ifmsa general assembly august meeting || 9 august 15 ... · pdf fileaccompany carnatic music ....
TRANSCRIPT
Invitation Package
IFMSA General Assembly – August Meeting || 9th August – 15th August 2012
AM 2012 India – Invitation Package
CONTENT
Message from the Programme Director
Registrations
Visa Information
Theme Events
Pre – General Assembly
General Assembly
Miscellaneous Information
Organizing Committee Information
Auto-Rickshaw – India’s
most popular & affordable
modes of transportation.
AM 2012 India – Invitation Package
Message from the Programme Director……..
Dear IFMSAians,
Namaste!!
On behalf of the entire Medical Students’ Association of India – IFMSA India, I wish to
express my profound delight as I invite you to the 61st IFMSA August Meeting 2012 in
Republic of India. Our arguably beautiful and peaceful country is ready to offer you the
serene atmosphere, state-of the-art facilities and the unbeatable hospitality you need
to experience yet another amazing General Assembly (GA).
As an Organizing Committee (OC), we have been working tirelessly for months to
ensure your utmost comfort during the GA and to let you experience India with the way
it should be experienced. Right from the airport in Mumbai (Bombay), OC members will
be waiting to meet you and to introduce you to the country referred to as ‘Incredible
India’.
The venue – Renaissance Convention Centre Hotel is situated about 12km (8miles) from
the Chatrapathi Shivaji International (CSI) Airport that boasts of everything you need for
a GA. In this Invitation Package, we have provided you with the information you need
to register and to obtain your visa, if needed. Kindly read through and do not hesitate
to contact us for further clarifications.
On a final note, welcome to India & welcome to what is set to be an unforgettable GA
in the history of IFMSA.
Thank you.
Pratap Naidu A
Programme Director – AM 2012 India
Veena – Musical instrument of
South India that is used to
accompany Carnatic music
AM 2012 India – Invitation Package
Registrations
Each National Member Organization (NMO) is allowed a quota of sixteen (16)
delegates, which include six (6) early registration delegates (only if they
complete their registration in the early registration period) and ten (10) late
registration delegates. Additional delegates above the total of sixteen (16) are
allowed in the form of Alumni, Externals, Observers, IFMSA Officials and other
out-of-quota delegates (Support Persons, Endorsed, Transnational, Initiative
Project coordinators and 2 members of the Organizing Committee of the March
Meeting 2013). Out of quota delegates are considered as early registration
delegates only if they complete their registration in the early registration period.
When is Registration complete?
- For general delegates: After you have been approved and paid for by your
NMO president
- For out of quota delegates (excluding officials): After you have been
approved by the IFMSA Executive Board and paid for by your NMO President
- For Alumni, Externals, Observers and IFMSA Officials: After you have been
approved by the IFMSA Executive Board
Please be reminded about the importance of the registration deadlines, to
avoid any confusion or misunderstandings.
Gateway of India was erected to
commemorate the landing on the Apollo
Bunder of their Majesties King George
V and Queen Mary when they visited India in
1911.
AM 2012 India – Invitation Package
Registration Period
Early Registration
Opens on Tuesday, 01 May 2012 at 00:01 IST
Closes on Thursday, 31 May 2012 at 23:59 IST
NMO President’s approval stays open till Sunday, 03 June at 23:59 IST
We will accept the payment for early registration until Wednesday, 06 June
2012.
Late Registration
Closes on Sunday, 01 July, 2012 at 23:59 IST
NMO President’s approval stays open till Wednesday, 04 July at 23:59 IST
We will accept the payment for late registration until Saturday, 07 July 2012.
The NMO President must approve all General Delegates. The IFMSA Executive
Board must approve all Alumni, Externals, Observers, IFMSA Officials and other
out of quota delegates.
The NMO payments must include general delegates and out of quota
delegates. However, payments for IFMSA Officials must not be included in the
NMO payment, depending on the arrangement between the Official and
his/her NMO. IFMSA Alumni can make payments to the Finance Director of AM
2012 India on arrival.
Delegates can download personal invitation letters online during the registration
period, after being approved by their NMO Presidents.
Pre-GA registration will be conducted through the same registration form and
within the same period. Online registration for the pre-GA does not guarantee a
delegate a Pre-GA spot. Pre-GA spots are only guaranteed after approval by
the Pre-GA coordinator. For more information on Pre-GA approval please
contact the IFMSA Executive Board at [email protected]
AM 2012 India – Invitation Package
Registration Fee
You can contact the IFMSA Secretary General ([email protected]) or Treasurer
([email protected]) to confirm which category your country belongs to. The
registration fees are as follows:
Early Registration
A + B Countries: EUR 100
C + D Countries: EUR 180 + EUR 10 (TAF)
E + F Countries: EUR 230 + EUR 25 (TAF)
Late Registration
A + B Countries: EUR 295 + EUR 25 (8+ Tax)
C + D Countries: EUR 360 + EUR 10 (TAF) + EUR 25 (8+ Tax)
E + F Countries: EUR 425 + EUR 25 (TAF) + EUR 25 (8+ Tax)
Other Registration Fees:
Alumni: Late registration based on country category
Observers: EUR 450
Externals: EUR 450
Pre-GA: EUR 180
Post-GA: EUR 280 * (Still negotiating with the Tour Firm & might be reduced)
Note:
1. The first one (1) early registration delegate of all Category A and B countries
have the registration fee completely waived
2. Registration fees are regulated by By-law 4.6.1
3. TAF Tax is regulated by By-law 4.6.2a
4. 8+ Tax is regulated by By-law 4.6.2b
Symbol of Indian Rupee approved by Union
Cabinet on October 15th 2010. The symbol
was designed by Shri D Udaya Kumar
AM 2012 India – Invitation Package
Transportation Fee
Transportation will be provided for free by the OC only for the arrival days of the
Pre-GA (August 5th 2012) and GA (August 9th 2012) and Departure day of the
GA (August 15th 2012).
All other pickups and departures will be facilitated for delegates by the OC for
free only if delegates sign up for transportation until July 20th 2012.
Substitutions and Cancellations
Substitutions are allowed under special circumstances until 15th July 2012 at
23:59 IST
Cancellations with refund is allowed until 19th July 2012 at 23:59 IST
In terms of cancellations, regulations of refunds are as stated below:
-Cancellation on/before June 24th 2012 at 00:01 IST --- Full Refund
-Cancellation from June 25th 2012 to July 19th 2012 at 00:01 IST --- 50% Refund
-Cancellation on/after 20th July 2012 at 23:59 IST --- No Refund.
We recommend that all delegates of an NMO transfer their registration fees
collectively, within the same period of registration. Please include transfer
charge fee to your payment. In case of overcharged or undercharged
payments, the NMO Presidents will be notified.
Bank Account Information
- Will be updated soon
Once the payment(s) has/have been made, all NMO Presidents must send to
the OC’s Finance Director ([email protected]):
- Scan of proof of payment (bank wire transfer receipts)
- Delegates’ names who are included in the payment
AM 2012 India – Invitation Package
Visa Protocols
India welcomes millions of foreign travellers, business entrepreneurs and visitors.
Having open doors, India strongly believes in the national security, to keep all of
us safe at all times. Indian immigration law requires all foreign nationals to apply
for an Indian visa in order to enter the country; except for India and Nepal
passport holders only.
The following country nationals however are entitled for Visa on Arrival if the
entry port is from New Delhi, Mumbai, Chennai or Kolkata. Visa on Arrival is valid
for up to 30 days from the day it is issued.
- Finland, Japan, Luxembourg, New Zealand,
- Singapore, Cambodia, Vietnam, Philippines
- Laos, Myanmar, Indonesia
Foreigners carrying a valid PIO (Person of Indian Origin) Card or OCI (Overseas
Citizen of India) Card along with their valid national passport are authorized to
enter India without obtaining Indian visa separately.
Delegates from all other nations will have to apply for a Conference Visa. The
OC is working very closely with the Bureau of Immigration, Ministry of External
Affairs & Government of Maharashtra to ensure that no delegate will be denied
visa to India. We will also assist all delegates that may require additional
documents for their travel to India.
The Golden Temple is the most sacred
of all Gurdwards for Sikhs around the
world, located in Punjab, India
AM 2012 India – Invitation Package
Know your Indian Visa
1. Your Surname (Last Name)
2. Your Name (First Name)
3. Visa Type (T = Tourist, B = Business, X = Entry)
4. Date of Issue
5. Date of Expiration
6. Number of Entries (M = Multiple, S = Single)
7. Your Passport Number
Irrespective of the duration of validity of visa, on each visit maximum period of
stay in India is limited to 6 months (180 days).
More info at for requirements:
https://indiavisa.travisaoutsourcing.com/homepage
http://www.immigrationindia.nic.in/
AM 2012 India – Invitation Package
Theme Events
Universal Health Care – The Time is Now!
Last year, our Federation renewed its commitment to the vision of Alma Ata – a
world where health is a fundamental human right, a universal societal goal, and
a state of well-being enjoyed by everyone. In short, health is for all. In March
Meeting 2011 in Jakarta, we looked into the gross disparities in health that
continue to afflict the majority of the world’s peoples. During our 60th
anniversary conference in Copenhagen last August 2011, we imagined the
future of health and looked into various ways towards achieving a healthier and
more just world. And this March 2012 in Ghana, we recognized action on social
determinants of health as the key intervention for achieving global health
equity.
But where do we start in addressing health inequalities through action on social
determinants of health? The WHO Commission on Social Determinants of Health
identified the health system as one of the crucial determinants of health within
countries, and proposed that universal access to health care as a starting point.
Today, nearly 100 countries are investing huge resources, establishing agencies,
commissioning researches, and holding consultations as they all rush towards
the finish line of universal health coverage.
Therefore, we propose Universal Health Care as the theme for the IFMSA
General Assembly this August 2012. India is a perfect place to sit together and
discuss about universal health care, as our country now experience a gradual
transition towards provision of easily accessible and affordable health care to all
Indians by 2022. A national health-insurance scheme geared towards increasing
access for the poor started rolling in April 2008, and so far it has enabled 100
million to have cashless, paperless, portable access to inpatient health care
provided by more than 8,000 public and private hospitals across the country.
India is more than willing to share its universal health care journey to IFMSA, and
to learn from other health systems through IFMSA’s medical students from
around the world.
Through our theme events, we hope to gather in one room the leaders of the
Universal Health Care movement in India and the amazing medical student-
advocates of IFMSA, and spark dynamic discussions about how universal health
care can be a reality – and how we doctors-in-training can play our part!
AM 2012 India – Invitation Package
Pre & General Assembly
Venue
The venue selected for the Pre – GA & GA of AM 2012 India is the Renaissance
Mumbai Convention Centre is a luxury hotel in Mumbai catering to the
discerning traveller. Nestled on the banks of Powai Lake, the Mumbai
Convention Centre Hotel is located within close proximity to the Mumbai
domestic and international airports. With 583 rooms, including the newly
opened Renaissance Tower, the Mumbai luxury hotel offers well appointed,
ergonomically designed rooms, suites and duplexes. The Executive Lounge is the
largest in the country, spread across 12,500 sq. ft. Some of its features include a
sun deck terrace, foot reflexology, library, boardrooms and central bar. The
Convention Centre at our luxury Mumbai hotel offers 230,000 sq. ft. of indoor
and outdoor space to suit a multitude of occasions. Excite your palate with a
wide range of dining options including Chinese, Indian and Italian cuisine.
Revive your mind and body at Club Renaissance Spa and Health Club. Discover
a leader in style and service among Mumbai luxury hotels at the Renaissance.
Food
All meals shall be buffet style with a wide variety of food, including Halal dishes,
Vegetarian, Oriental, Continental and India dishes.
Any special food requirements must be kindly mentioned during registration. All
food allergies must also be indicated during registration.
Cutting Chai (Tea) –
Something you will find
only in India
AM 2012 India – Invitation Package
Other Miscellaneous Information
1. Languages
English is the official work language for education, business and daily
communication.
Hindi is the national language, and our national anthem is in Hindi.
Other common languages are Marathi, Telugu, Tamil, Urdu and Malayalam.
2. Plug and Socket Types
Plug and socket type in India is:
3. Voltage
Voltage for electrical equipment and appliances is 220 V, and frequency is 50
Hz.
4. Time Zone
Time zone in India is GMT +5.30. No Summer Time/ Daylight Saving Time is used.
5. Mobile Phones
Mobile phones in India operate on GSM 900/1800.
International country code for India is +91.
AM 2012 India – Invitation Package
6. Currency of India
Indian Rupees (INR) is the currency used in India. ($ 1 USD = INR 50)
7. Tipping
Tipping is not encouraged in India. A mandatory service charge is normally
included in the final bill of most hotels and restaurants.
8. India Banking Business Hours
Most banks are open from 0900 hours to 1500 hours from Mondays to Fridays;
0930 hours to 1200 hours on Saturdays.
Dharavi Slum – One of the
largest slums in Asia.
Slumdog Millionaire is real.
AM 2012 India – Invitation Package
Executive Organizing Committee
of
AM 2012 India
Advisor
Dr Arjun Balaji
Program Director
Pratap Naidu A
+91 9096150055 | + 91 9833227735
Vice Program Director
Sushmitha Kothapalli
+91 9665385501
Venue Director
Abhijeet Sharma
Logistics Director
Moturu Dharanindra
Finance Director
Pooja Chauhan
Secretary (Database)
Esha Gupta
Registrations & Hospitality
Anjali Reddy & John Carvalho
Marketing Director
Suranjana Basak
IT & Support
Jatin Malhotra
Theme Directors
Raviteja & Vivek Joseph
Food & Beverage
Niharika Pant & Aparna Setia
Medical Emergency
Manthan Mehta
Special Officers
Rachna Shanbhag (Resource)
Dr Rohan Patil (Protocols)
Dr Girish Ingle (VIP)
AM 2012 India – Invitation Package
THANK YOU
&
SEE YOU IN MUMBAI, INDIA