information portal system for human resourse

8/9/2019 Information Portal System for Human Resourse

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Information Portal System for Human Resources

Information Portal System for HumanResources

OBJECTIVE:

The main objective of the project is to develop a full-fledgedsystem giving detailed information about the human resources. Thisproject is focused mainly easing the Information Portal System forHuman Resources task. The software enables the HR Manager toperform the real time monitoring, data acquisition and data analysis.

DESCRIPTION:

The Human Resources Manager can monitor all the human resourcesinformation. The Human Resources Manager and his subordinates has

been provided the privilege to know human resources processing like,recruitment, appraisals, promotions, increments, transfers, pay scale,employee skill sets, leave details and so on. The entire administrativesystem can be represented graphically so that the Human resourcesAdministration system is very flexible to utilize. This system generatesthe following reports, which are most needed to take importantdecision in the human resources management.

Department detail report.

Manpower details report.

Interview details report.

Employee increments details report.

Employee transfer details report.

Employee skill set details report.

Employee Educational /qualification details report.

Employee technical Qualification details report.

Employee leave details report.

MODULES:


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This module is a very exhaustive modules operated in any

organization. As the name suggests it covers all the areas with

respect to an employee of the organization starting right from

interview of a prospective employee till his separation from the

organization.

The module includes all the following sub modules,

Recruitment

Increments/Transfers

HR Policies

Employee Skill sets Maintenance

Leave Maintenance

Recruitment

Department Details

Man Power Request

Data Bank

Interview

Appointment Letter

Promotions/ Increments /Transfers

Employee Promotions

Increment

Employee Transfer

Hr policies

HR Policy

Employee Skill Set & Maintenance

Educational skill Details

Technical Qualification details of employee

Leave Maintenance

Leave Master

Leave Opening Balance


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Leave Setting

Leave application

Detailed Description:

RECRUITMENT

Department Details:

This sub module capture details such as the Department Code

Department Code, Name, the Current Strength in the Department,

the maximum limit of employees in each department. These details

are taken to the consideration and processing with the recruiting.

Man Power Request:

This sub module processed with the man power request made by

the different departments. This module captures available

manpower enquiry sources that the organization may have used in

the past or information of which is maintained in the organizations

databank. It includes details of various enquiry sources covering

diverse medias such as Advertisements, Television, Newspapers,

Magazines, Consultants and Contractors. This screen must capture

details such as source name, address, contact person,

specialization, approximate cost, etc.

Data Bank:

This sub module captures the details of all the candidates who have

applied for different designation over the period. This sub module

can contain details like Job Details, qualification, experience,

reference details, dependant details and other details. Job details

can contain details of current employment like company name,

designation on joining and relieving, total experience, current

salary, expected salary. Qualification can contain the Examination

courses, institute and year of passing, marks/percentage, and

specialization. Short-term courses details can also be included.

Experience details can contain details of previous employment.


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Reference details can contain the name and address of persons

referred. Dependant details can contain the dependants name,

relationship, age and Qualification. Other details can contain details

like post applied for, name of consultant, present & permanent

address, skills and specialization, areas of interest, achievements

and awards.

Interview:

Feedback Questionnaire is given to the Interviewer with a

predefined set of questions. This module maintains the Interview

details of the candidates who take up an Interview. Once the

interview process is completed the interviewers feedback,comments are entered. The candidate can be either selected or

rejected if he is selected the source of candidate can be

backtracked else he is to be marked as failed/rejected in the

databank. The details of expected salary, offered salary,

negotiation, designation, department/division, name of candidate,

rating of functional skills, rating of technical skills and reasons for

selecting are to be maintained. The same form can be either

manual or system entry. It is

here that the Interview.

Appointment Letter:

This module Generate and maintain the details of the Appointment

Letter generated/ given for different candidates. The appointment

letter is given to the candidate on the date of joining. The details

related to the norms of the organization are very clearly stated. This

appointment letter is a default format maintained in the system the

applicable fields are to be changed for the appropriate candidates. The


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letter can be generated through the system. The appointment order

also contains details like date of joining, salary break up, terms and

conditions, Agreement/bond to be signed, reporting person,

department/division, perks and benefits, appraisal system,

probationary period, notice period, loans offered, location, dress code

etc.

PROMOTION/INCREMENTS/TRANSFER

Employee Promotion:

This module maintains the details of the Promotion given to the

Employees. This option maintains employees promotion details.The details include proposed designation of the employee, name

of the proposed supervisor, proposed zone and location of the

employee.

Increment:

This module maintains the details of the Increment given to the

Employees. This

option records detail of increment in salary of an employee. These

increments can due to transfer, promotion, appraisal etc. The details

like new salary component, salary component and previous salary

component are to be maintained along with the basic details of

employee name, designation, joining date, appraisal date, effective

date, payment month, payment year and department. In new Salary

component the user can specify salary components applicable after

salary increment. Eg. (Salary component, component type, amount,

paid days, part of pay slip, absents). In Salary component the user can

specify the Month, Year for which incremented salary should be paid.

Specify Pay Month, Pay Year in which the incremented salary should be

paid. In previous salary component the user can view the salary

components before salary increment.


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TABLE DESIGN:

Department Master:

Man Power Request:

Data Bank:


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Interview:

Appointment Letter:


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information portal system for human resourse

Documents