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Iwi statistical standard
Terms of r eference for the Interim Governance Group
Iwi statistical standard: Terms of reference for the Interim Governance Group
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Crown copyright © See Copyright and terms of use for our copyright, attribution, and liability statements.
Citation Stats NZ (2017). Iwi statistical standard: Terms of reference for the Interim Governance Group. Retrieved from www.stats.govt.nz.
ISBN 978-1-98-852816-8 (online)
Published in June 2017 by Stats NZ Tatauranga Aotearoa Wellington, New Zealand
Contact Stats NZ Information Centre: [email protected] Phone toll-free 0508 525 525
Phone international +64 4 931 4600
www.stats.govt.nz
Purpose This document describes the background of the iwi statistical standard and the purpose of the
Interim Governance Group. It then outlines the composition of the group, how group members are
remunerated, group and chair responsibilities, conflicts of interest, and decision making. It also
includes two forms as appendixes: the first is a form for groups to complete if they wish to be included in the iwi statistical classification, and the second is a form for group members to complete
if they have a conflict of interest when carrying out their duties.
Introduction Stats NZ’s vision is to unleash the power of data to change lives.
We have a significant leadership role in New Zealand’s data ecosystem, which encompasses all data
and its suppliers, stakeholders, and users. We are responsible for collecting data on a wide range of kaupapa, which includes Māori social, cultural, and economic well-being. We will meet the growing
demand for data and analytics across government and in the community by working closely with
our partners including tangata whenua.
Stats NZ’s purpose is to empower decisions by adding value to New Zealand’s most important data.
As part of this purpose we are committed to putting the right mechanisms in place for Iwi-Māori to
participate at all levels of government; to ensure Māori views, needs, and values are carefully
regarded in our decision-making processes. It is important that we continue to work closely with tangata whenua not only under our statutory obligations but also to achieve our stated intentions of
working in partnership with Māori to achieve our vision and purpose.
Background The iwi statistical standard provides guidelines for how to gather, organise, and report iwi and iwirelated groups’ information and statistics. This standard is useful to those who collect iwi
information, including iwi, Māori, government agencies, and researchers.
In 2017, this standard has undergone its first major transformation in over 20 years. The standard
now provides that the iwi statistical classification (list) will be updated annually or when there is a
need. For instance, it may need updating in response to a query from an iwi, Māori authority, government agency, or before a specific collection or survey.
Groups can contact Stats NZ if they are not currently in the classification. These groups are invited to complete a form, which asks for information based on the conditions for inclusion. The iwi
statistical standard states “in collaboration with other government agencies and in partnership with Māori, Stats NZ will consider the information a group provides for inclusion”. The conditions for
inclusion are set out in the iwi statistical standard.
Partnership with Māori is an overarching principle not only for the iwi statistical standard but for all
standards, and across Stats NZ. For the iwi statistical standard, Stats NZ will work closely with
Māori (in the form of the Interim Governance Group) to consider the inclusion of further groups into the iwi statistical classification.
The future direction of Stats NZ will demand a more permanent and all-encompassing arrangement that allows broader Māori engagement across all standards and design activities. In the meantime,
this Interim Governance Group was implemented due to the completion of the new iwi statistical
Iwi statistical standard: Terms of reference for the Interim Governance Group
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standard and the upcoming 2018 Census. It means groups seeking to be included in the
classification before the 2018 Census can be considered in a robust, expert manner.
Objective Stats NZ’s objective in creating the Interim Governance Group is to bring together Māori with relevant knowledge and expertise to provide recommendations on the inclusion of groups in the iwi
statistical classification. The time period for this is the time leading up to the 2018 Census.
Moving forward, this increased partnership with Māori is an important part of Stats NZ’s system
leadership role.
Purpose of the Interim Governance Group Partnership with Māori is key to achieving Stats NZ’s vision and purpose. The wider purpose of the
interim group is to work in partnership with Māori, now and in the future. The Interim Governance
Group is needed to help support maintenance of the iwi statistical standard by providing expert
advice and robust discussion on including groups in the iwi statistical classification.
Scope exclusions As stated in the iwi statistical standard, including a group in the iwi classification does not mean the
group is recognised as an iwi in every context – such as in legislation, in other recognised iwi lists, or by other Māori authorities. While available for general use, the iwi statistical standard is designed
for statistical purposes.
Composition of the Interim Governance Group The Interim Governance Group is made up of individuals with knowledge and expertise about the collection and use of statistics on Māori groupings – notably iwi. The preference is for the
involvement of these individuals for the benefit of their expertise as opposed to the groups or
organisations they may be associated with.
Stats NZ has convened the group made from the following members, based on the needs of the particular update. A quorum of four members is required for decision making at meetings, which
gives some flexibility as to the composition of the group. This quorum must include at least two
community members (non-government), along with the chair, and one other member.
Name Member of
Rhonda Paku (Chair) Government
Luke Crawford Government
Cyril Mako Government
Nathaniel Pihama Government
Kirikowhai Mikaere Community
Dan Te Kanawa Community
Iwi statistical standard: Terms of reference for the Interim Governance Group
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Andrew Sporle Community
When the members think it is necessary, other attendees may be invited to meetings to provide technical advice to the group. These attendees will not exercise decision making functions at
meetings.
The commitment of interim group members starts on 2 June 2017 and ends on 31 August 2017, in
line with classification deadlines for the 2018 Census. This period may be extended if needed.
Chair responsibilities Stats NZ will chair each meeting and will set the agenda. Relevant information will be distributed to interim group members at least 10 working days in advance of each meeting.
Group responsibilities Interim group members are responsible for attending meetings (in person, by telephone, or by video conference), reading pre-meeting papers, raising issues, contributing to discussions of issues,
and developing robust recommendations.
All interim group members must share all possible conflicts of interest in response to the
information on groups seeking to be included in the classification. This information will be
distributed in advance of each meeting.
Interim group members who share possible conflicts of interest must complete the ‘Conflict of
interest and confidentiality agreement’ appended to this document. The chair may also require
that other interim group members complete this agreement.
Conflicts of interest Conflicts of interest are not wrong in themselves, but they should be properly identified and
effectively and transparently managed. Interim group members are expected to err on the side of openness when disclosing possible conflicts of interests and declare all actual, potential, or
perceived conflicts of interest.
A conflict of interest may arise where:
• the member has a personal interest in making a recommendation (eg the member belongs to a group seeking inclusion or parent group)
• the member is a relative or close friend of someone with a personal interest in making a
recommendation or who could be personally affected by it (eg the member has family
belonging to a group seeking inclusion or parent group)
• the member has any personal obligations, loyalties, or bias that could influence the way the
member evaluates a group’s request (eg the member has a personal or professional
association with a group seeking inclusion or parent group)
Iwi statistical standard: Terms of reference for the Interim Governance Group
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• there is anything that could give the appearance that the member might be biased towards
or against any group seeking inclusion (eg the member has a past personal or professional
association with a group seeking inclusion or parent group).
The process of including groups in the iwi classification needs robustness and integrity. This may
involve varying the participation of individuals for specific groups’ requests or discussions. Such
decisions should never be read as a comment upon a person’s integrity or professionalism.
Stats NZ will consider the following options for managing or resolving any conflicts of interest that
arise in relation to each application:
• Exclude the member from the discussion or decision making (usually by asking the member
to leave the room).
• Exclude the member from decision making (but allow them to participate in discussion).
• Record the possible conflict (and allow the member to participate fully in discussion and
decision making).
Decision making The interim group is an advisory body. A consensus on each request discussed by the interim group
will be sought, and recommendations will be highly influential. Stats NZ will make all final decisions
on inclusion of groups because of the Government Statistician’s legislative duty “to define, lay
down, and promote standard concepts, procedures, definitions, and classifications for use in official
statistics” (Statistics Act 1975, s 14(i)).
Process Groups seeking to be included in the classification are invited to complete the ‘Request to update
the iwi statistical classification’ form appended to this document. The interim group will consider each request on the basis of the information given, and make a recommendation to Stats NZ
concerning inclusion for each group.
Groups that are on other recognised iwi lists that seek inclusion in the iwi classification will be
included as per the terms of the iwi statistical standard. The interim group will be informed about
these groups.
Remuneration of members The remuneration of interim group members will be determined by guidance from the State
Services Commission and the Cabinet Fees Framework. The Cabinet Office Circular CO (12) 6 Fees
framework for members appointed to bodies in which the Crown has an interest provides the
specific mechanism that will be used. The interim group is classified under ‘Group 4’ in this
document. Additionally, Stats NZ will arrange all required travel for interim group members.
Appendixes 1. Request to update the iwi statistical classification
2. Conflict of interest and confidentiality agreement for the Interim Governance Group
Request to update the iwi statistical classification
Tēnā koutou katoa
Stats NZ has sent this form because you, or a group of which you are a member, expressed an interest in being included in the iwi statistical classification (the list of iwi). We use the iwi statistical
classification to create the list that appears in the Census of Population and Dwellings each five
years, and to produce statistical publications. It is also used by government agencies that collect iwi information – such as the Ministry of Education. We’ll update the classification annually or where
there is an identified need.
If you are the group’s nominated representative who is acting on its behalf in requesting an update
to the iwi statistical classification, please complete this form.
Your information will be considered using the conditions for inclusion in the. A panel made up of
Māori advisors and government members, including Stats NZ, will consider the information.
The conditions for inclusion examine whether a group has:
• a shared Māori descent line and its own traditions
• one or more active marae – these do not need to be physical buildings
• a recognised structure that represents the interests of the iwi, such as a rōpū whakahaere,
committee, or board.
Please answer each question as fully as possible. If you have information relating to our questions available in other documents, please highlight this on the form and attach the document to the form rather than answering the question(s).
All information you provide will be kept confidential (see Stats NZ’s privacy statement). Your information will only be used by the panel to consider your request and by the Stats NZ classification team to update the classification.
If you have any questions when completing this form please contact [email protected].
Note: This form may change once the standard is finalised. This means that we may have to get
back to you for more information.
Useful resources
Here are some online resources you may find useful as background or in completing the form:
• TPK – Te Kāhui Māngai website
• Māori maps website
• Naumai Place (marae website)
• Tūhono website
• Māori Fisheries Act 2004, Schedule 3
• Office of Treaty Settlement website
Please return the completed form by email or post:
• Classifications & Standards, Stats NZ
Level 1, BNZ Centre
120 Hereford Street
Private Bag 4741
Christchurch 8011
For groups wanting their request considered in time for the 2018 Census, please return this form
before 7 August 2017.
Section 1: Introduction
1.1 Please introduce your group’s pepeha below:
Note: this is optional; you do not have to complete all fields
Ko te maunga
Ko te moana
Ko te awa
Ko te waka
Ko te iwi
Ko ngā hapu
Ko te / ngā marae
1.2 Please provide the contact details of your group’s nominated or official representative. Note:
this is the person Stats NZ will communicate with about this request
Given name
Other given names
Family name
Your title / role in the group
Day time phone
Mobile phone
Email address
Representative’s postal address:
Street number Flat number
Section 2: Group’s details
2.1 What is the name of the group requesting an update to the iwi classification?
2.2 Is this group known by, or has it ever been known by, any other name(s)? Please
list these below
2.3 Is this group an iwi in a recognised list; for example Te Kāhui Māngai, Tūhono, or the Māori
Fisheries Act 2004?
If yes, please list these below
2.4 Please name any hapū belonging to this group.
Street name Suburb or rural locality
City, town, or district Postcode
2.5 Which, if any, iwi are you currently grouped with in the iwi classification (list)?
Section 3: Founding tipuna and geographical information
3.1 What is the name (names) of your tipuna or tīpuna (founding ancestor or ancestors)? Note:
you may attach a file and may include whakapapa information
3.2 Where in New Zealand does this group originate from, or have mana whenua and/or
mana mōana status?
Note: you may provide a region, nearby town(s), landmarks eg maunga, awa, or other
significant geographic site(s)
3.3 Please list any groups you are aware of from around Aotearoa New Zealand that have a
similar name to your group.
Note: this information will help to correctly identify your group from others that may be similar
Section 4: Marae information
4.1 What is the name and address of your group’s marae?
Note: if your group’s marae is/are listed in Naumai Place or Te Kāhui Māngai, provide us with the URL(s) instead of completing section 4. Please attach any additional information about this, or
another, marae to this form.
Marae name:
Marae address:
Street number
Flat number
Street name
Suburb or rural locality
City, town, or district
Marae name:
Marae address:
Street number
Flat number
Street name
Postcode
Postcode
Suburb or rural locality
City, town, or district
4.2 If your group does not have a physical marae building:
a. What is the name of the nearest street or road?
b. What is the nearest natural landmark or landmarks?
eg maunga, awa
c. Provide a description of the features that define the marae.
Section 5: Rōpū whakahaere, committee, or board information
5.1 Does your group have a recognised structure that represents the interests of the group, such
as a rōpū whakahaere, committee, or board? Please choose one.
☐ rūnanga
☐ committee
☐ board
☐ trust
☐ other (please specify)
☐ no formal structure
5.2 If different from the representative completing this form, what is the name of the
governance group’s kaiwhakahaere or recognised leader / chairperson?
5.3 Please describe the frequency and process used to appoint members to this rōpū
whakahaere, committee, or board:
Note: you may link to a website or attach copies of voting papers, or the voting process
Section 6: Other information
6.1 Please provide any additional information to support your request for inclusion in the iwi
classification.
Note: this is optional
Thank you for taking the time to complete this form. If you have any questions or comments please
email [email protected].
Please return your completed form by email or post:
• Classifications & Standards, Stats NZ Level
1, BNZ Centre, 120 Hereford Street
Private Bag 4741
Christchurch 8011
For groups wanting their request considered in time for the 2018 Census, please return this form
before 7 August 2017.
Iwi statistical standard
Conflict of interest and confidentiality agreement for the Interim
Governance Group Name
Organisation
Do you have any actual, potential, or perceived conflicts of interest?
Do you have any personal interest in making a recommendation?
(eg you belong to a group seeking inclusion or parent group)
Yes No Potentially (tick ‘potentially’ if others could perceive you
have a conflict)
Are you a relative or close friend of someone with a personal interest in making a recommendation or who could be personally affected by it?
(eg a family member belongs to a group seeking inclusion or parent group)
Yes No Potentially (tick ‘potentially’ if others could perceive you
have a conflict)
Do you have any personal obligations, loyalties, or bias that could influence the way you evaluate a group’s request?
(eg a personal or professional association with a group seeking inclusion or parent
group)
Yes No Potentially (tick ‘potentially’ if others could perceive you
have a conflict)
Are you aware of anything that could give the appearance that you might be biased towards or against any group seeking inclusion?
(eg you have a past personal or professional association with a group seeking
inclusion or parent group)
Yes No Potentially (tick ‘potentially’ if others could perceive you
have a conflict)
Declaration of conflict of interest
Actual conflict of interest is where you already have a conflict.
Potential conflict of interest is where the conflict is about to happen or could happen.
Perceived conflict of interest is
where other people might
reasonably think you are not being
objective.
If you have answered ‘Yes’ or ‘Potentially’ to any of the above questions, please provide details here.
Confidentiality responsibilities All of the group’s discussions, meetings, and material (written and electronic) are confidential and I
agree to keep this information safe. I will not give this information to anyone outside the immediate
group team without prior approval from the chair.
Declaration
I confirm that the above details are correct to the best of my knowledge and I make this declaration in good faith.
Signature: Date:
