Horsham Cycling

Annual Report

1 April 2015 to 31 March2016

Horsham Cycling

Annual Report 2015-2016

Introduction

This annual report is a brief resume of all that HC has grown into, and of course, the

reporting on our finances for the year ended March 2016.

2015/16 was another excellent year for HC as we saw some new events and a significant

anniversary:-

- HC celebrated its 10th

anniversary.

We issued a bumper edition of Chain Line reviewing 10 years of the Club’s and

members activities (see website)

Members and friends met at the Rookwood Golf Club for a BBQ and a delicious cake

baked and decorated by Alyson Bruce. Here’s to continued success!

- We ran a spring weekend ride to Canterbury with all ‘rides’ enjoying a spin into new

territory and the excellent hospitality of Kent University.

- Cycling Weekly joined us for special ride resulting in HC featuring in the mag.

- We ran our first Ride Leader training session (see below in Rides report)

The General Meeting is scheduled for 10 November 2016 where you will have the

opportunity to question your committee and provide feedback, suggestions etc on any aspect

of HC, as well as voting in your committee.

In the meanwhile if you have any questions on this report then please forward them to me at

john.chaplin@horshamcycling.co.uk

Committee

Some changes took place with effect from January 2016 and the committee is now made up

of the following members:

Chairman - John Chaplin

Secretary - Robert Skeet

Treasurer - Coralie Clarke

Membership Secretary – Malcolm Curtis

Competitions – Stewart Forbes and Racing Sub Committee (Jon Fry, Peter Delve, Bryn

Reeves, Mike Cross)

Club Rides – Philip van der Veen

Chain Line Editor – Michael Horner

Social and Web Site Editor – Ali Bruce

Actions Arising from General Meeting 2015

No outstanding actions

Treasurer and Year End Accounts (Coralie Clarke)

Attached are the accounts for the year ended 31 March 2016 which have been approved by

the committee. Many thanks to Paul Windust for carrying out the examination of the

accounts again this year.

The key points to note are as follows-

As mentioned in previous General Meetings, your committee is always focussed on adding

value to the members’ subscription, which is again held at £15 for 2016/17.

Our reserves and income this year have enabled us to:-

- Subsidise six events at nearly £800 (see details below), maintaining the subsidy

this year at £5 per member per event

- Continue to offer reliability trials free of charge; the Club now covers the cost of

hiring the hall

- Ensure kit is priced as low as possible (see trading account below) and that we

have a good stock readily available for purchase from The Cycle Room. The club

continues to fully cover the cost of the commission to The Cycle Room

- Provide a buffet for the very successful club time trail at Okewood Hill

- Celebrate our 10th

anniversary with a special cake and the Cycling Weekly ride

- Run our first course for Ride Leaders

We continue to use Paypal to enable payment for most events. The transaction charge is

1.4% + 20p and a summary of the fees charged during the year is given below.

On Line Banking is now widely used and this preserves dual authorisation for transactions.

The Club officials are satisfied with the operating procedures.

Summary

At the beginning of the financial year, the aim was to break even; we ended the year with a

deficit of £220. This was largely due to the unanticipated extra costs associated with the 10th

anniversary. In addition, the extra clothing discounts (see below) were introduced three

months earlier than anticipated, for practical reasons.

Our cash reserves remain strong at over £5,800 excluding stock which is valued at just under

£2,000.

Our financial outlook for 2016/2017 remains strong and sufficient to meet the needs of the

Club as well as providing enhanced benefits to the Club’s core offering. The committee have

agreed that for the 2016/2017 year, the only events that will attract the £5 subsidy will be the

Annual Lunch and the Christmas Dinner, but that there will be an increase in the Club

clothing subsidy instead, to encourage members to wear Club kit. This is in addition to the

discount received from Endura for ordering our stock in bulk.

Dependent upon membership numbers we are aiming to break even this year but will keep

this under review.

The accounts can be found at the end of the annual report.

Membership (Robert Skeet and Malcolm Curtis)

HC continues to grow. Whilst some members do not renew we continue to attract new

members wishing to take part in all our rides. Numbers as at the end of each year are as

follows.

2012 2013 2014 2015 2016

177 179 198 214 242

membermojo continues to provide us with a very efficient tool for managing our member

database and for the joining and renewals process.

Competitions (Stewart Forbes & Racing Sub Committee)

Something for everyone! Good to see members enjoying all types of competition.

We ran the usual full programme of Club TTs during the summer months. Some members

also regularly take part in TTs organised by other clubs.

14 Club Time Trials

1 Open Time Trial

1 Hill Climb (first time at Denbies)

1 Social Groups Downhill

4 Reliability Trials, some in partnership with Crawley Wheelers (thanks to Alyson Bruce

for the cakes)

Cyclocross

A number of our members have also taken up this very demanding racing in very difficult

conditions.

Interclub Event

Plans are well advanced for an inter club time trial (Cranleigh, Dorking and HC) to be held

on Sat 10 September 2016.

2015 Results

For the full results of all TTs throughout the season log onto the HC website/ Racing

Scratch Trophy Greg Turner

Scratch Trophy (Ladies) Angela Radden-Rutt

Handicap Trophy Tim Peters

Veterans' Trophy Tony Brown

Points Trophy Greg Turner

Points Trophy (Ladies) Rebecca O'Hara

Hill Climb Trophy Neil Clarke

Hill Climb Trophy (Ladies) Sabina Hickmet

Social Groups' Downhill Trophy Philip van der Veen

25 Trophy Greg Turner

Junior Trophy No award

Indoor Cycling Award Ian Hiscock

Indoor Cycling Award (Ladies) Claire Slade

Club Rides (Philip van der Veen)

All of the seven Sunday rides (and the monthly off road ride) remain very popular. In the last

year we have seen more members moving between the groups. There is not considered to be

any need to make changes to the current format. Ride statistics are reported regularly in

Chain Line.

We ran for the first time a Ride Leader training session delivered by Greg Woodford a very

experienced Cycling UK trainer. 14 ride leaders attended and all took part with Greg’s

guidance in teasing out and reviewing all aspects of leading a ride. Members found this useful

so we will be running another session in the autumn 2016.

In 2015 we introduced a formal HC Youth Policy to cover our responsibilities for under 18

year old members. All adult members of HC have a responsibility to be familiar with the

policy which can be found on the Club’s website.

Clothing (Barry Harwood*)

Towards the end of the reporting year we made a change to our distributor by moving to The

Cycle Room following notification from AD Cycles that they no longer wanted to fulfil this

role. We would like to thank Andy for his support and also look forward to working with The

Cycle Room – Lewis and his team.

Our supplier continues to be Endura and we try to keep adequate levels of stock. There are

long lead times and from HC reserves we can only financially support a restock a couple of

times of year in order to take full advantage of the discounts available.

We took the decision in January to move away from subsidising events and instead providing

an additional discount of 5% to all items of club clothing.

Towards the end of the year Barry indicated that he wished to hand over the role after

running the clothing very efficiently for a number of years and managing the transfer to The

Cycle Room

.* Since preparing this report Stewart Forbes has now taken on the role

Communications (Michael Horner, Ali Bruce and John Chaplin)

Alan Dolan decided he wished to move on from this role at the end of 2015 and HC thanks

him for all the work he has done in very effectively working on all levels to promote HC to

members and the outside world.

As a result we decided to split the function so that Michael Horner now looks after Chain

Line and Ali Bruce maintains the web site. John Chaplin will keep in touch with the press.

Chain Line is now produced by Lynne Hiscock and we hope that you like the new format. As

usual comments, features and articles are welcome.

E News and the Website Forum remain the key channels for communicating with members.

Cycling Services in the Forum provides details of discounted services and products that are

available to members.

Towards the end of the year we agreed to have a look at HC signing up to Facebook.

Subsequently, HC Facebook is now available to all members.

The Dunwich Dynamo

gang ready for the off at

Hackney!

Social (Ali Bruce)

It’s been great to see so many of our members from all the ride groups join in the extra events

organised by the Club. Thanks for your support.

In addition to the Sunday rides HC organised

- IOW weekend

- Canterbury weekend

- Dunwich Dynamo

- Mouscron, Belgium

- Indoor Cycling

- 10th

Anniversary Lunch

- Christmas Dinner and Awards Evening

- Ride London-Surrey 100

Spin off events run by members:-

- Training Camp Spain

- Belgium, Flanders

- Monthly Long Rides

Summary

- Horsham Cycling continues to thrive and remains true to its founders’ ethos.

- Sound finances. Subscriptions held at £15 with many additional member benefits.

- Maintain and develop our programme of events, both social and racing

Your committee’s continuing focus for the coming year is:

The Sunday rides remain the absolute core of our Club

Sustain the ethos– welcoming and offering an opportunity for all abilities of cycling,

running events for all sectors of the Club and keeping in touch across all the groups.

Encourage actions that help safeguard our members on Club runs

I would like to personally thank the hard-working committee for keeping the Club thriving,

and all the many members that give some time back to the Club whether at TT, ride leading

or organising one of the events. If it were not for you, the many and varied events would

simply not happen. We can never have enough so please - if you have not helped before, do

consider this when the call goes out!

John Chaplin

Chairman

August 2016

HORSHAM CYCLING

Receipts and Payments Account Year Ended 31 March 2016

2014 2015 2016

Income

Subscriptions 2834.67 2632.79 2862.76

Lunch 474.41 389.36 468.34

Clothing

IOW Weekend 1190.00 1132.53 1226.55

Christmas Dinner 1107.55 939.68 999.69

Spring Tour Weekend 1513.75 1432.79 1628.84

Quiz 103.50

Dunwich Dynamo 450.56 707.68

Sporting 1456.35 1287.30 1513.86

Bank Interest 0.25 1.00 0.97

Other

Indoor Cycling 408.25 307.65 660.30

Total Receipts 9088.73 8573.66 10068.99

Expenditure

Affiliations 208.00 212.00 199.00

Clothing 51.14 104.92 392.60

10th Anniversary 172.50

Lunch 495.00 400.00 481.10

IOW Weekend 1190.00 1152.00 1246.50

Christmas Dinner 1107.55 962.00 1023.57

Spring Tour Weekend 1513.75 1481.00 1662.00

Dunwich Dynamo 466.91 644.91

Quiz 103.50

Sporting 1499.55 1659.05 1594.32

Stationery & Postage 354.75 269.35 737.58

Meetings 660.15 686.13 719.27

Indoor Cycling 288.79 244.09 408.39

Other 123.40 200.60 218.69

Event Subsidy Note 1 641.39 728.68 788.91

Total Expenditure 8236.97 8566.73 10289.34

Surplus/Deficit 851.76 6.93 -220.35

Reserves

Reserves B/Fwd 4609.73 5461.49 5468.42

Surplus/deficit 851.76 6.93 -220.35

3 Yrs Subs In Advance

Subs renewals in advance 1145.80 1815.79 2618.29

Reserves c/fwd 6607.29 7284.21 7866.36

Represented By

Bank Deposit a/c 559.95 2772.95 2211.92

Bank Current a/c 687.07 1019.41 1320.77

PayPal a/c 5547.25 3409.28 2509.63

Cash 184.35 87.86 335.31

Kit Stock (cost) 1317.42 1320.84 1992.60

Dun Dynamo in adv -255.96 90.00 90.00

Annual Lunch In Adv -113.95

Spring Tour In Advance -1432.79 -1302.18 -593.87

Total 6607.29 7284.21 7866.36

Note 1 2016 Subsidies paid by event Paypal fees paid by event

Canterbury 157.68 Canterbury 33.16

Cycling Weekly Ride 20.40 Subscriptions 23.03

IOW 120.00 IOW 19.95

Post ride lunch 156.40 Post ride lunch 12.76

Mouscron Weekend 100.00

Dunwich Dynamo 12.32

Christmas 234.43 Spin 14.70

Christmas 23.88

Total 788.91 Total 139.80

Kit Trading Account Year

Sales 3600.87

3600.87

Less Cost of sales

Opening Stock b/f 1320.84

Plus Purchases 4323.24

Commission/VAT 341.99

5986.07

Less Closing Stock c/f 1992.60

Cost of sales 3993.47

3993.47

Subsidy on Kit Sales -392.60