igoma - model depot & system docx

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Nyanza Bottling Co Ltd

Suggestion

Igoma -Model Depot



Suggestion & Implementation

Model Depot Systems Procedures



& Implementation

Procedures

The Corrective Actions & System Process to be followed:-

• Every Day the depot Stock to be checked physically.

• Every day the routs sales vehicles when return from market the Empty’s &

Full’s Stock To Physically Checked.

� EMPTY’S Physical Stock Checking :-

� Empty’s Physical Checking -2 Person checked by 30 Vehicles.

Create the Documents & Take Signature with Sales Man.

(concern Document Handover to the Depot Executive).

� After collected the all Empty’s to be loaded in a vehicle and

make one delivery not hand over to NBCL empty’s Department.

And collect the ERN details.( Conformation Receipt of Empty’s )

� Mention the Breakages Details Clearly.

� FULL’S Physical Stock Checking :-

� Full’s Physical Checking -3Securitys checked by 30 Vehicles.

Create the Documents & Take Signature with Sales Man.

(concern Document Handover to the Depot Executive).

� Make sure checked All the Crates inside the Liquid Bottles

Available.

� Mention the Breakages / under fills / Empty Shells Details

Clearly.

� FULL’S New Stock Added in The Vehicles :-

� Every day Morning When the Rout Sales Vehicle returning From

Market before. Some Documents to Be Prepared. (What is the

Total Stock Loaded in the Vehicle).

� Before New Stock Adding in the Vehicle, Collect the Today Order

Details From Sales Supervisor & Team. Based on that the Stocks

to Be Keep it for readily. For Loading the Stock. . (Concern

Document Handover to the Depot Executive).

� Before Sales Collection Cash Deposit to Cash Office :-

� Every day Morning When the Rout Sales Vehicle returning From

Market before. Some Documents to Be Prepared. (What is the

Total Stock Loaded in the Vehicle).

� Based on this Documents, the Depot Executive Fill the

information (Physical Empty’s Collected & Full’s Vehicle Stock /

Shortage Details). He will prepare the Final Cash Collection &

Shortage Details. Based On this Document only Cashier to be

collect the Cash Amount.

� Even the z report with invoice to be Cross checked the Value.

� When Depositing Before the Sales Supervisor / ARSM/RSM

regarding the Shortage Details to be informed and Taken there

Acknowledgements.

� When Colleting the Cash in Cash Office :-

� In Cash office depositing the Money before, the Sales &

Collection details manually updated by Sales Man Control

Register.

� When Depositing Before the Sales Supervisor / ARSM/RSM

regarding the Shortage Details to be informed and Taken there

Acknowledgements.

� Next Day Morning the All information cross checked with All

related documents. And complete the Overall Sales

Reconciliations.

� the Each vehicle & Rout wise Income & expenses Report :-

� Based on this report we can analyze the Sales Quantity (sales

man wise / rout wise)

� Based on this report Sunday Routs can Planed, and minimized

the Vehicles hiring.

� Effectively the Sales Tem Performance to be measured.

� Which routs is always performing better.

� Its possible can use 1vehicle for used to two routes.

� After proper improvement ( little Deeper Analyzed by Sales &

marketing Team), each routs How many outlets Available, how

many covered & not covered.

As above mention all are my observations & findings. To improve the Depot

Operations. Based on the works we can reduce the Stock & cash Shortages. Even

based on proper system process we can reduce the Expenses also. Like:- 29 vehicle

really needed or not.

Thanks & Regards

Raghuraman