job description aiesec geneva 1415

Local Committee Geneva 2014-2015 2

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A team of 14 members and 2 team leaders

General requirements

Very good at sales

Good ethics and self-presentation

High motivation and enthusiasm

Considerable amount of free time to invest in OGX

OGIP TEAM MEMBERS (4 POSITIONS)

Qualifications:

Experienced OGXer or very highly motivated new member

Very good knowledge of our database and OGX as a whole

Shows professional attitude at all times

Can work independently

Main Responsibilities:

Very close EP* Coaching (Looking for offers, helping with the

application process (CV, preparation for the selection process))

Info Sessions

Preparation Seminars

Spontaneous individual promotion as well as participation during the

promotion period

*oGIP: outgoing Global Internship Program. Internship in a company (paid) *EP: student who wish to do an internship abroad


OGCDP* TEAM MEMBERS (6 + 2 POSITIONS)

Qualifications:

Motivated and self-confident

Sales Person

Really well organised

Can handle pressure and multiple tasks

Main Responsibilities:

Class shouts

Info sessions i.e. presentation and organization

Holding promotional stands

Poster/Flyer distribution

Spontaneous individual promotion

SRB* and GCDP EP-Coaching

POLYVALENT OGCDP MEMBERS (2 POSITIONS)

Additional Responsibilities:

Finding internship offers according to the EP profiles established

during the SRB

Administrative tasks

*oGCDP: outgoing Global Community Development Program. Humanitarian Internship *SRB: Student Review Board. Explanation interview to student who wants to go abroad.


Qualifications:

Motivated to invest an additional amount of free time into OGX

Very well organized

Good administrative skills

Very good OGX knowledge

Flexible


A team of 6 members

General responsibilities:

Skills required:

*CRM: Customer Relationship Management


NETWORKING TEAM (4 PERSONS POLYVALENT)

Qualifications :

Responsibilities :

*Podio is an online social platform for working, similar to Facebook


INCOMING TEAM (2 PERSONS POLYVALENT)

Qualifications :

Responsibilities :


A team of 7 members (3 team leaders and 3 additional members)

General responsibilities:

Human resources: recruitment, allocating members according to functional area, to projects and to events

Talent management: personal development, tracking, follow, workshop organise

Internal relation: conflict solve, administrative management (member roles), informing members by Facebook, mail, Whatsapp, SMS, and brochure about AIESEC. Also organising bonding events and LCM*s.

General qualifications:

Respond within 12h Flexibility Sociable Smiling Foreseeing difficult situation and avoid it Punctual Organised Asking question when it is not clear Patient Creative Give feedbacks and opinions actively Willing to do administrative work

*LCM: Local Committee Meeting. A meeting which gathered everyone in our organization


HUMAN RESOURCES (VP TM AND THE 6 MEMBERS)

Responsibilities:

job descriptions collecting

organogram building and keep it updated

structuring members data

allocating members according to projects and events

Round table discussion (planning for LCMs)

Experienced members:

Reallocation of old members

OCP* elections: according to projects defined

New members:

Recruitment plan: targeting, define our organization

Promotion for recruitment

Application form analysis

Proceeding to interview: analysis data, selecting, allocating

Introducing members to each team and to each mission/project:

each member is responsible for a functional area or a project. All

members who have questions about administrative procedure or

about our organization or AIESEC in general, should ask the TMer

who works with him/her directly or the Vice President of TM.

*OCP: Organisation Committee President. The head of an event/project


TALENT DEVELOPMENT (A TEAM LEADER AND ANOTHER OTHER MEMBERS,

EVENTUALLY MORE FROM OTHER TEAM IF NEED)

Responsibilities:

Coaching old members to their new functions

Induction of new members

Coaching of new members

Goal setting form

Podio tracking system

Feedback form

Special talents spotting or network widening

LCM Workshop planning

Give our members opportunities to speak in front of the

organization or a big crowd

Leadership development: pipeline management

INTERNAL RELATION (A TEAM LEADER AND ANOTHER MEMBER)

Responsibilities:

Proposing platform as Skype, Facebook, email, phone application,

Dropbox, Gmail for Google doc, email of AIESEC, myaiesec.net.

Teach members how to use them.

Functional area presentation: so that members know where to seek

help. A member directory should be available: the LC FACEBOOK!

Conference preparation: Induction, Kick-off

Conflict solving

Newsletter: news, semester plan, meeting presentation, activities

schedule, members of the week (at least 1 per month)

Party, meal, outing, extra-activities (planning 2-3 per semester)

Meeting animating


MATCHING TEAM (2 PERSONS)

Qualifications :

Responsibilities :


A team of 5 members and an assistant General responsibilities:

Creation of promotional materials Finding innovative ways to promote AIESEC Geneva. Maintaining a good relationship and close collaboration with our partners and associations.

Maintaining a good relationship and close collaboration with our Alumni network.

Ideal Team:

2 Journalists (French: 1st priority, English: 2nd priority).

1 IT Technician (web programming & administration).

2 graphic designers.

1 A/V technician.

* From these 6 people there will be 4 administrators:

1 for the official website.

1 for the Facebook person account and page.

1 for the LinkedIn account.

1 for the YouTube channel.


JOURNALISTS (2 PERSONS POLYVALENT)

Qualifications :

Speak and write fluently in French and English (optional) Creative Outgoing, great communication skills. Great sales skills. Good knowledge of social media (ex. Facebook, Twitter, LinkedIn). Technical skills:

Can handle a camera,

Knowledgeable about photography.

Can handle a video recorder,

Knowledgeable about cinematography.

Responsibilities :

Hold the stands during various events. Write or proof-read press releases, newsletters, Internet articles etc. Interviews for audio/video contents, press releases, newsletters, Internet articles etc.

Help find potential media partners.


GRAPHIC DESIGNERS (2 PERSON)

Qualifications:

Artistically creative and imaginative. Good knowledge of the Swiss market, mentality and trends. Mastery of word editors and designer software (MS Words, MS Publisher, Adobe Indesign etc.)

Mastery of graphic design software (Adobe Photoshop, Adobe Illustrator etc.)

Responsibilities:

Design web interfaces. Design of promotional materials (flyers, posters etc.). Design of brochure and reference materials for various events.

IT SPECIALISTS (1 PERSON)

Qualifications:

Web programming & design (Wordpress, HTML, PHP, CSS, JavaScript, jQuery etc.) ! Recommended: knowledgeable about Web frameworks.

Database management (MySQL, Oracle etc.).

Responsibilities:

Design, creation and update of Web interfaces. Creation, maintenance and troubleshooting of databases. Web management: keeping the website up to date. Finding new ways of promoting AIESEC Geneva online.


AUDIO/V IDEO TECHNICIANS (1 PERSON)

Qualifications:

Artistically creative and imaginative. Knowledgeable in cinematographic techniques. Good mastery of video editing tools. Can write scripts / screenplays.

Responsibilities:

Administer the AIESEC Geneva Youtube channel. Write scripts for audio/video contents. Direct, create, edit and proofread audio/video contents.


Administrators

WEBSITE

Administer web contents: o Once every 2 week. o Wednesday at 15h.

Troubleshooting.

FACEBOOK PERSON ACCOUNT AND PAGE

Administer contents: o OGX internship offers o 3 times/day at 11h, 15h & 20h. o 4 days/week.

Check & reply to posts & private messages: 1-2 times/day.

LINKEDIN

Administer posts. Check & reply to posts & private messages: 1-2 times/day. Expand network of contacts.

YOUTUBE CHANNEL

Administer contents: 2-3 times per semester ideally. Check & reply to comments & private messages: 1-2 times/day.

HORYOU

Administer posts. Check & reply to posts & private messages: 1-2 times/day. Expand network of contacts.

job description aiesec geneva 1415

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