I LLINOIUNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

PRODUCTION NOTE

University of Illinois atUrbana-Champaign Library

Large-scale Digitization Project, 2007.

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IOT IVE oF F U

*THE UNIVERSITY OF ILLINOIS LIBRARY FRIENDS AT URBANA-CH AMPAIGN

vol. 7, no. 1Spring 1985

ISSN 0192-5539

Dedicate Online Computer System-Another 'First' for UIUC Library

There have been many "firsts" in thelong history of the University of IllinoisLibrary at Urbana-Champaign, and thelatest was observed formally April 12. Atthat time the new online computersystem was dedicated and ChancellorThomas E. Everhart of theUrbana-Champaign campus became thefirst post-ceremony user.

The system actually went intooperation in August 1984, and had beenplanned for several years before that.

The online catalogue and retrievalsystem marks two firsts:

-First to offer circulation

information on academic libraries andregional public libraries throughout asingle state;

-First to be designed for individualswho have had no training orexperience in using computers orretrieval systems.

Also, while the University of Illinois'online system isn't the first in anacademic library, it is the largestacademic library in the nation to go toan online computer system.

Chancellor Everhart presided duringthe dedication. Others participatingwere Edward A. Kolodziej, professor of

Chancellor Thomas E. Everhart (right) receives instruction in using the UI Library's onlinecomputer system from William Potter, assistant director for circulation and automated systems.Chancellor Everhart was a speaker and presided during formal dedication of the system in theLibrary.

political science and chair of theUniversity Senate Library Committee;Bridget L. Lamont, director of theIllinois State Library, and UniversityLibrarian Hugh C. Atkinson.

Recalling the most recent milestonesin the history of the UniversityLibrary-dedications of the MerwinArchive and the sixth stack additionand its sophisticated automatedshelving system, both in October1984-Chancellor Everhart pointed outthat society is in the midst of arevolution in information transfer andretrieval processes.

"The University of Illinois is among alimited number of major institutions atthe cutting edge of this informationexplosion," the chancellor stated. "TheUniversity Library has earned areputation as one of the great researchlibraries in the world. That reputationresults not only from the richness andsize of its collections...but also from itshistoric tradition of applying innovativesolutions to the problems of storingand retrieving information, and from itsdedication to public service.

"The addition of the online cataloguewill enhance the Library's reputation asa premier research facility."

Online Catalog: What It Is

The online catalogue consists of twoseparate, but closely linked parts:

One component, the LibraryComputer System (LCS), is a circulationsystem used by the University and 25other academic libraries throughout theState of Illinois. It is the system whichsupports the ILLINET resource sharingprogram.

The second component is the FullBibliographic Record (FBR), whichprovides more sophisticated access to afull record and includes searching bysubject and by key word.

Together the two elements combineto form the state's most technologicallyadvanced library access system.

LCS is a short-record circulationsystem. It contains location andcirculation status for every item evercatalogued at the Urbana-Champaign

(Please turn to poage 2)

Online System...(from poge 1)

campus. It can also be used to searchand circulate items from 25 otheracademic institutions and the 18regional public library systemsthroughout the state.

FBR was developed jointly by theUIUC and the River Bend LibrarySystem in western Illinois, based at CoalValley. It includes most books and mostserials catalogued since 1974. It willhave as much information as one canfind on a catalogue card, but providesfar more flexible access.

A researcher looking for an author ortitle, or both, should try LCS first,because it contains over 2.7 milliontitles and gives location, holdings andcirculation information. One wanting tosearch for a book at another campuswould always use LCS.

On the other hand, failing to find theinformation in LCS, or wanting tosearch for author and subject, orsubject and key words in a title, thesearcher would go to FBR whichcontains 870,000 titles, everythingcatalogued since 1975. Once a desireditem is located in FBR, the holdings(where copies may be found) will beestablished in LCS.

Access to the System

One of the primary advantages of theonline catalogue system is that it makesthe entire library catalogue availablenot only to researchers in the mainlibrary, but also from the campus andthe community, and eventuallythroughout the state.

Eleven IBM Personal Computers (PCs)are in the main library, and 47 more inthe 38 departmental libraries, and allare controlled by a program written byProfessor Chin-Chuan Cheng. They arelinked to a large computer in Chicago.Other library computer terminals in thesystem function properly only when theusers know how publications are listedand described, and know how to typein the correct commands.

But the public computers, thanks tothe program written by Cheng, who isdirector of the campus LanguageLearning Laboratory, are "userfriendly." The term means that the PCuser needs only to follow directionsfrom the computer screen to proceedwith a search. There is no need for theresearcher to decide whether to go intothe LCS or the FBR component,because the system does itautomatically.

The PC program interprets for theuser the responses it receives from thelarge mainframe computer. Forinstance, "No matching search codes"from the large central computer isinterpreted for the personal computeruser as "No items were found."

Speakers during the formal dedication in April of the Library online computer systemincluded, from left, Professor Edward Kolodziej, chair of the Faculty Senate LibraryCommittee and professor of political science; Bridget Lamont, director of the Illinois StateLibrary, and University Librarian Hugh C. Atkinson.

The program tells users how to gethelp and how to call up different kindsof information with simple keyboardstrokes.

University Librarian Atkinson said thatit is hoped that the Illinois cataloguecan be extended to other librariesthroughout the state, and that terminalscan provide both catalogue andcirculation information on holdings ofnearly all the state's libraries.

"We have designed our local onlinesystems in such a way that they can beuseful to the whole state," Mr.Atkinson said. "It therefore has greatpotential for providing library servicesto all citizens of the State of Illinois."

What About Card Catalogue?

The system does not replace the cardcatalogue. The existing card system willremain intact. However, the cardcatalogue will not hold records formost materials catalogued in the UIUCLibrary after 1984.

In a few instances the card cataloguewill serve as the only resource forlocating full bibliographic records.

It had been determined that the cardcatalogue had grown beyond amanageable size and "had ceased tofunction at an acceptable level," at thetime planning began for the onlinecomputer system. It is a highlylabor-intensive process that requires alarge amount of space and is a financialdrain.

The Library's User EducationCommittee, in a staff newsletter in early1981 stated, "As the card cataloguegrows in size, maintenance becomesdifficult. Additional time is required ofexperienced staff to maintain acatalogue that can never be currentand often suffers from substantial filing

backlogs. The card catalogue hasbecome physically difficult to use andpresents formidable barriers to all butthe most highly skilled user."

Because the computer catalogue ismore efficient and cost-productive, andhas other important advantages as well,it was determined that the UniversityLibrary has gone as far as it could withthe card system.

Planning and Financing

In 1979 the UIUC Library submittedto the Illinois State Library a grantproposal that outlined a two-yearproject to demonstrate a prototype ofan online catalogue.

The Illinois State Library approvedthe proposal and, in 1981, awarded theLibrary and the River Bend LibrarySystem a grant of $346,000 as part of thefederal Library Services andConstruction Act. Under the grant theonline catalogue was installed on thesame computer which now providesthe LCS component.

Actual implementation of the systemrequired additional funding.

Under the overall direction ofLibrarian Atkinson, the planning andpreparation was directed by MichaelGorman, the director of generalservices in the Library. Others whoworked on the program from its earlystages were William Gray Potter,assistant director for automated systemsand circulation; Gary Golden, referencelibrarian; Winnie Chan, automatedrecords maintenance coordinator; SueGolden, now a University of Delawarelibrarian; Kurt Murphy, now at theUniversity of Oregon, and C.C. Cheng.

Many other staff members assisted inimplementing the program.

CalendarExhibits

SJune"The Ukraine During World War II."Main Corridor, UI Library and LibraryS and Library Friends cases."100th Anniversary - Illinois IndustrialUniversity - What's In a Name?" Univer-sity Archives.July"Locomotive Testing Laboratory."University Archives."The Survivors: An Exhibition of RareRussian Books." Rare Book Room.

EventsJuly 6Friends Day, Hyatt Regency Hotel, Chi-cago. Friends of Libraries U.S.A.; AnnualMeeting 9-noon; author luncheon, StudsTerkel, speaker 12:30-2:00 p.m. (byadvance reservation only); discussionround tables, 2-4 p.m. Public welcome.For more information, contact Joan Hoodat 217/333-5682.September 10A panel of Soviet experts will speak at 8p.m. Tuesday, September 10, on theinternational prominence of theUniversity of Illinois and theUniversity's Slavic and East Europeandepartmental library. It will be held inRoom 66 of the Library, with areception following in the Rare BookRoom.November 19A program will be presented in honorof Mark Twain's 150th birthday and onthe occasion of the 100th anniversary of"The Adventures of Huckleberry Finn."A film, "Mark Twain's America," will beshown in Room 66 at 7 p.m., with areception following in the Rare BookRoom.

UI President's WifeWrites Book ChapterJudith Ikenberry, wife of University ofIllinois President Stanley 0. Ikenberry,and 12 other university presidents'wives have each contributed chaptersto "The President's Spouse: Volunteeror Volunteered."

The book was published by theNational Association of StateUniversities and Land-Grant Colleges.Each of the 13 was asked to explore adifferent issue, and Mrs. Ikenberry'sessay topic was "System and CampusFirst Ladies: Living Closely Together."

Mrs. Ikenberry is a former facultymember at Michigan State and PennI State universities. As wife of the UIpresident she is hostess to more than8,000 visitors to her home each year.

Copies of the book were presentedto the University of Illinois Library atUrbana-Champaign.

Mary Ceibert (right), assistant librarian in the Rare Book Room, was given special recognitionat the annual Volunteer Recognition program of the Library Friends. Making thepresentation was Mary Rhoades, chairperson, Volunteer Services Committee of the FriendsExecutive Committee. Mrs. Ceibert will retire this spring. Her recognition was in honor ofthe high level of cooperation and dedication she had extended to the Library Friends'programs through the years.

Professors DonateMaterials to LibraryTwo professors of the University ofIllinois at Urbana-Champaign havedonated significant collections to theUniversity Library.

Professor Demitri Shimkin, of theAnthropology Department, presentedto the Library a large collection ofresearch material, some of it printed inthe Russian language.

Professor Robert S. Chamberlin,director emeritus of CampusDevelopment, and Mrs. Chamberlindonated 36 volumes in the Frenchlanguage. Two volumes are children'sbooks and the rest are literature.

University Librarian Hugh C. Atkinsonobserved about the contributions, "Weappreciate your generosity. As youknow, the University Library is one ofthe finest in the world-thanks in partto the support of its Friends."

U.S. and CanadianLibrarians Meet HereLibrarians from throughout the UnitedStates and Canada met April 14-16 atthe University of Illinois Library,Urbana-Champaign, to explore theimpact of automated informationsystems on library staffs and patrons.

"Human Aspects of LibraryAutomation: Helping Staff and PatronsCope" was the subject of the 22ndannual clinic on library applications ofdata processing sponsored by the UIGraduate School of Library andInformation Science.

Debora Shaw, professor of library andinformation science at the University,and coordinator of the clinic, said morethan fifty librarians, consultants,and managers attended.

The Benefits of MembershipAs a Friend of the University of IllinoisLibrary, you receive:* Special circulation and stack privileges for

Library materials* Friendscript, the quarterly newsletter* Non Solus, the annual bulletin* Invitations to exhibits, lectures and

receptions* A 30% discount on University of Illinois

Press publicationsThe Friends welcome everyone interested inthe continued excellence of the Universityof Illinois Library. There are now over 1000members of Library Friends.

YES, I/We wish to becomemembers of the U of I LIBRARYFRIENDS

" University Librarian's Council at UIUC:$5000 0 Sponsor: $100

o Life: $3000 0 Subscriber: $50a Benefactor: $1000 0 Contributor: $25O Patron: $500 0 Student: $10

Please make your check payable toUniversity of Illinois Foundation/LibraryFriends, 224 Illini Union, 1401 W. Green St.,Urbana, Illinois 61801. All contributions aretax-deductible.

Name

Address

State & Zip

Ron Bates, president of the Library FriendsExecutive Committee, toasts professor andDean Emeritus Robert W. Rogers (right)during the Friends Spring Program. ProfessorRogers, who is retiring as professor ofEnglish, spoke on the topic, "AlexanderPope, Dr. Samuel Johnson and the Law,"after which a reception was held in hishonor in the Rare Book Room.

Books are ExcellentMemorials, TributesA gift or memorial suggestion fromLibrary Friends:

Few tributes or memorials give thelong-lasting satisfaction of a good book,and a special program of the Universityof Illinois Library at Urbana-Champaignmakes it possible.

Special recognition of $25 or more isprovided by the placement of a LibraryFriends bookplate indicating the nameof the person in whose honor, ormemory, the book is given, as well asthe name, or names, of the donor(s).

Proper acknowledgment of thedonor's generosity will be forwarded tothe honoree or family.

Honor books may be given as aholiday gift that lasts, to pay tribute tosomeone you admire, as thanks to afriend or a business for a special favor,to mark a birthday, anniversary,retirement or graduation, or to salute aretiring club or organization officer.

Memorial books may be used to paytribute to the memory of family, friendsor loved ones.

Books as either tributes or memorialsgive pleasure to others while helping tostrengthen the collections of theLibrary.

For details please contact LibraryFriends, 227 Library, 1408 W. GregoryDrive, Urbana IL 61801, or telephone217/333/5683.

From theLibrarian's ViewWhen one thinks about change, one ofthe obvious questions that one has toface is whether change will occur orwhether it will not. While I believe thatone can make an impact upon howchange is integrated into one's personallife or into the life of the library,nevertheless changes will occur.

We librarians have to recognize thatwe are engaged in one of those greattransitory times in world history. For along time a very small portion of theworld's population has consumed avery large portion of the world'sresources and output, and this isparticularly true in the United States.

But that is clearly changing. The restof the world population, especially thepopulace of the less well-developedworld, is demanding and getting alarger share of the world's goods. Oneway or another, we are strugglingagainst that change, but theredistribution of the world's wealth isgoing on around us.

We in the libraries of the developedworld will feel its effect, and do now,for that matter. It is very clear that wewill be colder in the winter and warmerin the summer. We will have lessdisposable income. We will waste lessand conserve more.

The less well-developed parts of theworld will take and consume someportion of that which we had beenconsuming. That kind of change willhave an impact on all of our lives, but itwill be most felt in the libraries and inthe educational strata of society wherethe funding is dependent upon thedisposable income of society after thenecessities are met, the necessities offood, housing, shelter. The impact willbe great.

As those necessities become moreexpensive and there is less left over wewill, I think, face a continuing prospectof tight budgets, and severelyconstrained financial and humanresources allocated to us to performthe roles that we have in society. Thoseroles are, in some paradoxical way,even more important in a financiallystrained society than in one which is soexceedingly wealthy.

We librarians are planning changeswhich will adapt library systems to thenecessities which are dictated by thesechanging times.

-Hugh C. AtkinsonUniversity Librarian

UIUC Librarian VisitsKnox Alumni ClubHugh C. Atkinson, director of theUniversity of Illinois Library at Urbana-Champaign, was the guest speakerMarch 26 at the dinner meeting of theKnox County Alumni Club inAbingdon, III.

Librarian Atkinson talked abouttechnology in books and themaintenance of a great universitylibrary in modern times.

'Healthiest' NetworkThe Library Journal Hotline published thefollowing item in its April 1985 issue:

"Bernard Sloan, director of theUniversity of Illinois-based StatewideLibrary Computer System, files theseJanuary 31 statistics from what must bethe healthiest state network going: Anannual increase of 11 percent ofvolumes in machine readable form to14,300,417; the LCS fifth anniversary as astatewide system comes up on July 7;this year will see the 15 millionthholding record and the one millionthIllinois circulation transaction."

Many potential donors in the Champaign-Urbana area were contacted by studenttelephoners in a pilot telemarketing effort organized by the Library Office of Developmentand Public Affairs and the University of Illinois Foundation, on behalf of the Library.

Quotables(Editor's Note: Professor Edward A.Kolodziej, professor of political science andchairperson of the University of Illinois atUrbana-Champaign Senate's Librarycommittee, was a speaker at the dedicationof the new online catalog. His remarks, inpart, follow.)

The Jewel in the Crown!The University of Illinois Library is the

jewel in the crown of a learninginstitution of world stature and vision.

The development of the onlinecatalogue-including the LibraryComputer System and the FullBibliographic Record-provides a newsetting for that crown to make thejewel sparkle more brilliantly than everbefore. Many facets of that jewel,heretofore lost from view within a onceuseful but now increasingly outdatedand tired card catalogue system-arenow open to easy examination by thefaculty, students and citizens of Illinois.The jewel with all its facets is only afingertip away.

This is a great achievement! From theperspective of a faculty member, I amgenuinely impressed by the power ofthis system to locate and identifymaterials and bibliographic data thatmight well be lost if left to the old waysof doing research.

It is a powerful tool to deepenscholarly probing by identifyingrelevant materials more quickly and

comprehensively than current methodsmake possible.

It is a powerful tool to widen thescope of our thinking in defining andin solving problems since the computercan suggest materials and combinations,through key word searches, that theharried researcher might otherwiseoverlook.

It is a powerful tool that savesvaluable time and energy better spenton perfecting a manuscript, onextending the scope of research, or onimproving a paper for classpresentation.

It is a powerful tool to minimizeerror in citing sources and in huntingdown fugitive materials.

It is no accident that thisbreakthrough should have occurred atthe University of Illinois. Its Library hasbeen a beacon for other researchlibraries for several generations. It hasalso been a leader in computer andcomputational facilities.

The Library and the computer makea perfect match, and we look forwardto a long and fruitful marriage in whichscholarly excellence, improvedteaching, and better service to thestate and nation will be a happyoffspring.

(^^<A~~ to^

Approximately 5,000 volumes of Yiddish and Hebrew materials were transferred from theForeign Language Department at the Chicago Public Library to the University of IllinoisLibrary at Urbana-Champaign. Among those participating in a reception were, from left:Robert Sewell, Library assistant to the director of library collections, who made arrangementsfor the transfer; Martha Friedman, head of the Library's History and Philosophy department,who made the initial contact which led to the transfer; William McElivain, head of theChicago library's Foreign Language Department, and Gary Porton, director of the ReligiousStudies program on campus. With this collection, along with the Fain collection received lastyear, the Library is becoming an important research center for Yiddish literature.

William W. YoungBequest to LibraryThe estate of University of Illinoisgraduate William W. Young ofPennsylvania has provided more than$78,000 to the University of IllinoisLibrary at Urbana-Champaign for thepurchase of books relating to Englishand American literature.

Interest from the fund will be usedannually to purchase materials for theLibrary. A specifically designedbookplate will identify the source ofthe purchase as the Young Fund.

Private support such as this gift helpsto ensure the continued growth of theUniversity Library.

The Library is Looking...For a donation to purchase "CRCHandbook of Flowering," a five-volumeset which covers fruits and vegetables,grains and field crops, forage andpasture crops, flower crops and bulbs,ornamental plants, forest trees, spicesand condiments, and weeds. TheAgriculture Library desires the setwhich is priced at $736.

For the 1984 microfiche supplement to"Energy and Agriculture," also for usein the Agriculture Library. The setincludes 571 publicationssupplementing the original set of 2,222publications on such topics asalternative energy sources, biomassenergy sources, conservation and use ofenergy, and energy resources. Scope ofthe set is international, and many of thepublications that are included hadlimited distribution. "Energy andAgriculture" is of use to agriculturalengineers and economists, andindividuals involved in internationalagricultural work. The 1984 supplementcosts $1,600.

For The Siqueiros/Neruda "CantoGeneral," a livre d'artiste whichcontains 10 original black and whitelithographs by David Alfaro Siqueiros-each numbered and signed by theartist-and three stanzas from PabloNeruida's "The Heights of MacchuPicchu," "Heart of Magellan," "PoetsCelestial" and "The Beggars and thePoet." One of the few outstandingexamples of "the book as art," thisportfolio, text, lithographs and box isdesired by the Art and ArchitectureLibrary, and would cost $895. It wouldbe destined for the Library's Rare BookRoom.

If you can help the Library with adonation or gift, please contactDeborah Smith Olien, the LibraryFriends coordinator, at 227 Library, 1408W. Gregory Dr., Urbana, IL 61801(telephone 217/333-5683).

Library Friends volunteer workers were honored at the annual receiving recognition were, from left: picture at left-FranVolunteer Recognition Program in the Rare Book Room this Workman, Anne Tryon, Adamos Adamides, William Duguid andSpring, when C. Stuart Houston, professor and head of the Bonnie Ferguson; picture at right-Carolyn McGreevy, LoisDepartment of Medical Imaging at the University of Saskatchewan, Bamber, Pat Tarsitano, Fran Johnson, Helen Schultz, Thelma Griest,Canada, was the principal speaker. Attending the luncheon, and Mary Rhoades, Nivi Chawla, Harold Schultz and Donna Follmer.

Executive Committee NotesDevelopment CommitteeThe purpose of the DevelopmentCommittee is to provide direction tothe Library Friends ExecutiveCommittee on membershipdevelopment and fundraising. Thisincludes guidance and suggestions ondirect mail solicitations and renewals,on membership drives to enlist newFriends, on strategies for gift upgrades,and on ways to interpret the Library'sneed for private support to potentialdonors.

This fiscal year has been an especiallybusy one for the DevelopmentCommittee. Goals have been stated anda monthly calendar of development

activities (1985-86) has been completed.Last fall more than 600 lapsed Friendsthroughout the country were sent aletter requesting the renewal of theirsupport.

This spring other potential donorswere contacted by mail, andsubsequently by telephone, in a pilottelemarketing effort organized onbehalf of the Library.

Two mail appeals were sent out thisspring to area graduates of selectedclasses who are not Library Friends. It ishoped that this effort will greatlyincrease the visibility and income forFriends.

Several new printed materials have

been developed recently for use by theFriends office. One is a brochuredescribing Friends activities, thebenefits of Friends membership, andthe importance of Friends' efforts tothe University Library.

Another brochure describes books asmemorials and books as tributes. Bothmethods of giving are specialopportunities to give pleasure to otherswhile helping to strengthen thecollections of the Library.

We hope these new materials will beuseful and will generate increasedcontributions to Friends.

-Carl WebberChair, Development Committee;

Vice President, Exec. Comm.

friendscriptUniversity of Illinois Library Friends227 Library1408 W. GregoryUrbana, Illinois 61801

Entered under second-class permitat Urbana, III. and other offices