMANCE: 06/18/12 TO 12/31/12 STATUS: ACTIVE====================================================================================================================================================

TOTAL CONTRACTINCURRED INCURRED INCURRED --------------------------------------------------------------

PRIOR YEARS CURRENT PERIOD YEAR-TO-DATE BUDGETED INCURRED BACKLOG COMMITMENTS====================================================================================================================================================Direct Labor - 3,151.20 4,736.90 - 4,736.90 (4,736.90)

------------------------------------------------------ ------------------------------------------------------------------TOTAL LABOR COST - 3,151.20 4,736.90 - 4,736.90 (4,736.90)

--------------------------------------------------------------------------------------------------------------------------- -------------------------------TOTAL OTHER DIR.COST - - - - - - -

Fringe Benefit 37.06 - 1,167.83 1,755.50 - 1,755.50 (1,755.50) - Overhead 9.16 - 395.62 594.70 - 594.70 (594.70) - General & Admi 23.62 - 1,113.60 1,673.97 - 1,673.97 (1,673.97) -

--------------------------------------------------------------------------------------------------------------------------- -------------------------------TOTAL INDIRECT EXP. - 2,677.05 4,024.17 - 4,024.17 (4,024.17) -

--------------------------------------------------------------------------------------------------------------------------- -------------------------------TOTAL CONTRACT COSTS - 5,828.25 8,761.07 - 8,761.07 (8,761.07) -

FEE COMPUTED 0.00 - 3,500.55 5,262.03 - 5,262.03 (5,262.03) ------------------------------------------------------ ------------------------------------------------------------------

CONTRACT REVENUE - 9,328.80 14,023.10 - 14,023.10 (14,023.10) ====================================================================================================================================================

TOTAL LABOR HOURS - 156.00 234.50 1,040.00 234.50 805.50

AVERAGE LABOR RATE - 20.20 20.20 - 20.20 5.88 PROFIT PERCENTAGE 0.00% 60.06% 60.06% 0.00% 60.06% 60.06%PERCENT OF BUDGETED COSTS: 0.00%PERCENT OF FUNDED VALUE: 22.55%PERCENT OF TIME ELAPSED: 21.94%


Analyzing Project Charges

•Analyze Direct Labor Costs • Labor Detail Reports by Labor Category • Labor Detail by Employee Report

• Several options available for displaying dollars

•Analyze Other Direct Costs (ODC) • ODC Summary by Transaction Code • Year-To-Date ODC Detail

• Option to include transaction code breakdown • Current Period ODC Detail

• Option to include transaction code breakdown • Option to include prior YTD Amounts


Analyzing Project Charges: ODC Detail Report(s)

Report contains detail needed to trace the expense in GCS to the source


Best Practices

• Compute Costs and Revenue regularly throughout the accounting period • Run the Job Status Report(s) at month end

• Review Labor and ODC details by contract on a regular basis

Q&A

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Questions?

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Visit WJ Technologies at our booth in the Expo Hall and

Join us during our Partner Showcase

GC-500 GCS Premier Partner Showcase: October 16th, 4:30 to 5:30 pm

GC-501 Costpoint Partner Showcase: October 16th, 3:15 to 4:15 pm Karen Williams 703-885-8158 [email protected] Lesley Beardow 703-885-8154 [email protected] WJ Technologies L.L.C. www.wjtechnologies.com

Call to Action

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gc-224 job status reporting: beyond the...

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