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www.greenenergysummit.com
Green Fuels and Transport
Gre
en B
uildin
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reen IT
Green Power
March 3-7, 2009. Bangalore, IndiaBangalore Palace Grounds
EXHIBITOR PROSPECTUS
www.greenenergysummit.com
plug in and force a change
delegates
The renewable energy market in India is positioning itself as a major global player and offering the world's third most attractive national environment for
investments. At this crossroad, Green Energy Summit 2009 offers a timely point of confluence for diverse renewable energy stakeholders in research,
industry, academia, financial organisations and government bodies to network and share their experience. Attend this unique, first-of-its-kind
conference as a delegate to understand this market better, decipher the roadmap for policy-making, learn best practices and case studies. Green Energy
Summit 2009 and Green Energy Expo 2009 will feature international participants from the US, Europe, Canada, Middle East, and Asia Pacific.
Who Will Attend Green Energy Summit 2009?
Green Energy Summit delegates and visitors will include professionals from a diverse cross-section of profiles that are all united by the common belief
that green, clean and renewable technologies are good for business.
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Corporate CxO's from all verticals and
Renewable Energy Strategists
Project Developers
Renewable Energy Associations
CDM/JI Project Investors
Carbon Investors
Low Carbon Technology Companies
Green Semiconductor Companies
Data Centre Managers, Designers, Planners
Building Architects, Engineers
Building Contractors, Owners
Data Center Professionals
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Insurance Companies
Government and Regulatory Bodies
Non-Governmental Organisations
Environmental Organisations
Construction & Materials Companies
Power Company (gas, electric, water)
Entrepreneurs
Activists
Energy Technology Innovators
IT Managers and Professionals
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Landscape Architects
Facility Managers
Energy Majors
Commercial Bankers
Investment Bankers
Investors and Fund Managers
Private Equity Investors
Venture Capitalists
Law Firms
Specialist and Financial Consultants
Heads of IT Infrastructure
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The time to act is now! Green is no longer in champagne activism territory; it has firmly positioned itself in the business
mainstream as the next clean engine for economic growth.
With rapid strides in technology, economic pressures, high energy prices, resource shortages, environmental threats,
and compliance imperatives driving unprecedented growth in green energy, the pressure on scientists, technologists,
government, and the industry to develop and adopt new methods for harnessing green energy has never been this
overpowering. The first of its kind in India, Green Energy Summit 2009 will provide a unique platform for debate,
dialogue and action between research, industry, academia, financial organisations, entrepreneurs and government
bodies worldwide.
Green Energy Summit 2009 is a confluence of four tiers that, beyond bringing into picture those questions that are
most relevant for India at this juncture, will see a congregation of the most intelligent minds and proactive
organisations to create a sustained, result-oriented mindset.
plug into a clean future
Green Energy Conference . Green Energy Awards . Green Energy Expo . Green Energy Field Trips
The summit will go beyond exploring path breaking initiatives, technologies and products, by focusing on solutions
that will accelerate the production and adoption of viable, non-polluting forms of energy. It will encourage face-to-
face exchange of ideas, recognise green achievers, provide showcasing and matchmaking opportunities for suppliers
and buyers, and deliver beyond the class room experiences.
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Green Architecture, Design, and Engineering
Green Building Rating Systems
Green Best Practices & Project Delivery Models
Green Building Management Strategies
Efficiency as an Energy Resource
Green Building Case Studies
Green Building Materials, Equipments & Technologies
Green Interior Environments & Systems
Integrated Green Communities
Materials Recycling
Biofuels and Biomaterials
Ethanol as a Fuel
Green Energy-efficient Batteries
Solar Assisted Fuel Synthesis
Flex Fuel Vehicles and Conversions
Hybrids - Improving Fleet Sustainability
Lightweight Materials
Alternative Transport Models
Green Logistics, Supply Chain, Retail
Renewable Heating and Cooling
Whether you are a veteran or a newcomer to this exciting industry, the Green Energy Conference at Green Energy Summit 2009 presents a
unique opportunity to learn and assimilate technology know-how, market knowledge, policy expertise, and innovation excellence of experts
from India, Europe, US, and Asia Pacific, in focussed settings. All this besides being involved as a key stakeholder in spreading "green" impact in a
market that is growing at a clipping 20% every year. With a conference program put together by green energy visionaries, authorities and
industry watchers from the media, Green Energy Conference's program will reflect the underlying theme for 2009, Applying Green for a
Clean Future, with ample focus on applications that will trigger and catalyse stakeholders to create action. The four tracks at the conference
will offer incisive insights through ministerial and dignitary keynotes, industry round tables, policy briefings, power panels, Birds of feather
(BoF) discussions, break-out sessions and hands-on workshops.
green buildings green fuels and transport
This track will focus on growth opportunities in all
aspects of green architecture, design, engineering
and maintenance, leading to high performance
buildings. It will examine case studies, best practices
and project delivery models resulting in more
efficient methods of designing sustainability in any
project.
This track will examine the challenges ahead in
improving the sustainability of our transport systems,
while reducing our carbon footprint. It will explore and
debate the practical challenges, policy decisions,
opportunities, technical advancements, futuristic
technologies and innovations in the area of green fuels,
batteries, logistics, supply chain, and transportation.
www.greenenergysummit.com
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green power
Business & Executive Topics
Policy & Market Opportunities and
Technical & Scientific Topics on:
- Solar Energy
- Wind Power
- Solar Photovoltaics
- Smart Grids
- Solar Thermal Power
- Hydro Power
- Biomass
green IT
Green Data Centers
IT Infrastructure & Application Consolidation
Green IT Through Server Virtualisation
Green IT Infrastructure Design
Collaborative Technologies & Videoconferencing
Green IT Policies & Compliance
Carbon Offsets Through Green IT
Energy Efficient Storage and Backup
Green IT Return on Investments (RoI)
Equipment Takeback & Disposal Programs
plug into an impactful conference
The Green Power track will focus on the actions that
are required to make renewable energy a significant
part of the Indian energy portfolio mix. It will identify
major issues, discuss solutions, inform and share
technical and scientific insights, present innovations,
and offer a topical and timely conference program.
The Green IT track will explore IT strategies and best
practices for energy use, identify and examine key
technologies that IT buyers must adopt to reduce
their energy consumption and minimise business
risks. It will present case studies of key vendors in the
Green IT space and the positive impact of their
strategies on customers.
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plug into your audienceThe Green Energy Expo at Green Energy Summit 2009 features floor space for hundreds of companies including Indian and
International exhibitors from the US, Europe, Latin America, Canada, Middle East and Asia Pacific. With specialist pavilions for each
track that include a Sustainability Brand Showcase, Green Technologies & Products Showcase, and Trade Show, align yourself with
one of the most important movements of our time. Exhibitors will include manufacturers, builders, vendors and investors of
uncoventional energy technology (solar, wind, biofuel, thermal), enterprise hardware & software technology vendors,
seminconductor companies, financial institutions, venture capitalists and government bodies. Green Energy Expo provides the
exhibitor with a focused target audience for a sales effort that is cost-effective and impactful. For a detailed floor plan and
exhibitor dossier, please contact your Saltmarch representative.
plug into action - Green Energy Field Trips
On the sidelines of Green Energy Summit 2009, field trips will be organised to see applications of the science of green energy -
wind, solar, geothermal, biomass, green datacentres, green buildings, and other implementations of clean technologies. Green
Energy implementations are prerequisites for sustainable development, and increasing access to reliable energy services is vital in
the fight against poverty. For the first time in India, Green Energy Field Trips at the summit will connect the focused summit
attendee to these touchpoints, thereby triggering interest, intent, initiative, and immediacy in the areas of sustainable
development.
Green Energy Summit 2009 organisers work with international, national, and local non-profit organisations to disseminate
information about the event. These partnering organisations receive benefits for helping spread the word, including discounts for
their members/constituents and inclusion of their logos on event materials. Please contact your Saltmarch representative for more
information on whether and how your organisation can qualify as a partner.
plug in and play a part - partnering organisations
www.greenenergysummit.com
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Green Energy Pioneer
Any organisation, outside the realm of the
green and sustainable energy industry,
pioneering the use of renewable fuels, heat or
power.
Green Energy Innovation
Any innovative, new renewable energy device,
production facility, project or application.
Green Energy Ambassador
A Non Governmental Organisation (NGO), a
campaign, or association that has done most
to enhance awareness of renewables.
Green Tech Leader
An IT company that is not only a leader in
adopting and developing green technologies,
but also applying "green" to its customers’
portfolio.
Green Energy Region
Initiative or policy by local authorities or
regional agencies to promote the adoption of
renewable energy in a specific region of India.
Green Energy Industry
The industry participant that has done most to
advance Indian renewables and is the pride of
the Indian green industry.
Green Energy Champion
An executive, academician, politician,
consultant or other individual who deserves
recognition in the green energy sector.
To submit your nominations across all the open award categories, log on to
http://www.greenenergysummit.com/awards.html
Green Energy Awards at Green Energy Summit 2009 is the first-of-its-kind ceremony that honours winners across a range of categories in the Green
Energy arena. The awards throw the spotlight on trailblazing individuals and organisations in the Indian green energy sector. The awards will highlight
success stories that span practices, research and innovation, including corporate achievements, the strongest individual efforts, and the most compelling
community efforts in the renewable energy sector. The judging process will culminate in an exclusive ‘awards nite’ with an international stature panel
felicitating the awardees. The winners will, undoubtedly, be set on the fast route to broad recognition of their achievements. Award categories include:
plug into a success story
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Focussed Audience: The conference is highly targeted to our database of attendee profiles to match that of the event. This ensures your audience is
precise and your sales effort can be accurate and cost-effective.
Meet Implementers and Buyers: The delegates visit from near and far but all are making a clear effort to set time aside to attend, learn and do
business. Our delegates are mostly composed of CEOs, buyers, and government officials.
Networking: Business executives come to the summit to meet and establish a strong rapport with potential partners. So the event is a great
opportunity to sell your company and establish a relationship.
Maximum Market Reach: By sponsoring and exhibiting at the summit, your brand and your product will be seen by many more of your potential
customers whom you may never have met otherwise over four days, than if you were to invest in many months of alternative routes.
Optimum Showcase: By showcasing your goods in an environment that reflects your brand, your gain greater impact because you are allowing your
customers to see, feel and interact with your company, where the buyer is under no strain to make a purchase.
Your success in reaching your target audience is of prime importance to us. The exposition will encourage our guests, speakers and delegates to spend
time getting to know you and your products and services. Attendees will have the chance to discover your products and services as they learn about the
latest practical solutions for the integration of renewable energy methodologies and products at work, in buildings, transportation and emerging
markets.
sustainable brands showcase The Sustainable Brands Pavilion at Green Energy Expo 2009 showcases innovative sustainable brands from market leaders in Green Power, Green IT,
Green Buildings and Architecture, and Green Fuels and Transportation around the world. The pavilion is designed to throw the spotlight on
companies who have identified smart ways to go green and to laud green initiatives in products that lead to a healthier bottom line.
Sign up today to receive preferred booth placement packages. Hurry up to avail exciting discounts by enrolling as a GES Inner Circle member. Complete details are available in the enclosed forms. Please fill them and fax to: +91 80 2221 0148.
For exhibitor information: North America/Canada region, please contact David Jayaraj at [email protected] or call 416 802 9452. Rest of the world, please contact Ramakrishna G at [email protected] or call +91 9845064453.
want to sign up?
exclusive benefits
www.greenenergysummit.com
Green Energy Expo 2009 offers an unparalleled opportunity to expand your presence in the rapidly growing green energy industry. This first-of-its-kind
premier event brings together professionals from across the industry and around the world. Thousands of people are expected to attend Green Energy
Expo 2009 in Bangalore, India.
Green Energy Summit Expo 2009 features floor space for hundreds of companies including Indian and international exhibitors from the US, Europe,
Canada, Middle East, and Asia Pacific. Exhibit at Green Energy Expo 2009 and align yourself with one of the most decisive movements of our time.
plug in to be noticed
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Industry/vendors/material and equipment manufacturers, integrators and investors from Solar, Photovoltaics, Wind, Thermal Energy, Hydro, Biofuels,
Renewable Heating, and Clean Coal, among others
Green Builders and Architects from the construction industry, showcasing their projects, integrated green communities, green building materials,
materials recycling, sustainable construction transport, among others
Green Material and Equipment Manufacturers from the areas of Eco Paints, Sound Protection Panels, Smart Buildings and Controls, Wood burning
stoves, Rain Water Collectors, Energy-efficient Insulation, Solar heating, Fluid-applied Membrane Systems, Green Illumination, among others
Law Firms from the areas of Energy Audits & Surveys
Enterprise Hardware and Software Technology Vendors, Data Center Vendors, Semiconductor Companies, Virtualisation, Consolidation, and Storage
Vendors, Green IT Compliance Vendors and Consultants, Equipment Takeback and Disposal programs
Vendors from Green Fuel, Batteries, and Transportation sector including Biodiesel and Ethanol Manufacturers, Automobile Vendors, Mass Transit
Equipment Manufacturers, Lightweight Material Manufacturers, Hybrids, among others
Financial institutions, Banks, Private Investors, Entrepreneurs, Venture Capitalists
Government and Regulatory Bodies, Non-Governmental Organisations, Environmental Organisations, Renewable Energy Associations
Green Lifestyle, Accessories, Food Manufacturers and Suppliers
exhibitors
Exhibitors at Green Energy Summit 2009 include:
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exhibitor publicity
Exhibitor Presentations: We are seeking proposals for exhibitor demonstrations of new products or services in the Green Power, Green IT, Green
Buildings, and Green Fuels & Transport tracks. Selected exhibitors can conduct a 40-minute presentation in the expo area for 50-100 attendees.
Press Room: All exhibitors are welcome to display press kits and other media information in the Press Room prior to the show; Green Energy Summit's
committee recommends about 30-40 media kits per company.
Green Energy Expo 2009 offers exhibitors the chance to connect with several media outlets including trade press, local and national publications, and TV
and radio. The show also includes an opening reception in the exhibit hall, special promotions, exhibitor presentations, and dedicated exhibit hall hours to
ensure that you have numerous opportunities to connect with our attendees.
Here are some easy ways to increase your company’s visibility and outreach:
Organise a Booth-side Briefing: Exhibitors are encouraged to set up booth-side media briefings. In addition, there is a press conference room e for a
more formal gathering. Please contact your Saltmarch Media representative to reserve the room, which is available for no additional fee for exhibitors
who will attend Green Energy Summit 2009?
Corporate CEOs and CFOs and Renewable
Energy Company Strategists
Project Developers
Renewable Energy Associations
CDM/JI Project Investors
Carbon Investors
Low Carbon Technology Companies
Green Semiconductor Companies
Data Centre Managers, Designers, Planners
Building Architects, Engineers
Landscape Architects
Facility Managers
Energy Majors
Commercial Bankers
Investment Bankers
Investors and Fund Managers
Private Equity Investors
Venture Capitalists
Law Firms
Specialist and Financial Consultants
Insurance Companies
Government and Regulatory Bodies
Non-Governmental Organizations
Environmental Organizations
Construction & Materials Companies
Power Company (gas, electric, water)
IT Managers
Entrepreneurs
Activists
Energy Technology Innovators
Heads of IT Infrastructure
Data Center Professionals
IT Professionals
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Each exhibitor receives complimentary exhibitor registrations for booth personnel based on booth size at the rate of two (2) for the first 9 sqm. and
one (1) for each additional 9 sqm. Companies exhibiting in 18 sqm. booths or larger receive complimentary full conference registrations at the rate
of one (1) for the first 18 sqm and one for each additional 18 sqm.
Booth Size in Sqm Booth Personnel Registrations Full Conference Registrations
9 2 0
18 3 1
27 4
36 5 2
> 36 sqm
Indian ExhibitorsBasic Shell of 9 sqmBare Space of 36 sqm
Additional booth space in the expo area is available in multiples of 9 sqm, with an investment of INR 8000 per sqm.
International ExhibitorsBasic Shell of 9 sqmBare Space of 36 sqm
Additional booth space in the expo area is available in multiples of 9 sqm, with an investment of USD 400 per sqm.
Corner Charge A USD 100 or INR 4000 for each exposed corner.
Non-Profit Table Tops USD 500 per six-foot tabletop.
Booth Package includes Basic Shell
Basic shell of 9 sqm
Two standard conference chairs
Printing of Exhibitor Organisation's name on the stall fascia
Floor carpet and lighting
One power socket
25-50 word description of your company in the expo guide (if payment received on or before December 01 2008)
Two exhibit-only badges
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exhibitor fees
*All prices exclusive of 12.36% Service Tax. For conversion to INR, multiply by a factor of 40.
Bare Space:
Raw space of 36 sqm
Floor carpet
One power socket
25-50 word description of your company in the expo guide (if payment received on or before December 01 2008)
One exhibit-only badge
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INR 72,000INR 2,52,000
USD 2,500USD 7000
1 additional registration
per 18 sqm
1 additional registration
per 36 sqm
Each exhibitor or full conference registration includes access to the Opening Reception and Exhibit Hall receptions, a full lunch served in the Exhibit Hall, and any breaks. Full conference registrations, in addition, also have access to a Golden Pass (March 03-06) for the conference.
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www.greenenergysummit.com
Booth Personnel Registrations
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Dr. Arcot Ramachandran
Chairman TERI Governing Council, Former Under Secretary General United Nations, and Secretary, Department of Science of Technology
Dr. J Gururaja
Former Senior Adviser, United Nations and Adviser, Ministry of New and Renewable Energy, Government of India
Shri. Dilip Thomas
Chairman & CEO, Saltmarch Media
Dr. V Balasubramaniam
Former Additional Chief Secretary, Government of Karnataka
Shri. K Jairaj
Principal Secretary, Energy, Government of Karnataka
Shri. M N Vidyashankar
Ex-officio Principal Secretary to Government of Karnataka, DPAR
Shri. A K Vora
Former Managing Director, Tata BP Solar India Limited
Shri. M K Halpeth
Senior Fellow and Coordinator, TERI, Bangalore
Smt. Indu Britto
Senior Vice President &Group Publisher, Saltmarch Media
Shri K Subramanya
CEO, Tata BP Solar India Limited
Green Energy Summit Steering Committee
want to know more?For the complete list of steering committee and vision group members, visit www.greenenergysummit.com
www.greenenergysummit.com
"Energy Independence is the Lifeline of a Nation"
Who's Behind Green Energy Summit?
Dr A P J Abdul KalamFormer Hon'ble President of India
Green Energy Summit is a Saltmarch Media production in association with the
Renewable Energy Action Forum (REAF).
Saltmarch Media
Saltmarch Media is a revolutionary new media company that provides online information portals, social web
platforms, research and advisory services, focused print reports, and large format summits and conclaves focusing
on diverse sectors such as Information Technology, Clean Technologies, Energy, Human Resources, Manufacturing,
Retail, Biotechnology, and BFSI. More information: www.saltmarch.com
REAF
The REAF Think-tank comprises top notch experts who have dedicated a lifetime to promote the development of
renewable energy in the country and internationally. These technocrats and respected members of the
international RE community bring to the group a vast pool of knowledge, talent, extensive experience and
expertise.
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All display advertising rates: per insertionAll payment and design are due by February 2, 2009.
• All ads are in Full Color.• There are no B&W or 2/c ads.• All covers are reservedfor Official Sponsors ofGES 2009.
Full Page ½ Page 1/4 PageTrim size: 7” x 10” Live area: 6.5” x 9.5” Live area: 6.5” x 4.5” Live area: 6.5” x 4.5”Bleed: 7.25” x 10.25” Bleed: 7.25” x 5.25” Bleed: 7.25” x 2.25”
All Prices Net
Trim size: 7” x 5” Trim size: 7” x 2.5”
Ad Option Price Price
(all prices ST of 12.36%) International Advertisers Indian Advertisers
Full Page USD 4,000 INR 99,000
½ Page USD 2,500 INR 59,000
1/4 Page USD 1,250 INR 30,000
CirculationThe Official Show Guide will have a circulation of 5,000+ copies and will be handed to all registered conference attendees and visitors to the Exhibit Hall at GES 2009. The Guide will also be used in marketing efforts for the entire year of 2009.
ContactGreen Energy Summit SecretariatSaltmarch Media (India)Tel: +91 80 4005 1000Fax: +91 80 2221 0148Email: [email protected]
RE Products & Services - 25%
20% Professional
Services/Financial
14%Green IT Decision Makers
14%Green
Building Material
Purchasers
10% Green Energy
Supplier
13%Utility/Load
Serving Entities
GES 2009
Official Show Guide Ad Rates
GES 2009 Show Guide Distribution Analytics*
4%Government/Association/Non-profit/
Policy
Green Energy Summit 2009Exhibit Space ApplicationBangalore Palace Grounds, Bangalore, IndiaMarch 03-07, 2009
Please print or type all sections of this application.
Company Name:
Exhibit Contact:
Street Address:
City: State: Pin Code:
Country: Email:
Phone: Fax:
Exhibit Space InformationExhibit Exhibit space is available in increments of 3m x 3m (for prices, refer Page 10):
Size of Space RequestedShell Space Bare Space
sqm or sqm
Specify booth numbers in order of preference.See enclosed floor plan.
Total Amount Enclosed(50% due with application and balance50% due on or before December 01, 2008)
2 3 1Note: If you have applied for the GES Inner Circle membership, the discounts will be applied to the balance payment due on or before December 01, 2008.
Companies from whom we desire separation. GES cannot guarantee requests.
Payment Deadlines And Cancellation Policy: 50% payment of total booth space is due with this application. This application will not be valid withoutpayment. Full payment of booth space is due by December 1, 2008. Written cancellations received prior to December 1, 2008, will receive refund in full.Written cancellations received between December 1, 2008, and January 15, 2009, will forfeit 25% of the total cost of space. Exhibitors who cancel space after January 15, 2009, will be responsible for the entire fee for all contracted exhibit space. Decreases in size of space will be treated as cancellations.
The undersigned Exhibitor hereby agrees to abide by all rules and regulations as set forth in the attached Exhibitor Rules for GES 2009. The Rules of theBangalore Palace Grounds will be included in your Exhibitor Service Manual. Both sets of rules are made a part of this contract.
Authorized Signature : Date:
PaymentComplete information under Exhibit Space Information in this contract.
For GES Use OnlyDate Received:
Deposit Received:
Total Cost:
Booth Dimensions:
Booth #:
Amount:
Check/DD enclosed AmEx Visa MasterCard
Card#: Exp. Date:
Authorized Signature:
Green Energy Summit 2009 SecretariatSaltmarch Media (India) Private Limited#3/18, I Floor, Corporation Building,Opposite ABN Amro Bank/Konark Hotel,Residency Road, Bangalore - 560 025Karnataka, IndiaPhone: +91 80 4005 1000 Fax: +91 80 2221 0148
INR/USD
For information on the exhibitor fees for basic shell, bare space, corner charges, and booth package contents, please refer to the exhibitor fees page (page no. 10) of the exhibitor prospectus. Please do not forget to add a 12.36% service tax to the Total Amount Enclosed.If you have opted to become a GES Inner Circle Member, you can avail of some exciting discounts and benefits. Look up the GES Inner Circle form on Page 16 of this prospectus.
in association with
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*This is only a proposed distribution break-down. Actual percentages may vary.
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Saltmarch Media and REAF invite you to be a prominent partner at GES 2009 as a member of the GES Inner Circle. The 2009 event will be held March 03-07 at the Bangalore Palace Grounds, Bangalore, India. Inner Circle members receive the following benefits and recognitions:
25% discount on the published exhibition space rack rate. This is strictly applicable only to exhibitors and not sponsors. A guarantee of no increase in exhibit space rates for three years (2010, 2011, and 2012).
20% discount on the published rates for advertisements in the show guideFree access to an exclusive GES Inner Circle Lounge located on the exhibitor floor lounge, where your company personnelcan meet in a comfortable setting with your customersInner Circle icon next to your listing in the exhibiting directory
GES Inner Circle Members Agree to the Following:
To provide Saltmarch Media with a signed commitment of intent to support the GES as an exhibitor for threeconsecutive events (2009, 2010, 2011).To provide a link from your website to the GES website.GES Inner Circle members must return the attached commitment no later than October 20, 2008.
We, (organisation name) wish to join the GES Inner Circle. We agree to theterms and conditions as mentioned above, and would like you to send us a formal contract for enrolment, addressed to:
Contact Name:
Organization Name:
Street Address:
PIN/ZIP Code:
State: ; Country:
Phone: ; Fax:
E-mail:
Web site:
Company Name:
Exhibit Contact:
Title:
Email: ; Phone:
Authorized Signature: ; Date:
SPECIAL INVITATION
Announcing GES Inner Circle
16
Green Energy Summit 2009
15
r wo n u iA t rk Submissio G idel nes
aili & eM ng Deliv ry Address
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S d t gGE 2009 A ver isint yA t: Uma Reddl m d aSa t arch Me i (India)
3 8 r o Bu# /1 , I Floo , Corp ration ilding,p t r HOp osi e ABN AMRO Bank/Kona k otel,
n a 0 2Reside cy Road, B ngalore - 56 0 5n a aKar atak , Indi
+ 1 4 5Tel: 9 80 00 10000 4Fax: +91 80 2221 1 8
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19. Noise and Odors: No noisy orobstructive work will be permitted during openhours of the exposition, nor will noisily operatingdisplays, nor exhibits producing objectionableodors, be allowed. In the event of a dispute, itis the prerogative of management to make adetermination if a given activity is unacceptable,and consequently, must be stopped.20. Obstruction of Aisles or Booth: Anydemonstration or activity that results in excessiveobstructions of aisles or prevents ready access tonearby exhibitors booth shall be suspended for anyperiods specified by management.21. Rejected Displays: Exhibitor agrees thatits exhibit shall be admitted and shall remain fromday to day solely on strict compliance with the rulesherein laid down. Management reserves the right toreject, eject, or prohibit any exhibit in whole or in part,or exhibitor or his representatives, with or withoutgiving cause. If cause is not given, liability shall notexceed the return to exhibitor of the amount of rentalunearned at the time of ejection. If an exhibit orexhibitor is ejected for violation of these rules or forother stated reasons, no return shall be made.22. Safety Devices: Exhibitor agrees to acceptfull responsibility for compliance with central, state,and city regulations in the provision and maintenanceof adequate safety devices and conditions for theoperation of machinery and equipment, and forassuring that attendees remain a safe distance awayfrom such machinery or equipment.23. Samples; Souvenirs: Samples, souvenirs,publications, etc., may be distributed by exhibitoronly from within its booth. The distribution ofany article that interferes with the activities in orobstructs access to neighboring booths, or thatimpedes aisles, is prohibited.24. Signs; Sign Copy; Illumination: Electricflashers or signs involving the use of neon or similargases are prohibited. Should the wording on anysign or area in exhibitors booth be deemed bymanagement to be contrary in any way to the bestinterests of the exhibition, exhibitor shall make suchchanges as are requested by management. All signagemust remain within the confines of the booth.25. Exhibitor Discussions; Costumes;Promotion: Exhibitor’s representatives mayconduct discussions, answer questions, explaintheir products or services, or engage in salesor order taking, but such activities shall not beconducted in any manner which is inconsistentwith, or derogates from, the principal purposeof the exhibition. Exhibitor shall cease anyactivity determined to be inconsistent with theprincipal purpose of exhibition immediately uponnotification by management to do so. Exhibitorshall not engage in any activities in the aisles orin booths other than its own. No signs shall bedisplayed nor shall public announcements bemade concerning sales, prices or conditions of sale.Exhibitor’s representatives wearing distinctivecostumes, or carrying banners or signs separatelyor as part of their apparel must remain in theirown booths. Booth representatives may notwear clothing that management deems scanty orexcessively revealing.
33. Photographs: No photographs of individualexhibits may be taken without the express permissionof the exhibitor. Management reserves the right toconfiscate any photographic equipment, photographs,and negatives used in violation of this section.34. Alcoholic Beverages: The presence andconsumption or use of alcoholic beverages in theexposition booth is prohibited unless authorized inwriting by management.35. Performance of Copyrighted Music:Exhibitor is solely responsible for securing all ascap,bmi and other licenses or permission necessaryto perform copyrighted musical works in thecenter. Exhibitor agrees to indemnify and holdmanagement harmless for any claims arising out ofor in connection with exhibitors failure to secure thenecessary licenses or permission for performance ofthese works.36. Compliance with Laws: Exhibitor shallcomply with all applicable central, state and locallaws, codes and regulations, and shall be solelyresponsible for obtaining all permits and paying alltaxes associated with exhibitors use of the boothand exhibitors activities during the conferenceand exposition37. Liability Insurance: Exhibitor andexhibitor’s contractors shall, at their sole cost andexpense, procure and maintain through the term ofthis contract, the following insurance: A. Commercialgeneral liability insurance against claims for bodilyinjury or death, property damage, and personal andadvertising injury occurring in or upon or resultingfrom the premises leased.
26. Sound Amplifying; ReproducingEquipment; Noise levels for Operating Equipment:Exhibitors operating sound reproducing and/or sound amplifying equipment are required tooperate same in such a manner that a maximum80 dbs. Reading on the “A” scale of a sound levelmeter may be read at the aisle(s) space adjacent totheir booth or measured at a neighboring boothin an area bordering that of the sound equipmentuser. Exhibition management shall be the solearbiter of acceptability of sound levels and mayrequire reduction of sound level or elimination ofsound reproducing devices in those cases wherein the judgment of exhibition management suchsound is in violation of these standards or otherwiseobjectionable. Exhibitors operating equipmentduring the conference/exposition are requested tohave the equipment comply with all the provisions as set by the central, state, and city regulators.27. Giveaways: Hazardous or nuisancecausingpromotional giveaways, includingnoisemakers and other items of carnival nature, maynot be distributed at the conference/exposition.28. Storage of Crates, Cartons, and ExtraMaterials: The open space between back-to-backbooth spaces is for electrical feed lines and storageof exhibit materials is prohibited by the conventioncenter and the local fire department because suchuse is considered to be hazardous. Accessible storageareas for literature can be arranged by contacting theexhibitor service center (located on the exhibitionfloor). No individual exhibitor will be allowedcrate storage outside the confines of their booth.“Empty” stickers are available from the exhibitorservice center to identify your empties, which will beremoved to storage and returned at the conclusionof the show.29. Dismantling of Booth(s): Exhibitors willnot be permitted to dismantle their booth(s) prior tothe close of the conference/exposition. This rule willbe strictly enforced.30. Amendment to Rules: Any matters notspecifically covered by the preceding rules shallbe subject solely to the decision of management.Management may amend these rules at any time, andall amendments so made shall be binding on exhibitorequally with the foregoing rules and regulations.31. Agreement to Rules: Exhibitor, forhimself and his employees, agrees to abide by theforegoing rules and by any amendments that may beput into effect by management. Management, at itsdiscretion, reserves the right to (1) eject any exhibitorviolating its rules or decisions from the expositionwithout any refund whatsoever of exhibitors rentalfee; (2) restrict or limit the offending exhibitorsparticipation at future management expositions;or (3) take any other action management, in itsdiscretion, deems to be an appropriate responseto the violation. Exhibitor agrees to be boundby managements decision. Exhibitor agrees toindemnify and hold harmless management fromany and all damages, charges, loss and/or expensearising out of a failure by exhibitor to comply withthese rules and any amendment thereto.32. Center Rules: Exhibitor, for himself andhis employees, agrees to abide by and comply withall of the rules and regulations of the conference/exposition center.
GES 2009
General Exhibitor Rules and Regulations
1. Management; Principal Purpose: Theword “management” as used herein shall mean theSaltmarch Media (India) Private Limitedand all officers, members, committees, agents or employees acting for it in the management of the conference/ exposition. The word “center” as usedherein shall mean the convention center that is the site of the conference/exposition. The principalpurpose of the conference/exposition is to stimulateinterest in and demand for green energy (herein“principal purpose”). No exhibitors shall engage in any activity inconsistent with this principal purpose.2. Sub-leasing: Exhibitor may not sub-let hisspace, nor any part thereof, nor exhibit, offer for sale,give as a premium, or advertise articles not producedor sold in his own name, except where such articlesare required for the proper demonstration oroperation of exhibitor’s display, in which casesuch articles shall be limited to other exhibitingcompanies articles and their identification shall belimited to the regular nameplate, imprint, or otheridentification which in standard practice appearsnormally on them. If a non-exhibiting company’sarticle is displayed in a booth in violation of theseprovisions, immediate removal of the article will berequired, at the exhibitor’s expense. Exhibitor maynot permit in his booth non-exhibiting companies’representatives. Rulings of the management shall,in all instances, be final with regard to use of anyexhibit space.3. Default in Occupancy: Any exhibitor failingto occupy space contracted for is not relieved of theobligation of paying the full rental of such space. If notoccupied by the time set for completion of installationof displays, such space may be repossessed bymanagement and reallocated or re-assigned for suchpurposes as management may see fit.4. Additional Listings: If two membercompanies are corporately associated andwish to have both companies listed under onebooth number, there will be a $500 fee for eachadditional listing. All companies must submit spaceapplications. This arrangement is available onlywhen the average of the contracted exhibit space isat least 9 net square meter per company.5. Eligible Exhibits: Management has soleright to determine the eligibility of any companyor product for inclusion in the exhibition. Exhibitormay not promote products or services that competewith the products or services of management,including, but not limited to, conferences, seminars,and/or expositions relating to the renewable energyindustry, without the prior written consent ofmanagement. Any exhibitor engaged in the businessof conducting or offering conferences, seminars,expositions, publications and other services orproducts similar to those offered by managementshall be required to submit all products and/orservices it intends to promote at the exposition tomanagement for approval by 120 days prior to thedate on which the exposition is being held. Onlythose products and services approved in writing bymanagement may be promoted at the exposition.Any exhibitor who fails to submit its products and/orservices to management for approval in accordancewith this section automatically forfeits its rental feeand is not authorized to participate as an exhibitor atthe exposition.
Payment deadlines and cancellation policy50% payment of total booth space is due with thisapplication. This application will not be valid withoutpayment full payment of booth space is due byDecember 1, 2008. Written cancellations receivedprior to December 1, 2008, will receive refund in full. Written cancellations received between December1, 2008, and January 15, 2009, will forfeit 25% of thetotal cost of space. Exhibitors who cancel space afterJanuary 15, 2009, will be responsible for the entirefee for all contracted exhibit space. Decreases in sizeof space will be treated as cancellations. To qualify for the GES Inner Circle rate, your application should have reached us on or before 1800 Hrs IST, October 20 2008. On successful processing of your membership request, the discount will be applied to the balance 50% payment due on or before December 01 2008.6. Limitation of Liability: Exhibitor agreesto make no claims for any reason whatsoever againstmanagement and the conference/expositionsdisplay service for loss, theft, damage, or destructionof goods; nor for any injury to himself or employeeswhile in the exhibition quarters; nor for any damageof any nature, including damage to his business byreason of failure to provide space for his exhibit;nor for any action of any nature of management,display service, nor for failure to hold the exhibitionas scheduled.7. Booth Construction, Depth andHeight Limitations: Standardbooths are limited to a height of 8’ in the back halfof the booth and 4’ in the front half. The 8’ heightmay be extended along the side rails no more than5’ from the back line of the rented space. Perimeterwall booths are limited to a height of 12’ in theback half of the booth and 4’ in the front half. The12’ height may be extended along the side railsno more than 5’ from the back line of the rentedspace. Island booths are limited to a height of20’. All height restrictions include exhibit fixturecomponents and identification signs. No display,custom built or regular, may have fins or sideextensions of any kind that interfere or obscurethe view of the adjoining booths. No exhibit willbe permitted which interferes in any way withadjoining booths.8. Installation/Showing/Dismantling:Hours and dates for installation, exhibiting, anddismantling shall be those specified by management.Exhibitor shall be liable for all storage and handlingcharges resulting from failure to remove exhibitmaterial from the exposition before conclusion ofthe dismantling period as specified by management.9. Damage to Property: Exhibitor is liable forany and all damage caused to building floors, walls,or columns, or to standard booth equipment, or toother exhibitors’ property. Exhibitor may not applypaint, lacquer, adhesive or other coating to buildingcolumns and floors or to standard booth equipment.10. Attendance: Management shall have solecontrol over admission policies at all times. Childrenunder the age of 18 shall not be permitted on theexhibit floor.
11. Booth Representatives: Exhibitors boothrepresentatives shall be restricted to employeesof exhibiting companies who are actually workingin exhibitor’s booth. Booth representatives shallwear “exhibitor” badge identification, furnished bymanagement, at all times. Management may limit thenumber of booth representatives at any time as wellas the total number of booth representatives duringthe conference/exposition. All exhibitors’ companypersonnel other than those working in booth are toregister as attendees at show12. Decoration: Management shall have fulldiscretion and authority in the placing, arrangement,and appearance of all items displayed by exhibitor,and may require the replacing, rearrangement, orredecorating of any item or of any booth whichmanagement deems inconsistent with the principal purpose of the exposition or inappropriate for anyreason, and no liability shall attach to managementfor costs that may devolve upon exhibitor thereby.Exhibitors building special background or sidedividers must make certain that the surfaces ofsuch dividers are finished in such a manner as notto be unsightly to exhibitors in adjoining booths.If such surfaces remain unfinished, managementshall authorize the official decorator to affect thenecessary finishing and exhibitor must pay allcharges involved thereby.13. Exhibitor Representatives’Responsibility: Exhibitor agrees to indemnifymanagement and display services against and holdsit harmless for any claims arising out of the acts ornegligence or willful misconduct of exhibitor, hisagents or employees.14. Admittance During Non-show Hours:All exhibitors company personnel will be permittedto enter the exposition one (1) hour before thescheduled opening time each day of showing, andwill not be permitted to remain in the exposition afterthe closing hour each night, with the exception of thefinal night. Exhibitors having special problems thatrequire additional time must check at managementoffice on the previous day for permission to remainafter closing hour.15. Failure to Hold Exposition: Should anycontingency prevent holding of the exposition,management may retain such part of exhibitor’srental as shall be required to recompense it for allexpenses incurred up to the time such contingencyshall have occurred.16. Floor Load: Under no circumstances maythe weight of any equipment or exhibit materialsexceed the hall’s maximum floor load. Exhibitoraccepts full and sole responsibility for any injury ordamage to property or person resulting from failure,knowingly or otherwise, to distribute the load of hisexhibit material in conformity with the maximumfloor load specifications.17. Inflammable Materials: No inflammablefluids or materials of any nature, including decorativematerials, the use of which is prohibited by central, state or city fire, may be used in any booth.18. Lotteries; Contests: The operation ofgames of chance or lottery devices, or the actualor simulated pursuit of any recreational pastimeis permitted only on written approval frommanagement.
GES 2009
General Exhibitor Rules and Regulations
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To register for Green Energy Summit 2009 as a Sponsor/Exhibitor, please contact any of the following Saltmarch Media Representatives, or reach out to the summit hotline at +91 80 40051000 or e-mail [email protected]:
India & Rest of the World
Ramakrishna GPh: +91 98450 64453E: [email protected]
Jairaj SPh: + 91 99860 15830E: [email protected]
North America/Canada
David JayarajPh: 416 802 9452E: [email protected]
To register for Green Energy Summit 2009 as a delegate, please contact:
Poonam SharmaPh: +91 99020 77327E: [email protected]
You should also bookmark www.greenenergysummit.com to stay tuned to the latest summit updates.
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