jennifer hwang | winshuttle · assets transferred out of plants and into corporate it. •...

Winshuttle for Asset Management

Jennifer Hwang | Winshuttle

Winshuttle User Group Conference | Fort Worth 2014

Introduction

App – Winshuttle

#WUG2014 – Twitter

SSID – Winshuttle Password – wug2014


Agenda

• About me

• Asset Management in SAP ERP

• What Winshuttle customers are doing

• Examples and demonstrations

3


About me

Jennifer HwangSolutions Engineer

• With Winshuttle since 2009

• Previously at SAP in Global Support

• Working with SAP since 2000

4


What to use Winshuttle for?

Reporting

Asset Master Data

Assets / Subassets

Transfers

5


Identify relevant assets

Asset History Sheet

Run transaction S_ALR_87011990 to display PPE rollforward report and identify assets to be transferred

Default parameters for the asset history sheet shown here

6


AHS report improvement

Difficult to read with four stacked title/data rows

Download and reformat is challenging because download lines contain no unique identifiers

Default report output

7


AHS report improvement (2)

Create a custom sort variant as shown below:

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Modify report layout (all headers in Line 1)

9



One unique line per asset master record

All traditional aspects of PPE rollforward presented as separate columns

Easy to download

Improved AHS report view after custom sort variant and layout modification:

10


Use Winshuttle Query

11

DEMO



Reporting

Asset Master Data

Assets / Subassets

Transfers

12


Asset Master

Create Asset – AS01

• New or Transfers

Change Asset – AS02

• Deactivate / change certain Books

• Cannot position on Book• 2-step or If on Index


AS02 – If on Index (1)

If on Index• Use when SAP does not give you option to select the row you need

• Only available in GUI Scripting recording mode



Enable Identification of Disabled Fields for Index

Select the field for Index



Add the IF on Index statement around the action using the Book value as the Index


DEMO

17

If on Index



Reporting

Asset Master Data

Assets / Subassets

Transfers

18


Assets / Subassets

AS01 / AS11

• The subassets can have different useful lives defined and can be retired separately. Alternatively, the entire main asset and all sub-numbered assets can be retired together as a whole.

• An asset with a sub-number can be created at any time after the original main asset has been created. The sub-number is assigned by the system as the next sequential number in the range 1 – 9999

E.g. - Pasteurizer and its set of pumps, Car and its wheels, Office and its furniture


AS01 -> AS11


AS01 -> AS11

Similar assets pop-up – need to skip in script, or use IF condition• Cannot use Validation• Need separate Validation only script if you want to Validate

DEMO



Reporting

Asset Master Data

Assets / Subassets

Transfers

22


Asset Transfers

Example: IT moving out of individual plants and being centralized, assets transferred out of plants and into Corporate IT.

• Retirement as well as a sale from the plant to Corporate • F-92 asset retirement from sale to customer

• Plant to Plant transfer (such as switching production from one plant to another)

• ABT1N for asset transfer

Other considerations:

• Recording intercompany eliminations

• Project systems master data (CJ11)

• Modify WBS status Lock/Teco (CJ02)

• Journal Entry Reclasses (FB50)


SAP Asset Transfer ABT1N

1: CC of sender

2-3: Sending asset

4-6: Transaction dates

7: Description for line items

8: CC of receiver

9-10: Receiving asset (cross company)

11-12: Amount to post

ABT1N T-code steps

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Validate transfers

Use Asset History Sheet S_ALR_87011990

Or Asset Balances by Cost Center S_ALR_87011966

Verify that all property has been transferred from old C Code to new C Code

Validate transfers Summarize transfers

FB03 Doclist – to identify all financial accounting documents created by transfers

SE16N or Winshuttle Query to pull the financial postings of the doc list from the BSEG table.

Prepare a summary of financial postings

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QUERY -> AS01 -> ABT1N

• Figure out which existing assets to transfer• Query

• Create the new assets to transfer those to• AS01

• Do the transfer• ABT1N

Link AS01 and ABT1N if you want

DEMO• Query and AS01


Q&A

Questions

27

jennifer hwang | winshuttle · assets transferred out of plants and into corporate it. •...

Documents