instructions for using uci replay and camtasia relay...
TRANSCRIPT
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Receive URL from
Replay Server
Post URL in Moodle
course shell
Click on link and
view presentation!
Record presentation using
Camtasia Relay recorder (it
is automatically uploaded to
the Replay Server)
Instructions for Using UCI Replay and Camtasia Relay 4.2.1 Updated on 2 April 2013
Overview
UCI Replay and Camtasia Relay comprise a web-based service that allows UCI instructors
to record audio/visual presentations from their computers and then make them available to
students for viewing later over the Internet. An instructor uses a software application
downloaded from the UCI Replay site (the Camtasia Relay Recorder) to capture images
appearing on his/her computer screen (such as PowerPoint slides, Excel spreadsheets, and
other software applications) and record an accompanying narration. The resulting media file is
then uploaded to the UCI Replay server for public viewing.
The types of presentations that instructors can record include PowerPoint lectures,
demonstrations of software applications, virtual tours of websites, and anything else that can
be displayed on a computer screen. One only needs to set up the computer (have a microphone
plugged in), prepare the items to be displayed, and start the recorder. At the end of the
presentation, the instructor stops the recorder and the presentation is uploaded to the UCI
Replay Server. After a short time for transcoding and file management, the recorded
presentation is ready. UCI Replay sends the instructor an automated email bearing the web URL
for the presentation, and the instructor can post that URL in his/her Moodle course shell.
Here is a broad overview of the steps for using UCI Replay (detailed directions will follow):
1. Obtain a UCI Net ID, which will be your login credential for UCI Replay. Verify that your
email address appears correctly in the UCI Campus Directory.
2. Download the Camtasia Relay Recorder application and install it on your own
computer.
3. Prepare your PowerPoint slides or open software applications you wish to
demonstrate.
Instructor’s
Computer
Student’s
Computer
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4. Start Camtasia Relay Recorder and begin making your presentation (refer to diagram,
above)
5. When your presentation is finished, click “submit” and wait for an email from the UCI
Replay server containing the URL to your presentation. Note: This email is sent to
your UCI email address ([email protected]). Please see below on how to set the
delivery point for these messages.
Obtain a UCI Net ID
Go to https://ucinetid2.nacs.uci.edu/cgi/activate.cgi and follow the directions. You will
need your UC Irvine employee ID number, which you can find on your employment contract
(also called your teaching agreement) in the upper left part labeled “Campus ID.” (For Extension
instructors, this number should begin with an “X.”)
Please note that if you are hired as an independent contractor, you will not automatically
have a UCI Net ID. To get one, please contact your department planning director or program
representative and ask him/her to authorize a sponsored UCI Net ID.
Setting the Delivery Point for Camtasia Relay Email Messages
Your UCI Net ID forms the first part of your UCI email address. For example:
UCI Net ID: smithj
UCI Email Address: [email protected]
Before you can receive messages from Camtasia Relay, you need to specify a delivery
point to which the messages will be sent. You can choose your own personal email address as
the delivery point. Directions for doing this are here: http://phwww.cwis.uci.edu/cgi-
bin/phupdate. You will need to log in using your UCI Net ID and password in order to make
changes.
Download the Camtasia Relay Recorder
Complete information about UCI Replay and Camtasia Relay is available from
http://replay.uci.edu/About_UCI_Replay.
Important: If you are accessing the Internet from outside the UCI campus, you will need to
log in first through UCI’s VPN site in order to download the Camtasia Relay recorder (described
below).
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Log Into the UCI VPN Site (if you are accessing the site from off-campus)
Start by going to this website: https://vpn.nacs.uci.edu/. The login window shown below
appears:
Enter your UCI Net ID and password. (Leave the GROUP setting as “Default-WebVPN”) and
click “login.” The following window appears:
Download the Recorder
Enter “https://encoder.replay.uci.edu/Relay/ClientDownload.aspx” into the Address line
precisely as shown above. Make sure that you enter it within the VPN window – not the
browser’s URL line. Hit your “Return” button and the UCI Replay download page appears.
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Choose the Appropriate Version for Your Computer
Click on the version that is appropriate for your computer and follow the installation
directions. Note that you are downloading Version 4.2.1, which is the most recent release.
IMPORTANT Record a Test Presentation
Please record a test presentation if you are trying Camtasia Relay for the first time OR if
you have not used Camtasia Relay recently. You don’t want to record an entire presentation
and then find that you have to re-record it in its entirety because you set something
incorrectly!!!
Start Camtasia Relay and log in using your UCI Net ID and password. After the login
window disappears you will see the main window, which contains the recording controls. Make
sure your microphone is connected (if it is an external microphone) and that you have adjusted
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Test Playback Window
your computer’s audio settings appropriately. (Since different people use different computers
and operating systems, this document will not attempt to address hardware-specific audio or
microphone settings.)
Under most circumstances, you can leave the auto-level feature (green “Auto” button) enabled.
Click the blue “test” button and begin speaking. Relay will
capture ten seconds including both your audio and whatever
is on your screen. You’ll also see a timer window appear.
After ten seconds the recording stops and you can play it
back immediately. Click the “play” button (with the triangle)
at the lower center part of the window. You can repeat this
as often as needed until your audio sounds good.
Log In Recording Controls
Recording Timer
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Record a Presentation to Upload
Now you are ready to record a presentation for your students to hear. You are satisfied
with the audio quality and have prepared your visual material. Your PowerPoint slide deck is
ready (if you’re using one) along with anything else that you want to show as a part of your
presentation. Remember, Camtasia Relay captures anything and everything on your computer
screen so you want to have your content ready and organized with potentially distracting items
hidden. (Try to avoid having emails or text messages popping up during recording!)
Set the Presentation’s Profile and Other Information
Next, you need to select the presentation’s profile using
the profile drop-down menu. There is a special profile for
University Extension – please use it. If you don’t use the correct
profile, students trying to view your recordings from outside the
UCI network (from off-campus) may not be able to see them. At
this point you can also specify a title and description for your
recording
Before starting to record, it’s a good idea to do a final test of
your audio by speaking and making sure that the input level
indicator stays mostly to the right of the meter without
becoming red.
Begin Recording
Click the large, red “REC” button to begin. Once again,
don’t forget that everything on your computer screen will be
captured so make sure you don’t have any distracting
documents, icons, or other images on your desktop. The
recording timer will appear and count down three seconds
before recording
actually begins.
While recording is
in progress, you can
pause if you need to take a sip of water or take care
of other business and then resume recording when
Select a Profile (Choose No. 6)
Test Playback Window
Ensure Audio Input Shows
Several Green Segments
Click Pause or Stop
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Click Submit or Discard
Check Your UCI Email Account for the URLs
you’re ready. To either pause the recording or stop it (when you are finished), simply look for
the timer window (it most likely is minimized while recording is in progress) and click on the
appropriate button (pause or stop).
Editing Camtasia Relay Recordings
The Camtasia Relay Recorder allows you to trim several seconds from the beginning and
the ending of your presentation. Otherwise, there are no editing capabilities unless you
download and save the presentation in another format and use video
editing software.
You can also specify a profile, title, and description at this point if you
haven’t done so already.
After you stop recording and have finished with any
trimming, you can either submit the recording to the UCI
Replay server or discard it. Be patient! It takes a fair amount
of time for the presentation to be uploaded to the UCI Replay
site depending on the time of day (i.e. the amount of traffic
hitting the server) and on the length of the presentation.
After the file has been uploaded and other electronic
housekeeping activities on the UCI Replay server are
completed, you will receive an automatic email sent to your
uci.edu email address (or alternative delivery point if you
specified one) containing web links to an audio stream (MP3),
a small video format viewable on portable devices including
iPhones and iPads, and a large video format in Flash for
viewing on a computer. Once you have the final web links, you
can use them
anywhere;
they can be
pasted into Word documents, specified as web
links in a website, and used as resource web
links in an online course management system
such as Moodle. We strongly encourage you to
post both Flash and iPhone/iPad versions of
your presentation in your course shell.
Click Submit or Discard
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Example of Email from UCI Replay
Help! I Haven’t Received an Email!
Wait at least an hour for the automated
email to arrive. If it doesn’t arrive, you can check
the status of your recording by going to
http://encoder.replay.uci.edu. The following
window appears:
The next window
displays a list of your
recent recordings:
Click on the name of
the recording you
are checking and a
summary of its
status appears in the Log in to the UCI Replay System
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panel on the right:
As you can see above, all file formats for this test presentation have been processed. If
processing were not yet complete, you would see values less than 100% in the “Progress”
column. The UCI Replay server sends the automated email message only after all the files have
been processed. For this test recording, the message looks like this:
Contents of automated UCI Replay email containing links to the Relay recordings.
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If you don’t see your presentation listed or if you still don’t receive an automated email
after the status of your presentation appears as “processed,” please send an email to
[email protected] describing the problem and providing as much information about your
situation as possible to speed up the troubleshooting process:
Type of computer (PC or Mac)
Operating system
Name of the presentation
Time you uploaded the presentation (helpful but not essential)
In general, it is helpful to include screen captures and/or to forward UCI Replay emails to
facilitate the troubleshooting of your problem. Please remember that the Office of Information
Technology (OIT) on campus administers Camtasia Relay and the UCI Replay server, not
University Extension.
PowerPoint Plug-in
CamtasiaRelay includes a PowerPoint plug-in that allows you to activate the recorder from
within PowerPoint. You would start PowerPoint first and then enter “play” mode. At that point,
a message pops up asking if you want to record the presentation using Camtasia Relay. While
this approach works, too, the procedure described so far assumes that you will start the
recorder first and then go into PowerPoint “play” mode.
Recording a PowerPoint Slide Show with Embedded Audio
If you intend to use only PowerPoint in your presentation (no applications or web
captures), you can use the PowerPoint narration recording capability to record your narration
and then “play” the slideshow while Camtasia Relay records it. The advantage of this approach
is that you can edit the narration for individual slides and then play back the entire presentation
with Camtasia Relay recording it. If you are concerned about being able to record a full-length
presentation in one sitting, this is the approach for you!
Here are the basic steps for recording a narration within PowerPoint. You can find
additional information online.
1. Create your PowerPoint slide deck as you normally do.
2. Click on “Slide Show” in the ribbon (top menu).
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3. Click on “Record Slide Show.” Make sure both check boxes are checked and then
click on the button “Start Recording.”
4. Proceed through your presentation as normal. Your narration will be captured by
PowerPoint. At the end of the presentation, recording will stop.
If you want to re-record a single slide, go to that slide, click on the bottom part of the
“Record Slide Show” button, and click “Start Recording from Current Slide.” When you are
finished re-recording that slide, hit the Esc button on your keyboard to terminate recording.
Subsequent slides will retain their original recordings.
At this point you will have a potentially large PowerPoint file. (100 MB for 30 minutes of
recording is not unusual depending on various factors including the sound quality and the
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amount of graphic material you have in your slides.) You can “play” the presentation and record
it with Camtasia Relay.
Use Camtasia Relay to Record the Presentation
1. Start Camtasia Relay, log in, select a profile (public and unlisted), and enter a title
and description.
2. Switch to your PowerPoint presentation.
3. Click “Slide Show” followed by the “From the Beginning” button.
4. If you have the Camtasia Relay plugin installed, the following window appears:
5. Click on the “Record Slide Show” button. Your presentation will begin playing and
the slides will advance automatically (if you followed the earlier directions for
recording).
Click “Audio” and make sure
that the “Record System
Audio” checkbox is checked.
Also, make sure any “live”
input devices (i.e.
microphones) are either
disabled or that you have
selected “line in” as your
audio device. (This option
appears under some but not
all computer configurations.)
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6. At the end of the presentation, you need to stop
recording by clicking on “Yes” (see window on right).
7. At this point you can use Camtasia Relay’s trimming
capabilities to trim the end of the recording, if
desired.
8. Wait for the automated email message from the UCI
Replay server with links to your presentation.
Closed Captioning
Camtasia Relay 3.1 features a closed captioning capability that creates captions
automatically from your audio. It works surprising well though the text usually needs some
editing. This is an excellent way to have your presentation meet Americans with Disabilities Act
(ADA) requirements for accessibility by hearing-impaired students. Closed captioning is not
automatically enabled; you need to send an email to [email protected] to request it. For
complete details on using closed captioning, please visit:
http://replay.uci.edu/About_UCI_Replay/captioning/.
While Extension does not officially require presentations with recorded audio to have
transcripts, the time is coming when this will become a requirement for all courses. We
encourage you to try this feature when you record your next presentation. (Note that you
cannot add captions to a presentation that has already been published.)
As an alternative to closed captioning, you can write a script or a set of detailed notes for
each slide and include them in the PowerPoint “notes” section, and then upload a PDF copy of
your presentation in “notes format” to your course shell.
Web Camera
Camtasia Relay has the ability to capture a webcam view of the presenter (or anything
else that you can put in front of a webcam). The frame capture
rate is sufficiently fast for this. If you have a webcam connected
to your computer, you can click
the camera icon and the webcam
image will appear on the lower
right part of your screen on
playback. Once you begin
recording with the webcam on, it is not possible to turn it off part-
way through the presentation so be prepared to “show a good
face” until your recording is finished!
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Guest Presenters
If you would like to have a guest record a Camtasia Relay presentation for use in your
course, he/she can enter your UCI email address ([email protected]) in the “Guest of” text
box upon selecting “Guest” in the login form (see below). All the other instructions for
downloading and using the Camtasia Relay recorder apply.
For additional information about recording as a guest, please visit:
http://www.techsmith.com/learn/relay/2/recorder/record-as-
guest.asp.
Where to Get Help
General information about UCI Replay and Camtasia Relay (on UCI’s Office of
Information Technology website):
http://replay.uci.edu/about/general/
Technical problems or questions regarding UCI Replay or Camtasia Relay:
o First, visit the UCI Replay troubleshooting web page:
http://replay.uci.edu/About_UCI_Replay/troubleshooting/
o If that doesn’t help, contact the Office of Instructional Computer (OIT) via email
at [email protected]. (Note: This is a main campus office, not an Extension office.)
Questions about adding the URL for your presentation to your Moodle course shell:
o Contact the Distance Learning Center
o Email: [email protected]
Questions about using Camtasia Relay effectively pedagogically:
o Contact Amanda Cushman
o Email: [email protected]